City Commission Meeting
Valley City, North Dakota

Tuesday, January 06, 2026
5:00 PM

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, City Administrator Crawford, City Attorney Martineck, Finance Director Klein

Pledge of Allegiance

Oath of Office for Police Officer Georgia Mageo

Approval of Agenda

Remove New Business 4, Approve Public Works Capital and Operations Budgets, and move to January 20, 2026 Commission Meeting

Add New Business 5, Appoint City Commission Representative to Valley City Barnes County Development Corporation Board

Add approval to consent agenda for Special Event permit for VCSU Foundation

Motion to approve by Commissioner Bishop, seconded by Commissioner Erickson

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Add Resolution 2512 A Resolution to Amend the Master Fee Schedule

Motion to approve by Commissioner Bishop, seconded by Commissioner Erickson

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Approval of Consent Agenda

1. Approve Minutes from the December 16, 2025 Commission and Finance Meetings.
2. Approve Tree Trimming License
   1. Kieffer Tree
3. Approve Special Event Raffle
   1. ND Hereford Association
   1. Student Nurse Organization
   1. VCSU Foundation – Volleyball

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes           Motion passed

Ordinance

Second and Final Reading of Ordinance 1185, An Ordinance to Amend and Reenact Sections 7.1-01-05, 8-06-08, and 12-05-03 of the Valley City Municipal Code Related to Administrative Fees for Noncompliance with City Orders.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

Resolution

Approve Resolution 2510 A Resolution Approving Engineers Report and Directing Preparation of Detailed Plans, Specifications and Estimates of Probable Cost for Paving Improvement District No. 133.

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

Approve Resolution 2511 A Resolution Declaring the Necessity of Paving Improvement District No. 133.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Approve Resolution 2512 A Resolution to Amend the Master Fee Schedule.

Motion to approve by Commissioner Magnuson, seconded by Commissioner Gulmon

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

New Business

Approve Task Order for Preliminary & Design Engineering for Permanent Flood Protection Phases 5 & 6.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

Appoint Planning and Zoning Commissioner to Fill Unexpired Five-Year City Resident Term Ending December 31, 2029.

Brian Heath was appointed Planning and Zoning Commissioner.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Erickson

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

Approve Agreement with the Bank of North Dakota for $1,500,000 Loan Funds for the 2026 Mill and Overlay Project.

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

Appoint City Commission Representative to Valley City Barnes County Development Corporation Board.

Commissioner Magnuson was appointed to be on the VC development Board in place of Commissioner Bishop.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

City Administrator’s Report

City Administrator Crawford gave update on progress of Public Works building
City Updates & Commission Reports

City Assessor Drabus reported the Primary Tax Credit is available for home owners to apply for the 2026 Property Taxes.  The Homestead Credit applications have been mailed out.

City Engineer Eslinger reported they sent out contracts for water tower project and received one back.

Commissioner Gulmon reported on Occupancy, Sales, and Food/Beverage Tax
Adjourn

Meeting adjourned at 5:35pm

City Commission Meeting
Valley City, North Dakota

Tuesday, December 16, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop, City Administrator Crawford, City Attorney Martineck, Finance Director Klein

Pledge of Allegiance

Approval of Agenda

Change wording on Consent Agenda B to, Recommend Gwen Crawford for appointment to Missouri River Energy Services Board of Directors

Add: Resolution 2509, a Resolution Designating City of Valley City Representative to Missouri River Energy Services

Add new business to Approve the 5-year contract with Axon for Draft 1 Report Writing

Add new business to Approve the change order for valley city southside growth area transportation study

Change wording on New Business no.6 to approve changes employee policy and procedure manual and to and take out 2026.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson

Roll Call: Bishop-Yes   Magnuson-Yes Gulmon-Yes    Erickson-Yes  Carlsrud-Yes Motion Passed

Approval of Consent Agenda

1. Approve Minutes from the 12.02.2025 Commission Meeting
2. Recommend Gwen Crawford for appointment to Missouri River Energy Services Board of Directors
3. Approve Tree Trimming and Removal Licenses:
   1. Tate and Johns Enterprises
   1. Johnny B’s Trees and Service
4. Approve Mobile Home Park Licenses:
   1. Frog Town Trailer Court – contingent upon approved state license
   1. Sunrise Trailer Park
   1. RNR Development “Plecity Park” – contingent upon approved state license
   1. Viking Drive Estates
5. Approve Permits to Sell L.P. Gas:
   1. Kotaco Fuels Inc.
   1. Petro Serve USA #071
   1. Petro Serve USA #072
   1. Love’s Travel Stop #849
6. Approve Vehicle for Hire Licenses:
   1. South Central Adult Services
   1. Bumpa’s Ice Cream Truck
7. Approve Local Event Permits:
   1. ND Catholic Daughters Raffle
   1. VCHS Junior Class Raffle

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

Ordinance

Second and Final Reading of Ordinance 1183 To Amend and Reenact Sections 7-01-01 and 7-01-06 of the Valley City Municipal Code Related to Building Permits. (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Second and Final Reading of Ordinance 1184 to Amend and Reenact sections 10-01-03 and subsection 2 of section 10-05-02of the Valley City Municipal Code related to stormwater permits. (City Attorney Martineck)

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

First Reading Ord 1185, An Ordinance to Amend and Reenact Sections 7.1-01-05, 8-06-08, and 12-05-03 of the Valley City Municipal Code Related to Administrative Fees for Noncompliance with City Orders. (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed Resolution

Resolution

Approve Resolution 2507, A Resolution to Amend City Master Fee Schedule. (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

Approve Resolution 2508, A Resolution to Create Paving Improvement District No. 133.

Motion to approve by Commissioner Bishop, Seconded by Commissioner Magnuson

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Approve Resolution 2509, a Resolution Designating City of Valley City Representative to Missouri River Energy Services

Motion to approve by Commissioner Bishop, seconded by Commissioner Erickson

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,295,824.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

Approve 2025 Zoning Districts Map

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

Approve 2025 Extraterritorial Jurisdiction Area Map.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

Approve Designating Municipal Infrastructure Funds for Sanitary Sewer Reline No. 72 Project.

The City’s share of the project cost is estimated at $674,940. Municipal Infrastructure Funds would be used to pay this portion of the project. Motion to approve by Commissioner Bishop, Seconded by Commissioner Gulmon

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Approve NDDOT Project No. UGP-2-990(067), 2nd Ave NW, 3rd St NW and 4th St N – Paving Improvement District No. 128, Watermain 105 and Sanitary 69.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

Approve changes to Employee Policy and Procedure Manual.

Motion to approve by Commissioner Magnuson, seconded by Commissioner Gulmon.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

Approve the 5-year contract with Axon for Draft 1 Report Writing

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop

Roll Call: Bishop-Yes; Magnuson-Yes; Gulmon-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Approve the change order for Valley City Southside Growth Area Transportation Study

The budget amendment totals $11,750. NDDOT agreed to pay their 80% share which is $9,400. The City’s share is $2,350. Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Magnuson-Yes; Gulmon-Yes; Bishop-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

City Administrator’s Report

City Administrator Crawford gave update on Public Works Service Center

City Updates and Commission Reports
City Finance Director Klein stated election is fast approaching and packets will be ready to start circulating as of Jan 1.

Police Chief Horner reported after the recent snowstorm, the city issued 72-hour parking citations to vehicles that had not been moved. Some residents asked why they didn’t receive the usual 72-hour warning tag. After snow events, warnings are not given because it’s easy to tell if a vehicle hasn’t moved (no tire tracks or snow cleared). The goal is to clear streets for snow removal. Vehicles left unmoved on city streets for more than 72 hours after a snow event are cited without warning.

Commissioner Erickson informed on Electronic Clean up week set for Jan. 12-16, 2026. Reminder to have garbage container and dumpster area cleared of snow. 

City Engineer Eslinger reported the funding for NW standpipe was approved. Will be mailing out notice of award.  Working with NDDEQ for water service line testing.

Adjourn

Meeting was adjourned at 5:31pm

City Commission Meeting
Valley City, North Dakota

Tuesday, December 02, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Finance Director Klein, City Administrator Crawford, City Attorney Martineck

Pledge of Allegiance

Approval of Agenda

No Changes

Approval of Consent Agenda

1. Approve Minutes from the November 18, 2025 Finance Meeting and Commission Meeting
2. Approve Contractors License
   1. Precision Concrete Cutters INC
3. Approve Tree Trimming and Removal License
   1. Ross’ Tree Service
   1. Ground to Sky
4. Approve Local Permit
   1. Raffle – VCSU Trap Club
   1. Raffle Board – Laine Schwehr Road to Recovery Benefit

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Ordinance

Second and Final Reading of Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City (City Attorney Martineck)

Lots 1-16, Block 22, Root’s Addition to Valley City are re-zoned to R-4 Multi-Family Residential District.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes            Motion Passed

Second and Final Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County (City Attorney Martineck)

Auditors Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 both of the NW¼ of Section 32-140N-58W in Barnes County, North Dakota, are re-zoned to AG Agricultural District.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

First Reading of Ordinance 1183 To Amend and Reenact Sections 7-01-01 and 7-01-06 of the Valley City Municipal Code Related to Building Permits (City Attorney Martineck)

A building permit shall be required for the addition or enlargement of non-structural concrete, including but not limited to sidewalks, driveways, patios, parking pads, and equipment pads; however, a permit is not required if there is no change to the original footprint of an existing area of concrete.

Motion to approve with no fee by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

First Reading of Ordinance 1184 to amend and reenact sections 10-01-03 and subsection 2 of section 10-05-02 of the Valley City Municipal Code related to stormwater permits (City Attorney Martineck)    

A stormwater permits for land disturbing activities on properties or activities exempt from submission of a storm water management plan is still required, in accordance with chapter 10-05.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed   

New Business

NB1. Set 2026 Commission Meeting Dates, Planning and Zoning Meetings, and Tax Equalization Meeting (City Administrator Crawford)

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

NB2. Approve Amendment No. 1 to Firm Electric Service Contract (No. 14-UGPR-1004) with Western Area Power Administration (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

NB3. Approve Renewable Energy Certificate (REC) Designated Entity Contract (No. 25-UGPR-95) with Missouri River Energy Services and Western Area Power Administration (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

NB4. Approve Public Assistance Grant Program Subgrant Agreement for FEMA-4888-DR and Designate Finance Director Klein as the Primary Agent and City Administrator Crawford as the Alternate Agent (Finance Director Klein)

Motion to approve by Commissioner Magnuson, seconded by Commissioner Gulmon

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

NB5. Approve Task Order for Preliminary & Design Engineering for 2026 Pavement Improvement Project (Various Locations) (City Engineer)

Engineer Petersen discussed the 2026 mill and overlay and seal coat construction project. This agreement is for preliminary and design engineering at a maximum compensation of $92,500.00.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-No; Gulmon-Yes; Carlsrud-Yes           Motion Passed

NB6. Approve IIJA Grid Resilience Grant Contract (City Administrator Crawford)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

City Administrator’s Report

City Administrator Crawford updated on progress of the Public Works Service Center, still on track with budget and timing.
City Updates & Commission Reports

Commissioner Gulmon reviewed Food and Beverage, Sales, and Occupancy Tax

Adjourn

Meeting was adjourned at 5:35pm

City Commission Meeting
Valley City, North Dakota

Tuesday, November 18, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner

Pledge of Allegiance

Approval of Agenda

Change Wording on New Business No.5 to Approve Selling All Available 2026 REC Allocations

Commissioner Bishop Motioned to Approve, Seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

Approval of Consent Agenda

1. Approve Minutes from the November 04, 2025 (Finance Director Klein)
2. Approve Local Contractors License
   1. Freeman Trades
3. Approve Application for Local Permit (Raffle)
   1. VCSU Student Chapter of the Wildlife Society
   1. S.H.I.N.E Dance Team

Commissioner Erickson Motioned to Approve, Seconded by Commissioner Bishop

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

Public Hearing

1. Open Public Hearing Regarding Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City.

No Public Comments.

Motion to Close Hearing by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call:   Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes Motion Passed  

Approve First Reading of Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes   Motion Passed

• Open Public Hearing Regarding First Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County.

No Public Comments.

Motion to Close Hearing by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes   Motion Passed

Approve First Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:   Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes Motion Passed

• Open Public Hearing Regarding Liquor License Application for Sho3 LLC dba Econo Lodge.

Tina Babbler (Sho3 LLC Manager) was Present and Stated She Can Answer Any Questions.

No Questions or Comments.

Motion to Close Hearing by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call:   Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes Motion Passed

Approve Application for Alcoholic Beverage License Application for Sho3 LLC dba Econo Lodge.

       Motion to Approve by Commissioner Bishop, Seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes   Motion Passed

Resolution

Resolution No 2505 a Resolution Approving Conditional Use Permit Auditors Lot 1 and the S 360’ of the E 820’ of Auditor’s Lot 2 NW¼ Section 32-140-58.

Motion to Approve by Commissioner Magnuson, Seconded by Commissioner Erickson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

New Business

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $3,275,415

Motion to Approve by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

NB2. Approve Employee Assistance Program Contract Renewal – The Village

Motion to Approve by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes         Motion Passed

NB3.  Rescind Approval of Resolution 2503, A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58

Motion to Approve by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes         Motion Passed

NB4.  Approve Addendum to Farm Lease for One Year Pursuant to Contract Dated April 18, 2024 — Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

NB5. Approve Selling All Available 2026 REC Allocations.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

City Administrator’s Report

City Administrator Crawford Reported on the New Service Center, Underground Utilities and Masonry Work Have Begun. Crews are Working Around Weather Conditions to Maintain Progress.

City Updates & Commission Reports

Finance Director Klein Noted the State Water Commission Preliminary Meeting is Scheduled for Thursday and the City is Seeking Funding for Water Tower Removal and Other Infrastructure.

Commissioner Gulmon Reported the Budget is Tracking Well, With Revenues Exceeding Expenses and Reserves Within Plan.

President Carlsrud Remined Residents to Enjoy the Upcoming Light Parade and Thanked City Staff for Their Work on Holiday Decorations and Storm Cleanup.

Adjourn

Meeting was adjourned at 5:21 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Removed: Resolution 2505. A Resolution Approving Conditional Use Permit Auditors Lot 1 and the 360’ of the E 820’ of Auditor’s Lot 2 NW1/4 Section 32-140-58 (to be placed on the next agenda)
Added to Consent Agenda: Raffle permit for VCSU American Fisheries Society Student Subunit
Added to New Business:

• NB2: Approve purchase of parcel 63-6040144 for $871.03

Motionto approve agenda changes by Commissioner Bishop, seconded by Commissioner Gulmon.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes Motion passed

APPROVAL OF CONSENT AGENDA

A. Approve Minutes from the October 21, 2025, Finance & Commission Meetings
B. Approve Local Contractor Application
 a. Escape Fire Protection, Inc. – Vadnais Heights, MN
 b. Tecta America Dakotas – Fargo, ND
C. Approve Gaming Site Authorization License
 a. ND Chapter of Delta Waterfowl, Inc.
 b. Valley Twisters Gymnastics Club, Inc.
D. Approved Raffle Permit
 a. VCSU Fisheries Society Subunit

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes Motion passed

PUBLIC HEARING

Opened Public Hearing for Alcoholic Beverage License Application for Bon Bon Café

No one appeared for the public hearing.

Motion to close public hearing by Commissioner Magnuson, seconded by Commissioner Gulmon.
Roll Call: Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Erickson – Yes; Carlsrud – Yes      Motion passed

Motion to approve Application for Alcoholic Beverage License for Bon Bon Café by Commissioner Bishop, seconded by Commissioner Magnuson.
Roll Call: Bishop – Yes; Magnuson – Yes; Erickson – Yes; Gulmon – Yes; Carlsrud – Yes      Motion passed

RESOLUTION

Motion to approve RESOLUTION 2506: A Resolution Authorizing the Issuance and Sale of $600,000 Wastewater Treatment Improvement Warrant, Series 2025 by Commissioner Gulmon, seconded by Commissioner Magnuson. These funds will be used for the special assessments in the Sanitary Sewer Reline Project No. 72
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes         Motion passed

NEW BUSINESS

NB1. Motion to approve changes to Employee Policy and Procedure Manual by Commissioner Gulmon, seconded by Commissioner Magnuson.
Roll Call: Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Erickson – Yes; Carlsrud – Yes          Motion passed

NB2. Approve purchase of parcel 63-6040144 for $871.03
Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon. This parcel is on the Barnes County Real Estate Forfeited for Delinquent Taxes list and the City would like to purchase for a future project.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes        Motion passed

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported on Service Center updates

CITY UPDATES & COMMISSION REPORTS

City Engineer Peterson presented updates on sanitary sewer reline project.

City Attorney Martineck reported on City employee updates and openings

Adjourn

Meeting adjourned at 5:15 PM.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 10.7.2025 Commission & 10.10.2025 Special Commission Meetings.
2. Approve Extension of City Administrator’s Contract.

Commissioner Bishop moved to approve the consent agenda with the exception of extending the City Administrator contract to 2030 instead of 2029, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2503. A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58.

Commissioner Gulmon moved to approve Authorizing Bids for Cropland Lease with a $70 per acre minimum bid, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2504. A Resolution Establishing Fee for Water Tower Infrastructure.

Commissioner Gulmon moved to approve Water Tower Infrastructure fee of $1.90 per water meter, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

• Approve Monthly Bills for the City and Public Works in the Amount of $3,569,764.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

• Approve 2024 Audit Report prepared by Brady Martz.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

• Approval of Master Police Officer position.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

• Approve 2026-2030 School Resource Officer Contract.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

N5. Approve ND DWR Construction Cost-Share Application for Northwest Standpipe Replacement Project. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

N6. Approve Award – Northwest Area Water System Improvements. 

Pending funding approval. Commissioner Bishop moved to approve the Northwest Area Water System Project bids as follows Contract 1: Maguire Iron, Inc. in the amount of $2, 749,000.00, Contract A: Maguire Iron, Inc. in the amount of $165,000.00, Contract 2: Swanberg Construction in the amount of $545,954.00, Contract 3: Hi-Line Electric in the amount of $176,901.00, seconded by Commissioner Gulmon.

Motion passed unanimously.

Motion passed unanimously.

N7. Approve Amendment to Section A.2.3.1 of Guaranteed Maximum Price Amendment to Construction Manager at Risk Agreement with McGough Construction — Substantial Completion Date October 19, 2026.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the standing pile of soil from the new Service Center location site has been hauled to the permitted site. We received official word that the grant we had been working on for the transmission line replacement has been approved in the amount of $715,468.

ADJOURN – 5:23 P.M.