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Agenda Available

10.10.2025 Special Commission Meeting Agenda

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Special City Commission Meeting
Valley City, North Dakota

Friday, October 10, 2025
9:00 AM

The City Commission Meeting will begin on Friday, October 10, 2025 at 9:00 AM CT, at City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/88563758201 or listen by calling (1 346 248 7799) Webinar ID:  885 6375 8201.

Call To Order
Roll Call

Pledge of Allegiance (please stand)

New Business

NB1. Approve Special Assessments for Storm Sewer Improvement District No. 55.  (Finance Director Klein)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

10.10.2025 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Friday, October 10, 2025

President Carlsrud called the meeting to order at 9:00 AM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner and City Engineer Petersen.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Assessments for Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ADJOURN

Meeting was adjourned at 9:04 AM.

Minutes Available text with City of Valley City Logo above

10.7.2025 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, October 7, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Assessor Drabus, Fire Chief Magnuson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.

Pledge of Allegiance

Approval of Agenda

Commissioner Gulmon moved to remove NB3. Approve Interim Financing Agreement, Series F, for Red River Valley Water Supply Project and NB4. Approve opening a CD in the amount of $2,000,000 at Dacotah Bank, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approval of Consent Agenda

  1. Approve Minutes from the 9.16.2025 Finance and Commission Meetings.
  2. Approve Contractor Licenses:
    1. Advanced Striping, Inc. – Fargo
    1. Sieg Construction – Valley City
    1. Vita Roofing LLP – Fargo
  3. Approve Local Raffle Permit:
    1. Valley City Area Chamber of Commerce
    1. Trinity Lutheran WELCA
    1. St. Catherine School
    1. SHINE

Commissioner Bishop moved to approve contingent on Sieg Construction providing updated Liability Insurance form, seconded by Commissioner Gulmon.

Motion passed unanimously.

Public Hearing

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68, and Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

Commissioner Magnuson moved to approve the Special Assessments as recommended by the Special Assessment Committee with the exception of Storm Sewer Improvement District No. 55 which was tabled for further review, seconded by Commissioner Gulmon.

Motion passed unanimously.

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Ordinance

ORD 1179. Second and final reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. Second and final reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Resolution

RES 2502. A Resolution authorizing filing of application with the North Dakota Department of Environmental Quality for a loan under the Clean Water Act and/or the Safe Drinking Water Act.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

New Business

NB1. Approve Accepting Award for Back the Blue Funds.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB2. Approve Agreement with the ND Department of Health and Human Services for the Police Department to develop the Responsible Tobacco Retailer Training Project.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford covered updates on construction progress, including soil removal and groundwork for the Service Center building, with soil being consolidated to one location for efficiency. Also, announced there will be an open house event on Wednesday October 8th for PFP homes, allowing residents to view items for potential auction.

City Updates & Commission Reports

Finance Director Klein announced that Brady Martz will be giving a quick overview of our 2024 audit at the next meeting.

Police Chief Horner reminded residents about parking regulations for the winter months.

City Engineer Eslinger reported the bids for the Water Tower project have been posted and are due Wednesday October 15, 2025.

Commissioner Gulmon provided a financial update, noting that revenues were outpacing expenses, but sales tax was down compared to the previous year.

Adjourn – 5:44 PM

Agenda Available

10.21.2025 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, October 21, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, October 21, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86372152642 or listen by calling (1 346 248 7799) Webinar ID:  863 7215 2642.

Next Resolution No. 2504             Next Ordinance No. 1181

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 10.7.2025 Commission & 10.10.2025 Special Commission Meetings.
  2. Approve Extension of City Administrator’s Contract.

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to knord@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Resolution

RES 2503. A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

RES 2504. A Resolution Establishing Fee for Water Tower Infrastructure. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

New Business

  • Approve Monthly Bills for the City and Public Works in the Amount of $3,569,764. (Finance Director Klein)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

  • Approve 2024 Audit Report prepared by Brady Martz. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

  • Approval of Master Police Officer position. (Police Chief Horner)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

  • Approve 2026-2030 School Resource Officer Contract. (Police Chief Horner)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

N5. Approve ND DWR Construction Cost-Share Application for Northwest Standpipe Replacement Project.  (City Engineer) 

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N6. Approve Award – Northwest Area Water System Improvements. (City Engineer) 

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N7. Approve Amendment to Section A.2.3.1 of Guaranteed Maximum Price Amendment to Construction Manager at Risk Agreement with McGough Construction — Substantial Completion Date October 19, 2026.

(City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

10.21.2025 Finance Agenda

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City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, October 21, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, October 21, 2025 at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/87319137584 or listen by calling (1 346 248 7799) Webinar ID: 873 1913 7584

CALL TO ORDER

Roll Call

Agenda items

  1. Overview of the 2024 Audit Report by Brady Martz
  2. Review Monthly Expenditures Reports. (Finance Director Klein)
  3. Quarterly Engineer Report. (Finance Director Klein)
  4. Update on Viking Trailer Court (City Administrator Crawford)
  5. Discuss Renewing School Resource Officer Contract. (Police Chief Horner)
  6. Discuss Master Police Officer position. (Police Chief Horner)
  7. Discuss Series F, Red River Valley Water Supply Project. (President Carlsrud)
  8. Discuss extension of City Administrator’s contract. (President Carlsrud)
  9. Discuss Bids for Northwest Area Water System Improvements. (City Engineer)
  10. Discuss Water Tower Surcharge amount. (City Administrator Crawford)
  11. Discuss status of Phase IV PFP. (City Engineer)
  12. Discuss regulation of concrete work and storm water management. (City Administrator Crawford)

DEPARTMENT REPORTS. (3:30PM)

  1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
      1. Fire Extinguisher Report
      1. Blighted & Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration

            Building Permit Report

            Court Report

Adjourn

Minutes Available text with City of Valley City Logo above

8.12.2025 Planning & Zoning Minutes

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August 12th, 2025 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday August 12th,2025.

Commissioners present: Ian Jacobson, Joe Tykwinski, Dave Carlsrud, Jeff Erickson, Bill Carlblom

Absent: Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Planner Joel Quanbeck, Acting Secretary Brandy Johnson, Fire Chief Scott Magnuson, Building Inspector Nick Blevins,

Commissioner Carlblom moved to approve the minutes from the July 8th, 2025 meeting seconded by Commissioner Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Nick Blevins sent the permit list to the board of the current permits. Commissioners had no questions.

Discussion      An application to plat part or all of a 7-acre tract of land located in the SE¼ of Section 33, Twp 140N, Rng 58W in the extraterritorial jurisdiction of Valley City

City Planner Joel Quanbeck spoke on the finding of the presented plat information and re-platting auditors lots.

Public Hearing for Variance for holding tank 11678 35m ST SE – Kapaun

Chair Schell opened the public hearing.

Suzie Kapaun spoke on the project they would like to do at their home.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Jacobson

Internal discussion ensued.

Commissioner Jacobson made a motion to approve the variance for a holding tank. Seconded by Commissioner Carlblom followed by a roll call vote and unanimous approval.

Public Hearing – Temporary use permit ordinance

Chair Schell opened the public hearing.

City Attorney Martineck discussed temporary use permit ordinance 1175

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Carlsrud

Internal discussion ensued.

City Attorney Martineck will add recommended changes from the board and bring ordinance 1175 back to the next planning and zoning meeting.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:52pm

Minutes Available text with City of Valley City Logo above

9.16.2025 Finance Minutes

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, September 16, 2025

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.

Agenda Items

Review monthly bills/reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Valley City NW Water Tower. City Engineer Eslinger reviewed the cost options with the project and what the 30 year loan payments would look like. Consensus was the City would do a $500,000 down payment and look at a $2 base fee per meter monthly charge on utility billing.

Review CD Renewal Options. The Commission reviewed CD rate options. Consensus was to renew the rates at Dacotah Bank for 7 months and going forward the Finance Committee will determine CD renewals and report to the City Commission.

Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project. Commissioner Bishop moved to add Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project to the agenda, seconded by Commissioner Erickson.

Motion passed unanimously.

City Engineer Petersen reviewed the Notice of Intent and change orders with STRATA. The dollar amount paid by the City and NDDOT would not change due to these documents. Consensus was to move forward.

Department Reports

Department Spotlight – New Employees since 1.1.2025

Sanitation Department Forman Swart reported on getting new software for the Transfer Station.

Water Department Water Treatment Superintendent Hesch reported on the lagoon.

Electrical Department Electrical Superintendent Senf reported on progress of current projects.

Fire Department Fire Chief Magnuson reported monthly calls and blighted buildings.

Police Department Police Chief Horner reported monthly calls for service and discussed vehicle purchase in 2026. Commission agreed for the Police Department to purchase the Ford Explorer in 2026. Chief Horner updated the Commission on Back the Blue funds awarded and a potential agreement with ND Department of Health and Human Services to develop the Responsible Tobacco Retailer Training Project.

Street Department Operations Superintendent Klemisch reported on progress of current projects.

Administration

City Administrator Crawford discussed Ordinance changes and PFP Buyouts. Discussed the Preliminary & Design Engineering services for the Exit 292/Loves Access Flex Fund Application. Commissioners agreed to pay 5% of the project, which is a 50/50 cost share with the County for the local 10% share.

Finance Director Klein discussed current CD’s and gave an update on changes made to the budget.

Adjourn – 4:42 PM

Minutes Available text with City of Valley City Logo above

9.16.2025 Commission Minutes

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Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Bishop moved to remove NB2. Approve Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 9.2.2025 Commission Meetings.
  2. Approve Contractor License:
    1. Sperle Masonry Inc. – West Fargo
    1. Legacy Building Solutions, LLC – South Haven MN
    1. Nelson Construction LLC – Oriska
    1. David L Singleton – Valley City
  3. Approve Contractor License Renewal:
    1. Abel’s Remodeling SRVS

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Open public Hearing Regarding the 2026 Annual City Budget.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. Second and Final reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1177. Second and Final reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

ORD 1178. Second and Final reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1179. First reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. First Reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2501. A Resolution Approving Final Plans, Specifications and Authorizing Engineer to Advertise for Bids for Northwest Area Water System Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,708,011.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center project.

City Engineer Petersen gave an update on construction projects.

City Engineer Eslinger gave an update on the Water Tower project bids.

Commissioner Erickson reminds local citizens the last tree pickup day is September 25th and to please call Public Works to get your name on the list.

ADJORN