8.6.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 6, 2024, 2:30PM

 The City Commission Meeting will begin on Tuesday, August 6, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86597762242 or listen by calling (1 346 248 7799) Webinar ID: 865 9776 2242.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Discussion on RRWSP (Red River Water Supply Project). (President Carlsrud)
  3. Discuss Settlement Proposal in the amount of $50,000 for Paving Improvement District 125, Watermain 103, Sanitary 67 and Storm Sewer Improvement District 54.. (Administrator Crawford)
  4. Discuss Preliminary Plan Layouts for Project No. UGP-2-990(068) & SU-CPU-2-990(069) – 2nd St N, 3rd Ave NE & 4th Ave NE. (City Engineer)
  5. Recycling Contract – Continue on Annual Basis /Dumpster Rental Renewal. (Administrator Crawford)

Adjourn

7.29.2024 Mayor’s Message

 NEWS & NOTES

7/29/2024

Hello Everyone,

  • Wednesday July 31 from 9:00 – 6:00 is “Crazy Daze” in Valley City.  There will be “Crazy good deals” at businesses along with a plethora of fun activities for all.  Come out, visit your friends and just “hang out” 🙂 
  • It looks like another week of hot weather.  Dehydration comes on in a hurry so focusing on hydration is important to each of us.  Dehydrating as little as 2% of one’s body weight can affect a person’s ability to reason.  Please be aware.
  • Last week I mentioned our Carnegie Library and it tweaked my interest even further.  We made an appointment to tour the project and it is fabulous; check it out!  Thank you.
  • Why are trees valuable to us?  They are natural air conditioners, air filters, sponges for carbon, add value to property and are beautiful.  For those and numerous other reasons, it is important to care for our trees.  For healthy trees, proper pruning, treatment for sclerosis (a big deal currently) and protection from “bugs” are critical.  Birch Borers are here (have dead looking Birch Tree branches?), sclerosis is prevalent and the Ash Borers are close! Much information is available from our City Forester, please utilize Bob’s knowledge to care for your trees. 
  • The construction pace around town has been picking up with the drier weather recently.  When preparing road beds, curbs, driveways, etc., there is increased traffic near the sites.  Please obey the traffic signs as they are there to protect YOU from the large construction equipment.  Please be safe, your family will appreciate it.
  • North Dakota has at least 43 species of mosquitoes including Culex Marsalis, the primate carrier of the West Nile virus.  To reduce breeding areas, drain standing water, empty water from old tires and barrels, etc..  For yourself to minimize bites, use repellent with Deet and reduce skin exposure when mosquitoes are plentiful.
  • Thank you to all who provide and proof material for this article.                                                                                                   
  • Beautiful young people are accidents of nature, beautiful old people are works of art.”   ~ Eleanor Roosevelt 
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud      

7.29.2024 Special Commission Meeting

Special City Commission Meeting
Valley City, North Dakota

Monday, July 29th, 2024
7:00 AM

The City Commission Meeting will begin on Monday, July 29th, 2024, at 7:00 AM, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/88242551087 or listen by calling (1 346 248 7799) Webinar ID: 882 4255 1087

Call To Order
Roll Call

New Business

N1.  Discuss and Approve 2025 Preliminary Budget. 

Roll Call:          Bishop              Gulmon            Magnuson        Erickson           Carlsrud

Adjourn

7.22.24 Mayor’s Message

 NEWS & NOTES

7/22/2024

Hello Folks,

  • Wednesday July 31 from 9:00 – 6:00 is “Crazy Daze” in Valley City.  There will be “Crazy good deals” at businesses along with a plethora of fun activities for all.  Come out, visit your friends and just “hang out” 🙂
  • We have a beautiful Carnegie Library in Valley City.  It is one of only three in North Dakota relatively unaltered from its original form. Currently there is an interior refurbishing underway restoring the beauty of the dome, stop in and have a look as it is really impressive.  “If you feel lucky”, purchase raffle tickets to help support the efforts as well.
  • Numerous storm drains are plugging during rains …. Just use a rake to drag trash off the drain.  AND it is easier to do before it rains!  Thank you.
  • While we have had some significant rains, we have not had flooding others have endured.  A friend in Vermillion, SD shared they had broken force mains with sewage escaping into the river and in the McCook Lake area, homes and belongings were floating away.  Pray for those folks and we can count our Blessings.
  • The North Dakota Department of Public Instruction (NDDPI) is the first K-12 State Education Agency to earn National Accreditation.  That is a BIG WOW!  Congratulations & thank you to all who dedicate their lives to K-12 Education in North Dakota.
  • Last Sunday, VCPB, VCFD and VCPW played a Whiffle Ball round robin. In spite of the heat, a great turnout of family and friends enjoyed the games.  UNOFFICIAL results indicate each team won one, but VCPW had the most total runs and won the tiebreaker!  Thank you, Tana, and all who helped facilitate the event, the players and hopefully all the kids had fun.
  • Thank you to all who provide and proof material for this article.                                                                                                   
  • True friendship resists time and distance and silence.”   ~ Isabel Allende
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud    

Minutes Available text with City of Valley City Logo above

5.14.2024 Planning & Zoning Minutes

May 14th,  2024 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday May 14th, 2024. Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Administrator Gwen Crawford, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Commissioner Bill Carlblom moved to approve the minutes from the April 10th, 2024 meeting seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit reported no new permits since last week. Lance is working on all the contracts are getting their licenses. Coit also reports a couple of residents are putting in new garage slab and he is inspecting those projects.

Public Hearing regarding a variance and conditional use permit for Sheyenne Valley Career and Tech Center

Chair Mike Schell opened the public hearing.

Derek Bopp spoke on behalf of Sheyenne Valley Career and Tech Center. The reason for the variance request is they would like to add on to the building and they would be five percent over the requirement for impervious surface area and parking requirements. Bopp said three of the schools they service are bused in and parking has not been an issue. Bopp also asked for a conditional use permit because the school is in a R-2 zoning.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.

Commissioner Jim Wright made a motion to approve the variance and to allow the conditional use permit. seconded by Commissioner Jeff Erickson. Motion passed unanimously.

Discussion – Subdivisions and platting procedures. City planner Joel Quanbeck and City Attorney Carl Martineck have worked on cleaning up some of Valley City current procedures. A discussion was had on any ways to make the platting process easier.

Commissioner Jim Wright term ended May 14, 2024 and he resigned from the planning and zoning commission.

With no other items to discuss, Chair Schell called the meeting to close at 4:26pm.

Minutes Available text with City of Valley City Logo above

7.2.2024 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, July 2, 2024



President Carlsrud called the meeting to order at 5:01 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

President Carlsrud read the Oath of Office, which was repeated by the Elected Official. Signatures of the Oaths were taken care of prior to the meeting per Election Regulations.

Valley City Park Board – Jordyn Heck and Ross Powell

Valley City Commission – Dick Gulmon and Mike Bishop

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 18, 2024, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2024-25 Contractor License for Abel’s Remodeling SRUS of Valley City, ND.
  3. Approve Block the Street Request, Valley City Chamber Office for 7.31.24 from 7:00AM to 7:00P, Blocking Central from 2nd St to 4th St.
  4. Approve the 2024-25 Tobacco License Renewal for Family Dollar LLC @ 1346 W Main St.
  5. Approve the 2024-25 Alcoholic Beverage License Renewals:
  6. Brockopp Brewing LLC
  7. Valley City Town & Country Club
  8. Sabirs
  9. Boomers
  10. Main Street Off-Sale LLC dba Tavern Ninety-Four
  11. My Bar
  12. Dakota Silver
  13. Jimmy’s Pizza
  14. Captain’s Pub

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building Located at 340 3rd Street SE, Valley City.

Declare Public Hearing Open. Discussion.

Commissioner Bishop moved to Close Hearing seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Findings and Order on Dangerous Building located at 340 3rd Street SE, Valley City.

Commissioner Bishop moved to approve the findings seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1155, an Ordinance to Repeal Subsection 4 of Section 8-04-05

of the Valley City Municipal Code Related to the sale of flavored E-Liquids and E-Cigarettes.

Commissioner Erickson moved to approve as is, seconded by Commissioner Carlsrud. Roll Call Vote:  Bishop – Nay, Magnuson – Nay, Gulmon – Nay, Erickson – Yes, Carlsrud – Nay. Motion Failed.

Second and final Reading of Ordinance 1156, an Ordinance to Amend and Reenact Subsection 1 of

Section 4-01-03 of the Valley City Municipal Code relating to Sales of Alcoholic Beverages.

Commissioner Bishop moved to approve as is, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon moved to approve Commissioner Bishop as Vice President, seconded by Commissioner Magnuson. Motion passed unanimously.

Appoint and Approve Reorganization of the Commissioners’ Portfolios.

Finance (Gulmon)

PW Streets, Sanitation, Sewer, Water Distribution (Erickson)

PW Electric and Water Treatment Plant (Carlsrud)

Police/Fire (Bishop)

Building/Grounds (Magnuson)

Commissioner Bishop moved to approve as is, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Valley City Planning and Zoning Commissioner (Carlsrud and Erickson).

Valley City Library Board (Magnuson)

City County Health Board (Gulmon)

Barnes County Planning and Zoning (2 Commissioners)

Valley City-Barnes County Development Corporation (Carlsrud and Bishop)

Board for Community Service (Magnuson)

Commissioner Gulmon moved to leave as is, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve City of Valley City/Barnes County Dispatch Center Agreement for Services

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Cost and Maintenance Agreement with Barnes County for NDDOT Project No. TAC-2-990(065), PCN 23909 (Kathryn Road/Woodland Park Shared-Use Path).

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Permit Application for Brockopp Brewing, LLC for Summer Nights on Central 7.11.24 from 4:00pm to 9:00pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that she is looking forward to working with Barnes County Dispatch with the After-Hours Calls. Working local & keeping the money local. Releases from Bald Hill Dam  is now at 15cfs and they are watching the forecast for rain.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson presented the Commission with a request to purchase a vehicle for the Fire Department. The current Tahoe vehicle in use is in need of additional repairs and a large estimate was received for those repairs, this, after spending 11,000. on repairs earlier. There is a vehicle that was traded in that has less miles, is in great condition and is less than half of a new vehicle at 37,000. The Commission discussed at length the need to have a reliable vehicle, the options of possibly using a police vehicle, the cost of continued repairs on the current vehicle, the cost of the new used vehicle and whether to wait and budget in 2025 or to go ahead and get the vehicle now. Commissioner Magnuson sustained from voting. Commissioner Erickson was not in favor of the purchase at this time. Commissioner Bishop, Commissioner Gulmon & President Carlsrud agreed to the purchase of the replacement vehicle. The consensus was to go ahead and purchase the vehicle.

Finance Director Klein reminded the Commission that Budget Meetings would be starting in early July.

City Assessor Current gave the Commission a map detailing her coverage over the last few years and that she has been reaching out to Home Owners for appointments. Thank you to the Home Owners for setting up meetings with her.

Police Lieutenant Rustebakke talked about the new Tablets and Software that the Officers received to assist when dealing with a Mental Health Crisis on a call. He also thanked City County Health for the ID Scanners that were utilized at the last street dance. These scanners are available to the Liquor Establishment Owners by reaching out to the Valley City Police Department. Rustebakke concluded by being thankful to his team and other agencies for a quick and safe resolution to last week’s incident.  

City Engineer Petersen gave updates to the Construction Projects happening around town. The rain has slowed some processes but the Crews are working through them. Petersen also explained that a small tank was located by 3rd ST NW and the City Parking Lot, it was decided that the best course of action was to fill the tank with CDF & leave it where it lies.

Commission Gulmon reminded all that the 2025 Budget talks and meetings are starting and that he hopes it goes as well as last years process. He also reported that the Sales Tax numbers are about 14% higher than last year.

Commissioner Erickson reminded those in the NE and NW that the garbage make-up day for Thursday, July 4th will be on Wednesday, July 3rd.

Mayor Carlsrud thanked all the City Employees for their work, Commissioners for their time, and the Residents for their patience. Thank you to Paul MacDonald for agreeing to serve on the Renaissance Zone Committee. A special thank you to all who ran for Office and for your willingness to serve.

ADJOURN

Meeting was adjourned at 5:57 PM.

Minutes Available text with City of Valley City Logo above

6.28.2024 Special Commission Minutes

City Commission Meeting
Valley City, North Dakota

Friday, June 28, 2024



President Carlsrud called the meeting to order at 3:49 PM.

Members present: President Carlsrud (via Zoom), Commissioner Gulmon, and Commissioner Bishop

Others: City Administrator Crawford (via Zoom), City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

NEW BUSINESS

Approve Application for Fireworks Display Permit for Memory Fireworks on 7.1.2024 at 9:30PM

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 3:51 PM.

7.15.2024 Mayor’s Message

NEWS & NOTES

7/15/2024

Hi Everbody,

  • Thank you all who have been patient while walking, biking or driving through our construction areas.  Thankfully progress is picking up some pace as weather is a bit more agreeable 
  • Remember “Music in City Park” Wednesdays at 7:15.  Grab a chair, invite some friends, go to City Park and enjoy a beautiful evening.
  • The Sheyenne Valley Community Foundation’s (SVCF) “Community Grant Round” remains open through July 19.  Local nonprofits are invited and encouraged to apply for grants which support a plethora of project needs.  Please see: https://www.yoursvcf.org/grantopportunities . Thank you to the folks at SVCF.
  • Thursday was another “Summer Nights on Central” event with music by “Two Weeks’ Notice”.  Another great crowd attended, be watching for the next one August 8th.  If you haven’t been downtown during Summer Nights on Central”, make plans to go. The event organizers do a great job providing entertainment for you.  Thank you everyone.
  • The other day I called two friends, in their 90’s.  Though we hadn’t talked for a long time, the visits were wonderful!  When people in your life come to mind, perhaps a call could be gratifying for you both.  Blessings.
  • Approximately 20% of oil extraction tax is directed to the Resources Trust Fund (RTF) for infrastructure development which is an envy of states across the country.  Millions of dollars from the RTF are providing permanent flood protection cost shares for towns like Valley City, Lisbon and many more.  North Dakotans can be grateful.
  • Missouri River Energy Services (MRES) held its annual strategic planning meeting.  Many hours of preparation by MRES staff including core priorities, capital improvements and load growth while balancing renewable and fossil fuel generation to maintain affordable, reliable and adequate power for the grid.  Thank you staff.
  • Thank you to all who provide and proof material for this article.                                                                                                   
  • Fight for the things you care about. But do it in a way that will lead others to join you.”   ~ Ruth Bader Ginsburg
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud      

7.16.2024 Commission Agenda

City Commission Meeting
Valley City, North Dakota

Tuesday, July 16, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, July 16, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82185837922 or listen by calling (1 346 248 7799) Webinar ID:  821 8583 7922

Next Resolution No. 2453             Next Ordinance No. 1158

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Minutes

Approve Minutes from the 6.28.24, Special Commission Meeting and the 7.2.2024, Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve 2024-25 Contractor License for Meridian Commercial Construction, LLC of Fargo, ND.
  2. Approve 2024-25 Contractor License for Fargo Glass & Paint Co of Fargo, ND.       
  3. Approve Raffle Permit for the North Dakota Quarter Horse Association on 9.2.2024 at the NDWS Facility.
  4. Approve Raffle Permit for The Hi-Liners Booster Club on 9/6, 9/20, 10/4 & 10/11, 2024 at Hanna Field.
  5. Approve the 2024-25 Alcoholic Beverage License Renewals:
  6. Hi-Line Hospitality dba City Lights
  7. Bridges Bar & Grill
  8. The Reserve at Woodland

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

Approve First Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section 12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass. (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

 

Resolution

RES 2452, a Resolution Amending the Master Fee Schedule. (City Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

New Business

N1.       Approve Monthly Bills for the City and Public Works in the Amount of $            (Finance Director Klein)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N2.       Approve Commissioner Appointment to Barnes County Planning and Zoning Commission.

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

N3.       Approve Appointments for the Following Committees and Terms: (Finance Director Klein)

Planning & Zoning Committee – 1 Opening, 4 Year Term

Renaissance Zone Committee – 1 Opening, 3 Year Term

Visitor Committee – 1 Opening, 4 Year Term

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

7.22.2024 Special Meeting Agenda

Special City Commission Meeting
Valley City, North Dakota

Monday, July 22, 2024
7:30 AM

The City Commission Meeting will begin on Monday, July 22, 2024, at 7:30 AM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/89280181017 or listen by calling (1 346 248 7799) Webinar ID: 892 8018 1017

Call To Order
Roll Call

CONSENT AGENDA

  1. Approve Cottonwood Cider House’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.
  • Approve Brockopp Brewing, LLC’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

PUBLIC HEARING

  1. Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

Motion to Close Hearing.

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn