City Commission Meeting
Valley City, North Dakota

Friday, December 6, 2024

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson

NEW BUSINESS

Consider approving the Raffle Permit Request from High Plains Association of Realtors on 12/11/2024 at the Valley City Eagles.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                          

Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm Sewer Improvement District No. 56., and Water Main Improvement District No. 106.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye and Carlsrud – Aye. Motion passed.

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 1010 2^nd St SE in the amount of $39,710.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Property Buyout of 227 10^th Ave SE in the amount of $6,930.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve 2024 Zoning Districts Map for Valley City. This will be updated yearly.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Merchant Processing Agreement with Evolv and Service Fee Processing

Agreement with GovCard for City Hall, Police Department & Municipal Court.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider & Approve moving the February 18^th Finance & Commission Meetings to

Thursday, February 20^th, 2025 due to the League of Cities 2025 Capitol Connection.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

Finance Director Klein reported that the City has received their final payment on the December 2023 Ice Storm from the State of North Dakota in the amount of $153,300 to cover expenses.

Assessor Current shared that the Primary Resident Property Tax Credit will again be available for 2025 and if you answer the 3 questions, you will receive $500. towards your 2025 taxes.

Police Chief Horner reminded all Residents to remove vehicles from snow emergency routes and other streets after snowfalls for easier cleaning. He also shared a reminder about moving vehicles within 72 hours, or they are subject to tickets and towing. No parking trailers on City Streets after October 1^st.

Commissioner Gulmon discussed the financial position of the City through October. Nice good report.

Commissioner Erickson reminded Residents to keep your garbage containers free of snow. At least 3’ of clearance is needed.

Commissioner Bishop thanked the Fire & Police Departments and their staff.

City Administrator Crawford shared that the North Dakota Industrial Commission recommended our grid resilience grant request of 1 million, 53K for the rebuilding of our 1.869KB transmission line. This is our main power line. Also, Electronic Recycling will be available once again in January from the 13^th to the 17^th for a fee.

Mayor Carlsrud invited all to take a drive around town as the streets are clean and the Holiday Decorations are up and look great. Thank you to all the Employees for all that you do.

ADJOURN

Meeting was adjourned at 5:21 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add N8. Approve Member Participation and Subscription Endorsement for NDPHIT Renewal and N9. Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation.

Remove Consent Agenda Item B.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024 is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                             
2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.
3. Approve 2024-25 Contractor Licenses for:                                                                             
   1. All Finish Concrete of West Fargo, ND
   1. I’ll Tile & Stone, Inc of Detroit Lakes, MN
   1. 701 Caulking of Bismarck, ND
   1. Commercial Cleaning Services of Echo, MN

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

RES 2458, a Resolution Creating Paving Improvement District No. 130.                               

RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                   

RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                

RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.

Commissioner Bishop moved to combine and approve together Resolutions 2458, 2459, 2460 and 2461, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2462, a Resolution for Establishing Electric Utility Rates. Exhibit in Materials.                        

Commissioner Gulmon moved to approve with an effective date of February 1, 2025, seconded by Commissioner Bishop. Motion passed unanimously.

RES 2463, a Resolution for Establishing Water Utility Rates. Exhibit in Materials.                           

Commissioner Bishop moved to approve with an effective date of February 1, 2025, seconded by Commissioner Magnuson. Motion passed unanimously.

RES 2464, a Resolution for Establishing Sewer Utility Rates.  Exhibit in Materials.                           

Commissioner Magnuson moved to approve with an effective date of February 1, 2025, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service. Exhibit in Materials.         

Commissioner Gulmon moved to approve with an effective date of February 1, 2025 and to update the Master Fee Schedule, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the amount of $2,727,896.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2025 Board Meeting Schedule.                                                                     

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Property Buyout of 823 2^nd St NE in the amount of $55,110.            

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Property Buyout of 915 2^nd St SE in the amount of $51,480.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Contract for Prisoner Boarding with Barnes County Correctional Center.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Public Works Capital and Operating Budgets for year 2025.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

2024 Annual Forester Report given by Bob Anderson, City Forester.

Approve Member Participation and Subscription Endorsement for NDPHIT Renewal.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation in the amount of $999,721.93.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared an update from David Wick for the work being done on the roadway section as the inner circle storm drains and have now stopped concrete work for this year.  They will continue next summer. There are a few trailers that Fire Chief Magnuson and herself will need follow up on. The Tree Lighting Ceremony will be held the Saturday after Thanksgiving at 7:00PM at the Veteran’s Park. Enjoy the parade of lights & then attend the tree lighting in the park.

Finance Director Klein thanked Gary Jacobson on his hard work on the Public Works Department Budget. He did a great job.   

Engineer Eslinger discussed the letter that was just mailed out regarding the Lead Service Line Inventory and explained the goal of the first step in the project for the inventory of Lead Service Lines. The goal of the project is to ultimately remove all lead and galvanized lines from our system and to know what type of lines are out there. This is a multi-step program. A diagram explaining the lines and who is responsible for what portion of the lines was added to the materials.

Commissioner Gulmon recognized and thanked the city employees for all their work in putting up the Christmas lights. It is a big effort and very much appreciated.

Commissioner Magnuson thanked Gary Jacobson for all his work on the 2025 Public Works Budget. He explained that we keep our property taxes low by increasing the rates on utilities. We try to keep the profit margin low but still make some money to cover costs. He asked for the numbers to be compared to a few neighboring areas and what is being charged, Valley City is doing well. Have a Happy Thanksgiving and with the snow coming, drive safe.

Mayor Carlsrud thanked our Employees working on all the outside activities seen around town and those working on the inside activities that may not be seen as much. The City was visited by a couple State Representatives to view our permanent flood protections. They were able to see where the appropriated funds were used and they liked what they saw.

ADJOURN

Meeting was adjourned at 5:57 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024

President Carlsrud called the meeting to order at 4:00PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, Commissioner Bishop, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner and Administrative Assistant Hintz

PUBLIC HEARING

Open Public Hearing to Consider Suspension of Alcoholic Beverage License 2024-B223 and 2024-C224 for Failure to Complete Transfer Paperwork and Violation of Code V.C.M.C. 4-01-05(7) Regarding Failure to Submit Quarterly Responsible Beverage Server Training Roster.

Greg Burchill, with Tavern 94, shared their reasoning for not turning in the transfer paperwork for the B223 and C224 Alcoholic Beverage Licenses. He believes that the new owner, when the sale is final. Will go with the D Restaurant License so no transfer will be necessary.  He intends to keep the B and C license to use for another possible reason.

Commissioner Magnuson and Attorney Martineck explained the limitations on the D License and explained the requirements on the B and C Licenses. Attorney Martineck clarified the 60-day limitations once the business is sold or the License comes back to the City.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Suspension of Alcoholic Beverage License 2024-B223 and 2024-C224.

Attorney Martineck shared that the Server Training Report was turned in about 20 minutes prior to this meeting. This was due on 9/30/2024 but that point can be removed. That no sale of the establishment has happened makes the lack of transfer paperwork a moot point. The lack of Communication is the remaining issue. Martineck stated that any change to the License Application must be reported in 30 days to the City. No communication was made in the past 3 months until just prior to this meeting.

No action was taken by the Commission.

ADJOURN

Meeting was adjourned at 4:37PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, November 5, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Remove Item C from the Consent Agenda. Add Item 5. under New Business. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 10.15.2024 Commission Meeting and the 10.21.2024 Special Commission Meeting and the 10.28.2024 Special Commission Meeting.                                 
3. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B208 and 2024-C209: failure to pay administrative penalty.        
4. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B223 and 2024-C224: failure to complete Transfer Paperwork.
5. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2025, at the Eagles.
6. Approve Raffle Permits for:                                                                                                   
7. VCSU Trap Shooting Club, Raffle on 4.24.2025 at VCSU.
8. Education Foundation for VCPS, Raffle & Bingo on 11.21.2024 at VCHS Cafeteria.
9. VCSU Student Chapter of the Wildlife Society, Raffle on 2.27.25 at VCSU.
10. Approve 2024-25 Contractor Licenses for:                                                                             
11. Olauson Duct Cleaning, Oriska ND – Contractor
12. Roughrider Signs & Designs, Jamestown, ND – Contractor
13. DD’S Decks N More, LLC, Barnesville, MN – Contractor

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1163 an Ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance No. 1164 an ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

1. Approve 2023 Audit Report prepared by Brady Martz.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

2. Lease of Vehicle with option to Purchase. Recycling.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

3. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for JBJ Properties in the amount of up to $7500. for the renovations and upgrades to his business at 1010 7^th St SE.           

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

4. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for L & H Shoe Shop in the amount of $350. for the replacement of their storefront banner/sign at 125 Central Ave S.

      Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

      Motion passed unanimously.

5. Authorize Sale of Building at 1416 Main St E for Public Sale.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford thanked Finance Director Klein and the Auditor’s Department for all their work on the 2023 Audit, great job. Training was held for the Department Heads where they all learned their “Working Genius” and how to use that knowledge when working with their teams. Commend the Fire Department for all of your work. There have been some tough calls these past few weeks. 

City Engineer Peterson gave what should be the last update on the Construction projects happening around Valley City for 2024. All projects should be complete with just a small bit of cleanup to do.

Commissioner Gulmon congratulated Finance Director Klein & Staff on the very good 2023 Audit with some minor findings. He also thanked the Fire Department & volunteers for all they do to protect our city. Go vote!

Commissioner Erickson reminded all to please take your pumpkins to the grass site and not to throw them away in your trash.

Mayor Carlsrud “Hats Off” to all the City Departments for getting everything done around town and being ready for the next season. Marvelous job on the budgets this year.  Reminder that Veteran’s Day is coming, please thank a veteran. Thank you to the Commissioner for serving. Congratulations to Brenda Klein for completing the MRES Leadership Training course. Kudos to all of you that make are Community successful!  

ADJOURN

Meeting was adjourned at 5:17 P.M.

City Commission Meeting
Valley City, North Dakota

Monday, October 28, 2024

President Carlsrud called the meeting to order at 11:00AM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson

Members Absent: Commissioner Gulmon, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Northwest Standpipe Replacement Project.  Total Project cost estimate is 3.7 million dollars. This project will have a 60/40 cost share.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve ND DWR Construction Cost-Share Application for Watermain Improvement District No. 106 (2^nd St N, 3^rd Ave NE and 4^th Ave NE). Total Project cost estimate is 1.82 Million. This project will have a 60/40 cost share.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Local Permit for the Greg Rockneberg Benefit on 11.4.2024 at the Eagles.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 11:10AM.

City Commission Meeting
Valley City, North Dakota

Monday, October 21, 2024

President Carlsrud called the meeting to order at 12:00PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, Commissioner Bishop, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner and Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

PUBLIC HEARING

Open Public Hearing Regarding Application for Alcoholic Beverage License for Casa Valle Inc dba Casa Mexico Restaurant.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Application for Alcoholic Beverage License for Casa Valle Inc dba Casa Mexico Restaurant.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

NB1.    Consider Refund to Hi-Line Hospitality dba City Lights for Liquor and Beer License. Due to Transfer of the Licenses.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:03PM.

CITY COMMISSION MEETING
VALLEY CITY, NORTH DAKOTA
Tuesday, October 15, 2024
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson
Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner, Administrative Assistant Hintz.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Add N3. Consider the Visitors Committee recommendation to approve the Image Enhancement Grant
Application for Grotberg Electric.
Commissioner Gulmon moved to approve the addition, seconded by Commissioner Erickson. Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
Approve Minutes from the 10. 1.2024 Finance & Commission Meetings.
Approve Local Event Permits for Raffles:
Dakota Riders Motorcycle Club Raffle for 12. 14.2024 at the Eagles Club.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
PUBLIC COMMENT
Layne Glines, representing Healthy Food Ingredients, spoke about their water drainage concerns.
Discussion on previous and current drainage areas of concern. The consensus of the Commission was to ask the Engineer to look into possible cost-effective solutions to the drainage concerns and bring them to the November 19, 2024, Commission Meeting.
ORDINANCE
Approve Second and Final Reading of Ordinance No. 1162 an Ordinance to amend and reenact section 7-03-04 of the Valley City Municipal Code related to event permits.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve first reading of Ordinance No. 1163, an Ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve first reading of Ordinance No. 1164, an Ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
RESOLUTION
Approve Resolution 2457, a Resolution Approving Definitive Improvement Warrants, Series 2024 A, B, and C for Paving Improvement District No. 128, Sanitary Sewer Improvement District No. 69, and Water Main Improvement District No. 105.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
NEW BUSINESS
Approve Monthly Bills for the City and Public Works in the amount of $3,018,447.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Consider request for an early pay out of the final payment of $60,000. to the SRVSB-Water Trail.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Consider the Visitors Committee recommendation to approve the Image Enhancement Grant Application for Grotberg Electric in the amount of up to $7500. for renovations to the exterior of the current building at 1109 West Main St.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
City Administrator Crawford reminded all with the changes in temperatures happening, you can do different things to help yourself out. People are asking, with Electric, when the 30/30 will be starting for Utilities. The process is determined daily on air and ground temperature. There is no start date set. Construction projects are coming to an end and City Engineer Peterson will give the updates. Lead Line Letters will be going out regarding lines; this notice is required by the state.
City Engineer Peterson gave an update on the Constuction projects that are winding down around Valley City.
Commissioner Erickson reminded all that Elections are coming up. Get out and vote!
Mayor Carlsrud thanked all the Employees and how they take pride in their work, it shows. Thank you to Steve Urness & Paul McDonald for all your time. Thank you to all of you that serve on our Boards and Committees, your time is very much appreciated. Thank you to the Commissioner for serving your community and your investment in what you do.
ADJOURN
Meeting was adjourned at 5:41 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, October 1, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Remove Item D-c. in the Consent Agenda. Switch NB4 and NB5 Around.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

MUNICIPAL PUBLIC POWER WEEK PROCLAMATION

The week of October 6 – 11, 2024, is to be proclaimed Municipal Public Power Week. Announce that the National Park Service has deemed Valley City as one of only 8 communities to be designated as an American World War II Heritage City this year.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 9.17.2024 Commission Meeting.                                                   
3. Approve sponsorship of National Park Service American World War II Program through Barnes County Historical Society.                                                                                                     
4. Approve Local Event Permits for Raffles:                                                                              
5. S.H.I.N.E. Raffle for 10.12.2024 at Valley City Eagles Club
6. Sheyenne Valley Friends of Animals Raffle on 12.13.2024 at Handy Hardware 
7. District 24 GOP Raffle on 12.14.2024 at Alley Beans
8. Approve 2024-2025 Contractor Licenses for:                                                                         
9. Steamatic of Grand Forks, ND
10. Kjelland Excavation of Fingal, ND
11. H Anderson Concrete, LLC of Fingal, ND
12. All Seasons Mechanical of Fargo, ND

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Public Hearing Regarding Special Assessment Projects:                                                                    

            Paving Improvement District No. 125.

            Water Main Improvement District No. 103.

            Sanitary Sewer Improvement District No. 67.

            Storm Sewer Improvement District No. 54.

President Carlsrud declared the public hearing open.

There were no protests.

Commissioner Bishop motioned to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 125, Water Main Improvement District No. 103, Sanitary Sewer Improvement District No. 67 and Storm Sewer Improvement District No. 54.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1161 an Ordinance Adopting the 2025 Annual City Budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve First Reading of Ordinance No. 1162 an Ordinance to Amend and Reenact Section 7-03-04 of the Valley City Municipal Code related to event permits.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

Approve Resolution 2456, a Resolution Amending the Master Fee Schedule

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Request for Funding Considerations from the Valley City-Barnes County Development Corporation.   

1. Small Projects – $27,500
2. Resource Development Specialist – $216,000 ($70,000/year for 3 years plus $6,000 for current year ended 9/30/2024)
3. Regional Technology Center – $160,000

Jennifer Feist explained the requests and what the funds are used for. Commissioner Erickson asked if Barnes County contributes to these funds as well and was told that they do not.    

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Settlement Agreement for issue resulting from Construction at 605 5^th Street NW.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider entering Cooperation Agreement in support of Red River Valley Water Supply Project.

Commissioner Bishop motioned to enter into a Cooperation Agreement at 1cfs potable and 1cfs industrial water with the RRVWSP, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Voluntary Flood Acquisition Program Guidelines.

Attorney Martineck will make the changes discussed at the Finance Meeting and update the current Policy.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Consider offer to sell N15’ of Lot 8, and all of Lot 9, Block 10, Weiser’s Addition to the City of Valley City (231 9^th Ave NE), as part of Flood Acquisition Program.

Commissioner Magnuson moved to approve the Agreement as previously drafted, seconded by Commissioner Gulmon.

Roll Call Vote: Erickson – Nay   Bishop – Nay    Magnuson – Yay    Gulmon – Nay    Carlsrud – Nay. Motion Failed.

Commissioner Gulmon moved to make an offer to purchase 231 9^th Ave NE, in the amount of $139,000. and to follow the Flood Acquisition Program Guidelines, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the release of funds for the 2023 December Ice Storm Emergency. Funding was held up do to a software issue.

Finance Director Klein shared that the 2023 Audit is complete and that Brady Martz will be at the November 5^th Finance meeting to do a brief overview.

Fire Chief Magnuson reminded us that October 6 – 12 is Fire Prevention Week. Huge thank you to the Team which is made up of 2 full time and 38 volunteers and all they do for the City & County with covering over 15 Townships. A special thank you to the spouses and significant others who support them. You are welcome to visit the Fire Hall anytime. He also shared the dates for the Annual Battle of the Badges Blood Drive to be held on October 8 & 9 at Stoudt-Miller Car Dealership.

Lieutenant Rustebakke stated that with October upon us, parking restrictions have gone into place regarding boats and campers as well as overnight parking downtown.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Gulmon reported on the financial position of the City. Sales tax is up 8.4% from last year at this time.

Mayor Carlsrud thanked all the City Employees for their work on cleaning up and preparing for the fall weather. Thank you to those that have been working on the budget & audit and getting that taken care of. Thank you to Steve Urness for his reporting.

ADJOURN

Meeting was adjourned at 6:05 PM

City Commission Meeting
Valley City, North Dakota

Tuesday, September 3, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon via Zoom, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 8.20.2024 Commission Meeting.
3. Approve the Parade Application for VCSU & VCHS Homecoming on 9.20.24 at 3:30PM for Central Avenue.
4. Approve the Youth for Christ Frisbee Golf Real Property Agreement for their Annual Tournament on Sept 14, 2024.
5. Approve Local Event Permits for Raffles:

      Barnes County Senior Center for 1.3.2024 Raffle & 9.2024 – 7.2025 Bingo at the Barnes       County Senior Center.

      VC USBC Association for 11.10.24, 1.30, 2.17, 3.14, 4.7 & 5.4.2025 Raffles at Sky Lanes         Bowling Alley.

      VCSU Foundation – Booster Board for 9.6.24 – 2.8.25 Bingo and 50/50 Raffles at Home         Games and Bacon Bingo at Brockopp Brewing on Saturdays from 9.7.24 – 6.28.25.

• Approve 2024-25 Contractor Licenses:

      Brett Stearns Enterprises LLC of Valley City, ND

      FM Asphalt LLC of Moorhead, MN

      SPEC 9 LLC of Fargo, ND

      Northland Glass and Glazing, LLC of Fargo, ND

      Midland Door Solutions LLC of West Fargo, ND

      Precision Steel LLC of Perham, MN

      Elite Industries, LLC of Fargo, ND

      Balancing Professionals Inc.

      ISED Communications & Service of West Fargo, ND

      Mid-Continental Restoration Co. Inc of Fort Scott, KS

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

NEW BUSINESS

Approve Application for Property Tax Exemption at 637 8^th Ave NE – Residential Building Improvements.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve to Accept the Bid for 2013 Chevrolet Tahoe – $4000.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Request for $200,000.00 in Funds to Extend Natural Gas to the South Side of the Interstate from the Valley City Barnes County Development Corporation

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve KLJ to Perform Valley City Subarea Transportation Plan Amendment to the 2045 Transportation Plan.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Revised Memorandum of Understanding for Office Space between the City of Valley City and the ND Department of Corrections and Rehabilitation.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the Shared Use Path along Winter Show Road will now be bid in 2025 and gave an update on Viking Court and the junk vehicles & properties that will be cleaned up.

Finance Director Klein let us know that there will be Special Assessment Letters going out the week of September 9^th.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Magnuson gave a Shout Out to the Fire Department and all who helped with clean up of the Broken Road by Mill Dam.

Mayor Carlsrud thanked all those working on the planning of the New Service Center for all your time and ideas. Thank you to Steve Urness & Paul McDonald for all your time and coverage of what is happening around Valley City. Finally, thanks to all the City Employees for what you do every day for the City and its Residents.

ADJOURN

Meeting was adjourned at 5:20 P.M.