07/23/2018 Special Commission Budget Meeting Minutes

Valley City Special Commission Budget Proceedings
Monday, July 23, 2018
7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Schoenack, Police Chief Hatcher

New Business

Discuss first draft of 2019 Budget

The value of a mill has increased by an estimated $573 from last year to an estimated value of $17,050. The County Auditor will determine the actual value of a mill later in Dec 2018. New growth and properties that moved off the exempt status attributed to $238 of the increase and the balance of $335 is the result of changes in valuations on existing properties.  To maintain the 0 mill increase, the city would need to decrease its mills by 1.6 mills from 2018 budget which is an increase of $18,594 in property tax revenue. The first draft of the budget increased the amount to be levied by $94,300.

Cash reserves remains the same at $890,000 which is at 29% of budgeted expenditures and is within the guidelines set in the City’s Fund Balance policy. The General fund revenues decreased by approximately $4,000 and expenditures increased by $118,093.

The proposed salaries in the 2019 budget includes a 2.3% increase for the cost of living allowance (COLA) and a step increase in the 25 year salary schedule. It’s an increase of $58,000 which is approximately a 4% increase in salaries and wages. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from May 2017 to May 2018.

Also discussed were the update to the City’s management information system (MIS) for $27,500, computer replacement inventory schedule and requesting to leave the City’s contribution to the employees’ health savings account (HSA) the same as in 2018.

At 8:35 AM Meeting Adjourned.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/17/2018 City Commission Minutes

Valley City Special Commission Proceedings
July 17, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Mike Strom & Kris Bakkegard from KLJ.

Approval of Agenda – Remove N3

Approval of Minutes

Commissioner Powell moved to approve minutes from July 2, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

A. Approve bingo permit for Chamber of Commerce
B. Approve Electrician License for Dakota Electric Construction Co., Inc.

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1035, an Ordinance Amending & Re-enacting Title 18, Parks
City Attorney Schoenack reviewed Title 18, Parks for the commission. Commissioner Bishop moved to approve Ordinance No. 1035, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve first reading of Ordinance No. 1036, an Ordinance Creating a Perpetual Restrictive Covenant for Structures to be Removed in Accordance with State Water Commission
City Attorney Schoenack reviewed Ordinance No. 1036 which creates a perpetual restrictive covenant on properties recently purchased by the City. City Auditor Richter stated the process is required for reimbursement from the State Water Commission (SWC) for the Permanent Flood Protection project.

Commissioner Erickson moved to approve Ordinance No. 1036, seconded by Commissioner Magnuson. Commissioner Powell inquired if infrastructure can be built, for example to water gardens in this space City Administrator Schelkoph if walking path requested, it would need SWC approval. Schelkoph stated utilities are not advisable as it interrupts the floodwall protection.

The motion passed unanimously.

New Business

Appoint Shannon Little Dog to the Renaissance Zone Authority Board for remainder of 3 year term that began July 1, 2018
Commissioner Powell moved to appoint Shannon Little Dog to the Renaissance Zone Authority Board, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve recommendation from Renaissance Zone Authority Board to approve application by Edward & Jilletta Anderson at 448 13th Street NW with a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of new home, designate it as VC-109

City Administrator Schelkoph reported the home is eligible for Renaissance Zone and recommends approval. Commissioner Magnuson moved to approve the application by Edward & Jilletta Anderson at 448 13th Street NW with a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home and designate it as VC-109, seconded by Commissioner Powell. The motion passed unanimously.

N3) Approve amendment to contract with City Attorney Martinek – Removed

Consider decorating Central Avenue for Crazy Daze

City Administrator Schelkoph discussed decorating Central Avenue during Crazy Daze to show how the Streetscape project would look.

Commissioner Magnuson stated this would give people an opportunity to see what the bump outs and sidewalks impacts would be to Central Avenue. Magnuson was supportive of the concept.

Commissioner Magnuson moved to approve decorating Central Avenue for Crazy Daze, seconded by Commissioner Bishop. The motion passed unanimously.

Approve new gaming site authorization for Valley City Eagles at Captain’s Pub

City Auditor Richter reported this is a new gaming site location for the Valley City Eagles at the Captain’s Pub. Commissioner Magnuson moved to approve the gaming site authorization for the Valley City Eagles, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the garbage transfer process was reviewed. The City only received one bid and is considering cost estimates to transfer the garbage to Fargo internally and Schelkoph will provide a full report at the next finance meeting. In the interim, Schelkoph is looking at a one year month by month extension with the current contractor.

Schelkoph reported on the gravel operation conducted by Tom Morehouse. The land is zoned B2 and gravel operations require a conditional use permit. Planning and Zoning will hold a Conditional Use Permit hearing on Monday, July 30.

Schelkoph attended the MRES Strategic Planning meeting last week. Schelkoph reported there will be no rate increases for Valley City, as S1 member, in 2019. MRES began strategic planning process to replace coal generation facilities. It takes 7 to 10 years to build replacement facilities.

City Updates & Commission Reports

City Attorney Schoenack stated she will stay on until January 1, 2019. Schoenack has an upcoming meeting with Municode to review the contract. Planning & Zoning will hold a second public hearing for the ordinance in August due to the number of changes made since the first hearing.
City Auditor Richter reported budget meetings will begin Monday, July 23. Draft of the preliminary budget will be distributed tomorrow.
Building/Fire Inspector Andersen reminded the public that trees should be trimmed 8 feet over the sidewalks and 15 feet over the streets. Please keep grass trimmed and clean up after your dogs. Andersen reported that junk vehicles are problem too.
Commissioner Powell asked the public to watch for pedestrians and bikers while driving.
Commissioner Magnuson thanked the public for patience during construction. Magnuson encouraged the public to take pride in City and help identify solutions when you have input on city policy, plans or business.
President Carlsrud thanked Ashley from Times Record for covering city government. Carlsurd also encouraged the public to use turn signals and clean up after your animals.
Commissioner Magnuson reminded the public that 5th Avenue SW is a one way, please follow the signs.

Adjourn
The meeting was adjourned at 5:37 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/02/2018 City Commission Minutes

Valley City Commission Proceedings
July 2, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

Presentation by Fire Department to Retiring Officer

Fire Chief Retterath presented Lieutenant Brad Tipke with a plaque for his 30 years of service to the Valley City Fire Department.

Approval of Agenda  – Remove Consent D, Addition of Consent E, Remove N6, N7

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 19 and 26, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,633,475.65
  3. Approve Raffle Permit for Barnes County Historical Society, CHI Health at Home – Hospice, Red Knights
  4. Approve Carnival License for
  5. Approve alcoholic beverage license for Captains Pub

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1033, an ordinance repealing and replacing amending Title 11, Zoning
City Attorney Mertins stated the Ordinance No. 1033 is part of the recodification project with the majority of the changes being clerical in nature, however there are some substantive changes. Planning & Zoning Commission held a public hearing on June 20, 2018 and recommends approval of Ordinance No. 1033.

Commissioner Magnuson moved to approve first reading of Ordinance No. 1033, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Approve Application to Block off Street on July 28, 2018 by the Thundering Saints on the 200 block of Main Street East, or the 100 block of 3rd Avenue SE if reconstruction has not begun
City Administrator Schelkoph reviewed this application to block off street and recommends no delay of construction project to hold the event. Schelkoph supports the preferred option of 3rd avenue as long as reconstruction has not begun.

Commissioner Magnuson moved to approve the Application to Block off the Street with preference for Third Avenue with Main as the backup option, seconded by Commissioner Bishop. The motion passed unanimously.

Approve the Visitors Committee recommendation for an extension for completing the installation of replacement interpretive and map panels along the Scenic Byway to December 31, 2018
City Auditor Richter stated Bobby Koepplin has requested an additional extension for the installation of the signs Commissioner Bishop moved to approve the extension until December 31, 2018, seconded by Commissioner Powell. The motion passed unanimously.

Approve Public Works Policy on Meter Exception Charges
City Administrator Schelkoph stated there are three proposed changes to current policy that would now require fees to be collected for the following services:

SNOWBIRDS/SEASONAL SHUTOFF:

In the case of a Water meter if they shut off valve themselves no charge for disconnect or reconnect but must notify the office when they leave and when they return to have base charges suspended. To have shut off done by Public Works, Disconnect/Reconnect fees will apply.

IRRIGATION METERS:

The fees to turn on and shut off Electric meters for irrigation will be $40.00 to disconnect and a $40.00 to reconnect. This is now by location not account holder.

SHORT TERM ELECTRIC METERS:

In the case of an Electric meter that is installed for commercial purposes and is there for under 6 months they will be charged an install fee to include Labor and Equipment.

Commissioner Magnuson moved to approve the meter exception charges, seconded by Commissioner Erickson. The motion passed unanimously.

Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant
City Administrator Schelkoph stated the requested numbers have not been received from AE2S. Schelkoph will postpone N4 & N5 until the information is received.

Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project

N6) Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)

N7) Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)

City Administrator’s Report

City Administrator Schelkoph thanked citizens for their patience during road construction.

City Updates & Commission Reports

Fire Chief Retterath stated fireworks sales and usage has begun and reminded the public to be safe and use with permissible hours.

Chad Petersen from KLJ provided a construction update highlighting the mill & overlay on 7th Street will begin next week; 8th Avenue will continue to be a one-way for the next two to three weeks; seal coat for Paving Improvement District No. 117 will begin this week. The revisions to the Permanent Flood Protection staining will be ready for review at the end of the week.

City Administrator Schelkoph clarified that if you see No Parking signs, you can park on there on the 4th but not on the 5th or 6th during daylight hours.

Commissioner Magnuson welcomed Commissioner Erickson to commission.

President Carlsrud thanked members for service.

Adjourn

The meeting was adjourned at 5:28 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

06/26/2018 Special City Commission Minutes

Valley City Special Commission Proceedings
June 26, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.

New Business

Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 12, 2018

City Auditor Richter reviewed the results from the June 18, 2018 Barnes County Canvassing Board meeting.

 

2018 Primary Election- Canvassed Results
State of North Dakota Results Downloaded at 6/19/2018 9:40:18 AM
Mayor – Valley City Dave  Carlsrud write-in
1105 352
Write-In Votes
Matt  Pederson 3
Alan  Adams 1 # votes %
Jordyn  Heck 1 Dave Carlsrud 1105 82%
Donald  Bauer 1 Bob Drake 239 18%
Lloyd  Nelson 2 Total 1344
Duane  Magnuson 3
Trent  Moritz 1
Herb  Carneal 1
Bob  Drake 239
Ken  Reid 1
Jim  Jensen 1
Gary  Schlagel 1
Scattered (non Qualified) 97
352
Commissioner – Valley City Jeffrey  Erickson Duane  Magnuson Corey  Neseth write-in
683 944 642 397
Write-In Votes
Ken  Reid 14
Lloyd  Nelson 3
David  Kline 1
Bob  Drake 18
Dean  Pederson 1
Ben   Kjelland 1
Gary  Schlagel 2
Jack  Moritz 1
Leon  Pytlik 1
George  Dutton 2
Jeff  Edwards 1
Lilie  Schoenack 1
Matt  Pedersen 351
397
Park Board Member – Valley City Park Michael  Lentz William  Murray Susan  Kringlie Jenni Lou Russi write-in
859 992 1089 685 215
Results provided by the Office of North Dakota Secretary of State

 

Appoint and approve Vice President to Valley City Commission

Commissioner Bishop moved to appoint Commissioner Magnuson as Vice President, seconded by Commissioner Powell.  The motion passed unanimously.

Approve reorganization of Commissioners’ Portfolios

  1. Finance – Commissioner Powell
  2. PW Streets, Sanitation & Sewer, Water Distribution – Commissioner Erickson
  3. PW Electric & Water Treatment Plant – President Carlsrud
  4. Police & Fire – Commissioner Bishop
  5. Building & Grounds – Commissioner Magnuson

Commissioner Powell moved to approve the reorganization of Commissioners’ Portfolios, seconded by Commissioner Magnuson. The motion passed unanimously.

Appoint and approve Commissioner Assignments to additional committees and boards

Commissioner Bishop is willing to serve as a liaison to the VC-BC Development Corporation and requested a replacement for the Planning & Zoning Commissions.  Commissioner Erickson is willing to serve on the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commission.

Commissioner Magnuson moved to appoint Commissioner Erickson to the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commissions, seconded by Commissioner Powell. The motion passed unanimously.

Newly Elected Officials Orientation

Emma Tufte stated the North Dakota League of Cities (NDLC) Annual Conference is September 15 – 18, 2018. President Carlsrud reminded Commissioners of the NDLC Newly Elected Officials training on July 10, 2018.

Adjourn

The meeting was adjourned at 5:09 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

06/19/2018 City Commission Minutes

Valley City Commission Proceedings
June 19, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell (by phone).

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

Block Party Proclamation

President Carlsrud read the Block Party Proclamation and presented to Sharon Buhr.

Approval of Agenda – Remove N7, N8; Addition of N14

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the June 5, 2018 meeting as amended with corrected start time, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

A. Approve alcoholic beverage licenses for the following businesses:

a. American Legion Club
b. Boomer’s Corner Keg
c. Budget Burger
d. Captain’s Pub
e. Chinese Palace
f. Dakota Silver
g. Eagles Club
h. City Lights
i. Jimmy’s Pizza
j. Tavern Ninety-Four
k. My Bar Valley City, LLC
l. RND Inc. dba NuBar
m. Sabir’s Dining & Lounge
n. The Labor Club
o. The Liquor Locker
p. Town & Country Club
q. VC Developers LLC dba Bridges Bar & Grill
r. VFW Post
s. Woodland Steakhouse Bar & Grill
t. And all licenses received before June 30 and approved by the Police Chief and Fire Chief

B. Approve cabaret license for Fraternal Order of Eagles Aerie 2192
C. Approve electrician license for:

a. Lyon’s Electric LLC

D. Approve retail tobacco licenses for the following businesses:

a. Boomers Corner Keg
b. Brothers III Sports
c. Casey’s Retail Company
d. CHS Inc (151 9th Ave NW)
e. CHS Inc (807 W Main St)
f. County Bottle Shop, Inc. dba The Liquor Locker
g. Dakota Silver
h. Dollar General Store #17856
i. Eagles Aeries Club 2192
j. Family Dollar Stores of ND #7662
k. Leevers Foods (424 2nd Ave NE)
l. Leevers Foods (148 Central Ave S)
m. Petro Serve USA #071
n. And all licenses received before June 30

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins stated the second reading includes the requested amendments for Ordinance No. 1032 which removed Class I for Flower/Gift Shop Off-Sale Wine License. Commissioner Magnuson moved to approve Ordinance No. 1032, seconded by Commissioner Bishop. The motion passed unanimously.

Resolution

Approve Resolution No. 2149, a Resolution Recommending AE2S for modification project at Water Treatment Plant

City Administrator Schelkoph requested approval of Resolution No. 2149, which will be forwarded to the State Water Commission recommending AE2S as the engineer for the modification project at the Water Treatment Plant without going through another request for proposals for this project.

Commissioner Bishop moved to approve Resolution No. 2149, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Recommendation from Renaissance Zone Board for 348 5th St NE to transfer remaining 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-97 (pending receipt of Certificate of Good Standing)

Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Pedersen moved to approve the transfer of VC-97, seconded by Commissioner Powell. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Board for 513 Legacy Lane to transfer remaining 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-68 (pending receipt of Certificate of Good Standing)

Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Magnuson moved to approve the transfer of VC-68, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Amending Renaissance Zone Plan Document Regarding Transfer of a Previously Approved Project

Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board. Renaissance Zone – Transfer of Previously Approved Project will read as follows:

All previously approved projects may transfer after closing and without the Renaissance Zone Board or City Commission approval subject to the following requirements:

• Certificate of good standing is received by City of Valley City
• Statement regarding closing date

This policy is enacted June 19, 2018 and is retroactive to all purchases made after June 1, 2016. Property owners will have 90 calendar days after closing to submit the above referenced materials to the Auditor’s Office. Those property owners grandfathered will have 90 calendar days after notification to file the above referenced materials.

Commissioner Pedersen moved to approve amending the Renaissance Zone Plan Documents, seconded by Commissioner Magnuson. City Auditor Richter stated the changes must be approved locally before filed with the state. The motion passed unanimously.

Approve appointing board members for open positions, effective July 1, 2018

• Renaissance Zone Board (2 openings; 3 year term): JoEllen Lee; (one vacancy)

Commissioner Bishop moved to approve appointing JoEllen Lee, seconded by Commissioner Magnuson. The motion passed unanimously.

President Carlsrud encouraged the public to consider serving on the Renaissance Zone Board.

Approve Preliminary Engineering Reimbursement Agreement with NDDOT for Project No. SU-2-990(058), mill & overlay project on Main Street West frontage roadway (I-94 Ramp to 5th St SW)

Damon Devillers from Interstate Engineering stated this project is on the frontage road and will occur in conjunction with the second project on West Main. Both projects are for a mill and overlay. Plans are due in September 2019 with a November 2019 bid opening. A public meeting will be held during Spring 2019.

Commissioner Magnuson moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Powell. The motion passed unanimously.

Approve Preliminary Engineering Reimbursement Agreement with NDDOT for Project No. NHU-2-094(158)928, mill & overlay project on Main Street West (I-94 Ramp to 3rd St SW)

Damon Devillers from Interstate Engineering reviewed areas that will need repair: frontage road by Aggregate Industries and a catch basin by Valley Meats.

Commissioner Pedersen moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Magnuson. The motion passed unanimously.

N6. Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00

N7. Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500

Approve Annual Gaming Site Authorization for Valley City Hockey & Figure Skating Club at Town & Country Club

Commissioner Magnuson moved to approve the Gaming Site Authorization for Valley City Hockey & Figure Skating Club, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Valley Twisters Gymnastics Club at Bridges Bar & Grill

Commissioner Bishop moved to approve the Gaming Site Authorization for Valley Twisters Gymnastics Club, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Valley City State University at Shelly Ellig Field at Lokken Stadium, W.E. Osmon Fieldhouse, Valley City Town & Country Club, Eagles

Commissioner Powell moved to approve the Gaming Site Authorization for VCSU, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider accepting bid for solid waste transfer contract

City Administrator Schelkoph asked the Commission to delay action as no bids were received to transfer waste from Valley City to the Fargo landfill. The contract costs $130,000 annually. Schelkoph recommended taking time to reconsider options.

Consider employment contract with Carl Martineck for City Attorney/HR Director

City Administrator Schelkoph reported City Attorney Mertins is running for Barnes County State’s Attorney in November. Per the employment contract, Carl Martineck will begin employment no later than January 1, 2019. Commissioner Bishop inquired if the City needed to open the position or advertise. City Attorney Mertins responded no. Commissioner Magnuson moved to approve the employment contract with Carl Martineck, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase of 259 4th Avenue SE for the appraised value of $37,000

City Administrator Schelkoph reported this is a rental property on 4th Avenue SE. Commissioner Magnuson moved to approve the Permanent Flood Protection Phase IV buyout of 259 4th Avenue SE, seconded by Commissioner Bishop.

Commissioner Powell stated his home is a comparable. Commissioner Pedersen moved to allow Commissioner Powell to vote, seconded by Commissioner Magnuson. The motion passed unanimously.

The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked the organizers for Rally in the Valley for a great event and thanked City staff to provide road closures, temporary electrical work. Schelkoph thanked Commissioner Pedersen for his work on the City Commission.

City Updates & Commission Reports

City Attorney Mertins thanked Commissioner Pedersen for his service.
City Auditor Richter thanked Commissioner Pedersen.
Fire Chief Retterath reminded the public of sale and usage dates for fireworks.
Chad Petersen provided update on the active construction projects.
Commissioner Powell thanked Commissioner Pedersen & City Attorney Mertins for their service.
Commissioner Bishop thanked Commissioner Pedersen.
Commissioner Magnuson thanked Commissioner Pedersen. Thanked public for bearing with construction.
Commissioner Pedersen reflected on his years as a City Commissioner.
President Carlsrud – congratulated and welcomed Commissioner Jeff Erickson. Thanked City Attorney Mertins. President Carlsrud presented Commissioner Pedersen with a plaque for his years of service.

Commissioner Powell left the meeting at 5:53 PM.

ADJOURN

The meeting was adjourned at 5:58 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

06/05/2018 City Commission Minutes

Valley City Commission Proceedings – Amended
June 5, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Approval of Agenda – Addition of Consent H, Removal of N7

Approval of Minutes

Commissioner Bishop moved to approve minutes from May 15 and May 22, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,557,638.25
  3. Approve Parade Application for Valley City Area Chamber of Commerce Rally in the Valley on Central Avenue on June 16, 2018
  4. Approve Application to Block off Street for Valley City Area Chamber of Commerce Crazy Daze on July 25 on Central Avenue from 2nd Street NE to 4th Street NE and 3rd Street from 2nd Avenue NE to 2nd Avenue NW
  5. Approve Application for Tree Trimming License for Johnny B’s Trees
  6. Approve Application for Plumber & Mechanical Contractor for Arneson, Inc.
  7. Approve Raffle Permits for Shine
  8. Approve Application to Block off Street for St. Paul’s Lutheran Church on 3rd Street NW from alley to 2nd Avenue NW on June 16, 2018

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Pedersen. City Auditor Richter stated the tree trimming license will not be issued until the liability insurance is received. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

Commissioner Bishop moved to approve Ordinance No. 1032 except for the section relating to Class I licenses, seconded by Commissioner Powell. Commissioner Pedersen clarified that the Class I license was proposed to allow a flower shop to hold an off-sale wine license so they could sell a bottle of wine within a flower arrangement. Pedersen stated the Commission is not interested in creating this additional class at this time. The motion passed unanimously.

Resolution

Approve Resolution No. 2147, a resolution to create Sanitary Sewer Improvement District No. 63, located along 3rd Avenue SE

Chad Petersen stated this utility work will be completed in conjunction with Paving Improvement District No. 115. Commissioner Pedersen moved to approve Resolution No. 2147, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2148, a resolution to create Water Main Improvement District No. 99, located along 3rd Avenue SE

Chad Petersen stated again this is for utility work done in conjunction with Paving Improvement District No. 115. Commissioner Powell moved to approve Resolution No. 2148, seconded by Commissioner Pedersen. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for Boomers Corner Keg on June 17, 2018 for Dakota Riders Hillclimb

Police Chief Hatcher indicated the permit will be from 12 noon to 8 pm. Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg from July 1, 2018 to June 30, 2019

Commissioner Bishop moved to approve the annual gaming site authorization for Thundering Saints, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Frank S. Henry VFW Post 2764 at NuBar and VFW Club from July 1, 2018 to June 30, 2019

Commissioner Pedersen moved to approve the annual gaming site authorization for VFW Post, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve roof repair for standpipe mixer expenditures by Great Plains Structures in the amount of $32,025.00

City Administrator Schelkoph reported the standpipe mixer roof was damaged by high winds on April 30, 2018. Greta Plains Structures is the only authorized contactor per the manufacturer. Schelkoph is anticipating receipt of an insurance payment. Commissioner Bishop moved to approve the expenditures for the roof repair, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Contract with Jordan Transformer, LLC to Drain, Inspect, and Report the cause of the motor trip in a URS Tap Changer that is attached to a Transformer, in the amount of $14,234.00

City Administrator Schelkoph reported the downtown substation is out of service due to Permanent Flood Protection construction and this is a good time to complete the work on the URS Tap Changer. The cost will be covered by VCPW. Commissioner Powell moved to approve the contract with Jordan Transformer, LLC, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Contract with Resco to purchase transformers in the amount of $19,093.00

City Administrator Schelkoph reported the purchase of transformers is part of the VCPW budget. Commissioner Pedersen moved to approve the contract with Resco, seconded by Commissioner Pedersen. The motion passed unanimously.

REMOVED – Consider accepting bid for solid waste transfer contract

Consider recommendation from RFP committee for engineering services for two 2019 infrastructure projects

City Administrator Schelkoph reported the Request for Proposals (RFPs) committee considered the RFPs received for engineering services on two 2019 infrastructure projects. KLJ received the highest number of points in the committee selection process.

Commissioner Pedersen moved to approve the recommendation from the RFP committee to use KLJ for engineering services on two 2019 construction projects, seconded by Commissioner Pedersen.

Commissioner Bishop stated he held the dissenting vote on the committee. Bishop would like to allow another firm to have an opportunity to try and is interested in exploring other options.

Commissioner Magnuson is interested in pursuing request for bids to review best pricing.

President Carlsrud stated the State Water Commission encourages the use of RFPs over bids.

City Administrator Schelkoph stated that Interstate Engineering has the contract for West Main and the frontage roads with planning in 2019 and construction in 2020. This will allow the City to see how another firm works.

Roll call vote: Bishop – nay; Pedersen – aye; Magnuson – nay; Powell – aye; Carlsrud – aye. Motion carried.

Consider accepting bid for the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite, in the amount of $40,000 from George Gaukler

City Administrator Schelkoph reported bid opening occurred on June 4 with three bidders submitting bids from $23,000 to $35,000. Additional bids were received and final bid of $40,000 was made by Mr. Gaukler.

Commissioner Magnuson moved to approve accepting bid for the City Parking Lot, seconded by Commissioner Powell. The motion passed unanimously.

Approve Technical Support Services Agreement with Barnes County

City Auditor Richter reported the new contract increases the rates to $75 per hour during business hours and $100 per hour outside of business hours. The previous pricing was established in 2007.

Commissioner Bishop moved to approve the Technical Support Services agreement, seconded by Commissioner Powell. The motion passed unanimously.

Approve appointing board members for open positions, effective July 1, 2018:

  • Planning & Zoning Commission (2 openings; 5 year term) – Joe Faure; Mike Schell
  • Renaissance Zone Board (4 openings; 3 year term) – Tyler Marthaler; Cindy Schwehr; two vacancies
  • Visitors Committee (1 opening; 4 year term) – Ken Reid

Commissioner Magnuson moved to approve the board members for open positions, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated KLJ will review the safety of the old power house as the foundation further cracked during the adjacent Permanent Flood Protection construction. Schelkoph thanked firefighters and city staff for work on NDFA convention. Stantec is planning a September public meeting to review the preliminary report for the Comprehensive & Transportation Plan.

City Updates & Commission Reports

City Auditor Richter will begin 2019 budgeting process. Richter stated the first projection of 2019 state revenues is expected to be the same as 2017; an update will be available in mid-June. The City Election will be held on June 12.

City Assessor Hansen attended the Barnes County Equalization meeting with one change for the city.
Building/Fire Inspector Andersen stated Tony Gille will be replacing sidewalks in the southeastern portion of town. Precision Concrete will be in town next week for shavings in the southwestern portion of town.

Fire Chief Retterath reported all disaster sirens are working. Thanked VCFD members and wives for hosting NDFA conference, business merchant’s support of the NDFA conference and media coverage.

Chad Petersen from KLJ stated the underground work near the Rosebud Visitors Center is complete. The last pour of Concrete Pavement Repair on Winter Show Road is complete with the goal to re-open on Thursday. Next they will work on 8th Avenue. Work has begun on Paving Improvement District No. 117, Sanitary Sewer 62. Paving Improvement District 114 reconstruction meeting is Wednesday, June 6. Storm Sewer District 51 will begin on June 18.

Commissioner Pedersen stated the Permanent Flood Protection walls have incorporated architectural elements of the neighborhoods.

Commissioner Pedersen stated the parking lots look good.

Commissioner Powell thanked the VCFD for bringing John O’Leary to Valley City.

President Carlsrud thanked VCFD for hosting convention. Carlsrud encouraged citizens to serve on committees and to vote in the upcoming election. Carlsrud noted VCPW is behind and plans are in place.

Adjourn

The meeting was adjourned at 5:49 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/22/2018 Special City Commission Minutes

Special Valley City Commission Proceedings
May 22, 2018
7:00 AM Meeting, City Hall

President Carlsrud presided and continued with roll call at 7:00 PM.

Members present: Commissioner Bishop, Commissioner Powell.

Member absent: Commissioner Pedersen, Commissioner Magnuson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins.

Pledge of Allegiance

New Business

Consider recommendation to accept the bid for the 2018 Sidewalk Replacement in the southeast portion of town, in the amount of $53,322.90 from T. Gille Enterprises
City Administrator Schelkoph stated there were three bids for this project and recommended awarding to the low bidder, T. Gille Enterprises. Commissioner Powell moved to approve accepting the bid from T. Gille Enterprises, seconded by Commissioner Bishop.

City Auditor Richter stated the budget for 2018 Sidewalk Replacement & Shaving from the R&R fund is $30,000 for city-owned properties and the 25% portion. The estimated expenses for 2018 is $70,000. Richter recommended increasing the budget by $40,000 for the 2018 Sidewalk Replacement & Shaving.

Commissioner Bishop rescinded his second and Commissioner Powell rescinded his motion.

Commissioner Powell moved to approve accepting the bid for the 2018 Sidewalk Replacement in the amount of $53,322.90 from T. Gille Enterprises and to transfer money from the R&R fund as necessary, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation to accept the bid for the 2018 Sidewalk Shavings (Repair) in the southwest portion of town, in the amount of $71,274.00 from Precision Concrete Cutting

City Administrator Schelkoph stated this is the fourth year of the sidewalk repair program. Schelkoph recommended the approval of this bid.

Commissioner Bishop moved to approve accepting the bid for the 2018 Sidewalk Shavings in the amount of $71,274.00 from Precision Concrete Cutting and to transfer money from the R&R fund as necessary, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

The meeting was adjourned at 7:08 am.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/15/2018 City Commission Minutes

Valley City Commission Proceedings
May 15, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

President Carlsrud requested a moment of silence for Peace Officer Memorial Day.

Pledge of Allegiance

Approval of Agenda – Addition of Consent E.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the May 1, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Raffle Permit for Ashtabula Fireworks Association
  2. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on Central Avenue on June 2-3, 2018
  3. Approve Application to Block off Street for Rally in the Valley Street Dance on June 16, 2018 on 100 Block E Main Street
  4. Approve Electrician License for Maple River Electric
  5. Approve Application to Block off Street for VFW 2764 on May 28, 2018 on 100 Block E Main Street for Memorial Day event

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Gary Schlagel recommended the retrofitting of lights and elimination of bumpouts for Central Avenue project.

Ordinance

Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins introduced the first reading of Ordinance No. 1032, which would create microbrewery, taproom and flower shop/gift shop off sale wine licenses. In addition, the section regarding license – termination, suspension and revocation was amended.

Commissioner Bishop inquired if the flower shop class is subject to server training. City Attorney Mertins confirmed server training is required.

President Carlsrud asked if the wine would be required to be part of an arrangement. City Attorney Mertins indicated at this point no.

Commissioner Magnuson requested more communication with existing business owners and license holders before new classes or licenses are created. Magnuson is not ready for an ordinance.

No action was taken.

Resolution

Consider Resolution No. 2145, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction from 4th St SE to Main St (Paving Improvement District No. 115)
Chad Petersen from KLJ reported bid opening was held on May 11, 2018. Three bids were received with Swanberg Construction the low bid at $1,025,329.16 which is approximately 5.2% over the Engineer’s Estimate. NDDOT recommends awarding bid to Swanberg Construction. City Administrator Schelkoph reported street lights are apart of this project therefore grant funds are involved. City Attorney Mertins recommended the resolution taking effect after final NDDOT review is complete.

Commissioner Pedersen moved to approve Resolution No. 2145 contingent upon NDDOT review and approval, seconded by Commissioner Magnuson.

Chad Petersen reported the local share will increase approximately $23,000 with the majority in the non-participating water/sewer portion of the project.

City Administrator Schelkoph stated the increase for the sewer/water portion of the project will not be passed onto residents as the city policy caps these special assessments at $4,000.

City Auditor Richter stated the estimated assessments during the protest period were quoted higher to property owners since the project was not part of the grant program at that time.

The motion passed unanimously.

Consider Resolution No. 2146, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(057), Central Avenue Streetscape and Concrete Pavement Repair

Chad Petersen from KLJ reported bids were opened on May 11, 2018. One bid was received from Strata Corporation which is 21.4% over the Engineer’s Estimate. Petersen has reviewed options with the NDDOT. The original NDDOT grant requirement was for construction to be completed in 2018. Petersen has worked with the NDDOT since bid opening and now NDDOT will allow for an October bid opening with construction to be started and completed in 2019.

Commissioner Magnuson moved to reject the bid and proceed forward to rebid the project in October 2018, seconded by Commissioner Pedersen.

Commissioner Bishop indicated the project is still too expensive at $1.9 million or $2.3 million but was fine with $1.5 million project.

Commissioner Magnuson stated he is hopeful bids will be better at the October bid opening.

Roll call vote: Magnuson – aye, Pedersen – aye, Bishop – nay, Carlsrud – aye. Motion carried.

New Business

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 114 (7th St SE Mill & Overlay) in the amount of $34,750

Chad Petersen reviewed Paving Improvement District No. 114. Commissioner Bishop moved to approve the construction engineering services agreement with Paving Improvement District No. 114, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 117 (2018 Mill & Overlay and Seal Coat) in the amount of $56,500

Chad Petersen reviewed Paving Improvement District No. 117. Commissioner Pedersen moved to approve the construction engineering services agreement with Paving Improvement District No. 117, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Preliminary and Design Engineering Agreement for 5th Ave NW Street Reconstruction from Main Street to 12th Street NW in an amount not to exceed $144,500

Chad Petersen stated 5th Avenue NW is part of the Urban Road program and this would be for 2019 construction. Commissioner Magnuson inquired if alternatives such as widening the street could be included. Petersen stated a field review with NDDOT could be included to provide public input meetings, in addition a kickoff meeting could be scheduled to allow property owners and resident to identify needs and provide ideas. Commissioner Magnuson preferred the kickoff meeting to allow for input to be incorporated into design concepts.

Commissioner Pedersen moved to approve the preliminary & design engineering agreement, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for RND Inc. dba NuBar for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for VFW Post 2764 for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for The Captain’s Pub for Rally in the Valley Street Dance on June 16, 2018

City Auditor Richter clarified all three requests are for 9:00 PM to 1:00 AM. Commissioner Bishop moved to approve all three Special Alcohol Beverage Event Permits, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve City Commission schedule change for City Commission and Finance meetings to be held on Monday, July 2, 2018

Commissioner Bishop moved to approve the schedule change, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider advertising for bids: the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite

City Administrator Schelkoph stated the City has attempted to sell this parking lot previously. Recently interest has been expressed in purchasing the lots. Schelkoph recommended bid opening on June 4 at 3:00 PM. Bids open June 4 at 3:00. Commissioner Magnuson inquired about the minimum bid. Schelkoph recommended using the average square foot cost of an open lot in Valley City. Commissioner Pedersen requested consideration for floodway pricing. Schelkoph confirmed Valley City Parks and Rec could participate in the bidding process if interested.

Commissioner Bishop moved to approve advertising for bids, seconded by Commissioner Magnuson. Schelkoph confirmed the lot could be re-surfaced. Building Inspector Andersen stated a special permit is required to re-surface. Chad Petersen requested if this lot is designated as a staging area for Permanent Flood Protection that this be included in the bidding process.

The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city crews for work during Cleanup Week and promoted the use of the 24/7 grass, leave and tree branch collection site.

City Updates & Commission Reports

Building Inspector Andersen reported Precision Concrete Cutting has reviewed the southwest portion of town and stated Tony Gille will start replacements in the southeast next week.

Fire Chief Retterath stated recreational fires are permissible, please use carefully. NDFA convention includes a motivational speaker on Friday, June 1 at 10:00, which is open to the public.

Police Chief Hatcher thanked Commission for recognizing peace officer memorial week.

Chad Petersen from KLJ – reported CPR started last week on Wintershow Road with westbound repairs completed. Pre-construction meetings for Sanitary Sewer 61 and Storm Sewer 51 are scheduled this week. Permanent Flood Protection work uncovered a portion of Powerhouse basement and the Commission should anticipate a change order for removal of this structure to build floodwall.

Commissioner Bishop thanked police officers and firefighters for their work.

Commissioner Magnuson stated the new 24/7 grass, leaf and tree branch site is nice to use after the landfill closes.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/01/2018 City Commission Minutes

Valley City Commission Proceedings
May 1, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Olice Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Proclamation for Stroke Awareness Month

President Carlsrud read the proclamation for Stroke Awareness Month and presented to representatives from Mercy Hospital.

Proclamation for Arbor Day

President Carlsrud read the proclamation for Arbor Day and presented to members of the Beautification Committee. Gerri Makay from NDSU – ND Forest Service presented the 30 year Tree City USA recognition to the City.

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 17, 2018 meeting, seconded by  Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,884,496.63
  3. Approve Electrician and/or Plumber Licenses for Tim’s Plumbing, Valley Electric
  4. Approve Raffle Permit for Sheyenne Valley Bowmen, Valley City Fire Department

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Lloyd Nelson inquired about the Streetscape project and cost share. Bob Werkhoven spoke against using the utility fund as a source of the local share. Gary Schlagel spoke against Streetscape plans and specifications.

Ordinance

Approve second and final reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins reviewed the changes made for the second reading of Ordinance No. 1031.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1031, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Recommendation from Renaissance Zone Board for 523 Legacy Lane for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-84 (pending receipt of Certificate of Good Standing)

Commissioner Pedersen move to approve VC-84 for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Board for 1036 7th Avenue NW for a 5 year income tax exemption and a 5 year property tax exemption for new construction, and designate it as VC-108 (pending receipt of Certificate of Good Standing)

Commissioner Bishop moved to approve VC-108 for a 5 year income tax exemption and a 5 year property tax exemption for new construction, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Hi-Line Hospitality at VCSU on May 10, 2018 for Employee Recognition Dinner

Commissioner Pedersen moved to approve the special alcoholic beverage event permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 116 in the amount of $56,500

Chad Petersen from KLJ reported the construction engineering for the segments that correspond with the NDDOT project include 5th Avenue NE, Wintershow Road, 8th Avenue SW would be at 18.68%. Central Avenue is addressed separately. Commissioner Pedersen moved to approve the construction engineering services with KLJ for Paving Improvement District No. 116, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Sanitary Improvement District No. 62  in the amount of $6,700

Chad Petersen reported construction engineering is at 16.98% for Sanitary Sewer Improvement District No. 62. Commissioner Bishop moved to approve the construction engineering services with KLJ, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Storm Sewer Improvement District No. 51 in the amount of $10,900

Chad Petersen reported construction engineering is at 18.79% for this project. Commissioner Magnuson moved to approve construction engineering for Storm Sewer Improvement District No. 51, seconded by Commissioner Pedersen. The motion passed unanimously.

Consider implementation of Request For Proposal process for two 2019 Construction projects

City Administrator Schelkoph stated the Request for Proposal process could begin for two 2019 construction projects: Storm Water, Sewer & Water Main replacement from Main Street to Pioneer Park along 7th Avenue and 4th Street NW, and 50-70 blocks of seal coat. A committee will review the proposals. The committee will include City Administrator Schelkoph, City Auditor Richter, and two commissioners: Commissioner Bishop and President Carlsrud.

Commissioner Magnuson moved to approve the Request for Proposal process for the two 2019 construction projects, seconded by Commissioner Bishop.

Commissioner Pedersen asked if the group has the appropriate knowledge to perform the process and qualified that this would be for a qualifications-based proposal.

Gary Schlagel recommended the Commission consider a joint powers agreement between the county and city for engineering services.

Roll call vote: Bishop – aye, Pedersen – nay, Magnuson – aye, Carlsrud – aye. Motion carried.

City Administrator’s Report

City Administrator Schelkoph reminded the public that city cleanup is May 7 – 11, 2018. Schelkoph reported Main Street will remain closed until fall.

 

City Updates & Commission Reports

City Attorney Mertins reported that the City was served with a civil case by Robert Drake on Thursday, April 7. On April 30, a restraining order request was filed regarding the bids for Streetscape. A hearing is scheduled for May 8, 2018.

City Auditor Richter reported the 2017 annual audit fieldwork will be done May 7 – 11.

City Assessor Hansen will begin yearly inspections for residential properties in the next few weeks.

Building Inspector Andersen stated Mr. Gille won contract for southeast sidewalk replacements. Precision Concrete Cutting will work in the southwest portion of town. Andersen stated May is Building Safety Month.

Fire Chief Retterath stated a burn ban has been issued for Barnes County and Valley City. The VCFD will hose the NDFA convention at the end of the month.

Chad Petersen provided a construction update: concrete pavement repair begins next week. Parking lot carryover work to finish topsoil and seeding will occur in next 1 to 2 weeks.

Commissioner Bishop thanked power crew for work.

President Carlsrud stated VCPW has feathered alleys once and will address again after cleanup week.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

04/17/2018 City Commission Minutes

Valley City Commission Proceedings
April 17, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Lieutentant Rustebakke, Chad Petersen and Mike Strom from KLJ.

Pledge of Allegiance

Approval of Agenda – Remove Consent D

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 3 and April 10, 2018 meetings and April 10, 2018 Board of Equalization meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans, Express Wrestling
  2. Approve Electrician, Plumber and/or Mechanical Contractor license for ASAP Electric, RJ’s Plumbing & Heating, Inc.
  3. Approve Block off the Street Request for Valley City Public Schools on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Block off the Street Request for Valley City State University Residence Life on May 3, 2018 on Viking Drive from Student Center to intersection of 8th Avenue

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

New Business

Approve NDDOT Cost Participation, Construction & Maintenance Agreement for NDDOT Project No. UGP-SU-2-990(057), Central Avenue from Main to 12th St N

Chad Petersen from KLJ reviewed the NDDOT agreement and stated the local cost share is approximately $400,000. Commissioner Powell moved to approve the NDDOT Cost Participation, seconded by Commissioner Pedersen. Roll call vote – Magnuson: aye,  Pedersen: aye, Bishop: nay, Powell: aye, Carlsrud: aye. Motion carried.

 

Consider approving Amendment No. 1 for Preliminary & Design Engineering Services with KLJ for NDDOT Project No. UGP-SU-2-990(057), PCN 22043 (Central Avenue)
Chad Petersen from KLJ reported that this request allows KLJ to proceed reducing the size of the bump outs from 8 feet to 6 feet. NDDOT has been consulted. 5th Street would remain unchanged due to the unsignaled intersection and school zone. The agreement allows for costs up to $16,500.

Commissioner Pedersen moved to approve Amendment No. 1 for Preliminary & Design Engineering Services, seconded by Commissioner Powell. Commissioner Bishop stated concern for additional cost to make the changes. Commissioner Magnuson concerned about additional cost and that all costs weren’t presented at beginning of project.

Roll call vote: Bishop – nay, Powell – aye, Magnuson – nay, Pedersen – aye, Carlsrud – aye. Motion carried.

Approve Permanent Flood Protection Phase IV buyout purchase of 229 4th Ave SE for the appraised value of $155,00
Assessor Hansen stated that the appraised value was reasonable. Commissioner Bishop moved to approve purchase of 229 4th Ave SE, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Gaming Site Authorization for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at 345 12th Ave NE; Hi-Line Hospitality, LLC at 2369 Elm Street; The Labor Club, 214 2nd Street NE; My Bar Valley City LLC, 240 East Main Street; and Main Street Off Sale LLC – Tavern 94, 455 Wintershow Road 

Commissioner Pedersen moved to approve the gaming site authorizations, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Gaming Site Authorization for ND Wildlife Federation at Valley City Eagles, 345 12th Ave NE on April 6, 2019

Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on April 25, 2018  for VCBCDC Annual Banquet

Commissioner Bishop moved to approve the special alcohol beverage event permit, seconded by Commissioner Pedersen. The motion passed unanimously.

New Business

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for Paving Improvement District No. 112

President Carlsrud declared the hearing open. City Auditor Richter reported the Special Assessment Commission met on April 12, 2018, which certified the amended report. The amended report removed Northwestern Industries from the Improvement District as no work was completed. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 112

Commissioner Pedersen moved to approve the Paving Improvement District No. 112 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 113

President Carlsrud declared the hearing open. City Auditor Richter reported that the Special Assessment Commission certified the Paving Improvement District No. 113 special assessments. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 113

Commissioner Powell moved to approve the Paving Improvement District No. 113 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for 2017 Parking Lot Improvement District

President Carlsrud declared the hearing open. City Auditor Richter stated the Special Assessment Commission certified the 2017 Parking Lot Improvement District special assessments at the April 12, 2018 meeting. There were no public comments. Commissioner Pedersen moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for 2017 Parking Lot Improvement District

Commissioner Bishop moved to approve the 2017 Parking Lot Improvement District special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages
City Attorney Mertins reviewed the proposed changes included in the first reading of Ordinance No. 1031 which include substantive changes to server training requirements and licensing deadlines. Clarification is included within the violation section.

Commissioner Powell inquired if more definition is required for the “regular work requirements.” City Attorney Mertins stated that this would be determined through fact finding at administrative hearings. Commissioner Magnuson stated business owners requested two renewal periods during previous changes to the ordinance and stated concern changing it now. Commissioner Bishop moved to approve the first reading of Ordinance No. 1031, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2144, a Resolution of Sponsorship for After School Latch Key Program dba TL Childcare CDBG Loan Fund Application

Stacy Bowerman, director of the South Central Dakota Regional Council stated that the After School Latch Key Program would be utilizing HUD funds administered by the state. This requires local sponsorship to proceed. Commissioner Pedersen moved to approve Resolution No. 2144, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2140, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer Improvement District No. 62 to Swanberg Construction in the amount of $234,938
Mike Strom from KLJ recommended awarding bid to Swanberg Construction in the amount of $234,938. The engineers estimate was $316,000. Commissioner Bishop moved to approve Resolution No. 2140, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2141, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 51 to DL Barkie Construction, Inc. in the amount of $167,665

Mike Strom from KLJ stated the recommendation is to award the base bid to DL Barkie Construction in the amount of $167,665. The engineers estimate was $235,000. The alternate was not recommended as the property owner did not want to proceed. Commissioner Powell moved to approve Resolution No. 2141, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2143, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services

City Administrator Schelkoph reported MRES requires a board member to serve as the primary delegate per by-laws and asked the Commission to approve. Commissioner Magnuson moved to approve Resolution No. 2143, seconded by Commissioner Pedersen. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph had no report.

City Updates & Commission Reports

Building Inspector Andersen reported that Cleanup Week is May 7 – 11, 2018.

Fire Chief Retterath asked residents to check smoke detectors in homes and duplexs as VCFD has found ones that are not working.

Chad Petersen stated that work on Permanent Flood Protection Phase II construction continues. By-weekly construction meetings will begin April 18.

Adjourn

The meeting was adjourned at 5:51 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City