02/04/2020 Finance Meeting Agenda

Tuesday, February 4, 2020
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
      1. Two office staff to Florida for Incode Conference in April (Public Works Accountant Jacobson)
  2. Review 5th Avenue NW lighting options (Electric Superintendent Senf)
  3. Review underground primary wire bid for 2020 underground projects (Electric Superintendent Senf)
  4. Review 5 year lease of Elgin Pelican Street Sweeper from Sanitation Products (Public Works Superintendent Differding & Public Works Accountant Jacobson)
  5. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Review the PW cash transfer requests to remove the Negative balances of $428,283 in the street department, and $629,777 in the water department (Public Works Accountant Jacobson)
  6. Discuss Newman Signs expenditure that exceeds CVB budget (Mary Lee Nielson)
  7. Longest Table Project Update from Sheyenne Valley Community Foundation (Andrea Nelson at 4:00 PM)
  8. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (Angie Martin)
  9. State Water Commission Update (KLJ & President Carlsrud)
  10. Review Urban Roads Submittal for Fiscal Years 2021 – 2024 (KLJ)

Adjourn

01/07/2020 Finance Agenda

Tuesday, January 7, 2020
3:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review Electrical Department Transformer Bids from Resco (Electric Superintendent Senf)
    • Review MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (Public Works Accountant Jacobson & Electric Superintendent Senf)
    • Review Public Works rate change requests for Electrical, Water & Sewer (Public Works Accountant Jacobson)
    • Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    • Discuss Permanent Flood Protection buyout of 810 Riverview Drive (City Administrator Schelkoph)
    • Discuss Permanent Flood Protection buyout of 918 2nd Street SE (City Administrator Schelkoph)
  3. Discuss appointment of interim City Administrator (President Carlsrud)
  4. Summer Nights on Central Committee Discussion regarding 2020 plans (Trinity Potts, Committee Member)
  5. Discuss 7th Avenue NW estimated costs and delay to 2021 (KLJ)
  6. Review Permanent Flood Protection Phase IV Cost Overrun and Cost-Share Request to ND State Water Commission (KLJ)
  7. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (President Carlsrud)

Adjourn

12/03/2019 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, December 3, 2019

3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Update re: Dental and Vision plans (City Administrator Schelkoph)
  3. Review VCPD patrol vehicle bids (Police Chief Hatcher)
  4. Review Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020 (Public Works Accountant Jacobson)
  5. Review Street Dept. Fund 608 negative cash balance for consideration to replenish from Enterprise funds 601 and 607 (Public Works Accountant Jacobson)
  6. Discuss bids for the 5th Ave NW Reconstruction project (KLJ)
  7. Review engineering finds for Main St. Pumping station (City Administrator Schelkoph)
  8. Discuss Permanent Flood Protection Phase IV Project Update (KLJ)

Adjourn

11/05/2019 Finance Agenda

Tuesday, November 5, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. 2020 Board Calendar (City Auditor Richter)
  4. Discuss SRF Facility Plan for Paving Improvement District No. 119 & 119B (7th Avenue NW & 2nd Avenue NE) (KLJ)
  5. Discuss Permanent Flood Protection/Sales Tax Extension (City Administrator Schelkoph)

Adjourn

10/01/2019 Finance Agenda

Tuesday, October 1, 2019 4:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Blanket Bond (City Auditor Richter)
  4. Review Permanent Flood Protection payment schedule (City Administrator Schelkoph)
  5. Discuss SW Storm Sewer – Viking Drive Estates (KLJ)

Adjourn

09/03/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, September 3, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Receive 2018 Audit Report (City Auditor Richter)
  4. Discuss Meter Data Management contract with MRES for City (City Administrator Schelkoph)
  5. Continue review of Cost Share & Project Planning (City Administrator Schelkoph)

Adjourn

08/06/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, August 6, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)

  3. Discuss SB 2304 regarding increase in municipal penalty fees for motor vehicle traffic & equipment violations (City Attorney Martineck)

  4. Discuss 2021 Drainage Work Project near Exit 290 (City Administrator Schelkoph)

Adjourn

07/02/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, July 2, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)

  3. Commission consensus on if the city should enter into a time of use electrical rate study for the Electrical Department (City Administrator Schelkoph)

  4. Discuss Recycling Contract (City Administrator Schelkoph)

  5. Discuss Microbrewery/Title 4 (City Attorney Martineck)

 

 

Adjourn

06/04/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, June 4, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Discuss electrical work for Phase II of the Hanna Field project (Electrical Superintendent Senf)

  3. Discuss pump station failure on Main Street (KLJ)

  4. Review monthly bills/reports (10 minutes) – (President Carlsrud)

  5. Discuss Harm Reduction Services & Syringe Services Program (City County Health District)
  6. Discuss Request for South Central Transit (Pat Hansen, Director)

  7. Discuss Credit Card Surcharge (President Carlsrud)

  8. Discuss Master Service Agreement for Engineering (Commissioner Bishop)

Adjourn

05/07/2019 Finance Agenda

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, May 7, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)
  4. Discuss 2020 Budget Hearing Dates (City Auditor Richter)
  5. Discuss bids for Storm Sewer 50 (KLJ)
  6. Discuss garbage service to properties outside of Valley City (City Administrator Schelkoph)
  7. Discuss Recycling (President Carlsrud)
  8. Discuss Master Service Agreement for Engineering Services (Commissioner Bishop)

Adjourn