Public Meeting

To discuss the proposed Sanitary Sewer Improvement District 72 Project in Valley City, North Dakota. The proposed project would consist of Sanitary Sewer Main Relining and Sanitary Manhole Rehabilitation.

July 24, 2025
5:15 p.m. Central Time

City of Valley City, City Hall
220 3rd Street NE, Valley City, North Dakota

OPEN HOUSE CONDUCTED BY:
City of Valley City and KLJ Engineering

Agenda Available

7.28.2025 Special Commission Agenda

Preliminary Budget
Valley City, North Dakota

Monday, July 28th, 2025
8:00 AM

The City Commission Meeting will begin on Monday, July 28th, 2025 at 8:00 AM, at City Commission Chambers, 220 3rd St NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/85480243999 or listen by calling (1 346 248 7799) Webinar ID: 854 8024 3999.

Call To Order
Roll Call

New Business

N1.  Discuss and Approve 2026 Preliminary Budget. 

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

7.1.2025 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

SERVICE AWARD PRESENTATION

City-County Health awarded Officer Jacobson with an Above and Beyond Service Award.

.

APPROVAL OF AGENDA

Add Item NB3. Consider Recommendation from the Visitor’s Committee to Approve $33,600.00 from the Valley City Tourism Development Fund for the Barnes County Historical Society WWII Heritage Trail Project.

Remove Resolution 2495, A Resolution Determining Sufficiency of Protests for Paving Improvement District 131.

Add Item NB4. Accept Protests for Paving Improvement District No. 131.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 6.17.2025 Finance & Commission Meetings and the 6.23.2025 Special Commission Meeting/Press Conference.                                                                

Commissioner Magnuson moved to change the wording from “taxable value of the home” to “single-family residence exemption cap” in the 6.17.25 Commission Minutes, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Contractor Licenses:

JT Lawn Services, Moorhead MN                                                                                   

Approve Contractor License Renewals:

Advance Garage Door Inc.                                                                                               

Braden Wenaas Construction LLC

Approve Tobacco License Renewals:

Dollar General Store #17856                                

Commissioner Magnuson moved to approve the Consent Agenda with changes, seconded by Commissioner Bishop. Motion passed unanimously.

.

RESOLUTION

RES 2496. A Resolution to Adopt and Extend the Declaration of Storm Disaster Dated June 21, 2025.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Amendment to Employee Policy and Procedure Manual – Law Enforcement Officer Special Event Pay. Clarification of the rate of pay for non-exempt and exempt officers when working a special event. The Event requesting will pay this fee.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Task Order for Construction Engineering for Wintershow Road Shared-Use Path Phase 1 (NDDOT Project No. TAU-2-990(066), PCN 23917). Pre-project meeting will be in July.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye.

Motion Passed.

Consider Recommendation from the Visitor’s Committee to Approve $33,600.00 from the Valley City Tourism Development Fund for the Barnes County Historical World War II Heritage Trail Project. Mary Lee Nielson spoke about the plans for this project and how it will impact Valley City Tourism.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously

Accept Protests for Paving Improvement District No. 131.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared an update with the clean-up still happening after the June 21st storm. Plan for this to take at least another two weeks to get caught up. Any Resident not wanting to wait may haul 24/7 to the site at no charge. We will be having another branch/tree pickup day on July 24th.

CITY UPDATES & COMMISSION REPORTS

Police Chief Horner wanted to congratulate Officer Jacobson on his service award. He also thanked the whole force for all their extra time and effort over the past several months. They are a great group of Officers.  

Commissioner Gulmon went over the latest financials and shared that the City is doing well and the finances are trending nicely.

Commissioner Magnuson Is thankful for all the staff and how they have gone above and beyond throughout these past couple weeks. Super Proud!

President Carlsrud repeated Commissioner Magnuson’s thoughts. He also reminded the Resident’s to be patient as the staff is working on getting the town picked up and to be careful as they too work to clean their homes and yards. Be safe.

ADJOURN

Meeting was adjourned at 5:26 P.M.

Dave Carlsrud

7.14.2025 Mayor’s Message

Hi Everybody,

  • Keep in mind, Valley City CRAZY DAYS will be held from 8:00  AM to 5:00 PM Wednesday July 30th.  Make a plan to go uptown, check the sales, food vendors and enjoy visiting with people.
  • What a great day Sunday was, sunny, comfortably warm and without smoke.  YAY, I hope you enjoyed it.
  • While driving last week, a motorcycle approached and it had a light bar about 18 inches long with gold lighting at handle bar height and running lights below.  The gold light was VERY EASILY visible so I had plenty of time to prepare safely for its approach.  If you ride a motorcycle and want to be seen, it may be for you.
  • Distracted drivers are numerous and all of us have had self imposed distractions such as food, passengers and phones which are dangerously distracting.  I saw an ad the other day, “Be safe, don’t drive intexticated”!
  • Byron Buxton, talented and oft injured Minnesota Twins baseball player, made history Saturday afternoon.  Buxton “hit for the cycle” which is extremely special in itself, but it is also the first time the cycle has been achieved in the lifetime of Target Field!  According to Wikipedia, hitting for the cycle is about as rare as pitching a no-hitter.
  • Kudos to all of you who continue ridding our community of the downed branches and trash from the hurricane strength winds.  *While we continue cleaning, please hold in your hearts and pray for people in Indiana, Kentucky, Texas along with other places around our country who are suffering from severe weather. Thank you.
  • Gary Player, the “Black Knight”, at nearly 90 years of age is a great story.  His Mom died young leaving 9-year old Gary and his Dad, they were very poor.  Player won more national golf titles – U.S., British and Australian Opens than Arnold, Jack and Tiger combined!  Guess how he created his brand, the “Black Knight”.
  • Answer………………“Have Gun Will Travel”, Paladin,
  • Thank you to all who provide and proof material for this column.
  • Start where you are. Use what you have. Do what you can.  ~ Arthur Ashe

        Blessings, Pray, be Respectful and Grateful,

Dave

Dave Carlsrud

Minutes Available text with City of Valley City Logo above

6.23.2025 Special Commission/Storm Update Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson

Others Present: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner and Administrative Assistant Hintz

 

NEW BUSINESS

2025 Summer Storm Update:

            Mayor Dave Carlsrud called the meeting to order. He then shared a few words of Thanks and blessings for all who were affected by the storms last Friday night.

            City Administrator Crawford continued the Meeting/Press Conference sharing that Valley City experienced a very severe and fast-moving couple of storms that resulted in significant damage throughout our community. Our Crews, with support from Emergency Responders, have been working around the clock to restore power, clear debris and insure safety. Thank you for your dedication and to the Residents for your patience.

            Electrical Superintendent Senf shared that Residents of Valley City were out of power from ½ hour to a handful still out today. Those remaining without power do need a certified Electrician to repair the wiring and then Public Works should be able to turn their power on. There are lines still down, if a downed line or trees on a line are noticed, you are asked to call into Public Works to report it. There are 16 known, broken poles as of right now. If you have not done so and you do not have power, please call in to report it.

            Street Department Operations Supervisor Klemisch reported that his Crew has been concentrating on clearing debris and branches/trees from roadways.  They will start alleys as soon as possible. The Transfer Station has received a Burn Permit and have already started trying to burn some of the piles that have been hauled out. Reminder that the 24/7 You Haul Area is open. His crew did clear out quite a bit today to make more room. If you find an extra Garbage Container, please call into Public Works with the serial number to report it so we can get it to the right home. For those who are not able to haul your trees and branches out to the Transfer Station, Crews will be going around and picking them up. They should be on your boulevard stacked and ready for the grapple forks to grab. We are still planning on the branch pickup on July 24th for any remaining branches.

            Sara Miller with Barnes County Dispatch gave a summary of the storm and the notices from Friday evening. She reported that they answered 1386 calls, 103 911 calls, 538 for service throughout the weekend. They took 214 calls for power outages after the storm for Valley City.  Her team did an amazing job and took calls for several other agencies throughout the weekend. Keeping the agencies alerted at all times. If you are having a hard time dealing with the aftermath of the storm, please do not suffer alone. Call or text 988 or 911. Someone will answer and be able to talk to you.

            Fire Chief Scott Magnuson explained how his team and other agencies covered a grid search from Highway 1 to Fingal. Every farmstead in the path of the tornado was checked for possible injured or trapped residents. They did assist in two rescues. Thank you to MDU for assisting the Fire Department with gas leaks in the area. 

            Jessica Jenrich, Barnes County Emergency Manager, updated all on the two National Weather Service’s confirmed tornados as well as the high winds. She reiterated the 988-hotline number as we mentally recover from these storms.The Red Cross will also help with assistance including food, tangible items and lodging.

            City Administrator Crawford sent out a sincere to the City Staff, Fire Department & Police Department who went above and beyond to help get through this weekend. The number of hours that were spent making sure that everyone is OK and then clearing trees and debris to get the roads open. The Electrical Department for getting power back on as soon as possible to the residents. Making our residents the number one priority.

We will continue updating the cleanup efforts on our website & social media pages. Valley City is strong and we will get through this together.

 

ADJOURN

Meeting was adjourned at 12:25 PM.

Minutes Available text with City of Valley City Logo above

6.17.2025 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson.

Member Absent: Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

 

APPROVAL OF AGENDA

Correct NB3. Three-Year Term. 2025-2028.

Remove NB5. Approve Funding of the Infrastructure for 12th St & 9th Ave NW.

Add NB11. Approve ND DWR Cost Share Application for Design Engineering for the National Guard Water Tower Demo Project.

Commission Gulmon moved to approve changes, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

NEW BUSINESS

NB2. Public Library Yearly Update.

Library Board President Van Gijssel gave Annual Public Library Update

 

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the June 3 2025, Commission Meeting.                                                   
  2. Approve Site Authorization Renewal:

      ND Horse Park Foundation at Casa Mexico Restaurant                                                        

  • Approve Fireworks Display Permit:

      Memory Fireworks, Max & Chad Elhard, at 1751 West Main St                                          

  • Approve Contractor Licenses:

      Bob Ryerson Construction, Rogers                                                                            

      Earthwork Services, Inc, West Fargo                                                

      Eckert & Sons, LLC, Fargo

      Goodon Buildings International, Inc., Rugby

      Huesman Schreiber Masonry, LLC, Glyndon MN

      Quality Concrete, Inc., Fargo

      Timber Ridge Exteriors, LLC, Rochester MN

  • Approve Contractor License Renewals:

      I’ll Tile & Stone, Inc.                                                                                                             

      LS Drywall, Inc.

      Magnum Electric, Inc.

      Morton Buildings, Inc.

      Ray Nelson Construction

  • Approve Alcohol Beverage License Renewals:

      Mosby LLC dba Boomers Corner Keg                                                                                         Bridges Bar & Grill

      Brockopp Brewing LLC

      Captains Pub LLC dba Captains Pub

      Casa Valley Inc. dba Casa Mexico Restaurant

      Dakota Silver LLC.

      FOE Aerie 2192 dba Eagles Club

      Jimmy’s Pizza

      My Bar

      North 9 Bar & Grille LLC

      Sabirs

      TBD Inc dba Sky Lanes Bowling Alley

      Texkota LLC dba Tavern 94

      ARP14 LLC dba The Clubhouse

      Larson Enterprises dba The Labor Club

      The Liquor Locker

      The Reserve at Woodland

  • Approve Tobacco License Renewals:

Gary & Ronald Peterson dba Brothers III Sport’s                                                                

Casey’s Retain Company dba Casey’s General Store #3363

County Bottle Shop Inc. dba The Liquor Locker

Dakota Silver LLC dba Dakota Silver

Family Dollar LLC dba Family Dollar #27662

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #071

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #072

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #073

FOE Aerie 2192 dba Eagles Club

Larson Enterprises LLC dba The Labor Club

Leevers Foods Inc. dba Leevers Foods

Love’s Travel Stops & Country Stores Inc. dba Love’s Travel Stop #849

Commissioner Bishop moved to approve all, seconded by Commissioner Gulmon.

Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Changes to the Application for 2025-2035 Renaissance Zone Development Plan. The plan will form an additional Island by moving the current Lots 42 & 44 to the Waterfront Meadows area. Increase the single-family residence exemption cap to $500,000. from the current 300,000. The Renewal Process will now be every 10 Years.  

Commissioner Magnuson moved to close, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve with Changes, the Application for 2025-2035 Renaissance Zone Development Plan.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Open Public Hearing on Violation of Tobacco License 2024-2025 – Petro Serve USA #071

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Suspension of Tobacco License 2024-2025 – Petro Serve USA #071

Commissioner Bishop moved to consider suspension, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

ORDINANCE

Approve First Reading of Ordinance 1172 to Amend and Reenact Sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code Related to Mobile Homes. Discussion was had and there will be a few changes made prior to the second reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2493 Resolution Approving 2025-2035 Renaissance Zone.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RES 2494 Resolution Setting Bond of City Auditor in the Amount of $2,000,000. This Resolution is a yearly requirement.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $1,853,730.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB3. Approve Phil Mueller to the Valley City-Barnes County Library Board for the 2025-2028 Term.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB4. Approve Dacotah Bank as City Credit Card Issuer, Effective July 1st, 2025.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB6. Approve Permanent Flood Protection Buyout of Single-Family Home and Garage at 1136 2nd Street SE for $43,010.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB7. Approve Task Order for Construction Engineering for Paving Improvement District No. 129 & 132 – 2025 Seal Coat.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB8.   Approve Task Order for Construction Engineering for Sanitary Sewer Improvement District No. 72 – Sanitary Reline, Point Repairs & Manhole Rehab.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

NB9. Approve ND DWR Construction Cost-Share Application for Permanent Flood Protection Phase IV. Cost-Share Application and Materials are due by June 30th for the August 14th Meeting for these PFP Phases.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB10. Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Permanent Flood Protection Phase V & VI.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB11. Approve ND DWR cost share application for design engineering for the National Guard Water Tower Demo Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

 

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared the Dirt Work has started at the New Service Center Location. Please watch for the Public Meetings that will be coming up on future Construction Projects.

CITY UPDATES & COMMISSION REPORTS

City Engineer Peterson reported on the seeding and weed control on the boulevards that were in last years construction areas. Spraying and re-seeding has taken place in some of the areas. He will be watching and reporting until completed. 

City Engineer Eslinger gave an update on the Stand Pipe Project. The Geotechnical portion will start around June 30th.

Commissioner Gulmon congratulated the School and the Community for the recent voting turnout. Also, congratulations to VCSU on the ground breaking for the new Tharaldson Family Athletic Center.

Commissioner Magnuson gave a shout out and thank you to Hilde Gijssel and all she has done for the VCBC Library. Her & the staff have accomplished much in the past few years.  Also, welcome and congrats to Phil Mueller for joining the Library Board.

Mayor Carlsrud wanted to again thank all the Employees who assisted with Clean-Up Week, Branch Pick-Up and Electronic Drop-Off Week. A lot of time and hard work go into making those weeks run smooth. Shout out to the Crew that worked on the Community Days Event around town. Seemed to be a very successful event with many people attending.

ADJOURN

Meeting was adjourned at 5:44 P.M.

Minutes Available text with City of Valley City Logo above

6.3.2025 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

 

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 5.20.2025 Finance and Commission Meetings.                       
  2. Approve Raffle requests:                                                                                                 

      Fraternal Order of Police James Valley Lodge #4 on 9.17.2025 @ the Valley City Police Department

      Sheyenne River Valley Scenic Byway Association on 8.5.2025 @ Chautauqua Park

      Red Knights Motorcycle Club North Dakota 1 on 9.14.2025 @ VC Eagles

  • Approve Gaming Site Authorization for 2025-26:                                                            

      North Dakota Horse Park Foundation at Skylanes    

  • Approve 2025 Tree Trimming & Removal Service Application:                                      

      Morehouse Enterprises of Valley City

  • Approve 2025-26 Cabaret License:                                                                                              

      FOE Aerie 2192 dba Valley City Eagles

  • Approve 2025-26 New Contractor Licenses:                                                                                

      Six K’s LLC dba MNM Construction of Casselton

      Al’s Excavating & Concrete of Fingal

  • Approve 2025-26 Contractor License Renewals:                                                             

      Allstar Construction

      ASAP Electric

      Balancing Professionals Inc

      Diesel Dogs Contracting LLC

      East & West Excavating

      FMJ Electric LLC

      LaValle Flooring Inc

      Meyer Milk Transport Inc

      Montana Dakota Utilities Co.

      NOVA Fire Protection

      Rollie’s Remodeling

      Sheyenne Concrete LLC

      Steamatic

      Wrigley Mechanical Inc

      Your Home Improvement Company

      Ace Plumbing

      Vanterra Foundation Solutions LLC dba Safe Basements of MN, LLC

Commissioner Bishop moved to approve all, but hold the Contractor Renewal until Vanterra has the

correct State License, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

NEW BUSINESS

Approve Agreement for Geotechnical Services for the NW Water Tower Project.

Commissioner Bishop moved to award contract to American Engineering Testing, seconded by

Commissioner Gulmon.

Motion passed unanimously.

Approve 3 Year Contract for Mowing and Weed Trimming – Nuisance Abatement – Cole Mindt

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve 3 Year Contract for Tree Services – Nuisance Abatement – Johnny B’s Trees and Service and Approve 3 Year Contract for Tree Services – Nuisance Abatement – Ground to Sky Tree Service.

      Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Discussion was had regarding the costs to remove the water tower by the National Guard Building.

Commissioner Bishop moved to table, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that they have started putting up temporary fencing around the Public Works Service Center. There will be work started in the next 3 to 4 weeks. Construction meetings will start June 11th.

CITY UPDATES & COMMISSION REPORTS

Finance Director Klein talked about the audit which started the week of May 26th and is going well. We will need a federal single audit because of the ARPA funds that we expended in 2024 on the public works salaries. 

City Assessor Current talked about how she attended the Barnes County Equalization Meeting on June 3rd. No protests from any Valley City’s residents.

Police Chief Horner talked about how online purchasing has continued to grow and they are advertising that the front of the police department is an online purchase safe exchange location.

City Engineer Peterson talked about how our street projects from last year have been getting numerous complaints about grass and weeds growing. The 2nd Ave NW project will be sprayed for weeds June 3rd through the 6th and will be followed up with spraying new seed June 3rd through the 13th. Asked contractor to give property owners notice after work has been completed. The 6th Ave NW project as well as the area around City Hall, we are waiting to hear back from contractors on weed spraying and reseeding. There will be a 2nd St. 3rd Ave, 4th Ave NE project special assessment informational meeting on June 10th at 5:15 P.M. in the Commission Chambers.

Commissioner Gulmon talked about the City sales tax revenue report for the first quarter of 2025. Down 2.4% from a year ago. Remote/internet sales were 13.65% which is the highest it has been in the past five years. Food and beverage tax is down 2% for the year. Motel/hotel occupancy tax is up 22%. On June 10th, go vote regarding the school bond issue.

Commissioner Bishop talked about how school is out and there is a lot of bike riders out. Reminder that bike riders still have to abide by the rules of the road.

President Carlsrud thanked all of the people involved with clean up week and picking up branches. Please take time to dress up lawns that are overgrown. Thanks commissioners and all the employees for all they do.

ADJOURN

Meeting was adjourned at 5:49 P.M.

Minutes Available text with City of Valley City Logo above

6.17.2025 Finance Minutes

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Member Absent: Commissioner Erickson

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

Agenda Items

Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project. City Engineer explained that he had spoken with ND DWR and we can request this as part of a project but there is no guarantee that it will be approved.Discussion was had. Consensus was to move this to the Commission Meeting for a vote.

Discuss Changing our Credit Card Issuer.  Finance Director Klein stated that by going local, we would receive a 2% cash back as well as other features. The Commissioners agreed to move forward with the change. Effective 7.1.25 we will start using the new cards. Effective 8.1.25 the previous credit cards will be cancelled.

Discuss Completing an Electric Rate Study for Valley City. City Administrator Crawford explained that MRES will pay 50% of the study. This will help determine if our current rates are at the correct price and solidify any increases in the future. The Commissioners agreed to move forward.

Discuss Estimate for 12th St & 9th Ave NW. City Engineer Peterson discussed the origin of the request for funding on extending 12th St from 9th Ave NW into their development. This was roughly three years ago and nothing has taken place since. The Developers were going to ask for an extension but their time has expired. They are now asking for funds again for this project. The baseline costs have gone from 685K to 835K, this will include the revised alignment adding a curve in the road to stay out of the rail road right-a-way and adding sidewalks. Total cost to make this work, would be 1.65M. This could be done in phases. Currently looking into options for cost share funding, No action at this time. This will be removed from the Commission meeting.

Discuss Keeping of Chickens in City Limits. The materials were reviewed and discussion was had. The preference of the Commissioners was to consider the request, but will make no changes at this time.

Discuss Overpayment of Snow Disaster Funds from the State. Finance Director explained the error made at the State level and we will be paying back the overage.This was just an FYI.

Discuss Sale of Easement on Farm Land near City Lagoon. City Attorney Martineck talked about the new Inter-operable Radio Tower System that the State has been working on for a few years. This location is the best option for the Tower by Valley City. Allo offered 10K for the easement. Allo will also reach out to the Farmer renting and pay for his crop loss. Commission consensus is agreeable to move forward with this process.

Department Reports

Department Spotlight – Street Department – Part 2

Sanitation Department Supervisor Swart reported on the Electronics Clean-Up weeks. The Residents appreciate us for providing that service. Letters were sent out to certain Residents for some of the remaining items on boulevards that are not picked up by the Crew. The 2020 Peterbilt will have the tag axle put on in Fargo at NW Truck & Trailer who had the lowest bid.

Water Department Water Supervisor Hesch updated the Commissioners on the Low-Level Alarm that alerted him. He had some Divers from the Valley City Fire Department clean the intake screen and they moved the sensor out of the silt and the Alarm ended. Due to the rain, the water usage has been down.

Electrical Department Electrical Superintendent Senf talked about the one outage from last month. The Columbia Grain project was completed. He is looking to order the fiber now for the Service Center due to it being on hand and a good price. Keeping an eye on the soft costs for the project. The plan is to be done boring the south side of town this week.

Fire Department Fire Chief Magnuson reported on the calls for service for the past month and on the blighted buildings around town. He gave updates on the listed locations. 

Police Department Police Chief Horner went over the Calls for Service for the past month. He shared the Trainings and Community events that He and the Officers have been attending. Received funding with City/County Health & CHI Mercy to supply CISM Training for up to 25 Officers and First Responders and then open it up to Residents.

Street Department Operations Supervisor Klemischtalked about the annual inspection from the Department of Agriculture & we passed. Doing a great job of record keeping but will need to start advertising the spraying by means of social media to inform the Residents.Capped the old water service at the Valley Plains site, the street patching was us. Hot mixing around town, spraying for weeds and one spraying for mosquitoes is done.

Administration

City Administer Crawford reported that the New Service Center Ground Work has begun. Update meetings will be held weekly.  They are moving right along, they have however run into quite a bit of cement chunks. We are working to see if the City can haul that out to save on the costs.Cost estimates will be taken care of by Gwen & Brenda.

Finance Director Klein reported that she is working on the current Audit and the 2026 Budget.

Adjourn

The meeting was adjourned at 4:29PM.

Agenda Available

7.15.2025 Commission Agenda

The City Commission Meeting will begin on Tuesday, July 15, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/83153130948 or listen by calling (1 346 248 7799) Webinar ID:  831 5313 0948

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 7.1.2025 Commission Meeting.
  2. Approve Contractor Licenses:
    1. Grafstrom Construction, Fargo
    1. J+J Repairs & Roofing LLC, Harwood
    1. Moritz Excavating LLC, Valley City
    1. J+K Seamless, Inc., Valley City
    1. Greystone Construction Company, Shakopee, MN
    1. CC Steel, LLC, Fargo
    1. Miller & Sons Drywall, Inc., West Fargo
    1. Quality Coatings & Tile LLC, Fargo
  3. Approve Contractor License Renewals:
    1. Groundworks MN, LLC dba Innovative Basement Authority
    1. Horsley Specialties, Inc.
    1. Twin City Garage Door
    1. Dakota Plains Mechanical
  4. Approve Tree Trimming and Removal Service License Renewal:
    1. Carr’s Tree Service
  5. Approve Local Raffle Permit:
    1. Shine, 8.29.25 @ Hanna Field
    1. Ducks Unlimited Barnes County Chapter, 9.18.25 @ VC Eagles Club

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

 

Ordinance

ORD 1172. Second Reading of Ordinance 1172, an Ordinance to amend and reenact sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code related to mobile homes. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

ORD 1173. First Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

ORD 1174.  First Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.(City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Resolution

RES 2497. A Resolution Approving Final Replat of Lots 6, 7, & 8, Block 2, Waterfront Meadows Addition. (City Attorney Martineck)   

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $1,460,673. (Finance Director Klein)      

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N2. Request for Extension to move house at 231 9th Ave NE. (Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N3. Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from

Bridgetown Development for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and Designate it as VC-139. (City Administrator Crawford)

N4. Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from H&G Holdings LLC for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and Designate it as VC-140. (City Administrator Crawford)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

7.15.2025 Finance Agenda

The City Commission Meeting will begin on Tuesday, July 15, 2025, at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/81435451498 or

 listen by calling (1 346 248 7799) Webinar ID: 814 3545 1498

CALL TO ORDER

 

Roll Call

EXECUTIVE SESSION – ATTORNEY CONSULTATION

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

            Discuss Main Street Off Sale Alcoholic Beverage License.

Agenda items

  1. Commission Topics                                                                                                           

a. Board Ethics Review. (President Carlsrud)                     

  • Review Monthly Expenditures Reports. (Finance Director Klein)                                        
  • Quarterly Engineer Report. (Finance Director Klein)                                                           
  • Quarterly Fire Extinguisher Report. (Finance Direct Klein)                                                  
  • Discuss Rosebud Parking Lot. (City Administrator Crawford)
  • Discuss Paving Improvement District 131 Protests – (City Engineer)
  • Discuss Policy for Approval of Gaming Site Authorizations. (Attorney Martineck)                
  • Legislative Session Review. (Attorney Martineck)

DEPARTMENT REPORTS. (3:30PM)

                        Department Spotlight – City Hall

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department                                                                                         
    1. Fire Department
      1. Fire Extinguisher Report                                                                      
      1. Blighted & Dangerous Buildings
    1. Police Department                                                                                          
    1.  Street Department
    1. Administration
    1. Building Permit Report – Information Only                                                       
    • Court Report – Information Only                                                                      

    Adjourn