City Commission Meeting
Valley City, North Dakota
Monday, May 5, 2025
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson
Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Remove from Agenda: RES 2480 Resolution Accepting Bids and Awarding Contract for Sanitary Sewer Improvement District No 72.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.
Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
- Approve Minutes from the 4.15.2025 Finance and Commission Meetings.
- Approve Site Authorizations:
ND Horse Park @ Casa Mexico
ND Wildlife Federation @ VC Eagles
Thundering Saints @ Bridges Bar & Grill, The Labor Club and Boomer’s Corner Keg
VC Hockey & Figure Skating @ North 9 Bar & Grill and The Captain’s Pub
- Approve Raffle Requests:
Kollyn Quick Cancer Benefit 5.30.2025 VC Eagles Club
Valley City Chamber of Commerce 6.14.25 Central Ave
- Approve 2025-26 Contractor Renewals: Enterprise Electric Inc
Peterson Mechanical
BDT Mechanical Inc
Keith’s Air Conditioning, Refrigeration & Heating, Inc
Olaf Anderson Construction Inc
Six D Construction
Bridgetown Builders Inc
Scherbenske Inc
Enterprise Sales Co
Keith’s Heating & Cooling LLC
Big Dog Construction
Park Street Development Inc dba Valley Flooring
Indigo Signworks Inc dba Indigo Signs
Bobs Excavating LLC
PCL Construction Services Inc
Kepler Service Inc
Gast Construction Company Inc
Badger Loader Services LLC
Fargo Glass & Paint Co
Solutions
Connect Interiors
A-P Concrete LLC
Northland Glass and Glazing LLC
Mid-Continental Restoration Co Inc
STC Flooring
MJ Dalsin Co of ND Inc
Border States Paving Inc
H Anderson Concrete
Commissioner Bishop moved to approve all but hold the 2 Contractor Renewals until they have the correct C.O.I, seconded by Commissioner Magnuson.
Motion passed unanimously.
ORDINANCE
Approve First Reading of Ordinance 1171, An ordinance to create and enact Chapter 1 of Title 21 of the Valley City Municipal Code related to an enterprise for single-family homebuyer assistance.
Discussion was had and a decision made to have a meeting with VCBCDC and the City to go over the proposed changes before the May 20th Commission Meeting.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.
Motion passed unanimously.
RESOLUTION
RES 2481 Resolution Creating Paving Improvement District-131.
RES 2482 Resolution Creating Water Main Improvement District-107.
RES 2483 Resolution Creating Sanitary Improvement District-71.
RES 2484 Resolution Creating Storm Sewer Improvement District-57.
NDDOT Project Nos. (UGP-2-990(068) PCN 24181) (SU-CPU-2-990(069) PCN 24239)
City Engineer Peterson shared the areas involved and the process for these projects. They are scheduled
for bids in October of 2025, and tentatively scheduled for construction in 2026. This is just the first
step, there will be Public Meetings and Notices as we go through this process.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.
Motion passed unanimously.
NEW BUSINESS
Approve North 9 Bar & Grill Hours of Operation. Administrative Change to the days of the week and times from their original application.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.
Motion passed unanimously.
Approve Tree Tourism Grant Application in the amount of $20,000.This was approved by the Visitor Committee, seeking Commission Approval.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.
Motion passed unanimously.
Approve the Renewal of Dana Rustebakke and John Hill to the Valley City Renaissance Zone Committee for a 3 Year term.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.
Motion passed unanimously.
Consider request of Valley City Tourism Board to use cash reserves in the amount of $10,000 for WWII Heritage City Designation.
Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.
Motion passed unanimously.
Approve purchase of PFP Buyout of 567 Viking Drive in the amount of $82,280.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.
Motion passed unanimously.
Approve Updates to the Renaissance Zone Renewal and Extension. The Renaissance Zone Committee is currently working on the 5-year required renewal process. The Committee has asked for the approval of the Commission to go to a 10-year renewal plan, change the taxable value of the homes from $300,000. to $500,000. and to add a new island to the current Renaissance Zone Area. This would allow several new lots to be included in the program.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.
Motion passed unanimously.
Approve Update to Employee Policy and Procedure Manual Related to Purchasing.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.
Motion passed unanimously.
Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(070), PCN 24409 – Winter Show Road Shared-Use Path – Phase 2 up to $79,000.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.
Roll Call: Magnuson-Aye, Erickson-No, Gulmon-Aye, Bishop-Aye, Carlsrud-Aye
Motion passed.
Approve Amendment to Construction Manager at Risk Contract for Guaranteed Maximum Price of $10,685,685. Construction of Service Center Complex. Thomas Dahl of McGough shared the proposed numbers with the Commissioners. The plans would be to start working on the project in about 3 weeks in preparation for the building’s arrival in mid-August.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson.
Motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
City Administrator Crawford shared that there will be a Public Meeting to go over the Transportation Plan on May 15, 2025 from 5:30 pm to 7:30 pm at the Americinn. This meeting will go through all the construction projects and discussion on future growth planned for the south side of Interstate. She also discussed having a special meeting to go over upcoming construction projects that the City has and where they are currently, the funds involved or set aside, and the increases in costs.
Fire Chief Magnuson talked about the grass fires happening and how dry it is, even with the recent rain. He also went over the rules for backyard fire pits. No open burning or burning of leaves and trash. Your firepit must be at least 15’ from all structures and must be covered. Currently, there is not a burn ban in Barnes County but if we do not receive rains shortly, he can see bans Statewide.
Commissioner Gulmon went over the financial state of the City as it pertains to revenues & expenses. Sales tax is up from this time last year, food & beverage tax has remained the same and occupancy tax is slightly lower. Sharing the news from City/County Health that North Dakota Public Health has identified the first case of measles in the State. They encourage all to get your vaccinations.
Also, with the approval of the Service Center this evening, he would like to recognize and thank all those Staff, Employees and Commissioners who were on this Committee. There has been a tremendous amount of work done in the last five plus years. Thank you for all the hard work.
Commissioner Erickson reminded all about Clean-Up Week in Valley City. It will run from May 19th through the 23rd. Do not put your items out until the week prior. Make sure you separate as required. Residents may haul their items to the Transfer Station that week at no cost as well. Saturday the 31st is also a free day to haul items out to the Transfer Station.
Commissioner Bishop thanked the Employees of the City for all of their hard work and that the City is truly blessed to have such great Employees. He asked that if you see an Employee, you Thank them personally. A simple thank you goes a long way.
Mayor Carlsrud wanted to thank those involved in the planning of the Employee Appreciation Supper and to all the great Employees that Valley City has. He is proud to be associated with this group. He also “dittoed” Commissioner Gulmon’s statement on the Service Center Committee.
ADJOURN
Meeting was adjourned at 6:00 P.M.