City Commission Meeting
Valley City, North Dakota

Friday, October 10, 2025

President Carlsrud called the meeting to order at 9:00 AM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner and City Engineer Petersen.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Assessments for Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ADJOURN

Meeting was adjourned at 9:04 AM.

City Commission Meeting
Valley City, North Dakota

Tuesday, October 7, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Assessor Drabus, Fire Chief Magnuson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.

Pledge of Allegiance

Approval of Agenda

Commissioner Gulmon moved to remove NB3. Approve Interim Financing Agreement, Series F, for Red River Valley Water Supply Project and NB4. Approve opening a CD in the amount of $2,000,000 at Dacotah Bank, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approval of Consent Agenda

1. Approve Minutes from the 9.16.2025 Finance and Commission Meetings.
2. Approve Contractor Licenses:
   1. Advanced Striping, Inc. – Fargo
   1. Sieg Construction – Valley City
   1. Vita Roofing LLP – Fargo
3. Approve Local Raffle Permit:
   1. Valley City Area Chamber of Commerce
   1. Trinity Lutheran WELCA
   1. St. Catherine School
   1. SHINE

Commissioner Bishop moved to approve contingent on Sieg Construction providing updated Liability Insurance form, seconded by Commissioner Gulmon.

Motion passed unanimously.

Public Hearing

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68, and Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

Commissioner Magnuson moved to approve the Special Assessments as recommended by the Special Assessment Committee with the exception of Storm Sewer Improvement District No. 55 which was tabled for further review, seconded by Commissioner Gulmon.

Motion passed unanimously.

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Ordinance

ORD 1179. Second and final reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. Second and final reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Resolution

RES 2502. A Resolution authorizing filing of application with the North Dakota Department of Environmental Quality for a loan under the Clean Water Act and/or the Safe Drinking Water Act.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

New Business

NB1. Approve Accepting Award for Back the Blue Funds.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB2. Approve Agreement with the ND Department of Health and Human Services for the Police Department to develop the Responsible Tobacco Retailer Training Project.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford covered updates on construction progress, including soil removal and groundwork for the Service Center building, with soil being consolidated to one location for efficiency. Also, announced there will be an open house event on Wednesday October 8^th for PFP homes, allowing residents to view items for potential auction.

City Updates & Commission Reports

Finance Director Klein announced that Brady Martz will be giving a quick overview of our 2024 audit at the next meeting.

Police Chief Horner reminded residents about parking regulations for the winter months.

City Engineer Eslinger reported the bids for the Water Tower project have been posted and are due Wednesday October 15, 2025.

Commissioner Gulmon provided a financial update, noting that revenues were outpacing expenses, but sales tax was down compared to the previous year.

Adjourn – 5:44 PM

Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Bishop moved to remove NB2. Approve Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 9.2.2025 Commission Meetings.
2. Approve Contractor License:
   1. Sperle Masonry Inc. – West Fargo
   1. Legacy Building Solutions, LLC – South Haven MN
   1. Nelson Construction LLC – Oriska
   1. David L Singleton – Valley City
3. Approve Contractor License Renewal:
   1. Abel’s Remodeling SRVS

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Open public Hearing Regarding the 2026 Annual City Budget.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. Second and Final reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1177. Second and Final reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

ORD 1178. Second and Final reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1179. First reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. First Reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2501. A Resolution Approving Final Plans, Specifications and Authorizing Engineer to Advertise for Bids for Northwest Area Water System Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,708,011.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center project.

City Engineer Petersen gave an update on construction projects.

City Engineer Eslinger gave an update on the Water Tower project bids.

Commissioner Erickson reminds local citizens the last tree pickup day is September 25^th and to please call Public Works to get your name on the list.

ADJORN

Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes made.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 8.19.2025 Finance & Commission Meetings.
2. Approve Local Raffle Permits:
   1. Dakota Rider MC
   1. Sheyenne Valley Friends of Animals
   1. Valley City USBC Association
3. Approve Contractor License’s:
   1. Dakota Electric Construction CO. Inc. – Fargo
   1. Border Construction – Fargo
   1. Asphalt Surface Technologies Corporation dba ASTECH Corp. – St. Cloud, MN
   1. Pierce Lee Roofing – Fargo
   1. Western Products Inc. – Fargo
   1. All New Gutter Service Inc. – Fargo
   1. Singh Contracting Inc. – Bismarck
   1. Sprinturf LLC – Daniel Island, SC
   1. Peterson Sheet Metal, Inc. – Bemidji, MN
4. Approve Contractor License Renewal:
   1. Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. First reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1177. First reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1178. First reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

RES 2500. A Resolution amending the Master Fee Schedule.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Agreement for Cost-Share Reimbursement for Valley City Permanent Flood Protection not to exceed $9,595,675.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Consider Visitor Committee recommendation to approve the Image Enhancement Grant Application for Bakkegard and Schell in the amount up to $7500 for the renovations and signage of their current building at 159 12^th Ave SE.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Visitor Committee recommendation to change the current Image Enhancement Application and Guidelines to include “other buildings that meet the criteria of the Image Enhancement purpose as determined by the committee.”

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 605 Central Ave N.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 638 3^rd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Review Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options.

No action was needed.

Approve terms of soil remediation at 98.9 acres in the NE Quarter of Section 10, TWP 141N, Range 59W, and Auditor’s Lot 2 of the NE Quarter of Section 31, TWP 140N, Range 58W.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer improvement district 72 – Reline Project.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center.

Finance Director Klein provided a reminder that the budget hearing will be next meeting and special assessments for 2024 will be going out.

City Engineer Petersen gave an update on construction projects.

Operations Superintendent Klemisch gave a mosquito spraying update.

ADJORN

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER CODY PERDUE

APPROVAL OF AGENDA

Add NB7. Approve Change Order for Sanitary Sewer Reline Project.

Add the District 24 Republican Raffle Permit to the Consent Agenda.

Commission Bishop moved to add the District 24 Republican Raffle Permit to the Consent Agenda, and to add NB7. Approve change order for sanitary sewer reline project, seconded by Commissioner Gulmon.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 8.5.2025 Commission Meeting.
2. Approve Local Raffle Permits:
   1. VCSU Foundation – Booster Club
   1. Hi-Liners Booster Club Inc.
   1. CHI Mercy Health Foundation
   1. Barnes County Senior Citizens Council, Inc.
   1. District 24 Republican

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2498. A Resolution Authorizing Filing of Application with the North Dakota Department of Environmental Quality for a $600,000 Loan through the Clean Water State Revolving Fund.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2499. A Resolution Authorizing Transfer of 832 4^th Ave NE.

Commissioner Gulmon moved to approve contingent on keeping Mindy’s Garden, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,287,683.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Transfer of 832 4^th Ave NE to Valley City Public Schools.

Commissioner Gulmon moved to remove this agenda item, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request to fund the Recruiting & Retention Coordinator Position for 3 Years at $80,000/Year with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request for an additional $10,000/year for 3 Years for the Resource Development Specialist Position with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Option Agreement and Form of Easement for State Interoperability Radio Network Tower to be constructed by Allo Towers.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve terms of license authorizing City to use a portion of the South Half of the Southwest Quarter 27-140-58 for additional soil remediation.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer Reline Project.

Commissioner Bishop moved to approve giving the City Administrator the authorization to approve change order up to $75,000 for the sanitary sewer reline project, seconded by Commissioner Erickson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported last week at the State Water Commission Meeting we requested funds for 9.59 million dollars, for the continuation of the construction of phase 4 and design of phase 5 and 6 of our Permanent Flood Protection and that was approved. The metal portion of the new Service Center building will be delivered at the end of August. City Engineer Petersen was brought up to explain the removal of contaminated soil and DEQ requirements we follow. Based on his understanding talking to their Environmental Specialists working with DEQ, the intent is not to remove all the legacy contaminant soils on the site. Following the excavation of the material required for the project, baseline samples are taken from the bottom and/or the sidewalls of the excavation limits to document the remaining levels of contamination beyond the construction limits. This is done for future construction activity on the site that may encounter these soils.

Police Chief Horner spoke on what is allowed for passing school buses now that school is back in session. When there are flashing yellow lights you are allowed to pass the school bus but always be watching for the kids, when there is a red stop sign out and lights turn to red both lanes of travel must stop until the sign retracts and the lights turn off.

City Engineer Petersen gave an update on the Flood Protection Projects, as well as the Shared Use Path Project. Seal Coat work will start on Monday.

Commissioner Gulmon acknowledged and gave credit to Gwen and Chad Petersen of KLJ for all the work and time they put into securing 9 ½ million dollars in Permanent Flood Protection for Valley City.

Commissioner Erickson reminded residents there is a recycling center and to please use it.

Commissioner Bishop echoed onto Commissioner Gulmon’s report and thanks for the good job from Gwen and Chad. 

Mayor Carlsrud tagged onto Commission Erickson’s report and reminded those to use the recycling center. Thanks to whole staff still cleaning up from the storms this summer while doing their regular jobs. Thanks the Commissioners for serving.

Meeting was adjourned at 5:39 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson

Members absent: Commissioner Gulmon

Others: City Administrator Crawford (via zoom), City Attorney Martineck (via zoom), Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 7.15.2025 Finance and Commission Meetings.

Approve Minutes from the 7.28.2025 Special Commission Meeting

Approve Contractor License:

South Peak Holdings LLC dba Skinner Roofing, Grand Forks

Approve Site Authorization Renewal:

North Dakota Winter Show at North Dakota Winter Show Event Center

Approve House Movers License:

Carrington House Movers, LLC, Carrington

Approve Local Raffle Permit

Valley City Junior Golf Association

Commissioner Bishop moved to approve the Consent Agenda contingent on receiving updated certificate of insurance for Carrington House Movers, LLC, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1173. Second and Final Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1174.  Second and Final Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye.

Motion Passed.

NEW BUSINESS

Approve purchase of property at 628 Main Street E. (Parcel 63-3110126) as a PFP Buyout in the amount of $38,170.     

Commissioner Magnuson moved to approve contingent on approval by Department of Water Recourses, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Public Works Service Center job site.

CITY UPDATES & COMMISSION REPORTS

City Finance Director informed the Commission that the public hearing for the 2026 Budget is on September 16^th at 5 P.M.

City Engineer Petersen gave an update on the Seal Coat Project and the Winter Show Road Shared Use Path Project.

President Carlsrud thanked all City employees and the Commissioners for serving.

ADJOURN

Meeting was adjourned at 5:14 P.M.

President Carlsrud called the meeting to order at 8:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson, Fire Chief Magnuson, Police Chief Horner, Assessor Current, Executive Assistant Bodine, Intern Krista Nord.

New Business

Discuss and Approve the 2026 Preliminary Budget

Finance Director Klein reported that we are expecting to have the value of a mill the first part of August. HB 1176 puts a cap on the dollars the City can levy. The cap of 3% plus new growth sets the maximum amount the City can levy for the General Fund at $1,630,697 (3.62% increase from 2025). The City’s Share of Specials Fund 203 is not subject to the 3% cap. The dollars levied for Fund 203 increased due to properties the City has acquired through delinquent taxes. The amount to levy in Fund 203 is $32,300. The Library Fund is subject to the 3% cap plus new growth which brings the amount to $199,149. The increase in expenditures in the General Fund is 4.7%. The 2026 Transfers In are the same as 2025 with $260,000 being transferred in from Fund 241 Property Tax Relief. Transfers Out total $361,608: Fund 225 Building Reserves $146,500, Fund 230 Renew & Replacement $215,108, Cash reserves are at $1,300,597 which is 28% of expenditures, this is within the guidelines set in the City’s Fund Balance policy.

The transfer from the Utility Fund to General Fund is $1,358,600. This brings the % of transfer compared to Public Works Revenues to 12.3%.

The proposed salaries in the 2026 Budget includes a 4.5% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule.

The increase in health insurance premiums for 2026 is 7.26%. We have budgeted for the City to pay 85% of the health insurance premium. In 2026 the City will also pay a $3,000 insurance incentive to those employees who are not on the City’s Health Insurance Policy through NDPHIT. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2026 Preliminary Budget as presented which includes the proposed salary structure and 4.5% COLA, seconded by Commissioner Bishop. Commissioners Gulmon, Bishop, Magnuson and President Carlsrud voted Aye, Commissioner Erickson voted Nay. Motion carried.

ADJOURN

Meeting Adjourned at 8:40 A.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson

Others: City Administrator Crawford (via zoom), City Attorney Martineck, Finance Director Klein, Lt. Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 7.1.2025 Commission Meeting.

Approve Contractor Licenses:

Grafstrom Construction, Fargo

J+J Repairs & Roofing LLC, Harwood

Moritz Excavating LLC, Valley City

J+K Seamless, Inc., Valley City

Greystone Construction Company, Shakopee, MN

CC Steel, LLC, Fargo

Miller & Sons Drywall, Inc., West Fargo

Quality Coatings & Tile LLC, Fargo

Approve Contractor License Renewals:

Groundworks MN, LLC dba Innovative Basement Authority

Horsley Specialties, Inc.

Twin City Garage Door

Dakota Plains Mechanical

Approve Tree Trimming and Removal Service License Renewal:

Carr’s Tree Service

Approve Local Raffle Permit:

Shine, 8.29.25 @ Hanna Field

Ducks Unlimited Barnes County Chapter, 9.18.25 @ VC Eagles Club

Commissioner Bishop moved to approve the Consent Agenda, seconded by Commissioner Gulmon. Motion passed unanimously.

 

ORDINANCE

ORD 1172. Second Reading of Ordinance 1172, an Ordinance to amend and reenact sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code related to mobile homes.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1173. First Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1174.  First Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

      RES 2497. A Resolution Approving Final Replat of Lots 6, 7, & 8, Block 2, Waterfront Meadows Addition.

      Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,460,673.     

      Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Request for Extension to move house at 231 9^th Ave NE.

Extension was granted for the house to now be moved by September 15^th 2025 as long as the moving permit has been acquired by July 18^th 2025.

      Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from Bridgetown Development for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and designate it as VC-139.

      Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from H&G Holdings LLC for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and designate it as VC-140.

      Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave a shout out to the staff for working extremely hard since the storm. July 24^th will be the last round of tree pickup. We will only be going into alleys that are wide enough for our equipment to get in and out of. Working with the DEQ on the levels of contamination in the dirt.

CITY UPDATES & COMMISSION REPORTS

City Attorney Martineck welcomed our new Executive Assistant Kari Bodine and wished her an early birthday.

City Finance Director reminded the Commission of the preliminary budget meeting on July 28^th.

City Engineer Peterson gave a construction update. The seal coat pre construction meeting will be July 18^th 2025. The shared use path project is going to be starting.

City Engineer Eslinger talked about prepping the plans for the North West water tower. There will be a meeting with the city held in mid-August.

Commissioner Erickson gave a shout out to the city workers.

President Carlsrud thanked everyone for their work with the tree pickup. Valley City citizens are lucky to have our crews.

ADJOURN

Meeting was adjourned at 5:20 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

SERVICE AWARD PRESENTATION

City-County Health awarded Officer Jacobson with an Above and Beyond Service Award.

.

APPROVAL OF AGENDA

Add Item NB3. Consider Recommendation from the Visitor’s Committee to Approve $33,600.00 from the Valley City Tourism Development Fund for the Barnes County Historical Society WWII Heritage Trail Project.

Remove Resolution 2495, A Resolution Determining Sufficiency of Protests for Paving Improvement District 131.

Add Item NB4. Accept Protests for Paving Improvement District No. 131.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 6.17.2025 Finance & Commission Meetings and the 6.23.2025 Special Commission Meeting/Press Conference.                                                                

Commissioner Magnuson moved to change the wording from “taxable value of the home” to “single-family residence exemption cap” in the 6.17.25 Commission Minutes, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Contractor Licenses:

JT Lawn Services, Moorhead MN                                                                                   

Approve Contractor License Renewals:

Advance Garage Door Inc.                                                                                               

Braden Wenaas Construction LLC

Approve Tobacco License Renewals:

Dollar General Store #17856                                

Commissioner Magnuson moved to approve the Consent Agenda with changes, seconded by Commissioner Bishop. Motion passed unanimously.

.

RESOLUTION

RES 2496. A Resolution to Adopt and Extend the Declaration of Storm Disaster Dated June 21, 2025.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Amendment to Employee Policy and Procedure Manual – Law Enforcement Officer Special Event Pay. Clarification of the rate of pay for non-exempt and exempt officers when working a special event. The Event requesting will pay this fee.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Task Order for Construction Engineering for Wintershow Road Shared-Use Path Phase 1 (NDDOT Project No. TAU-2-990(066), PCN 23917). Pre-project meeting will be in July.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye.

Motion Passed.

Consider Recommendation from the Visitor’s Committee to Approve $33,600.00 from the Valley City Tourism Development Fund for the Barnes County Historical World War II Heritage Trail Project. Mary Lee Nielson spoke about the plans for this project and how it will impact Valley City Tourism.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously

Accept Protests for Paving Improvement District No. 131.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared an update with the clean-up still happening after the June 21^st storm. Plan for this to take at least another two weeks to get caught up. Any Resident not wanting to wait may haul 24/7 to the site at no charge. We will be having another branch/tree pickup day on July 24^th.

CITY UPDATES & COMMISSION REPORTS

Police Chief Horner wanted to congratulate Officer Jacobson on his service award. He also thanked the whole force for all their extra time and effort over the past several months. They are a great group of Officers.  

Commissioner Gulmon went over the latest financials and shared that the City is doing well and the finances are trending nicely.

Commissioner Magnuson Is thankful for all the staff and how they have gone above and beyond throughout these past couple weeks. Super Proud!

President Carlsrud repeated Commissioner Magnuson’s thoughts. He also reminded the Resident’s to be patient as the staff is working on getting the town picked up and to be careful as they too work to clean their homes and yards. Be safe.

ADJOURN

Meeting was adjourned at 5:26 P.M.

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson

Others Present: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner and Administrative Assistant Hintz

 

NEW BUSINESS

2025 Summer Storm Update:

            Mayor Dave Carlsrud called the meeting to order. He then shared a few words of Thanks and blessings for all who were affected by the storms last Friday night.

            City Administrator Crawford continued the Meeting/Press Conference sharing that Valley City experienced a very severe and fast-moving couple of storms that resulted in significant damage throughout our community. Our Crews, with support from Emergency Responders, have been working around the clock to restore power, clear debris and insure safety. Thank you for your dedication and to the Residents for your patience.

            Electrical Superintendent Senf shared that Residents of Valley City were out of power from ½ hour to a handful still out today. Those remaining without power do need a certified Electrician to repair the wiring and then Public Works should be able to turn their power on. There are lines still down, if a downed line or trees on a line are noticed, you are asked to call into Public Works to report it. There are 16 known, broken poles as of right now. If you have not done so and you do not have power, please call in to report it.

            Street Department Operations Supervisor Klemisch reported that his Crew has been concentrating on clearing debris and branches/trees from roadways.  They will start alleys as soon as possible. The Transfer Station has received a Burn Permit and have already started trying to burn some of the piles that have been hauled out. Reminder that the 24/7 You Haul Area is open. His crew did clear out quite a bit today to make more room. If you find an extra Garbage Container, please call into Public Works with the serial number to report it so we can get it to the right home. For those who are not able to haul your trees and branches out to the Transfer Station, Crews will be going around and picking them up. They should be on your boulevard stacked and ready for the grapple forks to grab. We are still planning on the branch pickup on July 24^th for any remaining branches.

            Sara Miller with Barnes County Dispatch gave a summary of the storm and the notices from Friday evening. She reported that they answered 1386 calls, 103 911 calls, 538 for service throughout the weekend. They took 214 calls for power outages after the storm for Valley City.  Her team did an amazing job and took calls for several other agencies throughout the weekend. Keeping the agencies alerted at all times. If you are having a hard time dealing with the aftermath of the storm, please do not suffer alone. Call or text 988 or 911. Someone will answer and be able to talk to you.

            Fire Chief Scott Magnuson explained how his team and other agencies covered a grid search from Highway 1 to Fingal. Every farmstead in the path of the tornado was checked for possible injured or trapped residents. They did assist in two rescues. Thank you to MDU for assisting the Fire Department with gas leaks in the area. 

            Jessica Jenrich, Barnes County Emergency Manager, updated all on the two National Weather Service’s confirmed tornados as well as the high winds. She reiterated the 988-hotline number as we mentally recover from these storms.The Red Cross will also help with assistance including food, tangible items and lodging.

            City Administrator Crawford sent out a sincere to the City Staff, Fire Department & Police Department who went above and beyond to help get through this weekend. The number of hours that were spent making sure that everyone is OK and then clearing trees and debris to get the roads open. The Electrical Department for getting power back on as soon as possible to the residents. Making our residents the number one priority.

We will continue updating the cleanup efforts on our website & social media pages. Valley City is strong and we will get through this together.

 

ADJOURN

Meeting was adjourned at 12:25 PM.