8.15.2023 Commission Minutes

Posted on September 8, 2023September 8, 2023 by Judi Hintz

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.
ROLL CALL
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.
Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Addition of Oaths of Office for Finance Director/ Auditor and Deputy Auditor.
Addition of N6
Unanimous voice vote to add these items.
APPROVAL OF MINUTES
Commissioner Bishop moved to approve the minutes from the August I, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
Approve Contractor License for Northland Window and Door LLC.
Approve Local or Restricted Event Permit for Barnes County Senior Citizens Council – Bingo September 1, 2023 through June 30, 2024, and a Raffle October 5, 2023.
Approve Local or Restricted Event Permit for Hi-Liner Booster Club-50/50 Raffle at home football games. August 25, 2023 through October 13, 2023.
Approve Parade Request for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting at 5:45pm. Route planned is Central A venue from the VCSU Walking Bridge to 2nd St North
Approve Application to Block Off Street for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting 1:30pm for set-up. Event is from 5:30pm until 9:00pm. Clean-up will be from 9:00pm to 11:00pm.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
OATH OF OFFICE
President Carlsrud swore in Brenda Klein as Finance Director/City Auditor and Brandy Johnson as Deputy Auditor
ORDINANCE
Approve First Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer. City Attorney Martineck stated, after talking with City Forester Bob Anderson, that additional language for ash trees has been added in preparation of the emerald ash borer moving into this area.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve First Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. City Attorney Martineck stated that he worked with Valley City Animal Control Officer Brandi Johnson. This amendment now states that it will no longer be permitted to spread edible material except in feeders designed for birds and squirrels. The purpose is to address animals coming into the city and eating the food that has been left out. It also increases the penalty for the 2nd and 3rd offenses.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve First Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. City Attorney Martineck stated the purpose of this ordinance is to address the concerns that contractors had while doing street excavations on bonds.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
NEW BUSINESS
Approve Special Alcohol Beverage Event Permit Application for Dakota Silver, LLC for the Avalynn’s Fly High Foundation Golf Scramble August 26, 2023 at the Bjornson Park Golf Course. Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC August 24, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC September 23, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC September 7, 2023 Central Avenue for Summer Nights on Central.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve Amendment to Engineering Agreement for Permanent Flood Protection Phase
IV/CLOMR.
City Engineer Chad Petersen stated this amendment is to finalize the CLOMR for permanent flood protection as well as the final design for permanent flood protection phase 4. Part of the completion steps for this project is mailing letters notifying property owners of the CLOMR.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Fireworks Display Permit Application for the Valley City Barnes County Development Corporation, September 7, 2023 at approximately 9:05pm for Summer Nights on Central.
Fire Chief Scott Magnuson shared the plan for the fireworks display. Much discussion was had on the location for the display. Concerns were shared about the height of the fireworks and who will be lighting them as well as the residents in nearby apartments. Notification will be given to the owners. Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously with certain conditions being met.
CITY ADMINISTRATOR REPORT
Congratulations and thank you to Brenda Klein & Brandy Johnson on their new roles and for taking care of everything during the transition. An update on Police Chief position: Interviews are taking place this week. More information to come when the candidates are narrowed down to the final 3 moving forward. CLOMR letter discussion: As people call or stop in, we will collect contact information. This will be emailed to Gwen Crawford and she will reach back out to letter holder. Administrator Crawford would like to discuss this topic more at the Finance meeting on Thursday, September 7 at 3:30pm. If you
are/were in the flood plain, you received a letter.
CITY ATTORNEY REPORT
City Attorney Carl Martineck let us know to be prepared for discussion on the wildlife management plan. CITY UPDATES & COMMISSION REPORTS
Finance Director Klein shared that Eide Bailey will give the 2022 Audit report at the next Finance meeting.
Chad Petersen, KLJ. Construction gave an update on the 2nd Ave NE project continues with the underground utility work but seems to have slowed down a bit due to the wet soil. Updated as well on the Main Street Outlet Vault Project, final pour on the connections for the discharge. Once cured, back filling will begin. Completion goal is September 16, 2023. This project is to increase the capacity of the storm sewer system.
Commissioner Gulmon shared congratulations to Brenda Klein and Brandy Johnson.
Mayor Carlsrud welcomed Judi Hintz and said thank you to Brenda Klein and Brandy Johnson for stepping up. Thanks to all of our staff, with the construction going on outside and the changes in offices inside and hope that all are having success in their new digs.
Officer Cody Theibert with Valley City Police Department let us know that business is going well at the department during this transition.
ADJOURN

Meeting was adjourned at 5:40 p.m.

8.1.2023 Commission Minutes

Posted on August 22, 2023August 22, 2023 by Judi Hintz

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

Pledge of Allegiance

Approval of Agenda

Addition of N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the July 18, Commission Meeting and the July 26, 2023 Special Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Assistant Fire Chief, Police Chief, Operations Supervisor and Deputy Auditor.

Approve 2023-2024 Application for Contractor License for the following:

Valley Flooring

Braden Wenaas Construction LLC

Tim Durheim

Approve Raffle Permit for Ducks Unlimited Barnes County Chapter for September 21, 2023.

Approve Application to Block off the Street for the following:

Block off Main St from 2^nd Ave NE to in front of Wild Prairie Bakery August 19, 2023

from 3:00pm-1:00am for Captains Pub

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1137, an Ordinance updating the Valley City Municipal Code to reflect the 2023 State Legislative Session.

City Attorney Martineck stated no changes from thee first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,558,477.07.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Captain’s Pub Street Dance for August 19^th, 2023

Discussion on the sale of alcohol outside and the times.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Conditional Use Permit to operate Mac’s Bait & Tackle LLC at 741 2^nd Ave NE.

City Attorney Martineck stated that Planning and Zoning recommended a Conditional Use Permit for Mac’s Bait Shop, expiring October 31, 2023 and need Commission approval.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Accepting Project No. SU-2-990(059), PCN 22245 – 5^th Ave NW Reconstruction.

Final grass seeding took place this spring and ready now for final acceptance by the City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Preliminary Engineering Task Order for Site Survey for Public Works Site Development.

City Engineer Petersen explained that this task order is for the site of the new Public Works Site allowing the City to evaluate and establish what is buildable and not. Total cost is up to $7500.00 which will be included in the general contract agreement with KLJ.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Authorize the Electrical Department to purchase materials for the Columbia Grain Project.

City Administrator Crawford explained, Columbia Grain is looking to move their lines from overhead to underground. The amount of materials needed exceeds the set amount so Commission Approval is needed. The City would go into contract with Columbia Grain, once both parties sign off, the City would go ahead and order the materials.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

Thank you to Police Chief Hatcher for all his time and all he has done for his Team. He leaves with much respect and appreciation.

Progressing on the search for the New Police Chief. Meetings and Interviews are being held. Currently there are 8 Candidates. More information will be shared in the future.

Normal chain of command will remain in place. If something major would come up, it will be taken care of by Crawford and the portfolio holder.

city updates & commission Reports

Deputy Auditor Klein reported on Sales tax dollars. A special thank you to Avis for all you have done, for being a great co-worker and friend.

The preliminary budget has been approved.

Public Works Accountant Jacobson – Recycling contract. Just completed year 4 of 5. Encourage people to keep recycling.

Police Chief Hatcher talked about the latest piece of equipment purchased for the Police Department to empower the Officers to be able to get into more of the neighborhoods, the parks and college. It is an Electric Assisted Bike. The bike was purchased through a grant and donations.

City Engineer Petersen gave an update on construction projects. The Master Lift Station Project is going on as scheduled and should be completed by mid-September. The 2^nd Ave NE Reconstruction Project is progressing as planned with a completion date of early October. Received word today that the technical analysis for the Clomr has been reviewed and approved. Public notification of the property owners along the corridor and in the newspaper will be the next step.

City Engineer Eslinger noted that he has been contacted by the State of North Dakota and the lead service line inventory contract has been signed and approved, waiting for work orders and then will start inventory of the lead service lines.

Commissioner Erickson stated that his department is doing good with the garbage cans and just a reminder to make sure that your branches left at the grass sites must be smaller than 3’.

Commissioner Bishop Thanked both Hatcher and Richter for all their work & service.

Commissioner Magnuson Thanked both Hatcher and Richter for all their service.

President Carlsrud thanked the employees for all their hard work & coverage. Special thanks to both Richter & Hatcher.

Finance Director Richter gave a recap of her 25 years with the City and how great it has been. Special mention and thank you to Klein and wishing her well in her new position.

President Carlsrud made a closing statement and mentioned both Steve and Paul, thanks for your coverage through the years.

Adjourn

Meeting was adjourned at 5:28 P.M.

7.26.2023 Special Commission Budget Proceedings

Posted on August 2, 2023August 4, 2023 by Judi Hintz

Wednesday, July 26, 2023

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Assessor Current.

New Business

Remove Avis Richter as an Authorized Signer on Dacotah Bank Accounts Effective August 1, 2023.

Commissioner Bishop moved to approve removing Avis Richter as an authorized signer on the Dacotah Bank Accounts effective August 1, 2023. Seconded by Commissioner Magnuson. Motion carried.

Discuss and Approve the 2024 Preliminary Budget

Deputy Auditor Klein reported that at this time we do not have an estimated value of a mill. The 2024 Preliminary Budget has a 5% increase in dollars levied compared to the 2023 Budget. Last year’s increase from the 2022 Budget to the 2023 Budget was 7%. Department heads were diligent with keeping their operational expenses at a minimal increase. The increase in expenditures in the General Fund is 2.7%. The 2024 Transfers In are $218,000 less than last year. This included $108,000 from Fund 105 City Financed Special Assessment Projects and $110,000 from Fund 241 Property Tax Relief. Cash reserves of $1,127,303 is 27% of expenditures, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).

The proposed salaries in the 2024 budget includes a 4% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from July 2022 to June 2023. The increase in the transfer from the utility fund is $362,000, this includes an increase of $262,000 to the General Fund and $100,000 to Fund 231 Street Renew and Replacement.

NDPHIT has not released information regarding health insurance premium increases for 2024. A 5% increase to be picked up by the City is currently budgeted. If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount. Percentages for NDPERS contributions will increase in 2024, the budget reflects the 1% increase required by the employer.

Commissioner Bishop moved to approve the 2024 Preliminary Budget as presented which includes the proposed salary structure and 4% COLA, seconded by Commissioner Gulmon. Motion carried.

ADJOURN

Meeting Adjourned at 7:45 A.M.

7.18.2023 Commission Minutes

Posted on August 2, 2023August 4, 2023 by Judi Hintz

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the July 6th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve 2023-2024 Application for Contractors License for Hi-Line Excavating LLC.

Approve Raffle Permit for SHINE for September 1^st, 2023 at Hanna Field.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve the Second and Final Reading of Ordinance 1135, an Ordinance to Rezone and Amend Zoning Map, Lot 2, Diamond B Subdivision in Valley City’s Extraterritorial Jurisdiction.

City Administrator Crawford stated that there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the Second and Final Reading of Ordinance 1136, an Ordinance to Create and Enact Section 1-01-11, 11.2, and to Amend and Reenact Subsection 7 of Section 14-35-02, and Sections 05-03-06, 17-03-04, and 17-04-20 of the Valley City Municipal Code Related of Disposition of Noncriminal Offenses.

Administrator Crawford stated the edits are the same as the last reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve the First Reading of Ordinance 1137, an Ordinance updating the Valley City Municipal Code to reflect the 2023 State Legislative Session.

City Administrator Crawford stated that Martineck made the changes to the Ordinances was to conform with the new Legislative changes and will go into effect August 1^st.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Accept the 2026 Urban Grant Program for the Project on 2^nd Street N (3^rd Avenue NW to 4^th Avenue NE) and 3^rd Avenue NE (Main to 2^nd Street NE).

City Administrator Crawford pointed to the updated map supplied by Chad Petersen. This is the 5^th time that we requested an Urban Grant & were selected again to receive one. Need a Commission action to move forward.

Chad Peterson, KLJ, commented this is for a full street reconstruction. In addition, the nonparticipating water and sewer work will go along with the project. This is approved for the 2026 project funding.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

The next couple weeks will be dedicated to Budget. The 2^nd Ave NE construction project has started earlier than anticipated. There will be a public meeting July 19^th, 5:30 for this project.

CITY UPDATES & COMMISSION REPORTS

Auditor Klein – Introduction of the new Administrative Assistant Judi Hintz.

Chad Petersen, KLJ –Construction update on the 2^nd Ave NE project and notice of the Public Meeting for Tuesday, July 19^th in the Commissioners Room at 5:30PM. This Project is scheduled to be completed the first week of October.

Master Lift Station Construction Project – Updating piping inside the station.

Main Street Discharge Vault Project – Street closure will start Monday the 24th. Scheduled to be completed Sept 16th.

Commissioner Gulmon – Several budget meetings previously and this will continue into next week. Mayor Carlsrud – Please have Patience with all the Construction Projects going on. Thank you to the construction crews for making methods to get around. Thank you to the citizens for being accommodating & we ask your indulgence.

7.6.2023 Commission Minutes

Posted on August 2, 2023August 4, 2023 by Judi Hintz

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members Present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the June 29^th, 2023, Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for House Movers License for Glaesman Moving.

Approve Application to Block off the Street for Valley City Parks & Recreation Pulled Pork Cook off on July 13^th, 2023 from 3pm-6:30pm.

Approve 2023-2024 Application for Contractor License for the following:

Kohn Electric LLC

Randall’s Excavating Inc.

Valley Plains Equipment

MX Underground

Dedicated Builders

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Public Hearing

Public Hearing on Rezoning and Amending Zoning Map, Lot 2, Diamond B Subdivision in Valley City’s Extraterritorial Jurisdiction.

President Carlsrud declared the public hearing open.

There were no comments.

Commissioner Bishop motioned to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1135, an Ordinance to Rezone and Amend Zoning Map, Lot 2, Diamond B Subdivision in Valley City’s Extraterritorial Jurisdiction.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1136, an Ordinance to Create and Enact Section 1-01-11.2, and to Amend and Reenact Subsection 7 of Section 14-35-02, and Sections 05-03-06, 17-03-04, and 17-04-20 of the Valley City Municipal Code Related to Disposition of Noncriminal Offenses.

City Attorney Martineck stated this is an administrative change to streamline the disposition process for non-criminal offenses.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,662,478.80

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Authorize Brenda Klein as an authorized signer on Dacotah Bank Accounts Effective August 1^st, 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Transfer Request for Liquor and/or Beer License Application for Alcoholic Beverage License from Jeremy Tjon (current owner of The Clubhouse) to Autumn Perry subject to conditions being met.

City Attorney Martineck stated some conditions needing to be met are removing the Legion signage and documentation of the ownership of the building change being recorded.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider VC-BC Development Corporation Request for $500,000 to support VCSU and their Forward Together Campaign.

Trinity Nelson requested the funds distributed over 5-7 years to support the VCSU Capital Campaign.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve MOU with VCBC Library for Services.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Renewable Energy Certificate (REC) Designated Entity contract between WAPA, the City of Valley City and MRES.

City Administrator Crawford stated there is not a fee for MRES to do this and we need this to be done for our energy credits.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on July 20^th for Summer Nights on Central.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported a change we are looking at changing the base fees on bills by prorating them.

Deputy Auditor Klein stated the money received $229,416 from the state for the snow assistance grant, good job Gary.

City Attorney Martineck reported that Judi Hintz has been hired for the Administrative Assistant position in City Hall and is expected to start on July 17^th.

Chad Petersen reported on the upcoming construction projects. The lift station will be starting soon and take about a month to complete. Preconstruction meeting for 2^nd Ave/3^rd St NE project will be happening within the next couple of weeks. They are thinking of starting a couple weeks early due to the good conditions they’ve been having. There is also the preconstruction meeting for the Main Street Outlet Vault related to PFP. We will get an update at that time when they are thinking of starting. They originally planned the end of July and work must be completed by September 16^th. Chad gave an update on CLOMR. Feeling pretty comfortable to have a final submittal and approval by fall this year and start moving forward.

Commissioner Gulmon reported on finances with the big news being getting the reimbursement for the spring flood expenses at almost $1.5 million.

Commissioner Erickson went through some of the guidelines for the new cans and grass site as Gloria has reported some issues.

Commissioner Bishop thanked the rescue workers for the jobs they do and volunteer to do.

Commissioner Magnuson asked that people take pride in their yards and areas around their property.

Mayor Carlsrud stated the guidelines for the new cans are on the website. Thanked staff for the work they do.

Adjourn

Meeting was adjourned at 5:28 P.M.

6.20.2023 Commission Minutes

Posted on July 7, 2023July 7, 2023 by Brandy Johnson

CALL TO ORDER

Vice President Bishop called the meeting to order at 5:00 PM.

ROLL CALL

Members Present: Vice President Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Add N7 & N8

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the June 6^th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve 2023-2024 Application for Cabaret License for Fraternal Order of Eagles Aerie 2192.

Approve 2023-2024 Application for Tobacco License Renewal for the following:

Brothers III

Fraternal Order of Eagles Aerie 2192

Love’s Travel Stops & Country Stores, Inc

Approve 2023-2024 Application for Beverage License Renewal for the following:

Fraternal Order of Eagles Aerie 2192

TBD Inc. dba Sky Lanes Bowling Alley

Bridges Bar and Grill

Valley City Town and Country Club

Captain’s Pub

Approve 2023-2024 Application for Contractor Licenses for the following:

Ace Plumbing

MDU

TNT Plumbing

Larry Klebe Construction

Approve Raffle Permit for the following:

CHI Health at Home on from September 1^st, 2023-September 30^th, 2023

Red Knights ND Chapter 1 in September 17^th, 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Public Hearing

Public Hearing on Dangerous Building Located at 709 4^th St. NE.

Vice President Bishop declared the public hearing open.

There were no comments.

Commissioner Gulmon motioned to Close Public Hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Order on Dangerous Building Located at 709 4^th St. NE.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1133, an Ordinance to Create and Enact Sections 14-10.1-09, and 14-10.1-10, and to Amend and Reenact Sections 14-01-01, 14-08-18, of the Valley City Municipal Code related to Bicycles.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1134, an Ordinance to Amend and Reenact Section 12-02-01 of the Valley City Municipal Code Related to Abandoned Vehicle Property Maintenance Definitions.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Tabled to the July 6^th meeting.

rESOLUTION

Approve Resolution 2416, a Resolution allowing the Sale of City Surplus Property at Public Sale.

Commissioner Gulmon approved selling items on a public sale, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Consider Request for Approval of $20,000 to be taken from the VC Tourism reserves and sent to the Water Trail for further developments.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization Renewals for the Valley City Eagles Aerie 2192 Fraternal Order of Eagles at the Valley City Eagles Aerie 2192 and My Bar.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for the Eagles on July 13^th, July 20^th and September 7^thfrom 4pm-10pm for Summer Nights on Central.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Task Order for Construction Engineering for 2^nd Ave NE/3^rd St NE Reconstruction Project, including 8^th Ave SW Safety Improvement Project [NDDOT Project Number SU-CRP-CPU-2-990(062), PCN 23571; SU-CRP-2-990(063), PCN 23572; and HEU-2-990(064), PCN 23573].

City Engineer Petersen stated Strata has stated they will start the Phase I portion mid-July and extend about mid-October. That is 2^nd Ave and the portion on 4^th St by Leevers. The second phase will be in 2024 with a proposed start date in April depending on the weather, completion date the end of July. We’re still waiting on the proposed timeframe of the flashing beacon.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call: Magnuson-aye Erickson-nay Gulmon-aye Bishop-aye

Motion passed.

Consider Visitor’s Committee Recommendation to approve a 6-month extension for Sky Lanes’ Tourism Grant.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Transfer Request for Liquor and or Beer License and Application for Alcoholic Beverage License from Jeremy Tjon (current owner of The Clubhouse) to Autumn Perry subject to conditions being met.

Tabled to July 6^th meeting.

Approve Midco Request for Easements.

City Attorney Martineck stated Midco is offering a little over $800 for access to the easement. Recommendations were made in order for it to be approved and nothing has been returned so at this point if there is an approval it should be with the conditions that were listed.

Commissioner Gulmon moved to approve with conditions, Commissioner Magnuson seconded.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated she spoke with the DOT about the overage. The Feds decided to raise that to $20,000.

Online bill pay has been set up for PW.

City Updates & Commission Reports

Vice President Bishop thanked the employees and reminded cyclists to abide by the traffic laws.

Adjourn

Meeting was adjourned at 5:26 p.m.

6.6.2023 Commission Minutes

Posted on June 21, 2023June 21, 2023 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Alzheimer’s and Dementia Awareness Proclamation

Approval of Agenda

Addition of RES 2, 3 and N11

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the May 16th, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for the following:

Avalynn’s Fly High Foundation on August 25^th, 2023 at Chautauqua Park.

Fraternal Order of Police James/Valley Lodge #4 at Valley City Police Department on September 13^th, 2023.

Jamestown Board of Realtors at the Eagles on June 21^st, 2023.

VCSU Foundation on September 30^th, 2023 at Lokken Stadium.

VCSU Foundation from August 24^th, 2023-May 25^th, 2024 at Lokken Stadium.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

ASAP Electric

FMJ Electric

Magnum Electric

RAG Properties, LLC

Safe Basements of Minnesota, Inc.

Travis Kunze Construction

Approve Applications for Tobacco License Renewal for the following:

Casey’s Retail Company

County Bottle Shop, Inc.

Dakota Silver LLC

Dollar General Store

Family Dollar #27662

Leevers Foods, Inc.

Petro Serve USA #071

Petro Serve USA # 072

Petro Serve USA #073

The Clubhouse Lounge, LLC

Approve Applications for Alcohol Beverage License Renewal for the following:

Brockopp Brewing, LLC

Dakota Silver

Hi-Line Hospitality dba City Lights

Jimmy’s Pizza

Main Street Off Sale dba Tavern 94

Mosby LLC dba Boomers Corner Keg

My Bar

Sabir’s

The Clubhouse Lounge, LLC

The Labor Club

The Liquor Locker

The Reserve at Woodland-845 Events

Approve Applications to Block off Street for the following:

Block off Central Ave N from 2^nd St to 4^th St (to include 3^rd St from Central to Alley going East), for Crazy Daze being held on July 26^th from 8am-7pm.

Block off West half of Alley, 100 block, between Main St and 2^nd Ave SE on June 24^th, 2023 from 8am-10pm for Brockopp Brewing Christmas in June.

Block off 100 block of Main St E on June 17^th from 6pm-1am for Rally in the Valley and Street Dance.

Block off Central Ave N from Wells Fargo to Valley Service; alleyways by the Vault and Nucara on July 13^th and July 20^th from 5:30 pm to 9:00 pm for Summer Nights on Central.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1133, An Ordinance to Create and Enact Sections 14-10.1-08, 14-10.1-09, and 14-10.1-10, and to Amend and Reenact Sections 14-01-01, 14-08-01, 14-08-18, of the Valley City Municipal Code Related to Bicycles.

City Attorney Martineck stated during this year’s legislative session, new laws were passed regarding multi-person bicycles. This will change our ordinance to match.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1134, an Ordinance to Amend and Reenact Section 12-02-01 of the Valley City Municipal Code Related to Abandoned Vehicle and Property Maintenance Definitions.

City Attorney Martineck stated during this year’s legislative session, there were changes to certain definitions. This ordinance is to match those set at the state level.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age.

City Attorney Martineck stated no changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste.

City Attorney Martineck stated there were some changes from the first reading, definitions and clarifications regarding not being able to opt out of the service and the city does not provide roll off services.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Resolution

Approve Resolution 2413, a Resolution Establishing Rates and Fees for Solid Waste Service.

City Attorney Martineck stated this resolution is to establish the extra container fee for residential at $25/month and an extra container fee for commercial locations of $36/month. We are also asking the City Administrator be giving the discretion to set the fee for the new container as needed to reflect costs. Also asking the 5% discount ton 2- and 4-yard dumpsters be removed from the rate sheet and to take effect at a later date.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2414, a Resolution approving Diamond B Subdivision within the City’s Extraterritorial Jurisdiction.

City Attorney Martineck stated this is south of Woodland Park. The PZ Commission is recommending approval as long as there is an agreement that if there are city services provided, they would have to hook up rather than being on septic. It also requesting a rezone of lot 2 to ag, it’s currently R2. This will be an ORD on the next meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2415, a Resolution approving a Vacation of a Platted Alley in Block 3 of Granger’s Addition to the City of Valley City.

City Attorney Martineck stated this is currently the location of SBA Towers which is rented by Verizon. On the plat there is an alley that is not currently there that runs through where the tower sits so this is asking for that to be vacated.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,486,593.72.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization Renewal for Thundering Saints Inc. at Boomer’s Corner Keg, Bridges Bar & Grill and the Labor Club

Commissioner Gulmon moved to approve, Seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 15^th, 2023 from 3pm-7pm for Smith Lumber Customer Appreciation Day.

Commissioner Bishop motioned approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17^th, 2023 from 10am-6pm for Rally in The Valley.

Commissioner Gulmon motioned approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17^th, 2023 from 6pm-1am for Rally in The Valley Street Dance.

Commissioner Gulmon motioned approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for The Reserve at Woodland on June 15^th, 2023 from 3pm-7pm for Smith Lumber Celebration.

Commissioner Magnuson motioned approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to approve $180,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Sheyenne River Valley Scenic Byway Association, to be disbursed over 2 years.

Commissioner Erickson moved to approve $180,000 distributed at $60,000 evenly over the course of three years, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to approve $200,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Valley City Parks and Recreation District, to be disbursed over 5 years/or as many years as needed.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Accept Resignation of Police Chief Hatcher effective August 4^th, 2023.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve New Application for 2023-2024 Retail Tobacco License for Larson Enterprises LLC dba The Labor Club.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for The Captains Pub on June 17^th, 2023 from 12pm-11:59pm for Rally in The Valley Street Dance.

Commissioner Bishop moved to approve the times of 6pm-1am to align with Brockopp Brewery, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on the automated garbage pickup.

City Attorney Martineck stated the plan is for the hiring committee to meet next week to discuss filling Phil’s position.

Deputy Auditor Klein stated we are looking for the Administrative Assistant II position.

City Assessor Current stated that she attended the County Equalization meeting and no one from the city protested their values.

Commissioner Gulmon reported on the financials through April. Cash reserves are strong. We received flood reimbursement totaling $1.4 million and applied for a snow removal grant and are waiting for a response.

Commissioner Bishop thanked Phil for his work. Also, received a call that said how nice West Main turned out.

Mayor Carlsrud thanked Phil and also received an email on how well West Main turned out. There is fire danger, it’s dusty out there. A couple of “snowbirds” have commented on how nice the automated garbage is. They have it all winter so it’s nice when they get back and have it here too.

Adjourn

Meeting was adjourned at 5:51 P.M.

5.16.2023 Commission Minutes

Posted on June 7, 2023June 7, 2023 by Brandy Johnson

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members Present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Gehlhoff

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the May 2^nd, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for the following:

Bridge City Cruisers at Central Ave NP Park- Parking Lot on June 16^th and June 17^th for Scholarship funds for High School Seniors.

CHI Mercy Health Foundation at Valley City Eagles on October 14^th, 2023 for Telemetry Equipment for the Hospital.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

ACB Construction

Big Dog Construction

Construction Engineers, Inc.

CR Larson Concrete

Johnny B’s Trees and Service

One Way Wireless Construction

Sheyenne River Repair

Taurus Handyman Services

Approve Applications to Block off Street for the following:

Block off Central Ave N from 3^rd St to 9^th St for the Sheyenne Valley Soap Box Derby being held on June 3^rd with June 4^th as a rain date, from 5 a.m. to 5 p.m.

Block off 9^th Ave SW from 6^th St SW to the alley South on 9^th for Youth Baseball at Sam’s Field on: May 9^th, May 17^th, June 5^th, June 12^th, June 19^th, June 28^th, July 12^th, July 17^th and July 19^th from 4 p.m. to 9 p.m.

Block off Central Ave N from Main St to 5^th St, including 2^nd and 3^rd St NE/NW up to alley ways, also block off Main St from Central Ave to 2^nd Ave NE for Rally in the Valley on June 17^th from 9 a.m. to 6 p.m.

Approve Application for VC Chamber of Commerce Parade on Central Ave- from 12^th St N to 4^th St S, being held on June 17^th at 10 a.m. for Rally in the Valley.

Approve Public Hearing for Dangerous Building at 709 4^th St NE

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

PUBLIC COMMENTS

Dallas Kamstra spoke about Ordinance 1124.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age.

City Attorney Martineck explained that this Ordinance in not related to the flavor ban that is going on the ballot in 2024; this is a change to follow State Law.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve First Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste.

City Attorney Martineck explained the purpose of this Ordinance is to address issues associated with the new containers and collection practices. It will: better define the terms and use those terms appropriately and consistently; eliminate outdated provisions that are no longer applicable; eliminates duplication;

gives the Board and City Administrators more authority to make changes without having to go through the Ordinance process; and provides clearer penalties and enforcement mechanism for violations of the Ordinance.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Resolution

Consider Resolution 2412, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer Petersen stated bids were open for the project on May 9^th and 2 bids were received- one from Strata Corporation and one from Sellin Brothers. Sellin Brothers had the low bid and he is recommending that the project be awarded to them. They are proposing to complete the work in 2024.

City Administrator Crawford recommended this be approved.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

New Business

Approve Site Authorization Renewal for Valley City Hockey and Figure Skating Club at Valley City Town and Country Club, The Captain’s Pub and the Youth Sports Complex.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Site Authorization Renewal for Valley City Baseball Association at the Clubhouse Lounge, City Lights Supper Club and Brockopp Brewery.

Commissioner Magnuson move to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Appoint New Member to Unexpired 2022-2025 Library Board Opening- 1 position; and Annual Report Given by Hilde VanGijssel.

Library Board President VanGijssel gave the annual report for the Valley City Barnes County Library. She introduced Anita Tulp, the new Library Director. The library has a new logo that was designed by students from VCSU and there is now library “swag” at the library, with the new logo on it. There was a library book challenge held this year, and the library appreciated the input from the citizens. If citizens have a question about a book, please follow the procedure that has been put into place- it is posted on the website and staff can answer any questions. Summer learning starts on May 30th, there will be: Color Carnival; every Tuesday, June-July, there will be activities for kids; summer reading program- participants can receive “dollars” for the library store and with official sign-up they can receive $50 for college through the State of North Dakota. There are building issues- they have a roof that is leaking and they are trying to get a firm out of Fargo to help with historical renovation; the library did receive a $25,000 donation from the Bjerke family. One board member resigned and the library received 3 qualified applications. The library board would like for the City Commission to choose the new board member.

Commissioner Magnuson moved to appoint Kelsey Ihry, Commissioner Gulmon seconded.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford spoke about the automated garbage collection; May 22^nd they will be delivering the new garbage cans to the front of homes, the street side where the house number is, included will be an insert with Questions & Answers. Residents should check to see their new garbage pick-up day: M- SW, T- SE, W- NE, TH & F- NW. The City worked with the USDA to receive a 30% grant, so this was the time for the City to make this change. First full week of June, June 5^th, is when this will begin.

City Updates & Commission Reports

Finance Director Richter gave an update that Deputy Auditor Klein sent out the Capital Budget Request to the general government departments and next Wednesday she will be sending out the Operational Budgets for the department heads to fill out and then there will be meetings to follow, in June.

Commissioner Gulmon recognized the City crews and thanked them for their hard work during Clean-up Week.

President Carlsrud welcomed Anita Tulp and thanked all of the employees.

Adjourn

Meeting was adjourned at 5:39 p.m.

5.2.2023 Commission Minutes

Posted on May 18, 2023May 18, 2023 by Brandy Johnson

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

PLEDGE OF ALLEGIANCE

SAFE DRINKING WATER ACT RECOGNITION

ARBOR DAY PROCLAMATION

NATIONAL SKILLED NURSING CARE PROCLAMATION

APPROVAL OF AGENDA

No changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the April 18th, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application to Block off the Street between VCSU Student Center & Graichen Gym/Library for the VCSU End of Year Street Dance on May 3^rd from 9:30 PM to 11:30 PM.

Approve Raffle Permit for the following:

ND Quarter Horse Association at the Winter Show Building on September 4, 2023 for Fundraiser for Association Expenses.

Valley City Education Association at the VC Jr. Sr. High School Library on May 24, 2023 Access to All Programs.

Valley City Parks and Recreation at Chautauqua Park on August 5, 2023 for the Sheyenne River Trail.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following.

Enterprise Sales Co.

Grotberg Electric Inc.

Grotberg Electric Inc. dba Triton Mechanical

Home Heating, Plumbing & A/C Inc.

Keith’s Heating & Cooling LLC.

Maple River Electric

PEC Solutions of the Dakotas LLC.

Richard Berg Construction

2 Phase Electric LLC.

Six D Construction and Development

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No. 54].

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Motion Passed unanimously.

Approve Resolution 2411, a Resolution to add a Question to the 2024 Ballot Repealing the Flavor Ban for Individuals 21 and Over.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson

Roll Call: Magnuson- aye Erickson- aye Bishop- nay Carlsrud- aye

Motion passed.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,706,395.40

Deputy Auditor Klein reported on monthly expenses. Amount provided includes the final payment of $50,000 to the Park District for the Wellness Center.

Commissioner Magnuson moved to approved, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve using $622,143 of Prairie Dog Funds that was designated for Phase II NW Storm Sewer Project for the overage on Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No.54 Construction Project and balance of bid overage from Renew & Replacement Fund.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

Administrator Crawford stated that City Clean-Up week will be May 15^th-20^th. There have been a lot of questions about the new automated truck. Everyone will be receiving 1- 65-gallon container and they will be delivered to the homes, residents may purchase a second can for $75 and then they will be charged an addition $25 per month for garbage pick-up, details will be attached to the garbage cans when they are delivered, garbage pick-up days will be changing. The new process will begin the week of June 5^th. Deputy Auditor Klein gave updates from the Finance Meeting

CITY UPDATES & COMMISSION REPORTS

Police Chief Hatcher gave a reminder that pedestrians, bicyclists and motorcycles are out now that the weather is warming up and drivers need to yield to the pedestrians. Also, a reminder that animal licenses are good for 2 years and this is the beginning of the new 2-year period.

City Engineer Petersen reported that they will be reopening bids for the Secarse Drive Project on May 9^th, 2023. Also, May 9^th, is the pre-job for West Main Street Project with a tentative start date of May 15^th or May 22^nd.

Commissioner Erickson reminded everyone that the dump grounds will be opening on Saturdays from 8 AM-12 PM, and residents need to keep areas around their dumpsters cleaned up for employee safety. During clean-up week: residents need to separate garbage and wood; items not allowed: sheet metal, tires, batteries or appliances.

Commissioner Bishop thanked the Fire and Police Departments for all of their hard work. Also, he has been receiving letters, text and emails regarding vaping- he would ask that people sign their letters if they would like to talk to him.

President Carlsrud reminded the community to slow down while driving now that the weather is nice and people are outside.

AJOURN

Meeting was adjourned at 5:32 PM.

4.18.2023 Commission Minutes

Posted on May 3, 2023May 3, 2023 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson(5:11).

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Recognition for Mayor for a Day-Drew Kohler

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 5^th, 2023 Finance and Commission Meetings and the April 11^th Board of Equalization Meeting, seconded by Commissioner Gulmon. Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

Valley City Area Chamber of Commerce on June 17^th, 2023 for the Duck Race.

Barnes County Wildlife Federation on November 2^nd, 2023, November 27^th, 2023 and April 6^th, 2024.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

Bakkegard & Schell

BDT Mechanical, LLC

Bentson Electric

Breland Enterprises-American Waterworks

Bridgetown Builders, Inc.

Damon 24/7, LLC

Differding Electric, LLC

East & West Excavating

Energize Electric, LLC

Enterprise Electric, Inc.

Groundworks MN dba Innovative Basement Authority

Hi-Line Construction, Inc.

Hi-Line Electric, Inc.

John’s Refrigeration & Electric, Inc.

J-Tech Mechanical

Keith’s Air Conditioning, Refrigeration & Heating, Inc.

LaValle Flooring, Inc.

Mike’s Construction

Morton Buildings, Inc.

Northland Sheds Inc.

Olaf Anderson Construction, Inc.

Peterson Mechanical Inc.

Rollie’s Remodeling

Scott’s Electric, Inc.

Tim’s Plumbing

Valley Realty, Inc.

Wrigley Mechanical, Inc.

Your Home Improvement Co.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated this is basically an administrative change to remove any reference to rooming house.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated after several of months of discussion the compromise from planning and zoning is that there will be no restrictions on parking for up to two vehicles in a rear yard in the residential district. Above that amount you need to follow the restrictions of either putting in a screen or an improved surface.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there is currently not a definition of improved surfaces so this will take care of that.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated this is for any buildings under 120 sq. ft. With the change those buildings could be within 5 ft. of the property line.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

NDDOT received two bids, one from Strata the other from Sellin Brothers. Strata was the low bid at $5,497,582.04. The engineers estimate was $4,401,387.70. The NDDOT requires a bid analysis process anytime the low bid is either 10% higher or lower of the engineers estimate.

Consensus to do further research and add to May 2^nd Meeting.

New Business

Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11^th, 2023 for VCSU Employee Recognition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported the automated garbage truck was delivered. The garbage cans will be delivered to residents on May 22^nd. Clean up week will be announced at the May 2^nd meeting. May 6^th the transfer station will be open from 9am-12pm. Flood outlook really depends on the amount of rain we get. The peak inflows into Bald Hill late next week. With the remaining melt if there isn’t heavy snow or rain, we should remain under flood level in Valley City which is 16 ft.

City Assessor Current reported on some additions to her Board of Equalization books and sent an exemption list.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 6:05 P.M.