04/03/2018 City Commission Meeting

City Commission Meeting
Tuesday, April 3, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Approval of Agenda – Remove Consent C, N9 & N11

Approval of Minutes

Minutes from March 20 and March 29, 2018 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,646,288.49
  3. Approve Block off the Street Request for Valley City High School on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue NW
  4. Approve Request to Block off the Street for Valley City Public Schools on May 9, 2018 on 2nd Ave NW from 4th Street NW to 5th Street NW
  5. Approve Raffle Permit for Valley City Area Chamber of Commerce

Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

N1. Consider financial support for the South Central Seniors Transportation (Pat Hansen)
Roll Call:          Bishop              Pedersen           Magnuson         Powell              Carlsrud

N2. Consider Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing (Bobby Koepplin)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N3. Consider Food & Beverage Grant Request for Chamber of Commerce in the amount of $32,000 (Bobby Koepplin)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N4. Consider Image Enhancement Grant from Mobility Plus Rehabilitation, Ltd. in the amount of $1,000 (Bobby Koepplin)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

N5. Approve awarding bid for planting of trees for the ND Forest Service grant to Pine Country Nursery in the amount of $14,617.00 (Bobby Koepplin)
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

N6. Receive the Valley City Fire Department Annual Report (Fire Chief Retterath)

N7. Approve part-time staff for VCFD to create pre-plan building fire protection program (Fire Chief Retterath)
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

N8. Approve Gaming Site Authorization for Edgar A. Fisher Post 60 of the American Legion
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N9. REMOVED – Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(057), Central Avenue from Main to 12th St N (KLJ)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N10. Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, 3rd Avenue SE from 4th St SE to Main St (KLJ)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N11. Approve 2017 Year end transfers and assigned funds as prepared by City’s Finance Director (City Auditor Richter)
Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N12. Appoint contact for the ND Water Coalition State Water Commission (City Administrator Schelkoph)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/03/2018 Finance Meeting Agenda

City Commission Finance Meeting
Tuesday, April 3, 2018
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Public Works reports.
  2. Out of State Travel Requests:
    1. Electrical Superintendent, MRES Technology Days, April 17-18, Sioux Falls, SD
  3. Review 2017 Assigned funds (City Auditor Richter)
  4. Discuss contact for ND Water Coalition (City Administrator Schelkoph)
  5. Discuss part-time staff for VCFD to create pre-plan building fire protection program (Fire Chief Retterath)
  6. Discuss financial support of the Southcentral Seniors Transportation (Pat Hansen)
  7. Discuss microbrewery category for alcoholic beverage ordinance
  8. Discuss server training for alcoholic beverage ordinance
  9. Discuss RFP process for engineering
  10. Discuss Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing

Adjourn

03/29/2018 Special Commission Meeting Minutes

Valley City Special Commission Proceedings
March 29, 2018
7:00 AM Meeting, City Hall

President Carlsrud presided and continued with roll call at 7:00 AM

Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Magnuson

Members absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

New Business

Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the  Streetscape Project

City Administrator Schelkoph stated that the City will received the NDDOT documents on March 23, 2018 for the Third Avenue, Concrete Pavement Repair (CPR) and Streetscape projects. Petersen clarified that the Third Avenue project was originally under the Urban Road Program and now NDDOT has applied grant money to the project. The Three projects will now bring $2.3 million in federal funds to Valley City instead of just $500,000 from Urban Road Program.

City Administrator Schelkoph reported that the final estimate is $1.9 million, which is higher than the $1.55 million preliminary estimate. Schelkoph direct KLJ to add an alternate to the bid documents that will allow the Commission some latitude in finalizing the project cost based on bids in hand, this alternate is for 4th Street to 5th Street. Petersen indicated that this section includes approximately $250,000 construction cost for bump outs and decorative lighting.

Commissioner Magnuson stated that the original plan was for a $300,000 local share. Magnuson asked if the widening of the sidewalks and bump outs could be removed while retaining the decorative lighting. Magnuson asked the Commission to stay within a $300,000 local share.

Commissioner Pedersen recommended if bids are not favorable, use Commissioner Magnuson’s reduction in scope recommendation.

Petersen clarified that the project scope will need to be reduce to less than $1 million to be at a $300,000 local share level. Petersen stated the new traffic signals require a larger footprint to meet ADA requirements through bump outs.

Commissioner Bishop stated that the project is over budget with a lack of transparency.

Commissioner Magnuson asked to scale the project back to fit the budget that was promised.

Commissioner Pedersen questioned the impact to the grant funding if the scope is changed. Pedersen stated that $700,000 in grant money is now available with the project as it is.

City Auditor Richter received an estimate from NDDOT in February. At that point, Richter added 20% for project costs with $282,000 from the Infrastructure Renew & Replacement Fund and $260,000 from the Electrical Fund. Richter stated that there are funds to cover the local cost share of the new project cost.

Commissioner Magnuson again asked to stay at the $300,000 local cost share.

Jeff Edwards, Chair of the Streetscape Committee, recommended the Commission create two alternates – the first along the High School, as described by Mr. Schelkoph on 4th Street to 5th Street; the second from Main to Second Street. Edwards clarified that the bump outs are not just decorative, they allow space for the traffic lights to meet ADA requirements.

Petersen clarified for the Commission that not all areas require bump outs to meet ADA compliance as some areas have greater right of ways.

Bobby Koepplin stated that since a design contract was signed, he’d recommend continuing forward with the project and review again when the bids are received.

Mary Lee Nielsen asked the Commission to consider the national efforts to make downtowns walkable and to proceed and see how bids are received.

President Carlsrud expected the community would spend $300,000 to $400,000 for this project. Carlsrud stated that the national trend for economic development is to improve the downtown district and with the funding available, the City needs to support this project.

Adjourn

President Carlsrud declared the meeting adjourned at 7:52 am.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

03/29/2018 Special City Commission Agenda

Special City Commission Meeting
Thursday, March 29, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the  Streetscape Project
Roll Call:          Bishop              Pedersen           Powell              Magnuson             Carlsrud

Adjourn

03/20/2018 City Commission Minutes

Valley City Commission Proceedings
March 20, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

President Carlsrud presented Commissioner Magnuson with his Leader achievement from the ND League of Cities.

Approval of Agenda – Additions to Consent Agenda, as indicated

Approval of Minutes

Commissioner Powell moved to approve the minutes from March 8 and March 10, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Raffle Permits for Catherine’s Parish KC’s, Valley City Trap Club
  2. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. Ace Plumbing
    2. All American Plumbing & Heating
    3. Bakkegard & Schell, Inc.
    4. Engles Electric
    5. Enterprise Electric, Inc.
    6. Grotberg Electric, Inc.
    7. Grotberg Electric, Inc. dba Triton Mechancial
    8. Hi-Line Electric, Inc.
    9. Home Heating, Plumbing & A/C, Inc.
    10. John’s Refrigeration & Electric, Inc.
    11. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    12. Kohn Electric, LLC
    13. Manning Mechanical, Inc.
    14. Moorhead Electric, Inc.
    15. Overn Electric, LLC
    16. Peterson Mechanical, Inc.
    17. Red River Electric, Inc.
    18. Ryan Mechanical, Inc.
    19. Scott’s Electric, Inc.
    20. Sheyenne Mechanical
    21. Sheyenne River Repair
    22. Wrigley Mechanical, Inc.
    23. And all license applications received before April 1, 2018, and approved by the Auditor’s Office.
  3. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes Inc.
    3. Schmit Incorporated
    4. And all license applications received before April 1, 2018, approved by the Auditor’s Office.

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services

City Administrator Schelkoph recommended that Marshall Senf serve as a delegate to attend and vote at the MRES annual meeting, with Schelkoph serving as an alternate delegate.

Commissioner Bishop moved to approve Resolution No. 2138, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid
Chad Petersen from KLJ stated that the proposed project is scheduled to be bid through NDDOT on May 11, 2018. The estimated construction cost is $1.9 million that includes $1.5 million for Streetscape portion of the project.

Commissioner Bishop inquired if the pending litigation impacts the Commission’s actions. City Attorney Mertins indicated that the oral arguments are scheduled for April 11.

Commissioner Powell moved to approve Resolution No. 2139, seconded by Commissioner Pedersen.

Chad Petersen stated that construction would start Monday, June 18 after Rally in the Valley with major completion by mid-October.

Commissioner Magnuson inquired there are ways to help inform business owners of the construction impacts. City Administrator Schelkoph stated that he is exploring a construction camera.

The motion passed unanimously.

New Business

Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission

Chad Petersen reviewed the 2019-2021 Project Information & Planning Forms to include Permanent Flood Protection, Water Main and Mill Dam Rehabilitation. The City is submitting cost share requests for 2019-2021 for a $14 million of Permanent Flood Protection project, $1.5 million for water main project in NE & NW. $1.27 million for Mill Dam Rehabilitation project. Petersen stated this is a pre-planning process the State Water Commission uses prior to prioritizing and asking the legislature for funding.

Commissioner Pedersen moved to approve the 2019-2021 Project Information & Planning Forms, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider using the Infrastructure Renew and Replacement Fund 290 for a portion of the Final Payment to NDDOT for 9th Ave NW Reconstruction Project

City Administrator Schelkoph stated that the City needs to fund $28,000 to finalize the settlement costs. Schelkoph recommended that the balance of the expenses for 9th Ave NW be paid from the Infrastructure Renew & Replacement Fund.

Petersen stated that approximately $50,000 of liquidated damages was returned to the local share – reflected in Special Assessments and impact to Renew & Replacement Fund.

Commissioner Pedersen moved to approve the final payment for 9th Ave NW to NDDOT, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider VCBC Development Corporation Request to Retain 0% Loan Funds

Jennifer Feist from the VCBC Development Corporation requested that returned FLEX Pace funds be kept by the VCBC Development Corporation to assist businesses. Feist clarified that the $69,841 is already been paid out of the city sales tax fund. City Auditor Richter requested that the payment information be made available to the City.

Commissioner Powell moved to approve VCBC Development Corporation request to retain 0% loan funds, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2018 City Forester Contract

City Administrator Schelkoph requested the approval of the 2018 City Forester Contract with a 2.3% increase in salary from the 2017 contact. Mr. Willis Wagar will work May 15, 2018 – September 15, 2018.

Commissioner Magnuson moved to approve the 2018 City Forester Contract, seconded by Commissioner Pedersen. The motion passed unanimously.

President Carlsrud thanked Willis Wagar for agreeing to serve.

Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W

City Assessor Hansen provided a do pass recommendation as Grotberg Electric meets the criteria for the Property Tax Exemption.

Commissioner Bishop moved to approve the application for property tax exemption at 1109 Main Street W, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018

Commissioner Bishop moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Magnuson. The motion passed unanimously.

President Carlsrud stated Senator Heitkamp is working on legislation regarding the FEMA lot.

City Administrator’s Report

City Administrator Schelkoph stated that the ultra-filtration (UF) replacement costs are 90% State Water Commission, 10% local cost share. Filters have been ordered. Schelkoph & President Carlsrud attended the APPA meeting in Washington, D.C. and met with Senator and Representatives to discuss ownership of WAPA and pole attachment authorizations. Schelkoph stated that Main Street will be closed for 10 months; the elevators at Mill Dam should be demolished by end of the week with a local cost share of $41,000. Please keep emergency routes and sidewalks clear during snowfall.

City Updates & Commission Reports

City Auditor Richter stated that the transition is well underway for the employee retirement plan to move to a local agent, Tom Glandt with Vanguard.

Fire Chief Retterath encouraged citizens to test sump pumps and ensure they are properly wired. The ND State Fire Convention will be held in Valley City, community members are invited to attend the motivational speaker’s presentation on Friday, June 1 and a parade.

Commissioner Magnuson encouraged KLJ to hold a pre-construction meeting with better details for business owners.

President Carlsrud stated that the Valley City Public Schools and Barnes County Commission will meet at a joint session on March 27 to discuss topics including the SRO, mental health concerns, etc. Carlsrud stated the first committee meeting to discuss the status of the Barnes County jail was held. Carlsrud reminded the public that the river is not safe.

Adjourn

The meeting was adjourned at 5:45 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

03/20/2018 City Commission Agenda

City Commission Meeting
Tuesday, March 20, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Additions to Consent Agenda, as indicated

Approval of Minutes

Minutes from March 8 and March 10, 2018 meetings

Approval of Consent Agenda

  1. Approve Raffle Permits for Catherine’s Parish KC’s, Valley City Trap Club
  2. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. Ace Plumbing
    2. All American Plumbing & Heating
    3. Bakkegard & Schell, Inc.
    4. Engles Electric
    5. Enterprise Electric, Inc.
    6. Grotberg Electric, Inc.
    7. Grotberg Electric, Inc. dba Triton Mechancial
    8. Hi-Line Electric, Inc.
    9. Home Heating, Plumbing & A/C, Inc.
    10. John’s Refrigeration & Electric, Inc.
    11. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    12. Kohn Electric, LLC
    13. Manning Mechanical, Inc.
    14. Moorhead Electric, Inc.
    15. Overn Electric, LLC
    16. Peterson Mechanical, Inc.
    17. Red River Electric, Inc.
    18. Ryan Mechanical, Inc.
    19. Scott’s Electric, Inc.
    20. Sheyenne Mechanical
    21. Sheyenne River Repair
    22. Wrigley Mechanical, Inc.
    23. And all license applications received before April 1, 2018 approved by the Auditor’s Office.
  3. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes Inc.
    3. Schmit Incorporated
    4. And all license applications received before April 1, 2018 approved by the Auditor’s Office.

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1. Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services (City Administrator Schelkoph)
Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R2. Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid (KLJ)
Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

New Business

N1. Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission (KLJ)
Roll Call: Magnuson Bishop              Powell              Pedersen            Carlsrud

N2. Consider using the Infrastructure Renew and Replacement Fund for a portion of the Final Payment to NDDOT for 9th Ave NW Reconstruction Project (City Administrator Schelkoph)
Roll Call:          Bishop              Powell              Magnuson         Pedersen            Carlsrud

N3. Consider VCBC Development Corporation Request to Retain 0% Loan Funds (Jennifer Feist)
Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N4. Approve 2018 City Forester Contract (City Administrator Schelkoph)
Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

N5. Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W (City Assessor Hansen)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N6. Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018
Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

03/10/2018 Special City Commission Minutes

Valley City Special Commission Proceedings
March 10, 2018
12:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 12:00 PM.

Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Powell.

Members absent: Commissioner Magnuson

Others Present: City Administrator Schelkoph, Senator Heidi Heitkamp, Senator Larry Robinson, Chad Petersen from KLJ

Pledge of Allegiance

New Business

Discuss flood protection with Senator Heitkamp
City Administrator Schelkoph indicated that the purpose of the meeting was to discuss a FEMA lot at 481 Viking Drive that was purchased in 1993. A portion of the floodwall has been built on this FEMA lot. Chad Petersen from KLJ stated during the construction of Permanent Flood Protection Phase I, the City avoided FEMA lots in the construction of the flood wall by purchasing land through the State Water Commission program. Schelkoph reported that during the Community Rating System (CRS) program implementation, Building Inspector Andersen determined that a portion of the floodwall was built on a FEMA lot. Chad Petersen reported that the estimated cost to remove the existing floodwall and replace with clay levee would be $400,000 to $500,000. Senator Heitkamp reported removing the existing floodwall and replacing with clay levee would require an act of Congress. Senator Heitkamp is working to include an amendment on an upcoming bill to allow the flood wall to remain in place. President Carlsrud thanked the Senator for her efforts.

Adjourn

The meeting was adjourned at 12:24 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

03/08/2018 City Commission Proceedings

Valley City Commission Proceedings
March 8, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.

Pledge of Allegiance

Approval of Agenda – Addition of N4, N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes of the February 20, 2018, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve raffle permit for Valley City Lions, Valley Quilters
  2. Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
  3. Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open public hearing for beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

President Carlsrud declared the public hearing open. Police Chief Hatcher had no issues with the transfer. James Leevers on behalf of County Bottle Shop stated that the employees will stay with the change in ownership. President Carlsrud declared the public hearing closed.

Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

Commissioner Bishop moved to approve the beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Ave S, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid.

Chad Petersen stated that the 3rd Avenue SE reconstruction is scheduled for a May 11, 2018 bid opening. President Carlsrud clarified that the street lights will not be special assessed. Commissioner Pedersen moved to approve Resolution No. 2133, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid.
Mike Strom reported that Storm Sewer Improvement District 51 is located adjacent to the ND Winter Show and will address erosion issues. Commissioner Bishop moved to approve Resolution No. 2134, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid.
Mike Strom indicated that Sanitary Sewer Improvement District 62 is primarily a sewer reline project and responded to Commissioner Bishop that an original portion of the project is now scheduled for full replacement at a later date. Commissioner Bishop moved to approve Resolution No. 2135, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117.
Mike Strom recommended awarding bid for Paving Improvement District 117 to Northern Improvement in the amount of $572,988.55. Commissioner Powell moved to approve Resolution No. 2136, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating.

Mike Strom recommended awarding bid to Maguire Iron for John Deere Water Tower Recoating in the amount of $59,700. Commissioner Magnuson moved to approve Resolution No. 2137, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S
Emma Tufte indicated that the two tobacco license applications are due to change in ownership and will not exceed the allotted number of tobacco licenses. Commissioner Pedersen moved to approve the tobacco license for County Bottle Shop dba The Liquor Locker at 124 Central Avenue S, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue
Commissioner Pedersen moved to approve the tobacco license for Leevers Foods, Inc. at 148 South Central Avenue, seconded by Commissioner Powell. The motion passed unanimously.

Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW
Assessor Hansen stated that the Ridgeview Place Apartment will be making improvements that qualify it for a Property Tax Exemption and recommended the approval of the application. Commissioner Powell moved to approve the application for Property Tax Exemption Improvements at 628 11th Ave SW, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Commissioner Pedersen moved to approve a special alcohol event permit for City Lights, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider transferring ownership of a piece of City property to NDDOT
City Administrator Schelkoph reported that NDDOT has requested the transfer of city property to expand the right away along I-94 near West Main (parcel # 63-3021439) and install a box culvert. Schelkoph stated that the NDDOT project will bypass the city culvert and future repair of the city culvert, estimated to cost $500,000 to $600,000, will not be needed. Chad Petersen stated that NDDOT is planning to stabilize the area in 2018, reconstruct Interstate in 2019 and install the box culvert in 2019 or 2020.

Commissioner Magnuson moved to deed city property, parcel #63-3021439, to North Dakota Department of Transportation, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reminded the public that Main Street will close beginning March 12 and continue for the next ten months.

City Updates & Commission Reports

City Attorney Mertins thanked Commissioners for setting up their new valleycity.us email accounts.

Chad Petersen from KLJ stated that Main Street has a truck detour route and two other detour routes that will be used – one during special events when Central Avenue is closed.

Commissioner Bishop thanked VCPD & VCFD members who take overnight and early morning calls for service.

President Carlsrud thanked the street, garbage and landfill crews for their work during the recent snow event. Carlsrud encouraged citizens to attend the ND Winter Show.

Adjourn

The meeting was adjourned at 5:34 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City