1.5.2021 Finance Agenda

The City Commission Meeting will begin on Tuesday, January 5th, 2021 at 2:30 PM CT, via Zoom

Members of the public may view the meeting online

https://zoom.us/j/95839797557 or listen by calling (1 346 248 7799) Webinar ID: 958 3979 7557

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a. Discuss City Engineer. (Commissioner Bishop and Commissioner Erickson)

            b. Discuss Incentives to Newly Built Homes Outside the Renaissance Zone.        (Commissioner Magnuson)

  •  Department reports.
    • Out of State Travel Requests.
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss Mobile Home Park Ordinance.  (City Administrator Crawford)
  • Discuss Prairie Dog Funding & Options.  (City Administrator Crawford and Operations Superintendent Klemisch)
  • Discuss Curb stop to Main Ownership.  (City Administrator Crawford)
  • Discuss the Valley City CARES Business Assistance Program.  (Commissioner Gulmon and Commissioner Magnuson)
  • Review Covid 19 Cares Act Relief Fund.  (Finance Director Richter)

Adjourn

12.01.2020 Finance Agenda

The City Commission Meeting will begin on Tuesday, December 1st, 2020 at 3:30 PM CT via Zoom.

Members of the public may view the meeting online https://zoom.us/j/98766209616 Listen by calling (1-253-215-8782) Webinar ID: 987 6620 9616

Call to Order

Roll Call

Agenda Items

  1.  Department reports.
    1. Out of State Travel Requests
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Review proposed Public Works Capital and Operating budgets for FY21. (PW Manager Jacobson)
  • Discuss 2021 Application to Operate Mobile Home Park for
    • Rockwater LLC
    • Richard Plecity Trailer Court                 (City Administrator Crawford)
  1. Discuss State Water Commission Agreement for Cost-Share Reimbursement for Mill Dam Rehabilitation Project (KLJ).

Adjourn


11/3/2020 Finance Agenda

 The City Commission Meeting will begin on Tuesday, November 3rd, 2020 at 3:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online

https://zoom.us/j/99846994464 or listen by calling (1 346 248 7799) Webinar ID: 998 4699 4464.

Call to Order

Roll Call

Agenda items

  1.  Department reports.
    • Out of State Travel Requests.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)

3.   Discuss Tree Ordinance Change.  (City Administrator Crawford)

4.   Discuss 2021 Employee Benefits.  (City Attorney Martineck)

5.   Discussion around Recycling Cardboard. (President Carlsrud)

6.   Consider Placing Vacant City Lots for Bids.  (City Assessor Hansen)

7.   Review bids for Streetscape Phase II – NDDOT Project No. UPG-SU-2-999(05) (KLJ)

8Discuss Urban Roads Program Solicitation (KLJ)

9.  Discuss NDDOT Urban Grant Program (UGP) Solicitation (KLJ)

10. Discuss NDDOT Transportation Alternative Program (TAP) Solicitation (KLJ)

11. Discuss NDDOT Highway Safety Improvement Program (HSIP) Solicitation (KLJ)

12.  Discuss Elks Building. (City Attorney Martineck)

13.  Form a committee for PFP storage. (Commissioner Magnuson)

14.  Discuss Future Outlook of the City.  (Commissioner Magnuson)

15.  Discuss Coronavirus.  (Mayor Carlsrud)

Adjourn

10/6/2020 Finance Meeting Agenda

 The City Commission Meeting will begin on Tuesday, October 6th, 2020 at 2:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online

https://zoom.us/j/91614029128 or listen by calling (1 346 248 7799) Webinar ID: 916 1402 9128

Call to Order

Roll Call

Agenda items

  1.  Commission Topics
    • Discuss Elks’ Letter.
    • Discuss Cold Storage. (City Administrator Crawford)
    • Discuss Wick/Secarse Storm Drainage.  (City Administrator Crawford)
    • Brainstorming Session for Future Outlook of the City.  (Commissioner Magnuson)
    • MRES and NDLC Training Report. (President Carlsrud)
  •  Department reports.
    • Out of State Travel Requests.
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss CLOMR (KLJ)
  • Status Update on PFP Phase 2 Main Street Storm Outlet.  (KLJ)
  • Status Update on Waterfront Meadows Infrastructure Installation. (KLJ)
  • Discuss 2021 Employee Benefits.  (City Attorney Martineck)
  • Discuss Building Fees.  (City Administrator Crawford)

Adjourn

9/1/2020 Finance Meeting Agenda

The City Commission Meeting will begin on Tuesday, September 1, 2020 at 3:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online https://zoom.us/j/97277011738 Listen by calling (1-253-215-8782) Webinar ID: 972 7701 1738


CALL TO ORDER
ROLL CALL
AGENDA ITEMS


1.Department reports.

a.Out of State Travel Requests

2.Review monthly bills/reports (10 minutes) – (President Carlsrud)

3.Eide Bailly presentation of the 2019 Audit Report. (Luke Evanson)

4.Discuss agenda for the NDLC virtual conference. (City Administrator Crawford)

5.Discuss advertising for bids the sale of vacant lot at 14th St SW, Parcel 63-088007. (City Administrator Crawford)

6.Discuss lease agreement. (City Administrator Crawford)

7.Discuss City Engineer. (City Administrator Crawford)

8.Discuss 2021 employee health insurance and ancillary benefits. (City Attorney Martineck)

9.Discuss URD Wire Bid for all URD projects for 2020. (Electrical Superintendent Senf)

10.Update on CLOMR. (KLJ)


ADJOURN

8/4/2020 Finance Agenda

The City Commission Meeting will begin on Tuesday, August 4, 2020 at 3:30 PM CT, at City
Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online https://zoom.us/j/93406241924 Listen by calling (1-253-215-8782) Webinar ID: 934 0624 1924

CALL TO ORDER
ROLL CALL

AGENDA ITEMS

  1. Department reports.
    a. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Request to approve the use of GSA contracting for the new addition on the fire hall.
    (Fire Chief Magnuson)
  4. Discuss fees for temporary use permit and solicitor license. (City Attorney Martineck)
  5. Discuss fees for fire extinguisher inspection. (City Attorney Martineck)
  6. Review Amendment to Agreement for Permanent Flood Protection Phase III –
    Construction Engineering (KLJ)
  7. Discuss contract for building inspection services – Midwest Inspection Services. (City
    Administrator Crawford)

ADJOURN

Finance Meeting

07/07/2020 Finance Meeting Agenda

3:30 PM

The City Commission Meeting will begin on Tuesday, July 7, 2020 at 3:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/92661638526?pwd=NGU1WFJRYzhmVG5pNGVxdmYyR0JTUT09

Password: 9XdxaE or listen by calling (1-253-215-8782) Webinar ID: 926 6163 8526 Password 729838

Call to Order

Roll Call

Agenda items

  • Department reports.
    1. Discuss bids for transformers for electrical department.
    2. Out of State Travel Requests
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss job title for City Administrator position (Commissioner Bishop)
  • Discuss Nature Gardens (President Carlsrud)
  • Discuss Water Service WS-16 surcharge for unmetered water services to apartments, condominiums, townhouses and trailer sites (President Carlsrud)

  • Discuss Assistant Public Works (Operations) Superintendent Position for Succession Planning (City Attorney Martineck)
  • Discuss Storm Water Management Plan for proposed Fire Department addition. (Building Inspector Andersen)
  • Discuss changing disposal rate for trees from $0 to $5 per ton for commercial tree haulers. (Commissioner Erickson)

Adjourn

06/02/2020 Finance Meeting Agenda

The City Commission Meeting will begin on Tuesday, June 2, 2020 at 2:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/94451906824?pwd=YlltYm4xUU1HUndvQVZiZ3JhZG9VQT09) Password 5RNV3K or listen by calling (1-669-900-9128) Webinar ID: 944 5190 6824 Password 418153

Call to Order

Roll Call

Agenda items

  1. Commission Topics
    1. Discuss Succession Planning for Building/Fire Inspector
  2. Department reports.
    1. Out of State Travel Requests
    1. Discuss Transformer bid (Electric Superintendent Senf)
  3. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Public Works Capital Budget Update (City Auditor Richter)
    2. Discuss crediting commercial garbage accounts that were closed during the COVID-19 due to ND Governor’s Executive Orders (2020-06, 2020-06.1, 2020-06.2, 2020-06.3) (City Auditor Richter)
  4. Engineering topics:
    1. Discuss local share for I-94 West Business Loop/Main Street hillslide repair scheduled in 2022 (KLJ)
    2. Discuss proposed Mill & Overlay work on 2nd Ave SE and 5th Ave SW (KLJ)
    3. Discuss Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park and Riverview Drive) project (KLJ)
  5. Discuss granting easement for non-motorized trail access across city property (west Valley City railroad bed) (Bobby Koepplin)

Adjourn

Finance Meeting

05/05/2020 Finance Meeting

Tuesday, May 5, 2020
3:00 PM

The City Commission Finance Meeting will begin on Tuesday, May 5, 2020 at 3:00PM CT, via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online (https://zoom.us/j/93399518606) or listen by calling (346) 626-6799 Webinar ID: 933 9951 8606.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review bids for cable in conduit for 5th Avenue NW lighting project (Electrical Superintendent Senf)
    • Discuss employee residency requirement (City Attorney Martineck)
    • Social Media Update (City Attorney Martineck)
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. COVID-19 Related Items for Discussion:
    • Discuss city operations and COVID-19 (President Carlsrud)
    • Discuss financial impacts moving forward due to COVID-19 (City Auditor Richter)
    • Discuss Hazard Pay for Valley City Police Department (Police Chief Hatcher)
    • Discuss alcoholic beverage & tobacco licensing renewals (President Carlsrud)
    • Discuss local business challenges (President Carlsrud)
  4. Discuss ordinance re: mobile vendor licensing (President Carlsrud & Commissioner Magnuson)
  5. Engineering Items for Discussion:
    • Review bids received for Project No. UGP-2-999(051), Streetscape Phase II (KLJ)
    • Discuss Permanent Flood Protection
      • Phase IV – Project Status Update
      • Review Amendment to Agreement for Permanent Flood Protection Phase IV – Preliminary Engineering for CLOMR (KLJ)
      • Discuss Next Steps
    • Discuss proposed projects to be included in the ND SWC 2021 Water Development Plan (KLJ)
      • Discuss 2021-2023 Biennium Project Funds (KLJ)
  6. Discuss abandoned roadway on College Street SE from 4th Avenue SE to 6th Avenue SE (Commissioner Bishop)
  7. Discuss small cell in state highway right of way (City Attorney Martineck)

Adjourn

04/07/2020 Finance Meeting Agenda

The City Commission Finance Meeting will begin on Tuesday, April 7, 2020 at 3:30 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests:
      1. REMOVED: VCPD for one employee to attend Managing Police Discipline, Kansas City, June 1-3, 2020
    2. REMOVED:Discuss Lexipol, a company that offers a la carte policy & procedure manual for Law Enforcement (Police Chief Hatcher)
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. REMOVED: Discuss $200,000 transfer from Infrastructure Renew & Replacement Fund 290 for  Permanent Flood Protection (City Auditor Richter)
  4. New infrastructure funding in territories annexed to city
  5. Discuss mobile vendor licensing (City Attorney Martineck)

Adjourn