6.18.2024 Commission Agenda

City Commission Meeting
Valley City, North Dakota

Tuesday, June 18, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, June 18, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86541208763 or listen by calling (1 346 248 7799) Webinar ID:  865 4120 8763

Next Resolution No. 2452             Next Ordinance No. 1157

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Minutes

Approve Minutes from the 6.4.2024 Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Raffle Permit request from Dakota State Eagle Auxiliary on 6.7.25 at the Valley City Eagles Club.
  2. Approve Site Authorization Renewals for Valley City Aerie 2192 Fraternal Order of Eagles at Jimmy’s Pizza, My Bar and Valley City Eagles Aerie 2192.
  3. Approve 2024-25 New Tobacco License for ARP 14 LLC dba The Clubhouse

D.  Approve the 2024-25 Tobacco License Renewals:

  1. Brothers III Sports @ 507 Main St E
  2. Eagles Club @ 345 12th Ave NE     
  3. Love’s Travel Stop #849 @ 1385 8th Ave SW

    E.  Approve the 2024-25 Alcoholic Beverage License Renewals:                  

  1. The Clubhouse
  2. FOE Aerie 2192 dba The Eagles Club
  3. Larson Enterprises dba The Labor Club
  4. The Liquor Locker

     F.   Approve 2024-25 Cabaret License Renewal:

  1. FOE Aerie 2192 dba The Eagles Club

     G.  Approve 2024-25 Contractor License and Renewals:

  1. New – Design Team Sign Company LLC
  2. New – RDA, Inc
  3. Magnum Electric, Inc
  4. Nation’s Roof Mountain. Inc
  5. One Way Wireless Construction

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

 Approve First Reading of Ordinance 1156, an ordinance to amend and reenact subsection 1 of section 4-01-03 of the Valley City Municipal Code relating to sales of alcoholic beverages. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

Resolution

RES 2448 A Resolution Creating Executive Operations Coordinator Position and Establishing Salary. (President Carlsrud)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

RES 2449 A Resolution Amending the Master Fee Schedule. (City Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

RES 2450 A Resolution to provide for Municipal Court and Salary of Municipal Judge. (City Attorney Martineck)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

 RES 2451A Resolution Setting Bond of City Auditor. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

 

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,105,589. (Deputy Auditor Johnson)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

N2. Approve 2024-25 Mobile Home Park License for Viking Drive Estates. (City Administrator Crawford)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

N3. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for El Valle Taco Shop in the amount of up to $7500.00. for the renovations and signage of the former La Cita building at 2225 W Main St. (City Administrator Crawford)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N4. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for Taco Johns in the amount of up to $7500. for the renovations and signage of their current building at 148 2nd St NE. (City Administrator Crawford)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

N5. Review and Approve the Visitor’s Committee recommendation of the updated Tourism Grant & Loan Application. (City Administrator Crawford)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

N6. Approve Termination of Expired Mortgage, Security Agreements, Assignments, Leases and Bill of Sale re 1985 Drug Plastics Agreement in Order to Cure Title Defects: Lot 4, Northwest Industrial Park. (City Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

N7. Approve Environmental Study proposal for Service Center. (City Administrator Crawford)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

5.21.2024 Commission Minutes

CITY COMMISSION MEETING

VALLEY CITY, NORTH DAKOTA

Tuesday, May 21, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Addition ofN8-Consider Delay of Public Sale of City Property Located in NW Industrial Park. Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

APPROVAL OF MNUTES

Commissioner Bishop moved to approve the minutes from the May 6th, 2024, Finance and Commission Meetings, seconded by Commissioner Magnuson. Motion passed unanimously

APPROVAL OF CONSENT AGENDA A. Approve Raffle Permits for:

  1. S.H.I.N.E. on 8.1.2024 at the valley City Eagles
  2. Sheyenne River Valley Scenic Byway Association
  3. Approve the Valley City Chamber of Commerce Application to Block off Central Ave N from 7th St NE-Main St. and Main St. from Central Ave-2nd Ave NE on June 1 6th from 12 am to 6 pm for Community Days.
  4. Approve 2024-25 Contractor License for Ideal Systems LLC of West Fargo, ND 58078
  5. Approve 2024-25 Contractor Renewal Licenses for:
    1. Taurus Handyman Services
    1. CR Larson Concrete
    1. Bridge City Landscaping & Excavating LLC
    1. Enterprise Sales Co
    1. Montana Dakota Utilities Co
    1. Northland Window & Door
    1. Wrigley Mechanical Inc
    1. PEC Solutions of the Dakotas LLC
    1. ASAP Electric
    1. Gast Construction Company, Inc
    1. Bakkegard & Schell, Inc
    1. John’s Refrigeration & Electric, Inc
    1. Meyer Milk Transport Inc
    1. Bentson Electric
    1. Travis Kunze Construction
    1. Citywide Electric
    1. 2 Phase Electric LLC
    1. Valley Flooring
    1. Tim’s Custom Cabinet & Construction
    1. RAG Properties, LLC
    1. Peterson Mechanical, Inc.
    1. Safe Basements of Minnesota, LLC
    1. FMJ Electric, LLC
    1. Lavalle Flooring Inc.

Commissioner Bishop moved to approve the Consent Agenda, seconded by Commissioner Magnuson. Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Valley City Barnes County Public Library Loan Approval. President Carlsrud Declared the Public Hearing Open.

Commissioner Magnuson motioned to close the hearing, seconded by Commissioner Gulmon. Motion passed.

Approve Valley City Barnes County Library to accept loan through the Rural Development Finance Corporation.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed.

ORDINANCE

Approve Second and Final Reading of Ordinance 1152, an ordinance to amend and reenact subsection 7 of section 4-01-05, and sections 4-01-01, 4-01-03, 4-01-04, 4-01-06, 4-01-11, 4-0112, 4-01-24 of the Valley City Municipal Code relating to sales of alcoholic beverages.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1153, an ordinance to amend and reenact subsection 1 of section 11-05-18 of the Valley City Municipal Code related to ice cream trucks.

No Changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RESOLUTION

Resolution 2447, a resolution to approve Final Replat of Lots 14 and 15, Block 1, of Weiser’s Addition to the City of Valley City.

City Attorney Martineck stated this is due to a pending sale and the owners needing to clear up some property lines. PZ approved it as is and there are no issues.

Commissioner Gulmon moved to approve, seconded by Cornmissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,104,601.12, Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Employee Travel Voucher Policy.

City Attorney Martineck stated we were having trouble getting forms turned within a reasonable time so this clarifies the expectation. They need to be turned in within 60 days after an event or if the event happens in December it needs to be turned in by January 31 st for budgeting purposes.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Historical Grant Application for Valley City Barnes County Public Library in the amount of $25,000. for the Rotunda Renovation of the 1903 Carnegie Library Project.

Finance Director Klein added that this fits the guidelines and was approved by Visitor’s Committee. Mary Lee Nielson spoke on behalf of the Visitor’s Committee stating they know fixing anything historical is expensive and commended the Library for all the various sources they’ve found to fund this project.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Site Authorizations for Thundering Saints Inc at Boomers Corner Keg, Bridges Bar & Grill and The Labor Club.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Site Authorizations for North Dakota Winter Show at the North Dakota Winter Show Event Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Conditional Use Permit for Sheyenne Valley Area Career & Technology Center school in R-2 Two-Family Residential District.

City Attorney Martineck stated their expansion does not fit into the current zoning of an R2. PZ recommends approval.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Mobile Home Park Specification for existing Parks.

City Attorney Martineck stated the current manager of Sunrise Mobile Home park wants to move in additional mobile homes to fill three vacant spots. The current ORD does not allow the homes to be that close so in order to allow this there would have to be some sort of conditional use permit.

City Administrator Crawford is recommending this goes back to the PZ Board to discuss the conditional use permit as they are doing what they need to keep this park up.

Consensus was to send this to the Planning and Zoning Board.

Consider Delay of Public Sale of City Property Located in NW Industrial Park,

Jennifer Feist is requesting the delay of this due to a manufacturing company that is interested in the property along with the spur.

Commissioner Bishop moved to approve a 30-day delay, seconded by Commissioner Gulmon. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported clean up week went well. There were few places that did not sort their piles so they were left. Everyone pitched in and did a great job.

Please mow your lawns, several letters have gone out. When mowing please do not blow it in to the street as the grass clippings clog the storm drains and makes it a slippery surface for motorcycles and bicycles. Finance Director Klein mentioned the RZ Board, Visitor’s Committee and PZ Board have an opening on their boards.

City Engineer Peterson gave an update on the Construction Projects. We are having a public meeting next week for the 4dl St. and 6th St. NW-Phase Il, in preparation of the work starting in early June.

Commissioner Gulmon gave an update from the Finance Committee.

Commissioner Erickson stated hydrants will be flushed next week so run your COLD water to flush it out.

President Carlsrud thanked the graphic communications class for changing the pictures in the commission chambers and encouraged people to stop in and see them.

ADJOURN

Meeting was adjourned at 5:34 P.M.

6.10.2024 Mayor’s Message

 NEWS & NOTES

6/10/2024

Hi Folks,

  • Community Days, presented by CHI Mercy Hospital, will be Saturday.  The day will be filled with, a parade, food, music, Classic Cars, visiting with folks and much more.  Come out and enjoy the festivities. 
  • Beginning at 5:30 Thursday is Summer Nights on Central with music by “8TH HOUR”!
  • The third annual Peggy Lee Day Celebration will be this Friday at  the Larry J. Robinson Center for the Arts.  Beginning at seven o’clock there will be a Peggy Lee music concert presented by Myron Sommerfeld, The Music of the Stars Band and Miss Bonnie Lynn.  Allison Bryn, Ada Gilbertson and Leah Hochhalter will present selections of Peggy Lee’s poetry.  Capping the special evening will be an ice cream and coffee social. 
  • Congratulations to the Valley City Hi-Liner Tennis Team, 2024 State Team Champions!  Considering our small school talent pool compared to the large metropolitan talent pools, this is a HUGE accomplishment.  To the Hi-Liner players and coaches, “Way to go, you are to be proud”.
  • With more lawn mowing occurring, please minimize grass being blown on the streets.  The grass screws up the storm sewers and grass on the street is slippery causing kids on bikes to slip and fall.  Please help.
  • Pedestrians & bikers PLEASE wear bright clothing and face traffic when walking or jogging ….. distracted drivers are everywhere, keep them in your sight. 
  • From the MRES Board Meeting last Thursday, favorable updates on the Watertown Power Plant Project (reliable power) and the Brookings Solar Project (renewable power source) were heard.
  • City County Health Department and the Valley City Police Department partnered to purchase “Safe Wrap”.  Safe Wrap is a restraining device that is utilized safely with little or no pain to the detainee.  Thank you.
  • Thank you to all who provide and proof material for this article.                                                                                                   
  • Great minds discuss ideas; average minds discuss events; small minds discuss people.”   ~ Eleanor Roosevelt                                                                                Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

6.3.2024 Mayor’s Message

NEWS & NOTES

6/3/2024

Hello Everyone,

  • Frequent rains have certainly made for rapid grass growth and beautiful, lush looking lawns …… lots of mowing though.  On the challenging side, farmers are struggling to plant crops and construction companies are battling to dry soils so construction can continue.  Please pray for moderate moisture.
  • Last Friday evening, a great crowd attended the play “Radio Station W-MIC-Eeeeasy Listening”.  The story is about a community of mice, being threatened by a “Rat Pack”.  It was presented by a group of K-8 students along with Dr. Ashley and Police Chief Nick Horner.  The play was written and produced by Carol Foth and Colette Jensen.  With a commitment by all and a few rehearsals, the event was a “Home Run”.  Great job everyone!  If you weren’t there, watch for it next year as it is worth investing part of an evening.  In case you are wondering, the “Good Guys” do win 🙂
  • When you are in the area, stop in the Commission Chambers at City Hall and view the pictures taken and displayed by the Sheyenne Valley Career & Tech Center Graphic Communication Class.  We are grateful they have chosen to display their artistic work with us. Thank you.
  • Recently I mentioned that road construction uptown is being done in phases to keep as many roads open as possible.  While utilizing that option, some streets will be crowded with equipment and workers requiring each of us to be especially careful in and around construction zones.  Much of the construction equipment is huge and often it is a citizen driver who is injured so please, be safe.
  • June is National Safety Month and https://www.nsc.org/workplace/national-safety-month provides a month’s worth of free safety resources to highlight leading causes of preventable injury and death. Let’s work together providing safety at home and on the job. 
  • Thank you to all who provide and proof material for this article.                                                                                                   
  • Cancer can take away all of my physical abilities. It cannot touch my mind, it cannot touch my heart, and it cannot touch my soul.”   ~ Jim Valvano                                                                                 Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Agenda Available

6.4.2024 Commission Meeting

City Commission Meeting
Valley City, North Dakota

Tuesday, June 4, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, June 4, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/82346729062 listen by calling (1 346 248 7799) Webinar ID:  823 4672 9062

Next Resolution No. 2448            Next Ordinance No. 1155

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

(Roll Call Vote needed when changes made to the Agenda)

 

Approval of Minutes

Approve Minutes from the May 21, 2024, Commission Meeting.

 

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2024-2025 Tobacco License Renewals:
    1. Casey’s General Store #3363 at 640 15th Ave SW, Valley City
    1. Dakota Silver at 512 E Main St, Valley City
    1. Leevers Foods at 424 2nd Ave NE, Valley City
    1. The Liquor Locker at 124 Central Ave S, Valley City
    1. Petro Serve USA #071 at 1020 8th Ave SW, Valley City
    1. Petro Serve USA #072 at 151 9th Ave NW, Valley City
    1. Petro Serve USA #073 at 807 W. Main St, Valley City
    1. The Labor Club at 214 2nd St NE, Valley City
  3. Approve Block Off the Street request from Brockopp Brewing LLC for June 15, 2024 for Rally in the Valley Street Dance. Blocking Main St from Central Ave to 2nd Ave NE and Veteran’s Memorial Park.
  4. Approve Special Event Application for Brady Larson Memorial Derby September 6 & 7, 2024 at the ND Winter Show Grounds.  
  5. Approve Tree Trimming and Removal Service License for Badger Loader Services LLC of Tower City.
  6. Approve 2024-2025 Contractor License for Badger Loader Services LLC of Tower City.
  7. Approve 2024-2025 Contractor License for Sheyenne Concrete LLC of Cooperstown, ND.
  8. Approve 2024-2025 Renewal Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:
    1. Braden Wenaas Construction LLC
    1. Kohn Electric LLC
    1. Morton Buildings Inc
    1. BDT Mechanical LLC
    1. Allstar Construction Residential Operating Company LLC
    1. Sheyenne River Repair
    1. Indigo Signs
    1. Northland Sheds
    1. Johnny B’s Tree & Service
    1. Tate & John Enterprises
    1. Ace Plumbing

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1.     Public Hearing on Dangerous Building Located at 304 3rd Street SE, Valley City

Declare Public Hearing Open

            Motion to Close Hearing

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

Approve findings and order on dangerous building located at 304 3rd Street SE, Valley City

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

New Business

NB1.    Valley City Watermain – Proposed Design Revision – PCN 22228 – 2-094(159)290. (City Engineer)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

NB2.    Accept Master Lift Station Improvements Project. (City Engineer)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

NB3.    Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on June 11th, 2024 for Gleam Aesthetic Open House at 202 Central Ave N Suite 8 from 5:30PM to 8:30PM. (Finance Director Klein)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

NB4.    Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on June 13th, 2024 for Smith Lumber Customer Appreciation from 4:00PM to 7:00PM at 1525 E Main St, Valley City. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

NB5.    Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on June 13th, 2024 for Summer Nights on Central from 4:00PM to 9:00PM at 200 & 300 Blocks on Central. (Finance Director Klein)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

NB6.    Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on June 15th, 2024 for Rally in the Valley on Central from 9:00AM to 7:00PM at Downtown, Valley City. (Finance Director Klein)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

NB7.    Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC on June 15th, 2024 for Rally in the Valley Street Dance by blocking Main St from Central Ave to 2nd Ave NEfrom 6PM to 12AM. (Finance Director Klein)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

NB8.    Approve Special Alcohol Beverage Event Permit Application for FOE Aerie 2192 on June 13, July 11, August 8 & September 12, 2024 for Summer Nights on Central from 5:30PM to 9:00PM at Central Avenue, Valley City. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

NB9.    Approve Special Alcohol Beverage Event Permit Application for The Reserve at Woodland on June 13th, 2024 for Smith Lumber Customer Appreciation from 4:00PM to 7:00PM at 1525 E Main St, Valley City. (Finance Director Klein)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

NB10.  Approve Special Alcohol Beverage Event Permit Application for The Labor Club on June 15th, 2024 for Rally in the Valley Street Dance on Main St from Central Ave to 2nd Ave NEfrom 6PM to 1AM. (Finance Director Klein)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

NB11.  Approve Special Alcohol Beverage Event Permit Application for The Captains Pub on June 15th, 2024 for Community Days on Main St from Central Ave to 2nd Ave NEfrom 11AM to 1AM. (Finance Director Klein)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

NB12.  Approve Site Authorization Renewal for North Dakota Wildlife Federation at Valley City Eagles. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

6.4.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, June 4, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, June 4, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82493715353 or listen by calling (1 346 248 7799) Webinar ID: 824 9371 5353

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
      1. Residential Container Count
      1. Cleanup Week Comparison
      1. 4,736LBS of Electronics were Recycled
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Red River Water Supply Presentation. (President Carlsrud)
  3. Notice of Board Openings for 2024. (Finance Director Klein)
  4. Discuss City Mobile Home Regulations – Limits on Age of Newly Sited Home. (City Attorney Martineck)
  5. Employee Policy – Use of Generative Artificial Intelligence. (City Attorney Martineck)
  6. Recycling Contract. (City Administrator Crawford)
  7. Cleanup Week Follow-up. (Commissioner Erickson)
  8. Cleanup Week Debriefing. (City Administrator Crawford)
  9. Alley Discussion. (Superintendent Klemisch)
  10. Review City Court (City Attorney Martineck)
  11. Review Final Review and Acceptance for Master Lift Station Improvements Project (City Engineer)

Adjourn

5.28.2024 Mayor’s Message

Hello Everybody,

To the best of my recollection, here are some of my memories from “Decoration” Day activities in Wolverton, MN.  The name was changed to “Memorial” Day in 1971.

Wolverton is a small town between Breckenridge and Moorhead on Highway 75 and in the day, a population of about 200.  The time was late 50’s & early 60’s with many of the men being WWII and Korean War Veterans.  It was a patriotic community with most everyone being connected in some way with a veteran.  Very, very seldom do I recall anyone farming on Memorial Day, even if spring was late.

Throughout the week the Color Guard, of which my Dad was one, practiced drill and the 21-Gun Salute.  Memorial Day morning many families would follow the Color Guard to numerous cemeteries in the area to salute the veterans buried in each identified by small American Military Flags.  Following the ceremonies, we kids got to pick up the shell casings for reloading and use them as little flutes.  We thought it to be neat.

When all deceased veterans had been appropriately honored, we returned to town for a program at the “gym”.  Following the program, food magically appeared!  Of course, many of our Moms chipped in and made that happen. Thanks Moms.  The food must always have been good as I had to wear “Chunky Jeans” in those days!

Following “dinner”, then it was dinner not lunch, guys of all ages moved a block over to the softball diamond.  Grampas, Dads and kids would all play.  We played fast pitch in those days though pitching was adjusted to whoever was batting.  By mid to late afternoon we were worn out ….. I wonder who cleaned the gym?  Guesses anyone?

Anyway, it was a great educational family time in a wonderful little community for which I will always be grateful.

Please have a wonderful Memorial Weekend honoring those who afforded us freedom through serving and giving of their lives.  I believe it is always appropriate to thank a veteran or active soldier. 

Thank you to all who provide and proof material for this article.                                                                                                   

This nation will remain the land of the free only so long as it is the home of the brave.”   ~ Elmer Davis                                                                                Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Minutes Available text with City of Valley City Logo above

5.06.2024 Commission Meeting

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the April 16, 2024, Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve hearing on dangerous building located at 304 3rd St. SE.

Approve Special Event Application May – September 2024 Indoor & Outdoor at Straus Mall, A Martinson.

Approve Block Off the Street request from Soap Box Derby for 6.1.24.

Approve Block Off the Street request Valley City Area Chamber of Commerce for 6.15.24 for Community Days. 

Approve Block Off the Street request from Valley City Barnes County Development Corporation for 6.13, 7.11, 8.8 & 9.12, 2024 for Summer Nights on Central.  

Approve the Application for a Parade for the Valley City Area Chamber of Commerce on 6.15.2024 starting at 10AM.

Approve Raffle Permits for:

  • Bridge City Cruisers on 6.14.2024 at Stoudt/Miller.
  • Bridge City Cruisers on 6.15.2024 at the Car Show on Main & Central.
  • Red Knights Motorcycle Club ND 1 on 9.15.2024 at the VC Eagles.

Approve Applications for Tobacco License Renewal for the following:

Dollar General Store #17856.

Approve 2024-2025 Contractor License for Timber Craft Handyman Services of Jamestown, ND.

Approve 2024-2025 Renewal Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

  1. Keith’s Heating & Cooling, LLC
    1. Keith’s Air Conditioning, Refrigeration & Heating, Inc
    1. Enterprise Electric, Inc
    1. Bridgetown Builders, Inc
    1. Bob’s Excavating, LLC
    1. East & West Excavating  
    1. Groundworks of MN, LLC
    1. Richard Berg Construction
    1. Rollie’s Remodeling
    1. Home Heating, Plumbing, & A/C, Inc
    1. Hope Electric, Inc
    1. RJ’s Plumbing & Heating, Inc
    1. Grotberg Electric, Inc dba Triton Mechanical
    1. Olaf Anderson Construction, Inc
    1. Energize Electric, LLC
    1. Grotberg Electric, Inc
    1. Hi-Line Electric, Inc
    1. Scherbenske, Inc
    1. ACB Construction
    1. Construction Engineers, Inc
    1. Central Trenching, Inc


  • Keppler Services, Inc
    • PCL Construction Services, Inc
    • Floor to Ceiling Carpentry & Repair
    • Breland Enterprise, Inc dba American Waterworks
    • Maple River Electric
    • Hi-Line Construction Inc
    • Valley Realty Inc
    • Differding Electric LLC
    • Big Dog Construction
    • Six D Construction
    • Tim’s Plumbing LLC

Commissioner Bishop moved to approve the Consent Agenda, seconded by Commissioner Magnuson.  Motion passed unanimously.

 

ORDINANCE

Approve First Reading of Ordinance 1153, an ordinance to amend and reenact subsection 1 of section 11-05-18 of the Valley City Municipal Code related to ice cream trucks.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1154, an ordinance to amend and reenact section 17-04-18.1 of the Valley City Municipal Code relating to THC paraphernalia.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye, Motion Approved.

RESOLUTION

Approve Resolution 2446 a Resolution to Sell Real Property at Public Sale.

Commissioner Bishop moved to approve with a change adding the Construction of a Building, seconded by Commissioner Gulmon. Motion passed unanimously.

 

NEW BUSINESS

Consider & Approve Valley Development Roundtable request for $30,000. in funds by the VCBC Development Corporation.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve grant award for 2026 Transportation Alternatives (TA) Grant for the Winter Show Road Shared Use Path – Phase 2 Project for construction in 2026. Project awarded $375,280.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve extension of alcoholic beverage licenses, and renewal date.

Due to the second reading of the Alcohol Ordinance not until May 21st, approve to extend the license renewal date until June 15, 2024 this year only.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Authorize City Administrator to negotiate planning and design phase contract with CMAR with McGough.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Memorandum of Understanding Sheyenne River Water Trail Maintenance and Management – Water Trail Advisory Committee.

City Attorney Martineck recommends approval.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Site Authorization for Valley Twisters Gymnastics Club for 7.1.2024 – 6.30.2025 at Tavern 94.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization for Valley City Baseball Org. for 7.1.2024 – 6.30.2024 at Brockopp Brewery, The Clubhouse and City Lights Supper Club.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Application from Hi-Line Hospitality for a Special Alcohol Beverage Event Permit.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reminded all that the Credit Card Fee goes into effect as of June 1st, 2024. There are several ways to avoid this 3.55% fee.  Sign up for auto pay, pay with a check or cash, or use your debit card. The Living Local App that is being put together with Valley City Barnes County Development Corporation, Parks & Rec, Valley City Chamber and the City of Valley City is coming along. It will be an all-in-one location that will cover information and events for the whole area. Any Community Groups or Organizations that are interested in being listed on the app, please reach out to Trinity Nelson at the VCBC Development Corp at 490-9012 to update your contact information.

City Attorney Martineck shared that he & Lieutenant Dana Rustebakke have finished the first round of interviews for the Police Records Administrator position. He will be setting up second round interviews with the top Applicants for this Friday with Police Chief Horner & City Administrator Crawford. 

City Engineer Peterson gave an update on the Construction Projects. The rain has slowed some of the projects but they seem to be working around the weather. Reminder: The project on West Main is a Department of Transportation project, not the City’s, and they are hoping to have a Public Relations person in place to handle the questions shortly.

Commissioner Gulmon gave an update from the Finance Committee.

Commissioner Erickson reminded all about the upcoming Clean-Up Week and the Electronics Drop Off available this year. Trees and branches can be taken out to the Service Center at any time, but please remember the 3” diameter rule. The week of the 20th, trees & branches will be picked up.

President Carlsrud shared that it is spring time & with that comes changes in your water. The cloudy water is just air, let it rest and it will clear up. Be assured, your water is safe to use and drink. Last Friday was the City’s Employee Appreciation Supper and we sure do appreciate the City Employees and all they do for this Community.

ADJOURN

Meeting was adjourned at 5:28 P.M.

Minutes Available text with City of Valley City Logo above

5.6.2024 Finance Meeting

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

Department Reports

Sanitation Department

Sanitation Supervisor Swart discussed the grass sites available for Resident’s. They are open 24/7 and are for branches less than 3” in diameter and no processed wood. Larger branches can be taken to the transfer station and disposed of inside at no charge during regular business hours. Residential Clean Up week, piles must be sorted per the brochures and keep piles 3’ away from your container. Questions, call the transfer station at 701-845-0314. Electronic waste disposal for Residential and Businesses will be accepted during this year’s clean-up week at the transfer station during regular business hours, Monday through Friday from 8AM to 4PM. Materials will be weighed and there is a cost of $.75 per pound, cash only. Planned route for clean-up will be SW, SE, NE & then NW. Reminder: handles towards the house.

Water Department

Water Superintendent Hesch reminded us all that it is seasonal water change time for water quality. With the change in the river water flows, they are running their Nano filters all day so you will see a difference in your water quality. It is safe to drink.  If you have concerns about your water, please call into Public Works at 701-845-0380 and a service order will be started.

Electric Department

Darwin Suhr updated the Commission on the 1 outage from last month. The areas that they are working on as summer approaches. The lights on the walking bridge are starting to burn out. They will be looking into the cost of replacing the lights and bringing that to the next finance meeting.

Fire Department

Fire Chief Magnuson went over his run sheet from the previous month. Still very busy with all the trainings going on. Concentrating on the nuisance notifications around town. The Fire Department purchased just under $40,000. worth of new equipment including a new spreader, a new cutter as well as several thermal imagers using the funds they raised at their annual smoker.

Police Department

Police Chief Horner shared that a few Officers have been to training and they are bringing what they learned and holding some internal trainings for all the officers. Kim Toth was introduced to the Commissioners. Kim is the new Animal & Parking Code Enforcement Officer. Judge Goven remains out of the office so Municipal Court will be held via Zoom this month using a Municipal Judge out of Jamestown.

Street Department

Operations Supervisor Klemisch updated the Commissioners that the crack sealing is done. Tree clean up will happen the week of May 20th. Branches and small trees must be piled together on your boulevard and will be picked up by the grapple forks. Smaller sticks and twigs that fall will not be picked or raked up, they will be the responsibility of the owner. Trying to work on gravel areas and alleys. Hydrant flushing will begin shortly.

Administration

City Administrator Crawford gave an update on the Living Local App and how great the process has been.  It has been fun watching all the groups working together and having a say in the application. It will be beneficial having 1 location for all the information on what is happening in our area.

Finance Director Klein will be sending out the 2025 budget calendar shortly.

New Items

Finance Director Klein brought up to the Commission the loan that the Valley City Barnes County Public Library may apply for through the Rural Development Finance Corporation as they plan for their rooftop replacement and restoration projects. Hilde Van Gijssel is requesting a Public Hearing on the matter at the May 21st, 2024, Commission Meeting. The Commission agreed to add this to the May 21st, 2024 Commission meeting.

Commissioner Magnuson discussed the rotation that is currently in place for the Library Board and the proposed change. This will take a bylaws amendment for the Library Board & City Attorney Martineck will draw up a new agreement for how the City and the County sets out how those positions are appointed.

President Carlsrud, Commissioner Gulmon and Commissioner Bishop shared their views on the Red River Water Supply Project. Discussion on the costs of the project and on the true need of this project was had. They did request that a Presentation from RRWSP or Greg Bischoff be set up for the Board at the next Finance Meeting.

President Carlsrud shared some of the changes with Western Area Power Administration (WAPA). This is where we receive our hydro power. There will be some rate increases coming in 2025 or 2026. This is due to the demand for increased power and water supply. There are a couple large projects coming up repairing their current infrastructure.

President Carlsrud discussed the need for another full-time employee to assist the City Administrator & the City Attorney. The Commissioners all agree to the need for this position and would like to move forward on this process.

City Administrator Crawford shared the updated requirements for the Sale of the NW Industrial property. A minimum price was set for all 7.48 acres as it should be sold as 1 unit. This piece should be moved to the Non-primary Sector. It must be developed and a structure must be built within the first 24 months. City Attorney Martineck will clarify requirements in the draft. We want to be clear as possible up front on what is and is not, right now it must be developed in accordance with the I1 Industrial except for your self-storage and your open storage and the requirement of a minimum structure for the bidding process.   

City Administrator Crawford discussed the Memorandum of Understanding with the Water Trail Advisory Committee and recommended approval to sign.

Police Chief Horner discussed the need for replacing the current body cams, tasers and in-car cameras that our officers are currently using. The company that made the current cameras are no longer in service so there are no updates being made. The parts needed to fix them must be purchased through a 3rd party vender. They started with 12 cameras and are down to just 6 working now. The batteries on the cameras do not last an entire shift. A car system did go out but they were able to get it to work again. Grants are being applied for but they have not heard the results. Commissioners asked Chief Horner to get current quotes and bring to the next Finance Meeting.

City Administrator Crawford invited David Wick to join the meeting via Zoom and give an update on Viking Trailer Court. He is working with the residents to clean up their trailers and buildings. His plan is to spend $15,000. yearly towards the road and drainage project as directed by the engineers. The Commissioners have asked Wick for a tentative plan for the future.

Adjourn

The meeting was adjourned at 4:54 PM.

5.13.2024 Mayor’s Message

 NEWS & NOTES

5/13/2024

          Hi Everybody,

  • “Educators Appreciation Week” was celebrated last week.  Educators in our school systems include bus drivers, cooks, custodians, coaches, counselors, instructional aides, office staff, paraprofessionals, principals and all educators.  When you see an educator, please say “thank you” as they are helping shape the lives of our youth.  Thank you to all the aforementioned.
  • A fun fact from the “Friday Sports Wrap”.  The last venue in which men’s March Madness was held which was not a “stadium” was …… Kemper Arena in 1988.  Thanks Oly.
  • River flows change, water temperature changes, pumping at Devils Lake and normal maintenance all contribute little differences in our water.  Water may be tinted at times though it will  be safe for your consumption and return to being the best tasting water in North Dakota.
  • Will you please note a couple things at our 24-7 grass and branch dump?  Separate your plastic bags and twine and put them in the container as they plug the compost turner.  Place your refuge in appropriate piles and pile “up” instead of spreading.  Thank you.
  • Last week Missouri River Energy Services (MRES) did a great job hosting its 59th Annual Meeting, thank you to all the MRES folks who made it happen.  Cybersecurity remains a huge threat, be a “human firewall”.
  • The Garrison Dam spillway has a project upcoming, but on the lighter side, we were shown a picture of Mile High Stadium, Arrowhead Stadium and the FARGODOME fitting in the spillway!
  • Clean-up Week begins May 13:  The rotation is SW to SE to NE to NW remembering materials MUST be sorted and piled.  There will be a branch pick-up following Clean-up Week.  For further information, please call 701-845-0314, see the city website or pick up an informational document at City Hall.
  • Thanks to all who provide and proof material for this article.                                                                                                   
  • Mothers are like glue. Even When you can’t see them, they are still holding the family together.”   ~ Susan Gale                                                                                  Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud