Agenda Available

4.18.2023 Commission Agenda

The City Commission Meeting will begin on Tuesday, April 18th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/84434940125 or listen by calling (1 346 248 7799) Webinar ID:  844 3494 0125.

Call To Order

Roll Call

Pledge of Allegiance (please stand)
Recognition for Mayor for a Day -Drew Kohler

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 5th, 2023 Finance and Commission Meetings and the April 11th Board of Equalization Meeting.

Approval of Consent Agenda

  1. Approve Raffle Permits for the Following:
    1. Valley City Area Chamber of Commerce on June 17th, 2023 for the Duck Race.
    1. Barnes County Wildlife Federation on November 2nd, 2023, November 27th, 2023 and April 6th, 2024.
  2. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:
    1. Bakkegard & Schell
    1. BDT Mechanical, LLC
    1. Bentson Electric
    1. Breland Enterprises-American Waterworks
    1. Bridgetown Builders, Inc.
    1. Damon 24/7, LLC
    1. Differding Electric, LLC
    1. East & West Excavating
    1. Energize Electric, LLC
    1. Enterprise Electric, Inc.
    1. Groundworks MN dba Innovative Basement Authority
    1. Hi-Line Construction, Inc.
    1. Hi-Line Electric, Inc.
    1. John’s Refrigeration & Electric, Inc.
    1. J-Tech Mechanical
    1. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    1. LaValle Flooring, Inc.
    1. Mike’s Construction
    1. Morton Buildings, Inc.
    1. Northland Sheds Inc.
    1. Olaf Anderson Construction, Inc.
    1. Peterson Mechanical Inc.
    1. Rollie’s Remodeling
    1. Scott’s Electric, Inc.
    1. Tim’s Plumbing
    1. Valley Realty, Inc.
    1. Wrigley Mechanical, Inc.
    1. Your Home Improvement Co.

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

  • Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces. (City Attorney Martineck)

Roll Call:          Bishop             Gulmon           Magnuson        Erickson          Carlsrud

  • Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Resolution

  1. Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 54]. (City Engineer)

Roll Call:    Magnuson        Erickson          Bishop             Gulmon           Carlsrud  

New Business

  1.  Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11th, 2023 for VCSU Employee Recognition.  (Deputy Auditor Klein)

Roll Call:    Gulmon           Magnuson        Erickson          Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

3.14.2023 PZ Minutes

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday March 14th, 2022. Commissioners present: Jim Wright, Jeff Erickson, Bill Carlblom, and Tim Durheim             Attending by zoom Commissioner Dave Carlsrud and City Administrator Gwen Crawford     Absent: Joe Faure                                                                                                                         Others: City Attorney Carl Martineck, , City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit City Planner Joel Quanbeck Audience members: Roslyn Johnson, and David Bjornson

Commissioner Jim Wright moved to approve the minutes of the December 13th, 2022 regular meeting seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report                     

Building Inspector/Asst Fire Chief Lance Coit gave a report in the last month there has been 4 permits given. The permits were for one addition, one drain tile, and two signs.

Public hearing regarding replat of lots 13 & 14, Grangers Sub – New plat Eric Johnson Subdivision.  

Chair Schell opened the public hearing. Roslyn Johnson explain to the commission she platted the lots to be able to sell. The property is to much for her to maintain. Roslyn will be making three lots and the lots do have city water and sewer.

Commissioner Jim Wright made a motion to closed the public hearing. Seconded by Commissioner Jeff Erickson.  

Internal discussion was had about the replat. City planner Quanbeck report recommend minor requirements for the preliminary plat are addressed by providing adjoining land ownership information, indication the area of each lot in square feet, and providing a drawing showing how stormwater drainage is managed. Chair Mike Schell asked City Planner Joel Quanbeck to verify that the conditions are addressed.

Commissioner Jim Wright made a motion to approve the replat with conditions recommended in the City Planners report. Seconded by Commissioner Bill Carlblom. Followed by roll call and unanimous approval.      

Discussion and recommendation for replat and variance subdividing auditor’s lot into 5 lots to allow sale of portions of the land. New subdivision to be named “Diamond B Subdivision”

Dave Bjornson spoke about his replat and the modifications he has made to it since the last meeting. Bjornson would like to sell the property in pieces and sell lot one. He would like to separate the house and the shop from the rest of the property. The plat has been modified from the original plat brought to the commission.

Internal discussion was had about the area for replat. This area is in the floodplain and some floodway. The commission also has concerns if someone would buy this property. The commission talked about having the land owner getting a LOMR done. City Attorney Carl Martineck recommendation was to table the discussion to do more research on if we can legally require the LOMR. Commissioner Jim Wright made a motion to table this discussion. Seconded by commissioner Carlblom

Discussion on parking and storage of a vehicle in the rear yard of residential lot                  (V.C.M.C 11-16-16(4))

Discussion was had allowing two vehicles in the back yard with no restrictions. If the home owner has three vehicles in the back yard an improved surface or fence would be required. A vehicle is items such as a trailer, boat, car, or anything that can be used to transport something. Home owners would still have to follow the improved surface and fencing requirements.

 Commissioner Erickson made a motion to approve the changes allowing two vehicles in the back yard with no restrictions. If more than two vehicles an improved surface or a fence needs to be in place. Seconded by Commissioner Carlblom.

Roll Call:Erickson – aye: Carlsrud – aye; Carlblom – aye; Schell – aye: Durheim – aye: Wright – nay Motion carried.

Other Business    

Commissioner Joe Faure will be moving to Fargo in July. Planning and Zoning Commission will be looking for a new member in the extraterritorial area of Valley City.                                                                                                                      

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 5:01pm.

4.9.2023 Mayor’s Message

Hello Everybody,

  • I hope yours was a great weekend with family and friends.  The warm sun, with much melting, a weekend without blowing snow and battling ice was greatly appreciated.
  • Perhaps there will be a new flood potential forecast this week.  Considering the snow event we had last week, it will be interesting to see if our forecast changes.
  • Our City Administrator, Gwen, along with our Department Heads, and many of our employees have reviewed and updated our “Flood Book”.  The Flood Book is our guide for noting at what heights each bridge is closed, when & where clay levees & flood walls are installed.  Basically it contains everything needed to manage flooding situations.  Last week Gwen facilitated a tutorial for our commissioners, it was really well done!  Thank you everyone.
  • In a letter from CHI Mercy Health, President Ryan, we are reminded that even walking a “little more” can make a big difference in how well we feel. Thank you Ryan.
  • Chautauqua Boulevard has no curb on the riverside.  When the levees were removed last fall, topsoil was placed and grass was seeded, so driving in the mud is very destructive and costs you, the tax payers, more of your tax dollars.
  • The VCFD had a fundraiser awhile back, thanks to all who attended and contributed.  Have you wondered how funds are utilized?  A few years ago the glass overhead doors on the building were purchased and now money is being earmarked to replace the rescue boat.  Thanks folks.
  • Throughout our nation and the world there are “trying times” of unrest and violence.  Whatever your Faith, please pray for serenity and peace.
  • Thanks to all who provide and proof material for this article.
  • When I change the way I look at things, the things I look at change.”        ~ Anonymous                                                                                                     

Blessings, Pray, be Grateful and Respectful,

Dave

Agenda Available

4.11.2023 Board of Equalization

The City Board of Equalization Meeting will begin on Tuesday, April 11th, 2023 at 4:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
The meeting is also available to view on-line https://us06web.zoom.us/j/85240621991 or listen by calling (1 346 248 7799) Webinar ID: 52 4062 1991

CALL TO ORDER
ROLL CALL

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    a. Report from Assessor
    b. Requests from Property Owners
    c. Auditor’s report on any written communication
  3. Motion to close hearing
    Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
  4. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).
    Roll Call: Magnuson Bishop Erickson Gulmon Carlsrud
    ADJOURN
Minutes Available text with City of Valley City Logo above

3.20.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 7th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for Kiwanis on May 1st, 2023 at the Eagles.

Approve Application to Block off 4th St NW from 2nd Ave to Central Ave, for Valley City Prom on April 29th, 2023 from 5:30 PM to 9 PM.

Approve Contractor Licenses for:

RJ’s Plumbing & Heating

Floor to Ceiling Carpentry and Repair

Approve Applications for Retail Tobacco Licenses at the following locations due to Dakota Plains buyout by Petro Serve USA #072

807 W Main St.

151 9th Ave NW

Approve Application for Permit to Sell L.P. Gas at 151 9th Ave NW due to Dakota Plains buyout by Petro Serve USA #072.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1127, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code Related to Fee for Unlawfully Entering Closed Road.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Accept Transfer of Land and Easement from Barnes County Water Resource District at Site of West End Lift Station and Booster Station.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Reconsider Motion to Approve Joint Power Agreement for SVACTC, and Approve Correct form of Agreement to Transfer the Area Career and Technology Education Center.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2023 Application to Operate Mobile Home Park for Frog Town Trailer Court.

Following the recommendation of the City Attorney and the City Administrator, Commissioner Erickson moved to approve with the condition that any zoning ordinance nonconformities be documented and recorded prior to issuing mobile home park license, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated there are discussions about the possibility of flooding however it is to early to know so at this time we are just updating all our information from things we learned last year.  Should know more next week.

We were notified that we won the Tree Growth Award.

Public Works Accountant Jacobson provided a status update on where we are working with FEMA for the flood of 2022.

City Assessor Current stated her notice of increase letters are going out.  Also, Smith Lumber’s paperwork wasn’t completed so the RZ tax incentive will be placed on hold.

Fire Chief Magnuson reported that the Fireman’s Fundraiser is on Saturday.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 5:25 P.M.

4.2.2023 Mayor’s Message

Greetings Folks,

  • Jews celebrate Passover April 5-13.
  • Christians celebrate “Holy Week” & Easter this week.
  • Last week the Twins opened the season with three games at Kansas City in the sunshine and green grass of Kaufman Stadium.  It looked serene.  Though spring weather is slow getting here, it will arrive………
  • Hopefully you made opportunities to enjoy the Saturday and Sunday sunshine in town, though Saturday out of town roads became super slippery from drifting snow sticking to the road surfaces.
  • As the Legislative Session nears its end the pace of addressing bills picks up.  A few of the bills we are tracking are: HB 1040 regarding NDPERS, SB 2330 regarding Legacy infrastructure Loan fund (as per last biennium’s  HB 1425) and SB 2020 relating to funding for projects like Permanent Flood Protection (PFP).  In SB 2020, Valley City’s request for PFP is $13.2M and is critical for our next construction phase.  An easy way to track bills is to enter “North Dakota bill number” into a search engine.
  • As mentioned previously, there is potential for high water this spring.  The speed at which the snow melts and how much more precipitation is received are crucial.  Your city crews are preparing equipment and procedures should needs arise.
  • Missouri River Energy Services (MRES) “Culture Statement” #1, “We care about the well-being of each employee, promoting a work/life balance, and a safe work environment”.
  • Sue and I attended the movie “Champions” at our Bison 6 Cinema this weekend.  The story, a coach is sentenced to 90-days of coaching a Special Olympics Team.  “Let me win, but if I cannot win, let me be brave in the attempt”.
  • Thanks to all who provide and proof material for this article.
  • When there is no consequence for poor work ethic and no reward for good work ethic, there is no motivation.”        ~ JD Roberts                                                                                                     

Blessings, Pray, be Grateful and Respectful,

Dave

Agenda Available

4.5.2023 Commission Agenda

The City Commission Meeting will begin on Wednesday, April 5th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87877825821 or listen by calling (1 346 248 7799) Webinar ID:  878 7782 5821.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

City Government Week Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the March 20th, 2023 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Application for House Movers License Renewal for Carrington House Moving, Inc.
  3. Approve Raffle Permit for the following:
    1. VCSU Foundation on April 28th, 2023 at the Eagles.
    1. VCHS DECA on April 19th, 2023 at VCHS.
    1. St. Catherine’s Knights of Columbus on My 24th, 2023 at the Eagles.

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.  (City Attorney Martineck)

Roll Call:    Bishop             Gulmon           Erickson          Magnuson        Carlsrud

Resolution

  1. Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127. (Deputy Auditor Klein)

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

2. Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127. (City Engineer)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud  

3. Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.  (City Engineer)

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $ 1,577,832.72.         

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2.  Consider Amendment to Easement Agreement with Al Dolliver.  (City Administrator Crawford)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N3.  Accept Quote for Mowing Services. (City Administrator Crawford)

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N4.  Approve Sale of Land in the NW Industrial Park.  (Jennifer Feist)

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N5.  Approve Purchase of Flatbed Truck. (City Administrator Crawford)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

4.5.2023 Finance Agenda

 The City Commission Meeting will begin on Wednesday, April 5th, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/88343063551 or listen by calling (1 346 248 7799) Webinar ID: 883 4306 3551

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a.   Flood Book (President Carlsrud)

2. Department reports.

  • Sanitation DepartmentWater DepartmentElectric DepartmentFire DepartmentPolice DepartmentStreet Department

  • Administration

3. Review monthly bills/reports (10 minutes) – (Finance Director Richter)

4.  Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)

5.  Discuss Quotes for Mowing. (City Administrator Crawford)

6.  Discuss Sale of Land in the NW Industrial Park.  (Jennifer Feist)

7.  Discuss Purchase of Flatbed Truck. (City Administrator Crawford)

Adjourn

3.26.2023 Mayor’s Message

Hello Folks,

  • Good news,  the sun is regaining power so even when the temperature is below freezing, snow is melting some.  Hang in there, the weather itself must be getting tired of being cold!
  • Hey, next Saturday is “April Fools’ Day”!  Some say it is tied to the vernal equinox, the first day of spring, as Mother Nature would “fool” people with her changing weather.  Be on guard for the friendly “April Fools” pranks.
  • Last week some city employees attended the North Dakota League of Cities (NDLC) Spring Workshop for elected and appointed city officials.  There were nearly 15 hours of continuing education and a networking social.  Topics ranged from Capital Improvement Plans to Behavioral Health, Legislative updates and much more.  Matt Gardner, Executive Director and his staff did a great job organizing the workshop and are continually working on behalf of North Dakota cities.  Thank you all at NDLC.
  • Please recycle, especially cardboard as the landfill is filling fast and will not accept cardboard if we are not prudent about recycling it. 
  • Thanks to our snow removal staff for another great job of cleaning snow from last week’s event.
  • The Valley City Fire Department (VCFD) held its annual fundraiser Saturday evening at our Eagles Club.  It was great.  If you haven’t attended a VCFD event, watch for the next one, go and enjoy visiting with friends, games and great food!  Thank you to all who make it happen.
  • MRES, like NDLC, track bills at the state and federal levels on our behalf.  MRES tracks bills pertaining mostly to “municipal power” while NDLC tracks bills generally pertaining to “city business”.  Both are critical for Valley City and its citizens.
  • Thanks to all who provide and proof material for this article.
  • You cannot do a kindness too soon as you never know how soon it will be too late.”        ~ Ralph Waldo Emerson                                                                                                     

Blessings, Pray, be Grateful and Respectful,

Dave

3.19.2023 Mayor’s Message

Hi Everyone,

  • We had an active, informative week with meetings here and navigating icy roads for meetings with the legislature.
  • Tuesday, City Administrator Gwen, and I traveled with our City Engineers to Bismarck.  Our mission was to testify in support of SB 2020 which is funding for “most everything water”.  Our City Engineers compiled an informational pamphlet outlining our 13.2 million dollar request for permanent flood protection (PFP).  From there, Gwen did a great job testifying at the House Appropriations Committee hearing.  Thanks everyone.
  • * “A March day when the sun shines hot and the wind blows cold: it is summer in the light and winter in the shade.”  ~ Charles Dickens                                                                                                
  • Wednesday morning the Upper Sheyenne River Water Resource Board Meeting was hosted at our Eagles Club.  Numerous reports concerning the Sheyenne Basin were heard, but most people asked about the flood forecast.  Currently there appears to be about 4-7 inches of water in the snow pack so there is “potential”, but the speed of the melt and spring rains will be the determining factors.  In 2010 there was more snow than either 2009 or 2011, but due to the melt, 2010 didn’t flood significantly, but 2009 & 2011 did.  So, “there you go”.
  • Another meeting at the Eagles Club was “Community Impressions” hosted by the Kiwanis Club.  A Community Impressions Team from Oakes made a day-trip to Valley City and their findings were quite interesting. One thing suggested was “Welcome to Valley City” signage  on our east entrance.  They really liked the Barnes County Museum experience.  When last did you visit the museum?  It is a special place and Wes is a very knowledgeable and accommodating curator.  The Rosebud Center was noted too as there is much history and general information there.  For more information about “Community Impressions”, contact : susan.milender@ndsu.edu
  • Thanks to all who provide and proof material for this article.
  • Sometimes life hits you in the head with a brick. Don’t lose Faith.”                                       ~ Steve Jobs                                                                                                     

Blessings, Pray, be Grateful and Respectful,

Dave