Closings & Garbage Schedule: Memorial Day

Office & Transfer Station Closings:

  • Transfer Station will be closed Saturday, May 25 and remain closed on Monday, May 27.
  • City Hall & Public Works will be closed Monday, May 27.

Garbage Schedule: Week of May 27

  • Monday’s route will be picked up on Tuesday, May 28.
  • Tuesday and Wednesday’s route will be picked up on Wednesday, May 29.
  • Regular schedule resumes on Thursday, May 30.

04/25/2019 Special Commission Minutes

Special Valley City Commission Proceedings
Thursday, April 25, 2019
5:45 PM, City Hall

President Carlsrud called the meeting to order at 5:45 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck.

New Business

Approve Raffle Permit for Valley City Kiwanis Club
Commissioner Erickson moved to approve the raffle permit, seconded by Commissioner Bishop. The motion passed unanimously.

Adjourn

Meeting was adjourned at 5:50 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

04/16/2019 Commission Minutes

Valley City Commission Proceedings
Tuesday, April 16, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Arbor Day Proclamation

President Carlsrud read the Arbor Day Proclamation, proclaiming May 3, 2019 as Arbor Day.

Approval of Agenda – Addition of N9

Approval of Minutes

Commissioner Bishop moved to approve the minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
  2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4th Street to 5th Street N on May 1, 2019
  3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Commissioner Bishop moved to approve consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100

Chad Petersen from KLJ reported two bids for Paving Improvement Districts No. 119 & 119B, Sanitary Sewer Improvement District No. 64, Storm Sewer Improvement District No. 52, Water Main Improvement District No. 100 were received on April 3, 2019 as one contract. The engineer’s estimate was $2,891,161.70. The low bid was $3,346,199.25 which is 15.74% over Engineer’s estimate. The impact to the R&R fund is in excess of $360,000 as additional costs would be bore by the City due to existing caps to property owners. Due to impact to future projects, Petersen recommends postponing and re-biding the project in fall 2019. City Administrator Schelkoph concurred with Petersen.

Commissioner Magnuson moved to reject items R1 – R5, as the bids were over estimate, seconded by Commissioner Erickson.

Commissioner Powell inquired about factors to the overage. Petersen reported the concrete and storm sewer portions of the project were over estimate. Petersen also stated bids may be high due to the timing of the bid, completion/start dates.

The motion passed unanimously.

New Business

Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate

City Administrator Schelkoph asked the Commission for approval to create a city street within the newly annexed portion of the City. NDDOT has retained access and ownership of the west side of Love’s property to ensure access for Swanberg Construction. To resolve the issue, Schelkoph asked NDDOT to allow the City to take over the easement which allows access to both Swanberg Construction & Love’s development. Schelkoph asked the Commission for permission to begin negotiations with NDDOT. Schelkoph stated his vision is to provide a frontage road along the south side of interstate while maintaining public access for Swanberg Construction and future development. Love’s will construct the road to the current guidelines and specifications of the City.

Commissioner Powell moved to approve the transfer of the access easement from NDDOT, seconded by Commissioner Bishop. The motion passed unanimously.

Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00

City Administrator Schelkoph stated the City received two bids for a bucket truck to replace the old aerial truck. Schelkoph recommends accepting the low bid. Commissioner Bishop inquired if the current truck will be traded in. Schelkoph expects to sell the truck through bid process.

Commissioner Bishop moved to approve bid for purchase of bucket truck from Terex in the amount of $221,650; seconded by Commissioner Erickson. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 310 2nd Ave SW for $185,000

City Administrator Schelkoph stated the buyouts properties are on the list approved by State Water Commission. Schelkoph stated there is $380,000 available to purchase buyout properties in the future. Schelkoph stated the properties presented today are for the Permanent Flood Protection Phase IV construction project with the exception of 537 4th Street SW which is in the City’s best interest as it is difficult to protect. The $11 million in construction funds is still being considered in 2019 ND Legislative Session.

Commissioner Erickson moved to approve the Permanent Flood Protection Phase IV buyout at 310 2nd Avenue SW, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 206 4th St SW for $68,000

Commissioner Erickson moved to approve the Permanent Flood Protection at 206 4th Street SW, seconded by Commissioner Powell. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 537 4th St SW for $114,000

Commissioner Bishop moved to approve the Permanent Flood Protection at 537 4th Street SW, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2nd St NW

City Assessor Hansen stated demolition has already begun. The applicant pulled the building permit last week. The guidelines state that “construction must not have begun prior to approval.” Commissioner Powell moved to approve the application for Property Tax Exemption for Improvement at 958 2nd Street NW, seconded by Commissioner Erickson.

Commissioner Bishop inquired if demolition is part of permit. Building Inspector Andersen stated the City does not issue a demolition permit as part of a remodel. City Administrator Schelkoph recommends approval.

The motion passed unanimously.

Consider request from South Central Adult Services for $20,000 to support transit program

President Carlsrud stated Pat Hansen, Director of South Central Adult Services inquired if funding approved for 2019. City Auditor Richter stated 2018 request was funded $5,000 from small projects and $15,000 from the electrical fund. President Carlsrud recommended that Hansen be in attendance for discussion. City Administrator Schelkoph recommends that with 60,000 rides a 25 cent rate increase would bring in $30,000. Commissioner Bishop asked to discuss with Hansen in attendance. Consensus was reached to discuss at the May finance and commission meetings.

Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet

Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit for American Legion, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU Student Union on May 9, 2019 for VCSU Employee Recognition Dinner

Commissioner Erickson moved to approve Special Alcohol Beverage Event Permit for City Lights, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the Spring 2019 flood threat has bene greatly reduced. The river is less than 12’ and the inputs to lake are going down. A reduction in outflows from dam is expected as early as tomorrow.

City Updates & Commission Reports

Public Works Accountant Jacobson reported on the Tyler Connect conference in Texas; Jacobson is prepared for the migration and changes with Incode 10.
Building Inspector Andersen announced that Cleanup Week is coming; please clean your yards.
Fire Chief Magnuson invited parents and Commissioners to attend Operation Prom Night on May 1. Water is still high – don’t use river yet.
Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 bids were received last week. Bids are $171,000 over the Engineer’s Estimate and will be discussed at the May 7 meeting. Streetscape Phase I construction is expected to begin in next few weeks. A public meeting for business owners will be held Thursday, April 25 at 6 PM. Permanent Flood Protection Phase II construction: most of floodwalls are done with few 15’ pours and columns remaining. Starting floodwalls by old powerhouse with goal to be done in early June. KLJ expects to do concrete work on Main Street in May-June.
Commissioner Erickson asked the public to please use recycling center, it is open.
Commissioner Powell encouraged the public to read the Times Record news article.
President Carlsrud thanked Times Record and Newsdakota. Work begins on alleys again. Congratulations to VCHS Speech Team for 3rd consecutive win.

Adjourn

Meeting was adjourned at 5:49 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/21/2019 City Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ May 21, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from May 7 & May 14, 2019 meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for Bridge City Cruisers
  2. Approve Plumbing License for Ace Plumbing and Tim’s Plumbing, LLC

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2204, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5thAvenue NW) (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R2) Approve Resolution No. 2205, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5thAvenue NW) (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

R3) Approve Resolution No. 2206, a Resolution Authorizing the Issuance and Sale of $746,000 Storm Water Assessment Warrant, Series 2019 (Storm Sewer Improvement District No. 50) (City Auditor Richter)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

N1) Consider options for Valley Recycling Contract (Adam Faul)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

 

05/14/2019 Special City Commission Agenda

Special City Commission Meeting

Valley City, North Dakota
Tuesday, May 14, 2019
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

New Business

N1) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N2) Consider options for Valley Recycling Contract (Adam Faul)

Roll Call:          Magnuson        Erickson           Powell              Bishop        Carlsrud

N3) Approve Emergency Repair of Standpipe Water Tower in the amount of $52,500 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson      Carlsrud

Adjourn

Notice of Board Openings 2019

NOTICE OF BOARD OPENINGS FOR CITY OF VALLEY CITY

The City of Valley City has openings effective July 1 for:

  • Valley City Barnes County Library Board – 3 year term, 2 openings.

Please submit your name, address and phone number on paper to the Valley City Auditor’s Office, PO Box 390, Valley City, or etufte@valleycity.us if you are interested by June 4, 2019, 5 p.m.

05/07/2019 City Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ May 7, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from April 16 and April 25, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Mechanical Contractor License for 7 C’s Heating & Cooling, LLC
  4. Approve Application to Block off Street for Bridge City Cruisers on June 15, 2019 for 100 block of East Main; 1st, 2nd, 3rd, and 4th blocks of Central Avenue N, 2nd Street NE to Taco John’s, 2nd Street NW to Wells Fargo drive in
  5. Approve Parade Application for Bridge City Cruisers on June 15, 2019 on Central Avenue N

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R2) Approve Resolution No. 2200, a Resolution creating Water Main Improvement District No. 101 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

R3) Approve Resolution No. 2201, a Resolution creating Sanitary Sewer Improvement District No. 65 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

R4) Approve Resolution No. 2202, a Resolution creating Storm Sewer Improvement District No. 53 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

New Business

N1) Consider decision document for 5th Avenue NW Reconstruction Project (NDDOT Project No. SU-2-990(059) (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N2) Approve Conditional Use Permit for Hochhalter Photography at 114 3rd Street SE (City Attorney Martineck)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N3) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N4) Approve 2019 Sidewalk Replacement bid from Mike’s Construction & Repair in the amount of $67,838.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N5) Approve Application for Property Tax Exemption for Improvements to Residential Building at 304 5th Avenue NE (City Assessor Hansen)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N6) Approve Application for Property Tax Exemption for Improvements to Residential Building at 560 4th Street NW (City Assessor Hansen)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N7) Approve 2019-2020 Gaming Site Authorization Renewal for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at Eagles; Captain’s Pub; The Labor Club; My Bar Valley City LLC; Hi-Line Hospitality, LLC dba City Lights; Main Street Off Sale LLC dba Tavern 94 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

05/07/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, May 7, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)
  4. Discuss 2020 Budget Hearing Dates (City Auditor Richter)
  5. Discuss bids for Storm Sewer 50 (KLJ)
  6. Discuss garbage service to properties outside of Valley City (City Administrator Schelkoph)
  7. Discuss Recycling (President Carlsrud)
  8. Discuss Master Service Agreement for Engineering Services (Commissioner Bishop)

Adjourn

Permanent Flood Protection Construction on Main Street begins May 6

Permanent Flood Protection Phase 2 work will continue in Valley City.

Beginning Monday May 6th, 2019, Main Street will be closed between Central Ave and 5th AVE NW.

Local traffic will be permitted to businesses inside of the road closure. Business signing will be provided. The contractor will be resuming concrete work on the Main Street roadway. A detour will be provided during this shut down. Truck deliveries are encouraged to seek alternative routes. The road closure is anticipated to last 4-5 weeks.

Main Street will be reopened prior to Rally in the Valley. Additional updates will be provided as needed.

Detour map for Main Street closure between 5th Avenue NW and Central Avenue

Detour map for Main Street closure between 5th Avenue NW and Central Avenue