Valley City Commission Proceedings
Tuesday, December 4, 2018
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Approval of Minutes
Commissioner Powell moved to approve the minutes from the November 20, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,614,949.28
- Approve Raffle Permit for CHI Health at Home, Valley City Area Chamber of Commerce, Valley City Fire Department, VCSU Student Chapter of Wildlife Society
- Approve Mechanical Contractor License for Wenzel Heating & Air Conditioning
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Second & Final Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions
City Attorney Schoenack stated this provides for a Code Revisor for the Recodification project. Schoenack reviewed updated language in the definition section.
Commissioner Bishop moved to approve the Second & Final Reading of Ordinance No. 1042, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Second & Final Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)
City Attorney Schoenack reviewed the changes from the first reading where the inclusion of Ordinance 830 by reference [going out of business permit] is removed.
Commissioner Magnuson moved to approve the Second and Final Reading of Ordinance No. 1043, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2168, a resolution Amending & Recreating Storm Sewer Improvement District No. 50
Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 was originally created in 2014. The stormwater management issues along Winter Show Road were added to the project. Resolution No. 2168 adds affected properties to the district.
Commissioner Erickson moved to approve Resolution No. 2168, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider Approving the Urban Roads Project Submittal List for Fiscal Year 2020-2023.
Chad Petersen from KLJ reviewed the Urban Roads Project Submittal List for Fiscal Years 2020-2023. Petersen stated this is an annual submission noting the only change from the 2017 submission is the increased federal funds for 5th Avenue NW Reconstruction.
Commissioner Powell moved to approve the Urban Roads Project Submittal List for Fiscal Year 2020-2023, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Amended Employee Policy & Procedure Manual
City Attorney Schoenack stated the Policy Review Committee has reviewed the policy changes and recommends approval of manual as presented. Commissioner Magnuson moved to approve the amended Employee Policy & Procedure Manual, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph stated the preliminary 2019 Public Works budget was presented at today’s finance meeting and expects no rate increases in 2019. Schelkoph thanked Emma Tufte for improving the City website. Schelkoph invited input from the public for any recommended changes. Schelkpoh reported NDDOT held interview meeting for engineering firm to perform desing and construction engineering for Streetscape II. KLJ was chosen to perform this work.
The landfill is open from 8:00 AM to 4:30 PM Monday through Friday.
City Updates & Commission Reports
City Attorney Schoenack stated recodification will be sent to Municode for processing. Schoenack is working with the incoming City Attorney Martineck.
Building/Fire Inspector Andersen reminded the public that sidewalks are to be shoveled within 24 hours of a snowstorm. Asbestos is being removed from the old Powerhouse and expects demolition starting on Thursday.
Fire Chief Retterath asked the public to check heating equipment.
Chad Petersen from KLJ stated work on the floodwalls near Elks and Barnes Rural Water continues.
Commissioner Powell asked the public to remember Pearl Harbor Day on December 7.
Commissioner Magnuson thanked the City Attorney for work on recodification.
President Carlsrud thanked City Staff for work on budget, recodification and budget as well as snow and ice removal.
Meeting was adjourned at 5:25 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City