The City Commission Meeting began on Tuesday, October 6th, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, City Assessor Hansen, PW Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ, Mike Opatz from Houston Engineering.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Erickson moved to approve the September 15^st, 2020 Commission Meeting minutes seconded by Commissioner Magnuson.  Motion carried.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,514,647.38
3. Approve Block off Street Request on Central Ave S from 3^rd St S to 4^th St S and 3^rd St SW from Central Ave to 2^nd Ave SW for Connect Church Trunk or Treat event held on October 31, 2020 from 3:00 PM – 6:00 PM.

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson.  Motion carried.

Public Comments

There were no public comments.

Public Hearing

PH 1.  Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 116 Central Avenue N. (Finance Director Richter)

President Carlsrud declared the public hearing open.

Finance Director Richter stated the Special Assessment Commission met on September 21^st and approved the Special Assessments as presented.  We are assessing out for 10 years at a 2.5% rate.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Gulmon.  Motion carried.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 116 Central Ave N.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion carried.

PH2.    Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Storm Sewer Improvement District No. 50 (Finance Director Richter)

President Carlsrud declared the public hearing open.

Finance Director Richter stated this public hearing was also held on the 21^st.  Several property owners attended via Zoom.  We are financing this with the Clean Water State Revolving Loan funds through the Bank of North Dakota.  This will be a 20 year assessment with a 2.5% interest rate. 

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop.  Motion carried.

Approve Special Assessments as recommended by the Special Assessment Commission for Storm Sewer Improvement District No. 50.

Commissioner Magnuson made a motion to approve, seconded by Commissioner Gulmon.

Discussion took place.  Commissioner Gulmon commented that it appeared the property owners would be assessed about 32%.  Finance Directory replied it was more like 35% of the local share and $.32 per sq. ft.  The way it is set up now we will be taking $880,000 out of the R&R fund.  If we take any additional out of the fund will delay future projects.

Roll Call: Bishop-nay         Magnuson-aye           Gulmon-aye           Erickson-nay             Carlsrud-aye. Motion carried.

Ordinance

1. Approve second and final reading of Ordinance No. 1064, an ordinance to adopt and enact Section 1-01-16 of the Valley City Municipal Code related to cooperative purchasing.  (City Attorney Martineck)

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion carried.

• Approve second and final reading of Ordinance No. 1065, an Ordinance Adopting 2021 City Budget. (Finance Director Richter)

Commissioner Gulmon motioned to approve, seconded by Commissioner Magnuson.  Motion carried.

Resolutions

1.   Approve Resolution No. 2260, a resolution to advertise for bids for farm lease.

Commissioner Bishop motioned to approve, seconded by Commissioner Erickson.

City Attorney Martineck stated this was discussed before and there was question regarding the land value.  We have since added documentation from City Assessor Hansen regarding what that value is in order to make an informed decision on what the minimum bid should be.

City Assessor Hansen stated per the soil surveys that land is a higher valued land but there are some drainage issues.

Commissioner Bishop motioned to approve, seconded by Commissioner Erickson.  Motioned carried.

2.   Approve Resolution No. 2263, a resolution amending Master Fee Schedule regarding building permit fees.

City Administrator Crawford stated it is about adding the words back on about the use of outside consultants for plan review, inspections, or both, including administrative and overhead costs: Actual cost.

Commissioner Magnuson motioned to approve, seconded by Commissioner Bishop.  Motion carried.

New Business

1.  Consider Visitors Committee recommendation for Image Enhancement Grant for Micaiah’s Studio of Ballet & LivFit Fitness LLC in the amount up to $955 for exterior signage.  (Mary Lee Nielson)

Visitor’s Committee Member Nielson stated the Visitor’s Committee and unanimously recommend giving this grant to Micaiah’s Studio of Ballet.  This is located on Central Ave. and will help dress it up.

Commissioner Gulmon motioned to approve, seconded by Commissioner Magnuson.  Motion carried.

2.  Consider Final Review and Acceptance for Permanent Flood protection Phase 2. (KLJ)

Chad from KLJ stated Phase II is the portion along Main.  This work was substantially completed in 2019.  There were a few items that were finished July of 2020.

Commissioner Bishop motioned to approve, seconded by Commissioner Magnuson.  Motion carried.

3.  Consider Accepting Certificate of Substantial Completion for Permanent Flood Protection Phase 2A & 3. (KLJ)

Chad from KLJ Phase 2A & 3 were considered substantially complete on August 11^th, 2020.  This allows us to reduce retainage in the contract.

Commissioner Bishop motioned to approve, seconded by Commissioner Magnuson.  Motion carried.

4.  Consider Quotes for Upgrading the Video Conferencing System in the Chambers.  (City Administrator Crawford)

City Administrator Crawford stated we received quotes for new video conferencing systems.

City Attorney Martineck said we received two quotes.  One was from Site on Sound from Fargo and that came in around $43,000.  I’m asking the Commission to reject that due to it being out of the budget.  The other was came in around $24,000.

Commissioner Gulmon motioned to approve, seconded by Commissioner Bishop.

Commissioner Bishop questioned analog stated in the quote versus digital.  Would like clarification on the quality prior to moving forward.

Motion carried.

5.  Approve moving forward with the Fire Hall addition and to explore financing options.

City Administrator Crawford stated we need to start taking steps forward.  We need the Commission to give Finance Director Richter the okay to explore financing options. 

Finance Director Richter advised she spoke with Tyler Marthaler, the Commercial Loan Officer for Dacotah Bank and he will speak with the Bank of North Dakota to make sure there are no glitches with using GSA.  After we hear from him the next step will be going to the Development Corporation to see if we qualify for the Flex Pace program.  Finance Director Richter requested clarification on the vote, if we are voting on signing a contract with GSA or voting to continue exploring the options.

Commissioner Bishop motioned to move forward with the bullet points outlined in City Administrator Crawford’s paper, seconded by Commissioner Erickson.  Motion carried.

6.         Discuss the Crestwood Hillside slide.  (KLJ)

Chad Petersen from KLJ stated this area has been an issue for the City for a number of years.  This last spring this was identified by the ND Department of Emergency Services as a possible project.  We will be going up there to see what options are available and see if we can move forward. 

City Administrator’s Report

City Administrator Crawford stated she would like to add “Discuss Wick/Secarse Storm Drainage” to the upcoming Special Meeting.

We realized the emergency flood protocols that are currently in place are great but we also realized we don’t have protocols in place for anything else really so we are working on that.

Also working on the Rural Water rates.

City Updates & Commission Reports

City Attorney Martineck reported he put out an advertisement for an in house Building Inspector/City Planner which closes on October 16^th.  Also did an RFQ which will close on October 20^th.

Finance Director Richter reported there is a Special Meeting scheduled for Oct. 12^th at 5:00 PM to have a Public Hearing on a Main Street Improvement Grant along with some additional items.

Fire Chief Magnuson reported that it is Fire Prevention Week.  Due to COVID we were not allowed in schools so we created a video and posted it to social media.  Fire Chief Magnuson also thanked his crew and their employers and family that allow them to leave to protect the community.

Police Chief Hatcher reminded everyone that the Battle of the Badges Blood Drive begins on Tuesday and to vote Team Law.

Chad Petersen from KLJ provided an update on the 5^th Ave project.  Two blocks of curb and gutter are complete with three more to go.  The sidewalk work is happening and if not already complete the electrical is almost completed up to 12^th St.  Completion date is set for October 16^th but will likely extend beyond that but shouldn’t be by much.

Commissioner Erickson extended his thanks to Jeff Differding for his many years of service.

Commissioner Gulmon reported the 2021 budget was approved and we are projecting our goal of cash reserves to remain at the 30%.  Great job on the Fire Department video.  Great job to Avis and the team on the budget.

Commissioner Bishop thanks the Street Department for the good job they did on clean up week.  They were pulled in all directions with the water main breaks

Commissioner Magnuson requested people get out, walk around and police your community.  We have a beautiful community, let’s keep it that way.  Shout out to Jeff Differding for all the great work he has done and to his successor, Clint, he will do a great job as well.  Vote Fire.

Mayor Carlsrud gave a shout outto City Administrator Crawford for receiving her City Auditors certification.  Thank you to all of those that are scurrying to get everything done before the cold weather comes.  Shout out to Jeff Differding, may you have a long, healthy retirement.  Thanks to the folks that are trying to fill his shoes.  We look forward to working with you too.

Meeting was adjourned at 6:00 PM.

The City Commission Meeting began on Tuesday, September 15, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, City Assessor Hansen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the September 1^st, 2020 Finance and Commission Meetings and minutes from September 3, 2020 Special Commission Meeting seconded by Commissioner Magnuson.  Motion carried.

Approval of Consent Agenda

1. Approve raffle permit for Sheyenne Valley Friends of Animals held on 12/11/2020 at Duttons Valley Gallery.

Commissioner Gulmon moved to approve the consent agenda, seconded by Commissioner Magnuson.  Motion carried.

Public Comments

There were no public comments.

Public Hearing

PH 1.  Public Hearing for 2021 City Budget.

President Carlsrud declared the public hearing open.

Finance Director Richter stated she had not received any correspondence regarding the public hearing.  The preliminary budget was submitted to the county before August 10^th as required.  Some budget meetings were held the end of July and beginning of August.  At those meeting $1,407,200 to be levied for the 2021 budget. 

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Erickson.  Motion carried.

Approve first reading of Ordinance No. 1065, an ordinance adopting the 2021 City Budget.

Commissioner Gulmon moved to approve the first reading of Ordinance No. 1065, seconded by Commissioner Bishop.  Motion carried.

Resolutions

1.   Approve Resolution No. 2260, a resolution to advertise for bids for farm lease.

Decision was made to research the land value further before placing it for bids.  Resolution will be added to next agenda.

2.  Approve Resolution No. 2261, a resolution authorizing the issuance and sale of $300,000 water treatment assessment warrant for the 5^th Ave NW Project.

Finance Director Richter stated we applied for and received a safe drinking water loan through the Bank of North Dakota for a warrant up to $300,000 for the water main on the 5^th Ave NW project. 

Commissioner Magnuson moved to approve Resolution No. 2261, seconded by Commissioner Bishop.  Motion carried.

3.  Approve Resolution No.  2262, a resolution authorizing the issuance and sale of $675,000 wastewater treatment assessment warrant for the 5^th Ave NW Project.

Finance Director Richter stated this is for wastewater on the 5^th Ave NW project.  A low interest loan through the Bank of North Dakota and we would only draw the amount that we need to offset the special assessment.

Commissioner Gulmon moved to approve Resolution No. 2262, seconded by Commissioner Bishop.  Motion carried.

New Business

1. Consider options for Building Inspector and City Engineer.

City Administrator Crawford gave options of putting out an RFQ for an engineering firm that would also handle the building inspections.  Changing the position to a Project Manager/Building Inspector but would need to be a new job description.  If we went with an RFQ and kept Mike Blevins we would have to look at our fee structure.

City Attorney Martineck stated he wasn’t comfortable reposting the job description as is for the same position due to the lack of candidates and the one we had declined the offer.

Commissioner Gulmon made a motion to put out and RFQ for and Engineer as well as producing a job description for a Project Manager/Building Inspector, seconded by Commissioner Magnuson.

Commissioner Bishop stated he spoke with a couple of the engineering firms regarding the RFQ.  He stated their response was that they would not be interested in having someone in their firm in that position because that would make them ineligible to bid on jobs.

Roll Call:          Magnuson-aye  Gulmon-aye     Erickson-aye    Bishop-nay      Carlsrud-aye

Motion Carried.

2.    Consider RFP on 6^th St NW Reconstruction.

 City Administrator Crawford stated she spoke with Chad at KLJ and due to the things that go in place ahead of a project starting this needs to start now even though the project isn’t until 2022. 

Commissioner Bishop moved to approve the RFP on 6^th ST NW reconstruction, seconded by Commissioner Magnuson.  Motion carried.

City Administrator’s Report

City Administrator Crawford stated today due to multiple issues we had some water mains break.  Due to the loss of pressure there is a potential of contamination therefore the State of ND requires us to be placed in a boil advisory.  We are continuing to get the information out the community.  A water sample will be driven to Bismarck on Wednesday and the soonest we will receive the results is by Thursday afternoon.

City Administrator Crawford thanked Public Works, for being immediately on top of it.  Also the office staff for handling all the calls.  The Fire Department for bringing in staff to help with the fire hydrants.

City Updates & Commission Reports

Fire Chief Magnuson Census come to an end September 30^th.  Please make sure you have completed your census. 

Battle of the Badges blood drive is October 13^th and 14^th.  More information to come but if you can donate blood please do so.

Chad Petersen from KLJ provided project updates.  Started on Phase II 5^th Ave NW, I think last Tuesday they started on the sanitary sewer.  Things are progressing. 

City Commissioner Gulmon thanks to everyone involved in clean up week.

City Commission Bishop gave a shout out to the Police Department and the Fire Department and encouraged the community to thank them if they see them out and about. 

City Commissioner Magnuson encourages everyone to get outside, walk and enjoy thecommunity.

President Carlsrud had a COVID spike the last few weeks.  Social distance, wash your hands and use a mask if you are unable to social distance.

Thank you to everyone that helped with the water situation today.  This may slow clean up week so be patient. 

MRES training tomorrow and the next day that a number of employees will be sitting in.

Be safe and be well.

Meeting was adjourned at 5:43 PM.

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Fire Chief Magnuson, Police Chief Hatcher

New Business

N2.  Review the City Engineer Position.

City Attorney Martineck stated it was brought up at the last meeting that there may be some alternatives than hiring our current candidate. 

City Administrator Crawford presented some thoughts on an RFQ to hire a firm to do those particular responsibilities other than hiring on staff.

City Administrator Crawford stated the candidate, Caleb, may not be the best for the City due to his concern on the building inspector side of things.

Commissioner Bishop stated he spoke with both Caleb and Dave Anderson recently.  Caleb stated he was still interested in the position and the building inspector part of the description was not a deal breaker.  Dave Anderson was able to learn this position without any prior schooling for it.  Caleb was concerned with the plumbing and electrical which Commissioner Bishop stated isn’t included in this position anyway.  He has an engineering degree and Commissioner Bishop feels he can do this job.

Commissioner Magnuson stated he sees this position as more of an engineer, project planner or someone that goes out and finds projects that need to be done and then we hire an engineering firm to do the rest.

City Attorney Martineck stated if he feels he can do it and the Commission feels comfortable let’s go ahead but let’s not set him up for failure.

President Carlsrud asked if this was a Commission hire.

City Attorney Martineck stated it is a City Administrator hire unless we were going to go a different direction we would want the Commission to vote on it.  Also, right now KLJ is our City Engineer.  They do preliminary design work and present that to the Commission.  The Commission votes on that then it goes out for bids.  Caleb would not be able to do that.  From the very beginning of that project you would be looking at hiring out.

City Commissioner Magnuson said Caleb could look at existing infrastructure and provide input and then oversee the project but anything else would have to be hired out.

Commissioner Erickson expressed his concerns of Caleb using this as a stepping stone.  Also asked what Caleb was asking for pay.

City Attorney Martineck stated he calculated $72,000-$79,000 based on his experience but Caleb did mention he would be asking for more since he had to wear so many hats, probably high seventies low eighties.  RFQ we don’t know cost until it is bid.

President Carlsrud agreed it was a lot of hats but questions requesting more money because that’s what is in the job description.  President Carlsrud would like to see the pay in the range you have calculated instead of higher.

Decision was made to negotiate with Caleb.

N1.  Consider changes to the Preliminary Budget

Finance Director Richter stated with the 2020 Cares Act for the Corona virus we have submitted 5 months of the law enforcements salaries and benefits to the state and based off what was sent in we have received money from the state to help offset the loss of revenue and increased costs we are having.  We have received the first 5 months, $435,056, from the state and will be receiving another portion estimated at $165,000.  This can be used for a wide range of items.

City Attorney Martineck mentioned they have a meeting on document management with Tyler, we don’t have a quote yet but that may want to be included in the budget.  Also the budget for the chamber and court, could that be covid related and receive reimbursement?

Finance Richter stated she will have to check into it as this money received may be in lieu of the other reimbursements that were submitted due to Covid.

City Commissioner Bishop stated he would like to see if something can be done with the windows at the PD.

Finance Director Richter stated that $15,000 was already added into the budget for that but can increase if needed.

President Carlsrud asked Police Chief Hatcher to get quotes so we know what to budget.

Consensus was made to move forward entering this into the budget.

Meeting adjourned at 7:57 AM

The City Commission Meeting began on Tuesday, September 1, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:03 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, PW Accountant/Manager Jacobson, City Assessor Hansen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Magnuson moved to approve the August 18, 2020 Commission Meeting minutes, seconded by Commissioner Gulmon.  Motion carried.

Approval of Consent Agenda

A.  Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and

Public Works Accountant.

B.  Approve Monthly Bills for the City and Public Works in the Amount of

C.  Approve Raffle Permit for Barnes County Ducks Unlimited on 9/24/2020.

D.  Approve Raffle Permit for Barnes County Senior Citizens Council.

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson.  Motion carried.

Public Comments

There were no public comments.

Ordinance

Resolutions

New Business

N1.  Consider advertising for bids the sale of vacant lot at 14^th St SW, Parcel 63-0880017.

Discussion took place in Finance meeting prior.

Commissioner Gulmon made a motion to retain property, seconded by Commissioner Bishop.  Motion carried.

N2.  Consider member participation agreement – North Dakota Public Health Insurance Trust.

City Attorney Martineck stated we have been working with the Hayes Company for our health insurance.  They have proposed if we join the trust and sign a two year agreement with them we would be able to maintain our current health plan at no additional increase to our premiums for 2021.  Starting in 2022 we have an average annual increase of 3-6% which less than what we have had the last couple of years.  This year was over 25% and proposed to be 12-15% next year.  Based on that we are recommending that we enter into this agreement.  We are required to put up 8.5% of our annual premiums up front.

Commissioner Bishop made a motion that we participate with North Dakota Public Health Insurance Trust, seconded by Commissioner Magnuson.  Motion Carried.

N3.  Consider Site Authorizations for VCSU Foundation at W.E. Osmon Fieldhouse, VC Town & Country Club, Shelly Ellig Field @ Lokken Stadium and the Valley City Eagles Club.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion carried.

N4.  Approve Recommendations from Renaissance Zone Authority Board for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for Smith Lumber project VC-126 at 1525 East Main St.

Commissioner Bishop moved to approve the Renaissance Zone project for Smith Lumber, seconded by Commissioner Gulmon.  Motion carried.

City Administrator’s Report

City Administrator Crawford stated to make people aware that we will be enforcing the Ordinances as written.

City Updates & Commission Reports

Finance Auditor Richter reiterated that we will be having a Special Commission meeting Thursday, September 3^rd at 7:00 AM to discuss the City Engineer position and our budget.

Fire Chief Magnuson stated there is one month of the census remaining.  If you know someone that hasn’t completed it please encourage them to do so.

Police Chief Hatcher stated school is in session so please slow down and watch the cross walks.

Chad Petersen from KLJ provided project updates.  5^th Ave is open through 6^th St.  They are working on the landscaping and trees for Phase I.  Phase II they started spreading the gravel this week and will work on the underground next Tuesday.

City Commissioner Gulmon thanked City Attorney Martineck and City Administrator Crawford on their work with the health insurance.  We had an excellent audit so thanks to Avis and staff.

President Carlsrud stated we have been making some less than stellar decisions regarding staying safe with COVID.  From here on forward we can do better.  Wash your hands, social distance and wear masks where you can’t social distance.  We are looking for support from our downtown businesses to encourage people to mask up.

Thanks to all of our employees.  There is a lot of stuff going in the last couple weeks.  We’ve had to adjusting on the fly and thank you all for that and picking up the extra slack.

Meeting was adjourned at 5:27 PM.

The City Commission Meeting began on Tuesday, August 18, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, PW Accountant/Manager Jacobson, City Assessor Hansen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ

Oath of Office for Officer Zachary Gruba

President Carlsrud administered the Oath of Office for Officer Gruba.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the July 28, 29 and 30^th Budget Meetings and the August 4th, 2020 Commission Meeting minutes, seconded by Commissioner Erickson. Motion carried.

Approval of Consent Agenda

1.  Approve Plumber and Mechanical Contractor License for BDT Mechanical, LLC.

Commissioner Gulmon moved to approve the consent agenda, seconded by Commissioner Magnuson.  Motion Carried.

Public Comments

There were no public comments.

Ordinance

Approve second and final reading of Ordinance 1063, an Ordinance to amend Title 9 (Fire Protection) fire extinguisher inspections.

City Attorney Martineck reported the only change since the last reading is the addition of the administrative fee that can be assessed by the Fire Chief for violations of that particular section. 

Commissioner Magnuson moved to approve Ordinance 1063, seconded by Commissioner Erickson.  Motion passed.

Approve first reading of Ordinance No.  1064, an ordinance to adopt and enact Seciton1-01-16 of the Valley City Municipal Code related to cooperative purchasing.

City Attorney Martineck reported the fire department is looking at expanding the current fire hall and this ordinance is allowing to look at other competitive contract without the statutory bidding process.

Mayor Carlsrud asked why this process is necessary.

City Attorney Martineck responded that under state law we are required to competitively bid out any project that is over $200,000.  We can adopt an ordinance to allow us to bid differently and we have been told by another contractor that they would be able to do the project for a lot cheaper saving the taxpayers money if we used GSA contracting.

Commissioner Erickson moved to approve Ordinance 1064, seconded by Commissioner Bishop.  Motion passed.

Resolutions

Approve Resolution No. 2259, a resolution amending Master Fee Schedule – temporary use permit and fire extinguisher inspections.

City Attorney Martineck stated these fees were discussed at the last meeting.  The only thing that was added was the administrative penalty of $25 for the first violation and $50 for the second.

Mayor Carlsrud requested an example of a violation.

Fire Chief Magnuson responded if someone didn’t have their fire extinguishers up to code or inspected.

Commissioner Gulmon requested an example of where the temporary use permit would be utilized.

City Attorney Martineck stated an example would be food truck that wants to set up in a parking lot or on the side of the road will have to get a permit.  A vendor that had a rug sales business out of the back of their truck would have to come in and get a permit.     They can do it for 10 days for $50 or for the whole year for $500.

Commissioner Gulmon moved to approve Resolution 2259, seconded by Commissioner Erickson.  Motion Carried.

New Business

Approve construction engineering agreement with KLJ for Permanent Flood Protection Erosion Mitigation Phase 1.

This is an amendment to the original agreement.  The original agreement was for the $45,500, the amended amount is for $55,925 totaling $101,425.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.
Roll call: Bishop – aye; Magnuson – aye; Erickson – nay; Gulmon – aye; Carlsrud – aye.

Motion carried.

Approve Special Alcohol Beverage Permit for the Labor Club Back to School Outdoor Parking Lot Dance held in the Labor Club Parking Lot on August 29^th from 9om-1am.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion carried contingent that the Labor Club provides a plan on social distancing.

City Administrator’s Report

Marshall had brought up that the flags that were going on the new poles were getting caught up in some of the banners.  He received some quotes for fixing that problem.  City Administrator Crawford stated she applied for gaming funds through the Eagles and was awarded the full amount of $3,030.  Thank you to the Eagles!

City Updates & Commission Reports

Finance Auditor Richter reported that our 2019 audit reports are finalized and will be sent out to the commissioners and department heads soon.

Luke Everson with Eide Bailly will be presenting by Zoom at the September 1^st Finance meeting.

The certification for the Cares Act funding has been sent in for the 5 months of the Police Departments’ salary and benefits which totals $435,000.  Not sure how much of that we will be reimbursed.

Fire Chief Magnuson reported the census is still happening and workers are going door to door.

Chad Peterson from KLJ reported updates on 5^th Ave NW are starting to pave from main to just south of 7^th St.  Next week they should be moving onto Phase II.

Commissioner Gulmon stated he and Avis met last week reviewed some items in the budget and talked about the monthly financial income expense report to date and a little about the allocation of the Cares funds.

Commissioner Bishop welcomed Officer Gruba and thanked Police Chief Hatcher for all his hard work.

Mayor Carlsrud stated he and Suzy walked up 5^th Ave and we noticed what a good job KPH did cleaning up when they left for the weekend.  Also, thanks to Reiner for doing such a nice job on our flood wall.  Down at the Master Lift and the other pump station by where the old Bettins and it looks so nice.  Valley City can be proud of the work those people have did for us.

Welcome to Zach Gruba.

Thank you to the Eagles for the contribution.

Thank you to all of our city employees.  With all that is going on it makes more work to all of you and we appreciate you.  Thank you to the Commission for serving.

Meeting was Adjourned at 5:30 PM.

The City Commission Meeting began on Tuesday, July 7, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/97914864324?pwd=WU9HcjJhSDVaZmwvRnQxQjVkWmlxZz09) Password 9PhqpQ or listen by calling (1 253 215 8782) Webinar ID: 979 1486 4324 Password 481130

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.

Others present: City Administrator Crawford, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, City Assessor Hansen (by Zoom), Building/Fire Inspector Andersen, Public Works Accountant/Manager Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda

Added Ordinance 1062

Remove Resolution 2258

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 23, 2020 meeting, seconded by Commissioner Gulmon. Motion carried.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,458,233.49.
3. Approve Block off the Street Request for On the Move “Let’s Walk Valley City” Event on July 20, 2020 from 5:00 PM to 8:00 Pm at 4^th Ave NE from 9^th St NE to 6^th Street NE

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Gulmon. Motion carried.

Public Comments

Gary Jacobson had received a concern from a citizen about the monthly water surcharge of $8.24 for multi-unit buildings. Currently the owner pays the consumption cost and each tenants pays the $8.24 surcharge. This charge has been in place for at least 30 years to make sure costs are being distributed to those receiving the benefit. A single family home has a smaller and less expensive meter going into the home where the multi-unit homes have a larger meter which is more expensive to purchase and maintain. If this monthly fee was removed there would need to be an increase to all residents to make up for this decrease in revenue.

Ordinance

Approve second and final reading of Ordinance No. 1060, an Ordinance Relating to amend and reenact Chapter 5 of Title 8 and Section 11-05-18 of the Valley City Municipal Code, relating to mobile vendors and transient merchants.

Attorney Martineck reviewed the ordinance and stated all recommendations from the Planning and Zoning Board have been adopted in this version. Commissioner Erickson moved to approve second and final reading of Ordinance No. 1060, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1061, an Ordinance to Adopt and Enact Section 1-01-15 of the Valley City Municipal Code related to Crime Victim Witness Fee

City Attorney Martineck reported that the City has imposed a crime victim witness fee in 2017, the section was repealed inadvertently during the recodification process and this ordinance will re-instate the section. There has been no change to the ordinance from the first reading. Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1061, seconded by Commissioner Erickson. The motion passed unanimously.

Approve first reading of Ordinance 1058, an Ordinance Creating Section 20-04.01 to extend City Sales, Use & Gross Receipts Tax dedicated to Permanent Flood Protection.

Attorney Martineck stated this ordinance went to the vote of the citizens of Valley City in June and passed. Finance Director Richter stated the purpose of extending the sales tax is to have a revenue source to finance permanent flood protection through the Bank of North Dakota. These loans have a 30 year term. Commissioner Gulmon moved to approve the first reading of Ordinance No. 1058, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve first reading of Ordinance No. 1062, an ordinance to amend and reenact sections 14-8-07 and 14-08-20 of the Valley City Municipal Code related to penalties for striking unattended motor vehicle and driving without liability insurance.

Attorney Martineck stated these amendments had previously been discussed by the Commission and need to be updated to be in compliance with NDCC. Commissioner Magnuson moved to approve the first reading of Ordinance No. 1062, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Discuss job title for City Administrator position.

Commissioner Bishop stated there was discussion at the Finance Meeting regarding changing the title of City Administrator to City Manager. Commissioner Bishop moved to keep the title as City Administrator, seconded by Commissioner Magnuson.  Commissioner Gulmon stated the citizens voted to keep the City Administrator position, it’s time for us all to support this position and move on in a positive manner. The motion passed unanimously.

Approve Appointment for the Visitors Committee.

Finance Director Richter stated this position was advertised in the Times Record. Paige Bjornson expressed her interest in serving on the Visitors Committee, no other inquiries were received. Commissioner Gulmon moved to appoint Paige Bjornson to the Visitors Committee, seconded by Commissioner Bishop.  The motion passed unanimously.

Approve Property Tax exemption for Improvements to Residential Building at 905 9^th Ave SE.

City Assessor Hansen submitted her recommendation to approve the tax exemption at 905 9^th Ave SE for a 25’x 25’ addition that will add an estimated $60,000 of value. Finance Director Richter reminded the Commission that the tax exemption is only on the addition and would not affect the current tax revenue from this property. Commissioner Bishop moved to approve the property tax exemption at 905 9^th Ave SE, seconded by Commissioner Erickson.  The motion passed unanimously.

Approve Assistant Public Works (Operations) Superintendent Position for Succession Planning. Attorney Martineck reviewed the succession plan when Jeff Differding retires. The plan moving forward would be to post the position internally, go through the interview process, and promote the person to assistant operations superintendent with a 5% increase in the employee’s current salary. This person would then have the opportunity to job shadow Jeff and learn the job. Commissioner Erickson moved to move forward with the succession plan of the Public Works Operations Superintendent, seconded by Commissioner Magnuson.  The motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported on meeting with department heads, banners on central, department head meetings starting this week, opening the transfer station on Saturdays starting July 18^th through September, Clean up week is September 14-18, need to work on tree growth in alleyways, and drawing up agreements in writing instead of verbal agreements.

City Updates & Commission Reports

Attorney Martineck reported on the applications for the City Engineer position and would like to continue posting for another two weeks.

Finance Director Richter welcomed Brandy Johnson, City Hall Administrative Assistant and Tina Current, Public Works Administrative Assistant.

Chad Petersen gave a brief overview of the construction projects – Seal Coat has been completed, continue working on the underground on 5^th Avenue NW on track with completion deadlines for Phase I, PFP concrete flood walls have been completed.

Commissioner Gulmon has met with Finance Director Richter to review the City’s finances and will continue to do so monthly. Also met with Jennifer Feist with the VCBC Development Corporation.

Commissioner Bishop welcomed the new police officer and thanks to all the officers for their work.

President Carlsrud thanked the new police officer for coming to our community and being interested in law enforcement. Thanks to Paige Bjornson for stepping up and serving on the Visitors Committee. City employees are working in the hot weather, be aware of the workers in work zones.

Adjourn at 5:37 PM

The City Commission Meeting began on Tuesday, June 23, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/98694073301?pwd=VjRWZlhVNWJ0QjhvWUFFbDh3WUdvdz09) Password 4tTbXr or listen by calling (1 346 248 7799) Webinar ID: 986 9407 3301 Password 534462

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.

Others present: City Administrator Crawford, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the June 16, 2020 meeting, seconded by Commissioner Erickson. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for D&C Home Improvement

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Elect Vice President to City Commission
City Auditor Richter reported that Commissioner Magnuson was elected Vice President by ballot.

Approve Reorganization of Commissioner’s Portfolios

Portfolio	Board Member
Finance	Commissioner Gulmon
Public Works: Streets, Sanitation, Sewer, Water Distribution	Commissioner Erickson
Public Works: Electric & Water Treatment Plant	President Carlsrud
Police/Fire	Commissioner Bishop
Buildings/Grounds	Commissioner Magnuson

Commissioner Magnuson moved to approve the portfolios, seconded by Commissioner Gulmon. The motion passed unanimously.

Appoint and approve Commissioner assignments to additional committees and boards

Committee/Board	Number of Commissioners Assigned	Board Member
Valley City Planning & Zoning Commission	2 commissioners	President Carlsrud Commissioner Bishop Commissioner Erickson
Valley City Library Board	1 commissioner	Commissioner Gulmon
City County Health Board	1 commissioner	Commissioner Bishop President Carlsrud
Barnes County Planning & Zoning Commission	2 commissioners	President Carlsrud Commissioner Bishop Commissioner Erickson
Valley City-Barnes County Development Corporation	2 commissioners	Commissioner Bishop Commissioner Gulmon
Board for Community Service	1 commissioner	Commissioner Magnuson

President Carlsrud reported change from Commissioner Bishop will serve on the Planning and Zoning Boards instead of President Carlsrud; President Carlsrud will serve on City County Health instead of Commissioner Bishop. Commissioner Magnuson moved to approve as amended, seconded by Commissioner Erickson. The motion passed unanimously.

Consider de-obligating approximately $350,000 SWC funds for 7th Ave NW Water Main 100 project.
Chad Petersen from KLJ that 7^th Avenue NW was bid in April 2019 but bids were high. In January 2020, the City Commission reviewed the R&R fund and determined the project should be deferred to 2021 construction (at that time, the City Commission was expecting Prairie Dog funding available and $350,000 grant from SWC for water mains). Since then, the State Water Commission is looking to de-obligate funds for projects that local government does not expect to be completed in 2021.Chad Petersen from KLJ does not expect the City will be able to fund the local share of the project in 2021.

Commissioner Magnuson moved to approve the de-obligation, seconded by Commissioner Gulmon.

Petersen reported that the State Water Commission is looking for reports on the anticipated reimbursements as well as any carry-over requests for reimbursement. Commissioner Magnuson asked if this project needs to wait for Prairie Dog funding. Chad Petersen from KLJ agreed further discussion is needed to determine funding priorities in future.

The motion passed unanimously.

City Administrator’s Report

City Administrator Crawford continues to meet with city staff and departments

City Updates & Commission Reports

Building/Fire Inspector Andersen reported the City held a pre-construction meeting with Love’s.

Fire Chief Magnuson stated 4^th of July will be here soon; sales begin June 27 – July 5. Don’t shoot until July 1. Census – please complete.

City Attorney Martineck reported the Assistant Fire Chief position was posted in-house. The position closes this week. Martineck expects to post the City Engineer position to post tomorrow; goal to have decision made by end of July.

President Carlsrud thanked elected officials for serving and encouraged members of the public to serve.

Adjourn at 5:19 PM

The City Commission Meeting began on Tuesday, June 16, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/97914864324?pwd=WU9HcjJhSDVaZmwvRnQxQjVkWmlxZz09) Password 9PhqpQ or listen by calling (1 253 215 8782) Webinar ID: 979 1486 4324 Password 481130

President Carlsrud called the meeting to order at 5:00 PM. President Carlsrud presented Commissioner Powell with a plaque for his years of service to the City Commission (2017-2020). President Carlsrud stated that tomorrow’s COVID-19 briefing will be the last for the foreseeable future.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, City Assessor Hansen (by Zoom), Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent B & C; O2

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 2, 2020 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Renewal Application for Cabaret License for F.O.E. Aerie 2192
2. Approve Tree Trimming & Removal Service License for GS Services
3. Approve Raffle Permit for SHINE

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. Motion carried.

Public Comments

There were no public comments.

Public Hearing

Public Hearing for Mobile Vendors and Transient Merchants Licensing

President Carlsrud declared the public hearing open. City Attorney Martineck stated the questions began over a year ago for licensing of mobile vendors. Martineck drafted an ordinance that addresses door-to-door solicitation as well as those who setup along boulevards. Planning & Zoning Commission reviewed and made 5 recommendations. Martineck stated this is the first reading, a second reading will be held in July in conjunction with a Resolution to set fees. Martineck clarified that the farmers market is already exempt by ordinance. Commissioner Powell and Commissioner Bishop discussed specific agricultural examples that setup in parking lots. City Attorney Martineck stated Planning & Zoning recommends a ten day window in which permits are valid. Commissioner Powell requests agricultural products be exempt from the permitting process. Commissioner Bishop wants the permitting for the food trucks. City Attorney Martineck confirmed that the sale of food products door to door will require a transient merchant permit.

City Attorney Martineck stated if the City Commission agrees with the Planning & Zoning Commission recommendations as well that the produce stands will be exempt, then he will proceed preparing materials for the second reading.

Commissioner Magnuson moved to close hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Approve first reading of Ordinance No. 1060, an ordinance to amend and reenact Chapter 5 of Title 8 and Section 11-05-18 of the Valley City Municipal Code, relating to mobile vendors and transient merchants.

Commissioner Bishop moved to approve first reading of Ordinance No. 1060, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1059, an Ordinance Relating to the Annexation of Territory described as Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND

City Attorney Martineck stated there were no changes since the first reading. This ordinance is to annex the access road to Waterfront Meadows. Commissioner Erickson moved to approve second and final reading of Ordinance No. 1059, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve first reading of Ordinance No. 1061, an Ordinance to Adopt and Enact Section 1-01-15 of the Valley City Municipal Code related to Crime Victim Witness Fee

City Attorney Martineck reported that the City has imposed a crime victim witness fee in 2017, the section was repealed inadvertently during the recodification process and this ordinance will re-instate the section. Commissioner Powell moved to approve the first reading of Ordinance No. 1061, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 9, 2020

City Auditor Richter provided the report from the election:

City Auditor Richter reported the Ordinance to Extend City Sales, Use and Gross Receipts dedicated to Fund Permanent Flood Protection will be presented at the next meeting for first reading.

Approve 2020 – 2021 Gaming Site Authorizations for the following:

1. North Dakota Winter Show at North Dakota Winter Show Event Center
2. Valley City Eagles Aerie 2192 Fraternal Order of Eagles at the Eagles; Captain’s Pub; Labor Club; My Bar; City Lights; Tavern 94

City Auditor Richter stated these are annual renewals. Commissioner Magnuson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Approve Appointment for the following committees and terms:

1. Zoning Board of Adjustment (Variance) – 3 openings, 3 year term
   1. Allen Schuldt
   1. Ken Reid
   1. Jim Wright
2. Visitors Committee – 3 openings, 4 year term
   1. Bobby Koepplin
   1. Mary Lee Nielson
   1. Vacancy
      
      

City Auditor Richter stated the Zoning Board of Adjustment and Visitors Committee openings are renewed terms – the openings are not advertised when a member agrees to continue. The vacancy on the Visitors Committee will be advertised until July 6.

Commissioner Bishop moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Discuss Urban Road Funding Request for Streetscape Phase II

Chad Petersen from KLJ stated that bids were opened in April 2020, and the project was over budget on the local share. Petersen reported a letter was sent requesting the transfer of $500,000 of Urban Roads funds to this project. Petersen has not received a response from NDDOT regarding this request. This provides the City up to an additional $625,000 for the project ($125,000 additional local share) KLJ will look at the sidewalk improvements to determine what can be deferred and then present to NDDOT for approval. KLJ is also considering having VCPW install the lighting in City Park. Petersen stated that with cost savings and additional funding, this project should be able to move forward. KLJ will resubmit project plans with the adjustments for Commission approval. KLJ plans to bid project in October or November 2020.

City Auditor Richter stated the City will need to look at the R&R fund to review timing and priority of projects.  

Approve Change Order #1, Project No. SU-2-990(059) – 5^th Ave NW Reconstruction

Chad Petersen from KLJ stated the Change Order #1 is for the lighting on 5^th Avenue NW that will be installed by VCPW with an additional cost for on-site coordination with the contractor. This change order also allows the contractor to reclaim the asphalt which is a cost savings to the City. At this point, savings is 100% to the City as the federal funding cap on the project has already been met. Commissioner Magnuson moved to approve the change order, seconded by Commissioner Powell. The motion passed unanimously.

Approve Change Order #2, Project No. SU-2-990(059) – 5^th Ave NW Reconstruction

Chad Petersen from KLJ reviewed the report which indicated:    

Sanitary Sewer Service Connection Saddle Wye Option:Plan note 724-P11 states that sanitary sewer service connections from 13+00 to 29+00 will be connected to existing main by removing a section of the main at the service location and installing a wye by using sewer couplings to connect to the main. After the project was bid KPH proposed using a saddle wye connected directly to the pipe lining for the sanitary services at those locations. The Project Engineer and Valley City Public Works were in agreement that this would be an acceptable alternative. Due to the decrease in labor and material a new price of $1,820.00 EA was agreed upon for the services in these locations. This will result in a deduction of 31 – Sanitary Sewer Service Connections at $2,350. EA and an addition of 31 – Reconnect to Existing Sanitary Sewer Service at $1,820.00 EA. For a net project savings of $16,430. The sanitary sewer service connections from station 29+00 to station 37+00 will be installed per plan and paid for under the original bid item.

Sanitary Sewer Conflict Structures:

While installing storm sewer at station 15+10 it was discovered that the joined sanitary sewer service for house #226 and 236 will conflict with the storm sewer and be unable to connect to the existing main.

KPH, Project Engineer, and Valley City Public Works agreed upon installing a conflict structure on each 24” storm sewer run. The conflict structures result in a net project cost increase of $10,956.22. As a part of this Change Order, KPH is also requesting a contract extension of 2 days due to the delay incurred by the conflict.

Commissioner Powell moved to approve Change Order #2, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Renewal Applications for the following Alcoholic Beverage Licenses:

1. Brockopp Brewing, LLC
2. The Captains Pub
3. Chinese Palace
4. Hi-Line Hospitality, LLC dba City Lights
5. Dakota Silver, LLC
6. F.O.E. Aerie 2192
7. Jimmy’s Pizza
8. Sabir’s Dining & Lounge
9. Main Street Off-Sale, LLC dba Tavern 94
10. The Labor Club
11. County Bottle Shop, Inc dba the Liquor Locker
12. Valley City Town & Country Club
13. VC Developers LLC dba Bridges Bar & Grill
14. Woodland Lodge LLC dba Woodland Steakhouse

City Auditor Richter stated application and materials were completed. Police Chief Hatcher granted a COVID waiver for server training as VCPD has not offered the class during the closures. Commissioner Magnuson moved to approve the renewal applications, seconded by Commissioner Erickson. The motion passed unanimously.

Discuss Renewal Applications for the following Alcoholic Beverage Licenses:

1. Mosby LLC dba Boomers Corner Keg
2. My Bar
3. The Clubhouse Lounge LLC

City Auditor Richter reported Mosby LLC dba Boomers Corner Keg & My Bar are now in compliance. Police Chief Hatcher inquired if the Clubhouse Lounge LLC needs to have updated signage as it is no longer holds a Club license. City Attorney Martineck has not received a response from the license holder. Martineck did not believe the licensing should not be held up, but that the issue should be raised.

Commissioner Erickson asked if the Legion is still using the basement. No definitive answer provided.

Commissioner Erickson moved to approve the renewal applications, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Renewal Applications for the following Retail Tobacco Licenses:

1. Casey’s General Store #3363 dba Casey’s Retail Company
   1. CHS Inc. dba Dakota Plains Ag (807 Main St)
   1. Dakota Silver, LLC
   1. DG Retail, LLC dba Dollar General Store #17856
   1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
   1. Leevers Foods, Inc (424 2^nd Ave NE)
   1. Leevers Foods, Inc (148 S Central Ave)
   1. County Bottle Shop, Inc dba the Liquor Locker
   1. Mosby LLC dba Boomers Corner Keg

• And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before June 30, 2020

1. Brothers III
   1. CHS Inc dba Dakota Plains Ag (151 9^th Ave NW)
   1. F.O.E. Aerie 2192
   1. Family Dollar, Inc. dba Family Dollar #27662

Commissioner Magnuson moved to approve renewal applications, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported she is meeting department heads and employees.

City Update & Commission Reports

City Auditor Richter reported Chris George from John Deere has been in contact with Chad Petersen from KLJ, Jeff Differding for new curb and gutter as well as driveway aprons. They have requested 25% reduction from R&R fund, at estimated total cost of $30,000 with cap at $7,500. City Auditor Richter reported they had protested the paving improvement project out previously. Consensus to proceed.

City Auditor Richter has provided budget working papers to the Department Heads from the general government funds. Richter has asked for consideration when impacts are known from COVID-19 and lower oil prices.

Fire Chief Magnuson thanked Commissioner Powell for his service. Please complete your Census survey!

Chad Petersen from KLJ reported PFP Phase III by the Master Lift Station is down to the last few pours, with staining and veneers to follow. Phase IIA is complete. 5^th Avenue NW progresses well. Seal coat work will be finished; initial sweeping has occurred with final sweeping to occur this Thursday.

City Auditor Richter reported there will be a City Commission meeting next Tuesday at 5:00 PM.

City Administrator Crawford reported the 5^th Avenue NE repair will occur and money has been reallocated from other VCPW capital projects.

Commissioner Erickson thanked Emma & Ross for service.

Commissioner Powell thanked employees for work and making things look easy.

Commissioner Bishop congratulated Dick. Thanked Ross for service.

Commissioner Magnuson congratulated Mike & Dick. Thanked Ross for service. Looking forward to Summer Nights on Central; enjoy your community and shop local. Magnuson thanked Emma for her work.

President Carlsrud stated oil extraction tax is projected to be low. Carlsrud echoed thank yous. Please be cautious while driving. Carlsrud thanked elected officials for participating. 1 of 11 citizens need to participate to fill positions on boards/communities.

Adjourn at 6:37 PM.