01/07/2020 City Commission Minutes

Valley City Commission Proceedings

Tuesday, January 07, 2020

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, City Assessor Hansen, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ; Barry Schuchard from KLJ.

Approval of Agenda – Remove N2; Addition of Consent F

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the December 17 and December 26, 2019 meetings. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,660,805.42
  3. Approve Electrician license for Tyler’s Electric, LLC
  4. Approve Application to Block off Street for Thundering Saints on July 25, 2020 on 3rd Avenue SE from Main Street to 2nd Street SE
  5. Approve Raffle Permit for El Zagal Sheyenne Valley Shrine Club & Flag Corps, Hi-Liner Boys Basketball, The Sharp Shooter Showdown
  6. Approve Tree Trimming License for Mike’s Construction & Repair, Ground to Sky LLC

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson. Motion carried.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2228, a Resolution Accepting the MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive)

City Administrator Schelkoph stated Missouri River Energy Services has provided additional options for customers including a green energy option and economic development incentives. The green energy rate adder is $0.05 per KWh. The cost will be paid by participating customers. The economic development incentive is for new commercial customers or those with increased power consumption. If anyone would like to participate, stop in the VCPW office to signup.

Commissioner Bishop moved to approve Resolution No. 2228, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for Boomer’s Corner Keg on July 25, 2020 for Debbie Gable Memorial Cancer Ride on the 100 block of 3rd Avenue SE

Commissioner Erickson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Approve 2020 Policy and Procedure Manual revisions (City Attorney Martineck)

Consider Cost-Share Request to ND State Water Commission for Permanent Flood Protection Phase IV Cost Overrun

Chad Petersen from KLJ stated the overrun request is related to the CLOMR permitting through FEMA which is required for Permanent Flood Protection. The cost share is 85% State Water Commission; 15% local. Commissioner Magnuson moved to approve the cost-share request to the State Water Commission, seconded by Commissioner Powell. The motion passed unanimously.

Commissioner Bishop and President Carlsrud will attend a phone meeting with FEMA, the State Water Commission and KLJ as this is discussed further.

Consider Design Engineering Agreement for 2020 Seal Coat Project with KLJ in an amount not to exceed $12,000

Chad Petersen from KLJ stated 40 blocks of seal coat are scheduled in 2020. The mill and overlays have been completed in the last two to three years. Bids will be opened at the end of February with summer 2020 construction. Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph expressed gratitude for spending the last eight years working with the community.

City Updates & Commission reports

City Attorney Martineck thanked City Administrator Schelkoph for his service.
City Auditor Richter thanked City Administrator Schelkoph.
Chad Petersen from KLJ reported Permanent Flood Protection pilings continue at the Master Lift Station with the goal to finish them before shutting down for the winter. The Pump Station at Bettins is not operation but gates are installed should there be any flooding.
Commissioner Magnuson thanked City Administrator Schelkoph for his efforts and positive impacts on the city.
President Carlsrud thanked the crews for their work with lots of snow. Asked the community to spread kindness and thanked City Administrator Schelkoph for his efforts.

Adjourn

Adjourned at 5:24 PM.

Catholic Schools Week Proclamation

Whereas, Catholic schools play an important role in our community by furnishing our leaders of tomorrow with basic human, moral and spiritual foundations; and

Whereas,  Catholic schools strengthen the community and nation by keeping viable the right to freedom of religion under law; and

Whereas,  Catholic education is intended to fulfill a threefold purpose of message, community and service; and

Whereas, Catholic education has demonstrated its ability to contribute to the city’s welfare by raising levels of knowledge, competence and experience; and

Whereas, the National Catholic Educational Association, has declared January 26 through February 1, 2020 as the Catholic schools week with “Catholic Schools: Learn. Serve. Lead. Succeed.” as the theme for 2020.

Therefore, I, Dave Carlsrud, President of the City of Valley City Commission, Valley City, North Dakota, in recognition of, and hereby declare January 26 through February 1, 2020 as Catholic Schools Week in Valley City, North Dakota.

Dave Carlsrud, Mayor
January 21, 2020

01/21/2020 City Commission Meeting Agenda

Tuesday, January 21, 2020
5:00 PM

Call To Order

Roll Call

Pledge of Allegiance (Please Stand)

Proclamation

Proclamation declaring January 26 – February 1 as Catholic Schools Week

Approval of Agenda

Approval of Minutes

Minutes from January 7, 2020 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Valley Friends of Animals, Valley City High School Music Boosters

Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud


Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Resolution

1. Refinancing of 2008 Bonds by Essentia Health (Ronni Tansey, Chapman & Cutler, LLP)
Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

  • Approve Joint Powers Agreement by and among Cass County, cities of Jamestown, Wahpeton, and Valley City, North Dakota for Issuance of Revenue Bonds under Municipal Industrial Development Act (Ronni Tansey, Chapman & Cutler, LLP)
  • Approve Resolution No. 2229, a Resolution Approving the Issuance of Bonds by Cass County, North Dakota on behalf of Essentia Health and its Affiliates under the Municipal Industrial Development Act (Ronni Tansey, Chapman & Cutler, LLP)

2. Approve Resolution No. 2230, a Resolution Approving the Replat of Lots 2 Through 17, Walkers Addition (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

3. Approve Resolutions for 2020 Valley City Public Works utility rate increase (Public Works Accountant Jacobson)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

  • Resolution No. 2231, a Resolution Establishing Electric Utility Rates
  • Resolution No. 2232, a Resolution Establishing Water Utility Rates
  • Resolution No. 2233, a Resolution Establishing Sewer Utility Rates

4. Approve Resolutions for Paving Improvement District No. 120 (KLJ)
Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud

  • Resolution No. 2234, a Resolution Creating Paving Improvement District No. 120 (NDDOT Project# UGP-2-999(051), PCN 22280), a mill and overlay project on Central Avenue S
  • Resolution No. 2235, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 120

5. Approve Resolutions for Paving Improvement District No. 121 (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

  • Resolution No. 2236, a Resolution Creating Paving Improvement District No. 121 (2020 Seal Coat)
  • Resolution No. 2237, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 121 (2020 Seal Coat)

6. Approve Resolutions for grant application – North Dakota Main Street Program sponsored by South Central Dakota Regional Council

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

  • Resolution No. 2238, a Resolution of Sponsorship
  • Resolution No. 2239, a Resolution Declaring Slum and Blighted Area

New Business

  1. Approve Construction Engineering Contract for 5th Avenue NW Reconstruction Project in an amount not to exceed $339,500.00  (Paving Improvement District No. 118; Sanitary Sewer Improvement District No. 65; Storm Sewer Improvement District No. 53; Watermain Improvement District No. 101) (KLJ)
    Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud
  2. Consider purchase of EZ-Screen 1200XLS in the amount of $45,898.79 for the screening of compost (Public Works Accountant Jacobson)
    Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud
  3. Approve Gaming Site Authorization for North Dakota Winter Show at the North Dakota Winter Show Event Center from January 22 – June 30, 2020 (City Auditor Richter)
    Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud
  4. Approve 2020 Employee Policy & Procedure Manual (City Attorney Martineck)
    Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

City Updates & Commission Reports
Adjourn

Closings & Garbage Pickup: Martin Luther King Jr Day

Office & Transfer Station Closings:

  • Transfer Station will be closed on Saturday, January 18.
  • Public Works, City Hall & Transfer Station will be closed on Monday, January 20.

Garbage Schedule: Week of January 20

  • Monday’s garbage will be picked up on Tuesday.
  • Tuesday & Wednesday’s garbage will be picked up on Wednesday.
  • Regular schedule resumes on Thursday.

01/07/2020 Finance Agenda

Tuesday, January 7, 2020
3:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review Electrical Department Transformer Bids from Resco (Electric Superintendent Senf)
    • Review MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (Public Works Accountant Jacobson & Electric Superintendent Senf)
    • Review Public Works rate change requests for Electrical, Water & Sewer (Public Works Accountant Jacobson)
    • Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    • Discuss Permanent Flood Protection buyout of 810 Riverview Drive (City Administrator Schelkoph)
    • Discuss Permanent Flood Protection buyout of 918 2nd Street SE (City Administrator Schelkoph)
  3. Discuss appointment of interim City Administrator (President Carlsrud)
  4. Summer Nights on Central Committee Discussion regarding 2020 plans (Trinity Potts, Committee Member)
  5. Discuss 7th Avenue NW estimated costs and delay to 2021 (KLJ)
  6. Review Permanent Flood Protection Phase IV Cost Overrun and Cost-Share Request to ND State Water Commission (KLJ)
  7. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (President Carlsrud)

Adjourn

12/26/2019 Special City Commission Agenda

Thursday, December 26, 2019 at 7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  1. Approve Gaming Site Authorization for Friends of NRA at the North Dakota Winter Show Event Center on January 4-5, 2020 (City Auditor Richter)

    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud
  2. Accept resignation of City Administrator Dave Schelkoph (President Carlsrud)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  3. Review employee flow chart (President Carlsrud)

Adjourn

Closings & Garbage Schedule: Christmas

Office & Transfer Station Closings:

  • Public Works, City Hall & Transfer Station will close at 12 Noon on Tuesday, December 24 and remain closed on Wednesday, December 25.

Garbage Schedule: Week of December 23

  • Tuesday’s route will be picked up Tuesday, December 24 by Noon.
  • Wednesday and Thursday’s route will be picked up on Thursday, December 26.
  • Friday’s route will be picked up on Friday, December 27.

12/17/2019 City Commission Agenda

Tuesday, December 17, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from December 3, 2019 meeting

Approval of Consent Agenda

  1. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    • My Bar
    • Woodland Steakhouse
  2. Approve 2020 Tree Trimming & Removal Service License for the following establishments:
    • PLCL/Johnny B’s Trees & Service
    • Ross’ Tree Service
    • Z’s Trees
  3. Approve 2020 Mobile Home Park License for the following establishments:
    • Olsberg Properties, LLLP
    • Richard Plecity Trailer Court
    • Rockwater, LLC
    • Viking Drive Estates

Roll Call:    Powell              Bishop             Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

  1. Approve appointment of Bill Corwin to the Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)

    Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
  2. Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for rehabilitation of 239 2nd Ave NW by L & B Properties and designate it as VC-121 (Jim Knutson, Chair)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  3. Approve Application for Property Tax Exemption for Improvements to Residential Building at 617 10th Avenue SW (City Assessor Hansen)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  4. Approve $50,000 per year for 3 year period of October 1, 2019 through September 30, 2022 with funds from City sales tax dedicated to economic development for Recruiting & Retention (R&R) Coordinator Position (Jennifer Feist)

    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  5. Approve designation of Main Street Program to include East Half Block 10, West Half Block 11, North Half of Block 18 and East Half of Block 19 of Original Townsite (Jennifer Feist)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  6. Approve designation of voting places for each precinct for 2020 election (City Auditor Richter)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  7. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2020 at the Valley City Eagles Club 2192 (City Auditor Richter)

    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud
  8. Approve Gaming Site Authorization for Valley City Baseball Association from January 1 – June, 30, 2020 at The Clubhouse Lounge (City Auditor Richter)

    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  9. Consider accepting Project No. SU-2-990(054)058 – Concrete Pavement Repairs, Curb & Gutter & Incidentals (Paving Improvement District No. 116) (KLJ)

    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
  10. Approve contract of employment between City of Valley City and Chief of Police (City Administrator Schelkoph)

    Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud
  11. Approve Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020 (Public Works Accountant Jacobson)

    Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

12/03/2019 City Commission Agenda

Tuesday, December 3, 2019

5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from November 19, 2019 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Raffle Permit for VCSU Student Chapter of Wildlife Society
  4. Approve Mechanical Contractor license for Kemen Plumbing & Heating
  5. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    1. Main Street Off Sale, LLC dba Tavern Ninety-Four
    1. Hi-Line Hospitality, LLC dba City Lights
  6. Approve 2020 Vehicles for Hire License for South Central Adult Services
  7. Approve 2020 L.P. Gas Permits for the following establishments:
    1. CHS Inc dba Dakota Plains Ag
    1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
    1. CBF Oil, Inc. dba Vining Oil & Gas
  8. Approve 2020 Pawn Shop License for Northwestern Industries

Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution No. 2226, a Resolution Authorizing Filing Of Application With North Dakota Department Of Environmental Quality For A Loan Under The Clean Water Act And/Or The Safewater Drinking Act for 7th Avenue NW & 2nd Avenue NE Improvements (City Auditor Richter)

    Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud
  2. Consider Resolution No. 2227, a Resolution accepting Bid and Awarding Contract to KPH Inc. for SU-2-990(059), PCN 22245 – 5th Ave NW from Main St to 12th St NW (KLJ)

    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud

 New Business

  1. Approve the following requests from the Valley City Barnes County Development Corporation (Jennifer Feist):
    • Valley Development Group Roundtable funds in the amount of $60,000 per year for the next three years beginning October 1, 2019 thru September 30, 2022
    • Small Projects Funds in the amount of $14,000

      Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
  2. Review Class B (On and off-sale beer) & Class C (On and off-sale liquor) Licenses for The Club House (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  3. Approve Contract for Services with Village Business Institute for Employee Assistance Program 2019 – 2021 (City Attorney Martineck)

    Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
  4. Approve bid for 2020 VCPD patrol vehicle from Miller Motors in the amount of $31,947 (Police Chief Hatcher)

    Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
  5. Approve appointment for Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn