4.6.2021 Finance Agenda

 The City Commission Meeting will begin on Tuesday, April 6th, 2021 at 2:30 PM CT, v at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.  Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/96827708966 or listen by calling (1 346 248 7799) Webinar ID: 968 2770 8966

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a. Discuss Housing Incentives.

            b. Discuss funds for Dam Signage.

  •  Department reports.
    • Out of State Travel Requests.
  • Discuss Battery Quotes for Southside Substation.  (Electrical Superintendent Senf)
  • Discuss Transformer Bids.  (Electrical Superintendent Senf)
  • Discuss Primary URD Cable Bids.  (Electrical Superintendent Senf)
  • Discuss $10,000 spending limit.  (Electrical Superintendent Senf)
  • Discuss Forester-Employee vs Contractor. (City Attorney Martineck)
  • Discuss Road to Landfill Coop. (City Administrator Crawford)
  • Quarterly Review of City Engineer Contract. (City Administrator Crawford)
  • VCFD Building Update. (Fire Chief Magnuson)
  • Discuss Utility Bills staying with the property.  (City Administrator Crawford)
  • Discuss Resolution for Modifications to the Electric Rates.  (PW Manager Jacobson)

Adjourn

3.2.2021 Finance Agenda

The City Commission Meeting will begin on Tuesday, March 2, 2021 at 3:30 PM CT, via Zoom.

Members of the public may view the meeting online https://zoom.us/j/99791374317 or Listen by calling (1-253-215-8782) Webinar ID: 997 9137 4317

CALL TO ORDER

ROLL CALL

AGENDA ITEMS

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss LoadPass.  (City Administrator Crawford)
  4. Discuss requesting funding from the State Water Commission for Storage Building and site costs for a 2022 project.  (Commissioner Gulmon)
  5. Discuss bids for Paving Improvement District 119/119B (7th Ave W/4th St NW/2nd Ave NE).  (KLJ)
ADJOURN


2.2.2021 Finance Meeting

The City Commission Meeting will begin on Tuesday, February 2, 2021 at 3:30 PM CT, via Zoom.

Members of the public may view the meeting online https://zoom.us/j/93998991299 or Listen by calling (1-253-215-8782) Webinar ID: 939 9899 1299

Call to Order

Roll Call

Agenda Items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)

3. Discuss changing the April 20th, 2021 Commission Meeting Date for NDLC training. (Deputy Auditor Klein)

4.  Discuss making whole the negative cash balances in the Water (-95,748) and Street (-136,175) funds.  (PW Manager Jacobson)

5.  Discuss offering a bill credit of $5 for utility customers agreeing to go paperless by providing an email address.  (PW Manager Jacobson)

6.  Discuss Residential Building Permit and Inspection Fees.  (City Administrator Crawford)

7.  Discuss SRO Agreement.  (Police Chief Hatcher)

8. Discuss 2021 vehicle bids.  (Operations Superintendent Klemisch)

9. Discuss Main Street Seal Coat Project.  (Operations Superintendent Klemisch)

Adjourn

1.5.2021 Finance Agenda

The City Commission Meeting will begin on Tuesday, January 5th, 2021 at 2:30 PM CT, via Zoom

Members of the public may view the meeting online

https://zoom.us/j/95839797557 or listen by calling (1 346 248 7799) Webinar ID: 958 3979 7557

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a. Discuss City Engineer. (Commissioner Bishop and Commissioner Erickson)

            b. Discuss Incentives to Newly Built Homes Outside the Renaissance Zone.        (Commissioner Magnuson)

  •  Department reports.
    • Out of State Travel Requests.
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss Mobile Home Park Ordinance.  (City Administrator Crawford)
  • Discuss Prairie Dog Funding & Options.  (City Administrator Crawford and Operations Superintendent Klemisch)
  • Discuss Curb stop to Main Ownership.  (City Administrator Crawford)
  • Discuss the Valley City CARES Business Assistance Program.  (Commissioner Gulmon and Commissioner Magnuson)
  • Review Covid 19 Cares Act Relief Fund.  (Finance Director Richter)

Adjourn

12.01.2020 Finance Agenda

The City Commission Meeting will begin on Tuesday, December 1st, 2020 at 3:30 PM CT via Zoom.

Members of the public may view the meeting online https://zoom.us/j/98766209616 Listen by calling (1-253-215-8782) Webinar ID: 987 6620 9616

Call to Order

Roll Call

Agenda Items

  1.  Department reports.
    1. Out of State Travel Requests
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Review proposed Public Works Capital and Operating budgets for FY21. (PW Manager Jacobson)
  • Discuss 2021 Application to Operate Mobile Home Park for
    • Rockwater LLC
    • Richard Plecity Trailer Court                 (City Administrator Crawford)
  1. Discuss State Water Commission Agreement for Cost-Share Reimbursement for Mill Dam Rehabilitation Project (KLJ).

Adjourn


11/3/2020 Finance Agenda

 The City Commission Meeting will begin on Tuesday, November 3rd, 2020 at 3:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online

https://zoom.us/j/99846994464 or listen by calling (1 346 248 7799) Webinar ID: 998 4699 4464.

Call to Order

Roll Call

Agenda items

  1.  Department reports.
    • Out of State Travel Requests.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)

3.   Discuss Tree Ordinance Change.  (City Administrator Crawford)

4.   Discuss 2021 Employee Benefits.  (City Attorney Martineck)

5.   Discussion around Recycling Cardboard. (President Carlsrud)

6.   Consider Placing Vacant City Lots for Bids.  (City Assessor Hansen)

7.   Review bids for Streetscape Phase II – NDDOT Project No. UPG-SU-2-999(05) (KLJ)

8Discuss Urban Roads Program Solicitation (KLJ)

9.  Discuss NDDOT Urban Grant Program (UGP) Solicitation (KLJ)

10. Discuss NDDOT Transportation Alternative Program (TAP) Solicitation (KLJ)

11. Discuss NDDOT Highway Safety Improvement Program (HSIP) Solicitation (KLJ)

12.  Discuss Elks Building. (City Attorney Martineck)

13.  Form a committee for PFP storage. (Commissioner Magnuson)

14.  Discuss Future Outlook of the City.  (Commissioner Magnuson)

15.  Discuss Coronavirus.  (Mayor Carlsrud)

Adjourn

10/6/2020 Finance Meeting Agenda

 The City Commission Meeting will begin on Tuesday, October 6th, 2020 at 2:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online

https://zoom.us/j/91614029128 or listen by calling (1 346 248 7799) Webinar ID: 916 1402 9128

Call to Order

Roll Call

Agenda items

  1.  Commission Topics
    • Discuss Elks’ Letter.
    • Discuss Cold Storage. (City Administrator Crawford)
    • Discuss Wick/Secarse Storm Drainage.  (City Administrator Crawford)
    • Brainstorming Session for Future Outlook of the City.  (Commissioner Magnuson)
    • MRES and NDLC Training Report. (President Carlsrud)
  •  Department reports.
    • Out of State Travel Requests.
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss CLOMR (KLJ)
  • Status Update on PFP Phase 2 Main Street Storm Outlet.  (KLJ)
  • Status Update on Waterfront Meadows Infrastructure Installation. (KLJ)
  • Discuss 2021 Employee Benefits.  (City Attorney Martineck)
  • Discuss Building Fees.  (City Administrator Crawford)

Adjourn

9/1/2020 Finance Meeting Agenda

The City Commission Meeting will begin on Tuesday, September 1, 2020 at 3:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online https://zoom.us/j/97277011738 Listen by calling (1-253-215-8782) Webinar ID: 972 7701 1738


CALL TO ORDER
ROLL CALL
AGENDA ITEMS


1.Department reports.

a.Out of State Travel Requests

2.Review monthly bills/reports (10 minutes) – (President Carlsrud)

3.Eide Bailly presentation of the 2019 Audit Report. (Luke Evanson)

4.Discuss agenda for the NDLC virtual conference. (City Administrator Crawford)

5.Discuss advertising for bids the sale of vacant lot at 14th St SW, Parcel 63-088007. (City Administrator Crawford)

6.Discuss lease agreement. (City Administrator Crawford)

7.Discuss City Engineer. (City Administrator Crawford)

8.Discuss 2021 employee health insurance and ancillary benefits. (City Attorney Martineck)

9.Discuss URD Wire Bid for all URD projects for 2020. (Electrical Superintendent Senf)

10.Update on CLOMR. (KLJ)


ADJOURN

8/4/2020 Finance Agenda

The City Commission Meeting will begin on Tuesday, August 4, 2020 at 3:30 PM CT, at City
Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online https://zoom.us/j/93406241924 Listen by calling (1-253-215-8782) Webinar ID: 934 0624 1924

CALL TO ORDER
ROLL CALL

AGENDA ITEMS

  1. Department reports.
    a. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Request to approve the use of GSA contracting for the new addition on the fire hall.
    (Fire Chief Magnuson)
  4. Discuss fees for temporary use permit and solicitor license. (City Attorney Martineck)
  5. Discuss fees for fire extinguisher inspection. (City Attorney Martineck)
  6. Review Amendment to Agreement for Permanent Flood Protection Phase III –
    Construction Engineering (KLJ)
  7. Discuss contract for building inspection services – Midwest Inspection Services. (City
    Administrator Crawford)

ADJOURN

Finance Meeting

07/07/2020 Finance Meeting Agenda

3:30 PM

The City Commission Meeting will begin on Tuesday, July 7, 2020 at 3:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/92661638526?pwd=NGU1WFJRYzhmVG5pNGVxdmYyR0JTUT09

Password: 9XdxaE or listen by calling (1-253-215-8782) Webinar ID: 926 6163 8526 Password 729838

Call to Order

Roll Call

Agenda items

  • Department reports.
    1. Discuss bids for transformers for electrical department.
    2. Out of State Travel Requests
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss job title for City Administrator position (Commissioner Bishop)
  • Discuss Nature Gardens (President Carlsrud)
  • Discuss Water Service WS-16 surcharge for unmetered water services to apartments, condominiums, townhouses and trailer sites (President Carlsrud)

  • Discuss Assistant Public Works (Operations) Superintendent Position for Succession Planning (City Attorney Martineck)
  • Discuss Storm Water Management Plan for proposed Fire Department addition. (Building Inspector Andersen)
  • Discuss changing disposal rate for trees from $0 to $5 per ton for commercial tree haulers. (Commissioner Erickson)

Adjourn