10.19.2021 Commission Agenda

The City Commission Meeting will begin on Tuesday, October 19th, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/83214846139 or listen by calling (1 346 248 7799) Webinar ID:  832 1484 6139.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the October 5th Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Parade Request for the Parade of Lights on December 2nd on Central Ave. to 4th St. starting at 6:00 PM.

            Roll Call:          Gulmon           Erickson          Magnuson        Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

 

PUBLIC HEARING

Ordinance

 

Resolution

  • Approve Resolution 2318, a Resolution Providing for the Issuance of Certification of Indebtedness, Series 2021, for the Purpose of Financing the Addition to the Existing Fire Hall. (Finance Director Richter)

Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

  • Approve Resolution 2319, a Resolution Approving the Replat Request of Lot 4 Block 2 and a part of block 4 of Beyer Industrial Acres.  (City Attorney Martineck)

      Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

  • Approve Resolution 2320, a Resolution Approving the Plat Request of Land Located Between 8th & 9th Ave NW and North of 10th St NW – includes Lots 4-8 and Part of Lot 3 Block 1, Hyland Park Addition, plus Lots 3-7 and Part of Lot 2, Block 2 Replat of Hyland Park Addition.  (City Attorney Martineck)

      Roll Call:          Erickson          Magnuson        Bishop             Gulmon           Carlsrud

  • Approve Resolution 2321, a Resolution Amending the Master Fee Schedule.

      Roll Call:          Gulmon           Erickson          Magnuson        Bishop             Carlsrud

New Business

  • Approve Annual Maintenance Certification for Urban Federal Aid Projects.  (City Engineers)

            Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

10.10.2021 Mayor’s Message

Hi Folks,

  • Last week there was a good deal of blacktop applied to some of our construction sites with streetlights and traffic signals being scheduled for this week.  YES!
  • The other day I saw a delivery person trying to locate a house, but there was no house number.  Displaying visible house numbers is an ordinance; they can be attractive and inexpensive so please install if your building doesn’t have them.
  • Walkers, joggers and bikers are out enjoying our community.  There are numerous drivers who are texting (against the law) so please wear “hi-vis clothing” to help protect your self.  “Hi-vis yellow” may be the most readily seen.  Walkers and joggers, please face traffic, (usually left side) when on the street.
  • Thought to ponder:  COVD is still out there, respect it, wash your hands and be vaccinated to protect your self.
  • Do you know our VCFD inspects, recharges and sells fire extinguishers?  Please check with Chief Scott or Assistant Chief Lance at 701-845-3351 for information.
  • Valley City offers 24-7 dumping site for branches, leaves and grass clippings at the transfer station.  Some people have been dumping in the driving area.  Please be respectful and dump on the designated piles so the service can be continued.
  • Officiating, have you thought about it?  It could be for you?  The Referee on the Ohio State game last Saturday has local ties. For information, call the NDHSAA @ 701-845-3953.
  • Valley City is beautiful.  I walked up 9th Avenue NW the other day and picked up one handful of garbage.  Great job every one.  * Please try to do a little better with cigarette butts and doggie poop.
  • Thank you to contributors again this week.
  • “I have learned that people will forget what you said, people will forget what you did, but people will always remember how you made them feel.”                                                                          (Maya Angelou)                                                                                  Blessings, Respect Others, Be Kind and Pray,

Dave

Minutes Available text with City of Valley City Logo above

9.21.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop,

Others City Administrator Crawford, City Attorney Martineck via Zoom, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher.

Pledge of Allegiance

Oath of Office for Police Officer Joshua Reign

President Carlsrud recognized Deputy Auditor Klein for successfully completing her certified city auditor course.

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 7th and September 13th meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for District 24 Republicans for Drawing on December 18th, 2021.

Approve Parade Application for VCHS Homecoming Parade on September 24th, 2021 on Central Ave.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Josh Johnson from VCPS requested to make a public comment.  He stated back in August there was a conversation regarding school facilities.  Through the covid funds the last couple of years the school has received dollars that up to this point have been unobligated.  Conversation took place around updating the current school structures, building new and consolidating of several schools and offices.  On September 24th meetings will be announced in the month of October that will invite the community for discussion regarding these topics.

Resolution

Approve Resolution 2313, a Resolution Approving the Replat Request of Lots 2-4, 11-16, and 19-21, Block 1 of Prairie View Addition.

City Attorney Martineck stated at the last PZ meeting the commission heard an application to subdivide existing lots in the Prairie View Subdivision for residential purposes.  There were several community members that attend and once they heard what the plan was to move forward they didn’t seem to have any objections.  That was approved by the zoning commission and city staff is also recommending approval to include the conditions listed in the resolution.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2315, a Resolution Approving the Replat and Variance Request of Lot 1 Block 2 NP West 5th Addition and Lots 1-2 and Outlot A, Block 1 NP West 6th Addition. 

City Attorney Martineck stated this was also presented in the last PZ meeting.  The PZ commission and city staff recommend approval.  There are still some conditions that need to be worked out with the sale that Gwen has been working on.  With that we recommend approval with the conditions that are being listed.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

City Administrator Crawford added that Mr. Zubrod is aware of the easement behind his property that Bobby Koepplin is working on.  What we were not aware of is that Bobby had talked about a parking lot down by the area where the shared entrance would be.  Dave is not okay with that.

City Attorney Martineck stated that with the last conversation he had with them his understanding is that he wants the parking to be on the frontage road south of Main Street just south of where the approach would be.  Not sure if that would be an actual parking lot or street parking with signage to the trail.

City Administrator Crawford stated we would have to work with the DOT on the right of way but that part’s different but this resolution is good as is.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated on the 7th Ave project they will be getting all the concrete prepped this week and poured next week.  The paving will be the following week.  The paving was pushed back just because Border States wasn’t able to get here.  The temps. still look good and the completion date isn’t until Oct 16th so they’ll be ahead of that game.

Mike Strom updated that the Streetscape has most of the concrete done on Main Street.  They should be finishing up on the concrete mid next week.  The signals should be all upright mid next week and that way they can order for the company to come up to set the timing.  The mill and overlay is floating in between the 7th Ave project and the other project.  They’re trying to move that up if they can to the end of September otherwise it could go until the second week of October.  This also has a substantial completion date of October 16th and they should be on track for that.

City Administrator Crawford stated on the 5th Ave project there are some seeding issues.  We got them out there today to spray to kill the weeds.  It is our understanding that you have to have that done for 10 days before any seeding is done to make sure the weed killer won’t kill the seed.  We will get a letter out to let that area know what is going on.   

City Updates & Commission Reports

City Attorney Martineck stated there were some interviews with internal candidates for the Assessor in Training position and then formally offered the position to Tina Current.  There is an 18 month plan in place for her with Sandy retiring sometime next fall.  We now have an opening for the Admin I position in Public Works.

Finance Director Richter stated last spring the loan for the fire hall addition was discussed.  An update on the loan through the Bank of ND, we are well on our way of being approved for that loan. 

Fire Chief Magnuson reported that they are making progress on the addition.  Fire Prevention week takes place Oct. 3rd-9th.  The battle of badges blood drive is scheduled for October 12th-13th at Stoudt Ross Ford.

Police Chief Hatcher added that anyone can sign up online or call one of the Chiefs to get you signed up.  We are looking for new donors to help expand our pool.

President Carlsrud stated covid numbers are a little higher than they were last year but we have better ways to mitigate and battle covid at this time, get vaccinated.  If you have questions about the vaccination talk to your healthcare provide.  They will be more reliable than Facebook.  To all our employees a thank you. 

Adjourn

Meeting was adjourned at 5:25 P.M.

10.3.2021 Mayor’s Message

Hello Everybody,

  • What beautiful fall weather we have been experiencing and more is forecast this week.  Try to get out and enjoy it before ……… well, you know what comes next.
  • Did you ever think about being a “fire fighter” when you were younger?  There are opportunities available in our VCFD now.  Check with Chief Scott or Assistant Chief Lance at 701-845-3351, the VCFD may be a good fit for you.
  • COVID is hospitalizing many unvaccinated people.  Be safe, be vaccinated.
  • VCSU celebrated its Homecoming last weekend with a myriad of activities including banquet recognitions, a parade, and a football game to name a few.  Many VCSU Alumni and families returned to join in the festivities.
  • OFFICIATING:  Have you wondered what it is like being a game official (referee)?  There is a dire shortage of officials in our nation for numerous sports.  North Dakota is no exception.  The “total” number of officials isn’t too bad though there is great need in the rural areas.  Becoming a game official is a great way of “giving back”.  I will share that officiating is a very rewarding experience.  Competing to make the right calls is exhilarating and the life long relationships with players, coaches, officials and fans are “priceless”.  Ask an official about her/his experiences.  Women & men alike, even if you think officiating is something you’d never do, please give it further thought.  “Without officials, it is just a scrimmage”.  For further information, call the NDHSAA @ 701-845-3953.
  • Thank you to contributors again this week.
  • “Let me win.  But if I cannot win, let me be brave in the attempt.”     (Special Olympics Athlete’s Oath)                                                                                  Blessings, Respect Others, Be Kind and Pray,

Dave

10.5.2021 Commission Agenda

The City Commission Meeting will begin on Tuesday, October 5th, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82934688897 or listen by calling (1 346 248 7799) Webinar ID:  829 3468 8897.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Block off Street Request for Connect Church on Central Ave S from 3rd St s to 4th St S and then 3rd St SW to 2nd Ave SW on October 31st, 2021 for the Trunk or Treat event.
  3. Approve Raffle Permit for St. Catherine’s Elementary School for Drawing on November 5th, 2021.

Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

PUBLIC HEARING

  1. Public Hearing for Issuance of New Class E Alcoholic Beverage Licenses to TBD Inc.  (Finance Director Richter)

Declare public hearing open.

Close hearing.

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Consider Issuance of New Class E Alcoholic Beverage Licenses to TBD Inc.

Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

PH2.  Public Hearing for the Replat Request of Lots 10-12 of Andrus and Sifton’s Addition.  (City Attorney Martineck)

Declare public hearing open.

Close hearing.

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

            Approve Resolution 2314, a Resolution Approving the Replat Request of Lots 10-12 of Andrus & Sifton’s             Addition. 

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

PH3.  Open Public Hearing regarding Special Assessments for 5th Avenue NW Reconstruction which includes Paving Improvement District No. 118, Storm Sewer Improvement District No. 53, Sanitary Sewer Improvement District No. 65, and Water Main Improvement District No. 101. (Deputy Auditor Klein)

Declare Public Hearing Open.

Close Hearing.

            Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 118, Storm Sewer Improvement District No. 53, Sanitary Sewer Improvement District No. 65, and Water Main Improvement District No. 101

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Ordinance

  1. Approve second and final reading of Ordinance No. 1089, an Ordinance Adopting 2022 City Budget. (Finance Director Richter)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

2.  Approve Second and Final Reading of Ordinance 1088, an Ordinance Approving Text Amendments to Titles 11       and 16 of the Valley City Municipal Code.  (City Attorney Martineck)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

 

Resolution

1.  Approve Resolution No. 2316, a Resolution Approving Final Plans & Specifications for Master Lift Station Upgrades and Authorizing Engineer to Advertise for Bids. (KLJ)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2.  Approve Resolution No. 2317, a Resolution Approving Final Plans & Specifications for Main Street Storm Sewer Outlet (Elks) and Authorizing Engineering to Advertise for Bids. (KLJ)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

New Business

N3. Approve Monthly Bills for the City and Public Works in the Amount of $   2,353,908.22       

      Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

N2.  Approve Application for Property Tax Exemption for Improvements to 231 2nd Ave NE.  (City Assessor Hansen)

      Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

10.5.2021 Finance Agenda

 The City Commission Meeting will begin on Tuesday, October 5th, 2021 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/83971522202 or listen by calling (1 346 248 7799) Webinar ID: 839 7152 2202

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a. Discuss Commissioner Long Range Planning Ideas.  (President Carlsrud)

            b. Discuss RRVWSP information.  (President Carlsrud)

            c. Discuss Department of Water Resources Funding.  (President Carlsrud)   

2. Department reports.

a. Sanitation Department

b. Water Department

c. Electric Department

d. Fire Department

e. Police Department

f. Street Department

g. Administration

3. Review monthly bills/reports (10 minutes) – (President Carlsrud)

4.  Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)

5.  Discuss Image & Enhancement and Food and Beverage Grant Requirements.  (City Administrator Crawford)

6.  Discuss Request for Path/Trail along Wintershow Road.  (KLJ)

7.  Discuss Benches on Main.  (City Administrator Crawford)

8.  Discuss recommendations from the Special Assessment Commission regarding the 5th Ave NW Reconstruction Project.  (Deputy Auditor Klein)

9.  Discuss Stan Ryan Easement.  (City Administrator Crawford)

10.  Loves Update.  (City Administrator Crawford)

11.  Discuss Hiring for Sanitation Specialist.  (City Attorney Martineck)

Adjourn

9.26.2021 Mayor’s Message

Hi Folks,

  • Valley City High School had its Homecoming last weekend with coronation, parade, football game, Fifty-Year Class reunion and more.  A large crowd turned out to watch the many different parade units.  Kudos to the Parade Committee and all who contributed to a successful VCHS Homecoming.
  • You may have noticed the many people, young and old, wearing the white “Hi-Liner Pride” t-shirts around town.  Thank you to Missouri River Energy Services, our partner in Valley City Municipal Power, for sponsoring the shirts.
  • Public Power Utilities across the United States celebrate “Public Power Week” the first week in October each year.  We are fortunate as having municipal power though our Publics Works Department as it affords us reliable power at great rates!  Our power is usually on anywhere from .99997% to 100% of the time on a monthly basis.  That is pretty amazing.  Thanks to all who make it happen.
  • Valley City State University will be holding its Homecoming this weekend.  The football team will host Mayville State University; please check website and social media for more events.
  • The Bridge City Cruisers will be hosting “Cruise Valley City” and the “Under The Lights Car Show“ Friday October 1st.  The “cruise” will begin at 5:30 from the Rosebud Parking Lot and the “show” will begin at 7:00.  For further information please call Myron at:  701-840-9421.  Thank you Bridge City Cruisers.
  • Thank you to contributors again this week.
  • “Talent is God given; be humble. Fame is man-given; be grateful. Conceit is self-given; be careful.”                                    (John Wooden)                                                                                  Blessings, Respect Others, Be Kind and Pray,

Dave

Post expires at 8:19am on Monday September 27th, 2021

Minutes Available text with City of Valley City Logo above

9.13.2021 Special Commission Meeting Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson,

Pledge of Allegiance (Please Stand)

New Business

N2.  Consider Raffle Permit for the Valley City Lions Club on September 14th, 2021.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

N1.  Discuss Valley City Municipal Code Section 15-01-12.1 regarding Assessment of Unpaid Utility Charges.

President Carlsrud asked the public for comments.

Dick Lorenz stated he has some rental property and doesn’t object to it going on the taxes but feels the rental owners should get some sort of notice ahead of time.  If the tenants are 30 days late there should be notice.  It would also be nice to get notice when tenants disconnect.

City Administrator Crawford stated we do give notice about 45 days to both the landlord and tenant.

Dick requested notice sooner.

City Administrator Crawford explained our current deposit policy for new accounts.  Also added that we trying to work things out.  Before the landlords weren’t able to call in and check on a tenant’s bill.  We are thinking of having the tenants sign something that makes the landlords able to check the status of the account. 

Mike Payson questioned if anyone has thought about how this affects affordable housing?  Some of the landlords may look at raising rent as a way to help cover the utility bills.  The other concern is energy assistance.  If the landlords are paying the utilities the tenants lose the ability to receive energy assistance.

City Administrator Crawford stated there may be some landlords that choose to do it that way but many won’t because they can’t control how much someone uses the utilities.  For the energy assistance, yes, they have to have the utility in their name to receive the assistance.

Mike Payson added he did not feel the utility bills should not be placed on the landlords, that it should be put back on the city or government.

Dean Ross stated he doesn’t think it’s the landlord’s responsibility.  He bases his rent including the utilities because it’s all electric heat so in the winter it’s substantial.  What happened to making them responsible for paying for their utilities?  Isn’t that why there is a deposit?  What if you get a tenant that is upset with the landlord, will they purposely not pay their utility bill just so the landlord gets stuck with it?

City Administrator Crawford stated the city will still do what they can to get the bill paid.  There is approximately $15,000 per year not getting paid.  A lot has to do with once they are gone there is no way to get to them.  

Commissioner Magnuson added that we are having this meeting to hear from the landlords because we didn’t do that prior to creating the ordinance.  Magnuson questioned if Dean thought the unpaid bills should be put onto the rest of the people’s bills that are paying them because that’s where they’re going now?

President Carlsrud added that we did have 3 public meetings regarding this topic that were published in various places and no one showed up.  It gets to be a cost if we send letters every time for people to show up.  We are here today to listen to ideas because it’s not fair to the people of our community to have $15,000 to go on the tax roll.

Mike Payson added that this could be tough for young investors.  If it’s an average of $15,000/year maybe they city could think about adding that into the budget?

Commissioner Magnuson requested a fair solution.  Dean mentioned that $15,000 is pennies to the city but then someone else will come back and say we just spent $500 on garbage cans and that’s a great deal of money.  So $15,000 we’ll just write off goes to everyone that’s paying utility bills.  Are you okay with covering somebody that’s not paying their bills?  Do you make the deposit $1,000?  Chances are if they are renting they can’t afford that.  Now you’re running the small investor out of business because they can’t rent to them because they can’t afford utilities.  We’re open to suggestions.

Mike Payson suggested assessing it to everyone in the city because it would be such a small amount.  I don’t see that it should be a burden on the landlords when it’s more of a governmental or energy assistance thing.

Commissioner Magnuson stated a question was presented to him by a couple that could not attend the meeting.  Hypothetically if they rented from someone and didn’t pay their bill so the landlord was stuck with it and then they just jump to someone else’s apartment.  Can we track if they’re delinquent?

City Administrator Crawford stated there could be a question added to the form when they apply.

Commissioner Bishop stated what we’re doing now is trying to fix the problem after it happens.  What we need to focus on is not letting the problem happen.  Do landlords run credit checks on their tenants or the city on people coming in to get utilities?  Maybe your deposit is based on your credit score?  Maybe that has to be worked out where the city and landlord has it worked out together.

Mike Payson stated there is a facility in town that has not been managed well and 50% of their units have not been rented.  Think of the burden on that landlord when you’re down 50% of tenants and some that don’t pay rent on time and now they’re getting hit with unpaid utilities.

President Carlsrud stated if we work together we have a better chance of getting the cost causer to be the cost payer.  We can come together to lessen the chance of those getting away with fraud or theft, whatever you want to call it.

City Attorney Martineck added that the ordinance was drafted to be discretionary so it’s not like on January 1st there will be a drop dead date.  It’s just there if we need to use it.

Adjourn

Meeting was adjourned at 5:44 PM.

Minutes Available text with City of Valley City Logo above

9.7.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon

Others City Administrator Crawford and City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Deputy Auditor Klein, Police Chief Hatcher.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 17th and August 30th, 2021 meetings, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for Sheyenne Care Center.

Approve Parade Application for VCSU Homecoming Parade on Oct. 2 at 10:30 AM on Central Ave from 12 St. NE to the VCSU Foot Bridge.

Approve Block off the Street Request from RL Stearns for the alley running East/West at Ace Hardware from beginning September 8th for about 2 weeks.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing for 2022 City Budget.

President Carlsrud declared the Public Hearing Open.

Finance Director Richter gave overview of the 2022 budget.

Steve Jorissen commented about the city taxes going up about 10%.  Wondering what is going on?

Finance Director Richter stated there were a couple factors in the 10%.  When you take the increase on the value of your home, I believe it’s 5.8%.  Last year for the budget we reduced our mill levy by 4.51 mills.  We had Covid CARES funds for about $100,000 to offset that, to buy down our mill levy.  We no longer have that so we brought the mill levy back up to what it was before we have the Covid CARES money.

Steve Jorissen asked if what we are saying is that this year budget is pretty much like it was about 2 years ago.  Overall what is the dollar amount that the budget went up?

Finance Director Richter stated for the general fund the expenditures increased $138,609.

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon.  Motion passed unanimously.

Commissioner Gulmon moved to approve the first reading of Ordinance No. 1089, an Ordinance Adopting the 2022 City Budget, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,347,996.56

Finance Director Richter reported about $283,000 in PFP because of purchasing the maintenance building and also the two vacant properties.  The new equipment lease for $68,000, BND some PFP debt service due for another $64,000, invoice for the FD addition for $53,000, construction projects are around $750,000 and MRES is another $460,000.  The remaining balance is our employee salaries and insurance.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Valley City Barnes County Development Request for Funds.

Jennifer Feist stated this is requesting $10,000 to assist with the drain analysis in the Northwest Industrial Park. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider the Valley City Barnes County Development Corporation’s request to Retain $188,000 of Economic Development Funds.

Jennifer Feist stated this request is because we recently accepted an offer to purchase a building in the Northwest Industrial Park.  We are planning to construct a new manufacturing type building in that area.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Granting Easement to Barnes County Park Board for Monson Trail.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve City Administrator to Negotiate Sale of City Lot Located North of West Main Street in NP Additions 5 and 6.

City Administrator Crawford stated she presented the offer of $48,200 for the property that we own which also included the right of way and the easement for the Monson Trail.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Site Authorization for Barnes County Wildlife Federation at the Valley City Eagles Club on April 2, 2022. 

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated we closed on a cold storage building for the PFP.  We also closed on the PFP lots that were able to be built on so we could protect that.  The property to the west is being used as community gardens but we spoke to the owner and they can keep doing what they’re doing until we’re ready to build the flood wall.  The closing on the Valley Implements building should be this Thursday at 9 am.

City Updates & Commission Reports

Chad Petersen from KLJ updated on the construction.  Main Street Streetscape the rain last week slowed progress a little bit along with some of the basement windows we encountered under the sidewalk that has been there for years.  The concrete work on that block should be done early next week and then we’ll be shifting to the concrete work between 2nd and 3rd.  We’re making progress and still on schedule.  We’re still waiting for a term date for the mill and overlay on south Central. We have some parades coming up and need to make sure we’re communicating with them.

The recommendation to fix the drain by the Elks is to take bids this fall so there is a contractor in place and get the materials ordered to do the work this spring.

Commissioner Gulmon stated a couple meetings ago a discussion took place about a collaboration with the Park District and CVB about a Marketing Coordinator.  That is nearing completion, interviews are taking place this week.

President Carlsrud thanked to all that worked on the budget.  Our water department has reported that our water supply is in a good position so we aren’t likely to go on any restrictions.  Thank you to our Police Department and the Fire Department.   

Adjourn

Meeting was adjourned at 5:35 P.M.

Minutes Available text with City of Valley City Logo above

9.7.2021 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Department Reports

Water Superintendent Hesch reported that usage for August peaked on the 18th at 1,381,000 gallons.  The total pumpage from January 1st to current is 33,254,000 and the average daily pumpage so far for the year is 1,108,000.  It’s usually around 700,000-800,000 but due to the weather it’s up.

Fire Chief Magnuson reported the pumper will be gone for about a month.  The paint is starting to crack and it’s under warranty but it will take about a month to get it fixed.  The rural board is allowing us to move their pumper up to that spot and hopefully in about 2 weeks the new pumper will be here.  They will be marking the catalytic converters on some of our trucks this week.  Preconstruction meeting for the addition is on Thursday, site work is slated to start on the 13th.  Sunday is the 9/11 motorcycle ride with Gwen as our speaker.  Extinguishers billed out was $2474.82 and we didn’t get $1000 billed out yet for this month. 

Police Chief Hatcher reported that dispatch has moved.  There was also another resignation in the department.  The officer is moving to highway patrol.

Electrical Superintendent Senf reported 2 outages for the month.  One was lightening and the other was failed cutout.  Installing sirens for the fire department.    

President Carlsrud moved to item 5 and 7.

Discuss EV Charging Station

Superintendent Senf stated there has been questions if we will have one.  Superintendent Senf recommended waiting as he is pretty sure the three main dealerships in town will have to put them in on their own and maybe a couple of gas stations.  If we were to do one it would have to be a fast charge and that would be around $80,000 without including the installation or wiring.  Also Tesla installs their own charging stations approximately 200 miles apart due to them having a different type of plug.  You could put one in for about $6,000 but it’s a minimum of 5 hours to charge so if you put that down town, who’s going to stick around for 5 hours to charge their car?  Senf recommends holding off on installing the stations at this time.

Discuss Increase in Cost WAPA Substation Repairs

Superintendent Senf said WAPA asked for additional $80,000 for the sub.  The electrical department can do some of the work if everyone’s okay with it.  It would save about $100,000.  Commission decided to let the electrical department try it and go from there.

Operations Superintendent Klemisch reported there is still an open position in the sanitation department.  We received the cameras to go on the garbage trucks.  Also a reminder of the 32 gallon can limit.

Street department received their new graders and are ready to put them to work.  Also working on some curb stops and old maintenance issues. 

Finance Director Richter stated we changed our agenda format. 

City Administrator Crawford added that Bobby Koepplin had a request to get tree prices on trees for a grant the Beautification Committee had gotten.  The request has been reviewed and there were a couple of changes so at this time it has been sent back to him with the requested changes.

Review monthly bills/reports

Finance Director Richter reported $2.3 million in expenditures for August.  $283,000 in PFP because of purchasing the maintenance building and also the two vacant properties.  The new equipment lease for $68,000, BND some PFP debt service due for another $64,000, invoice for the FD addition for $53,000, construction projects are around $750,000 and MRES is another $460,000.   

Discuss Gravity Drain by the Elks

Chad Petersen from KLJ stated they plan to increase the capacity of the storm sewer system along Main Street.  We have reached out to contractors for pricing and suppliers for availability of materials.  We have found one contractor to do the work this fall.  The issues are we are already in September and we don’t know what kind of fall we’ll have.  We’re recommending waiting until this spring to complete the project.  This project will be KLJ’s project and no dollars will come from the city.

Discuss Removing Cats from Lease Law Requirement

City Administrator Crawford stated there have been requests to remove cats. 

Police Chief Hatcher stated he always thought it was silly to have a leash on a cat but he feels the “animal at large” would still apply if the cat was caught outside their house. 

Review offer to sell City Lot Located North of West Main Street in NP Additions 5 and 6

City Administrator Crawford stated his offer is the same amount but there is an additional section to make the access work.  The other thing requested is that he knows the closing will take a bit so he is requesting to do dirt work prior to closing.  City Administrator Crawford recommended accepting the offer.

City Attorney Martineck stated we would have him sign some sort of agreement so if everything falls through and he already started the dirt work we would be protected.

Ordinance Review

President Carlsrud stated there are several ordinances that are no longer valid.  We will want to start going through and cleaning them up.

Discuss Retirement

City Administrator Crawford stated there has been discussions about different options such as NDPERS.  I would like to have Carl look into it to see what a better option is.  Anyone who is currently employed can choose what plan they want.

Adjourn

The meeting was adjourned at ­4:35 PM.