4.13.2021 Board of Equalization

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    • Report from Assessor
    • Requests from Property Owners
    • Auditor’s report on any written communication
  3. Motion to close hearing

Roll Call:          Gulman            Bishop             Magnuson        Erickson          Carlsrud

4. Commission to review the assessment books.  Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:          Bishop             Magnuson        Erickson          Gulman            Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

3.30.2021 Special Commission Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, Police Chief Hatcher, Mike Manstrom-Colliers

Pledge of Allegiance

Resolution

Approve Resolution 2286, a Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,315,000.  Refunding Improvement Bonds of 2021.

Mike Manstrom of Colliers stated the interest rates are low right now and it’s a good time to for some significant savings.  We came in with a 1.19% interest rate for the next ten years, you’re currently at 3%, that’s a $95,000 future value savings.  That was probably directly relating to the A1 rating which was reaffirmed by Moody’s.  That’s a very good rating for a community of this size.  Ohnstad-Twichell prepared the resolution today authorizing the sale as $1,315,000, we are paying off $1,275,000.  The balance of $40,000 is cost of issuance, bond counsel feels and printing the registration of bonds.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion carried.

Adjourn

Meeting was adjourned at 12:06 PM.

Minutes Available text with City of Valley City Logo above

3.16.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, City Assessor Hansen, PW Supervisor Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Operations Supervisor Klemisch, Sanitation Supervisor Swart, City Engineer Chad Petersen.

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 2nd meetings, seconded by Commissioner Magnuson.  Motion carried.

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor License for the following:
    • Tim’s Plumbing LLC.
    • Sheyenne River Repair.
  2. Approve Rally in the Valley Parade on June 19th, 2021 on Central Ave from Dairy Queen to 4th St S.

3.  Approve Raffle Permit for the Valley City Fire Department at the Eagles on April 30th, 2021.

4.  Approve Block off Street request for Valley City High School Prom on May 1st on 4th St NW from Central Ave to 2nd Ave NW. 

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion carried.

Resolution

Approve Resolution 2277, a Resolution Creating Paving Improvement District No. 122 (Main Street Seal Coat).

Chad Petersen from KLJ stated this is to create the special assessment district.  Approximately 5% of the total project cost will be special assessed. 

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried.

Approve Resolution 2278, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 122 (Main Street Seal Coat).

Chad Petersen from KLJ stated the DOT is currently working on the environment portion of this project and then will work on the plan development.  The project will be bid in May.  Since part of the main street corridor is in the floodway they are getting challenges with the State Water Commission on getting approval for that.  A little stricter and different than what we’re used to for a seal coat but it’s still scheduled for May.  If the challenges continue it may go into June.  Estimated cost is about $130,000 with the local share being about $13,000, half of which will be special assessed.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion carried.

Approve Resolution 2279, a Resolution Declaring Necessity for Paving Improvements in Paving Improvement District No. 122 (Main Street Seal Coat). 

Chad Petersen from KLJ stated this was the same project.  The properties have been identified for the special assessments and this will start the 30 day protest period.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion carried

Approve the following Resolutions relating to Projects 119 and 119B.

  • Resolution 2280, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119, contingent upon approval from ND DEQ.
  • Approve Resolution 2281, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B, contingent upon approval from ND DEQ.
  • Approve Resolution 2282, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer District No. 64, contingent upon approval from ND DEQ.
  • Approve Resolution 2283, a Resolution Accepting Bid and Awarding Contract for Storm Sewer District No. 52, contingent upon approval from ND DEQ.
  • Approve Resolution 2284, a Resolution Accepting Bid and Awarding Contract for Water Main District No. 100, contingent upon approval from ND DEQ.

Chad Petersen from KLJ stated on February 26th bids were open for the districts on 7th Ave NW, 4th St NW and 2nd Ave NE.  We received three bids and reviewed those at the last meeting.  At this time we can’t officially award the project but this will allow us to take action contingent on the approval of ND DEQ and then we can move forward with the contracting and move forward in the spring.  We are anticipating the approval from ND DEQ in the next couple weeks.  Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried.

New Business

Approve request from the Water Trail Committee of up to $1000 for the install of low head dam signage with applicable posts and hardware.

City Administrator Crawford stated Bobby Koepplin had spoken about this earlier this summer.  They are asking several entities to put in money so they can show that there are a lot of people involved. 

Commissioner Bishop asked where the money would come from.

Finance Director Richter stated she could see several areas where it could come from.  The small projects fund, Cares, or street department.

Commissioner Bishop questioned if the signage we would pay for would be just for signs located in city limits.  I would be in favor of paying for the signs within city limits.

City Administrator Crawford stated there is more to it as the point of this is to make it a part of the designated water trail which is why they are asking several entities, it will cost a lot more than that overall.

Commissioner Gulmon motioned to approve, seconded by Commissioner Magnuson.

Finance Director Richter stated we typically pay nothing up front, we usually reimburse based on invoices.  If you approve this we can ask approximately what the cost would be for signage in city and if it’s reasonable around that $1000.

Commission Bishop requested the motion be redone that up to $1000 with appropriate invoices.

President Carlsrud added that maybe the $1000 is a good investment for tourism.  Commissioner Gulmon agreed.

Commissioner Gulmon stated his motion stands as made.  He agrees to appropriate $1000 for this program.  If the expenses come in at $900 he gets $900, if he needs $1000 from each of the groups….

President Carlsrud added it could be less.  It’s probably like we have done in the past with the Beautification Committee, they send in vouchers.

Roll Call: Magnuson-aye          Bishop-aye       Gulmon-aye     Erickson-aye    Carlsrud-aye    Motion carried.

Discuss quotes for 7 year lease of heavy equipment.

Operations Superintendent Klemisch stated we are currently leasing with RDO which is up in June.  Butler came in quite a bit higher than RDO.  I would like to go with option two. We notice when pushing snow up-hill there is a little more horsepower and it makes a difference.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion carried.

Authorize the City Administrator to negotiate and enter into a contract for lease and purchase of PFP Cold Storage Building, along with incidental work and expenses.

Move to enter into an Executive Session as authorized in subsection 9 of section 44-04-19.1 of the North Dakota Century Code.  The purpose of the Executive Session is to discuss negotiation strategy of contract.  At this time motion would be in order to discuss the next topic in Executive Session rather than in an open meeting session.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried

Executive Session began at 5:31 pm and was attended by President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon, City Administrator Crawford, City Attorney Martineck and Finance Director Richter.

The Executive Session adjourned at 5:41 and the meeting reconvened.

City Commissioner Gulmon moved to allow City Administrator Crawford to enter into a lease purchase for a storage building for PFP, seconded by Commissioner Erickson.  Motion carried.

City updates & Commission Reports

City Administrator Crawford reported she had been working with the Vo-Tech Center and they had agreed to work with us on decorating the large electrical boxes on Central.  As part of their graphic design class they would design and we would approve designs to put on the boxes to make them look nicer.  We would pay for materials and would also receive a discount if we allowed them to add their logo.

We have more information going on with the Little Dam.  Today is a good opportunity to drive by City Park and South.  They had to shut off the dam so they could add the bridge to the golf course.  It’s still not at the lowest but if we were to take the Little Dam out it would be another 4 ft. down.  I just wanted to bring it up so you could get a visual when they are discussing certain pieces.  There would be no fishing, no recreation around that horseshoe and that’s something that was nice to see in person on how it would affect it.  We’re going to have the individuals that have shown interest and concerns about this we will have them also work with the Barnes County Resource District so everyone realizes how much of a deal this is, it’s not just the City saying not to do it.

City Attorney Martineck reported that at the last meeting we talked about hiring a new sanitation worker we yet have another opening.  The water/sewer department is looking for summer help.  The next meeting we will be talking about the forester situation.  I think Bob has agreed to come back on with us but we’re going to discuss if that should be a contract or a part-time situation.  Also, with the county being in green right now we have decided to go ahead with our employee appreciation event.  That is tentatively scheduled for May 7th

Sanitary Supervisor Swart thank you to everyone for all the help during the Winter Show.

Chad Petersen reminded everyone that we have the meeting for 6th St. NW construction project on Thursday, March 25th.

Commissioner Gulmon thanked the Commission for leveraging $200,000 of Cares funds for the Love of Local program.  They are all sold out and generating a million dollars in retail sales.  It has made a huge impact in the community.  Thanks to Dewey Gwen, and Avis for putting the program together and Brenda and Brandy for helping with sales in the last couple weeks.  Also thanks to the Chamber for taking this project on. They have a lot to do in their office and it did impact them, they did a great job.  Thanks to Clint, I wanted to tour some of the City buildings and Gwen went with.  We walked through several of our buildings and my eyes were opened, there is a real need for a Service Center and saw what the guys go through on daily basis.  A couple weeks ago I went through the Green Dot training, a bystander intervention, I suggest if you have an opportunity to attend it.

President Carlsrud stated also went through the Green Dot training and encourages anyone who is able to go through it.  At the well site a citizen had mentioned to do a sitting area.  Something to keep on the back burner.  Shout out to the Winter Show, it was a heck of a great show and wonderful attendance.

Adjourn

Meeting was adjourned at 6:00 P.M.

4.6.2021 Commission Agenda

The City Commission Meeting will begin on Tuesday, April 6th, 2021 at 5:00 PM CT, via Zoom.

Members of the public may view the meeting online https://zoom.us/j/94206465785  or listen by calling (1 346 248 7799) Webinar ID: 942 0646 5785

Call To Order
Roll Call

Pledge of Allegiance

Recognition for Mayor for a Day

City Government Week Proclamation


Approval of Agenda

Approval of Minutes

Approval of the Commission Minutes from March 16th and March 30th Meetings.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:
    1. Magnum Electric, Inc.
    1. On Demand Plumbing
    1. Ace Plumbing
    1. ASAP Electric
    1. Home Heating, Plumbing & A/C, Inc.
    1. Maple River Electric
    1. Engel’s Electric
  4. Approve Raffle Request for
    1. St. Catherine’s Knights of Columbus.
    1. Barnes County Wildlife Federation.
  5. Approve Block off Street Request for Thundering Saints Debbie Gabel Memorial from 12 PM on August 13, 2021 to 8 AM on August 14, 2021 for 3rd Ave SE from Main St. to 2nd St SE contingent on receiving payment.

Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

 

 

Public Hearing

PH 1.  Public Hearing for Application for Property Tax Incentives for New or Expanding Businesses (PILOT) for Trademark Tooling, LLC.

Declare public hearing open.

Close hearing.

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

Approve Resolution 2285, a resolution approving Property Tax Incentives (PILOT) for Trademark Tooling, LLC.

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Ordinance

1.  Approve First Reading of Ordinance No. 1074, an Ordinance enacting a new section of the Valley City Municipal Code relating to Wireless Telecommunication Facility Guidelines.  (City Attorney Martineck)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2.  Approve First Reading of Ordinance No. 1076, an Ordinance to amend and reenact section 7-04-04 of the Valley City Municipal Code related to numbers on buildings. (City Attorney Martineck)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Resolution

            1.  Approve Resolution 2287, a Resolution Amending the Master Fee Schedule re Planning and Zoning             Application Fees.  (City Administrator Crawford)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

2.  Approve Resolution 2288, a Resolution Approving Modifications to the Electric Rates. (PW Manager Jacobson)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

New Business

1.  Approve NDDOT Cost Participation and Maintenance Agreement for Project NHU-2-094(181)929, Paving Improvement District No. 122 (Main Street Seal Coat).  (KLJ)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

2.  Approve Gaming Site Authorization for Thundering Saints, Inc. on April 6, 2021 through June 30, 2021 at Woodland Steakhouse.  (Finance Director Richter)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

3.  Approve Amendment to Employee Salary Schedule.  (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

4.  Approve Construction Engineering Agreement for Paving Improvement District No.119 and119B, Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100. (KLJ)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

4.6.2021 Finance Agenda

 The City Commission Meeting will begin on Tuesday, April 6th, 2021 at 2:30 PM CT, v at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.  Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/96827708966 or listen by calling (1 346 248 7799) Webinar ID: 968 2770 8966

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a. Discuss Housing Incentives.

            b. Discuss funds for Dam Signage.

  •  Department reports.
    • Out of State Travel Requests.
  • Discuss Battery Quotes for Southside Substation.  (Electrical Superintendent Senf)
  • Discuss Transformer Bids.  (Electrical Superintendent Senf)
  • Discuss Primary URD Cable Bids.  (Electrical Superintendent Senf)
  • Discuss $10,000 spending limit.  (Electrical Superintendent Senf)
  • Discuss Forester-Employee vs Contractor. (City Attorney Martineck)
  • Discuss Road to Landfill Coop. (City Administrator Crawford)
  • Quarterly Review of City Engineer Contract. (City Administrator Crawford)
  • VCFD Building Update. (Fire Chief Magnuson)
  • Discuss Utility Bills staying with the property.  (City Administrator Crawford)
  • Discuss Resolution for Modifications to the Electric Rates.  (PW Manager Jacobson)

Adjourn

3.30.2021 Special Commission Meeting

The City Commission will meet on Tuesday, March 30, 2021 at 12:00 PM CT via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting at https://zoom.us/j/97696815992 or listen by calling (1 346 248 7799)

Call To Order
Roll Call

Pledge of Allegiance (Please Stand)

Resolution

  1. Approve Resolution 2286, a Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,535,000.  Refunding Improvement Bonds of 2021.  (Finance Director Richter)

Roll Call:                 Gulmon                Erickson              Bishop                  Magnuson             Carlsrud

Adjourn

3.2.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, City Assessor Hansen, PW Supervisor Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Sanitation Supervisor Swart, City Engineers Chad Petersen and Tracy Eslinger, Jerry Hieb (Eagles)

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 16th meeting, seconded by Commissioner Erickson.  Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,555,294.84               
  3. Approve Electrician, Plumber and/or Mechanical Contractor License(s) contingent on receiving updated contractor licenses for the following businesses:

            a. John’s Refrigeration& Electric, Inc.

            b. Grotberg Electric Inc.

            c. Grotberg Electric Inc. dba Triton Mechanical

            d. Sheyenne Mechanical

            e. Differding Electric LLC

            f. PEC Solutions of the Dakotas LLC

            g. RJ’s Plumbing & Heating

D.  Approve Raffle Permit for the following:

            a. Sheyenne Valley Area Career and Technology Center

            b. Sheyenne Valley Friends of Animals

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried.

Ordinance

Approve second and final reading of Ordinance 1073, an Ordinance enacting new section of Valley City Municipal Code related to demonstrations and assemblies.

City Attorney Martineck stated no changes since the first reading.   It’s not restricting right to demonstrate or hold an assembly in town.  It strictly requires a person to provide notice to the PD and abide by certain noise and distance requirements.

Commissioner Bishop motioned to approve, seconded by Commissioner Gulmon.  Motion carried.

New Business

Approve requesting funding from the State Water Commission for Storage Building and site costs for a 2022 project.

Commissioner Gulmon stated we have looked at a several areas in the community and we keep coming back to a lime pit area.  There is quite a bit of site prep that would be required to accommodate this so we reduced the size of the potential building from 10,000 sq. ft. to 5,000 sq. ft. which would accommodate all of the flood equipment and some pumps.  We are recommending to move forward with the request to the ND State Water Commission for funding. 

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion carried

Approve Task Order for Construction Engineering for Streetscape Phase II.

Chad Peterson from KLJ stated the task order is an hourly contract with a contract max of $219,500.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call: Magnuson-aye          Bishop-aye       Gulmon-aye     Erickson-nay    Carlsrud-aye    Motion carried.

Approve agreement with Western Dakota Energy Association for oversize and overweight vehicle permits.

City Administrator Crawford stated this is regarding approving a membership with Load Pass and they would take care of all of our oversize and overweight vehicle permits.  Requesting President Carlsrud signing that upon approval of review of the fee schedule.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion carried.

Approve Special Alcohol Beverage Event Permit for VC Eagles Aerie 2192 at North Dakota Winter Show March 10-14, 2021.

Finance Director stated this is for the Winter Show events.

Commissioner Bishop requested we put a time for it to close, a half hour before the end of the event or 11 pm at the latest.

Jerry Hieb representing the Eagles stated they can adhere to that as he didn’t think many of the events would carry over 9:30 pm.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion carried.

City updates & Commission Reports

City Administrator Crawford we have been working on the WSI ergonomic grant and we have been approved for the first phase.  So they come in and work with the different departments on their areas to see if there is anything that can be improved.   

City Attorney Martineck reported that we have made an offer for the Sanitation position and are waiting to hear back.

Finance Director Richter stated we are selling Chamber Bucks at City Hall now.  Sales are going well at both locations.

PW Manager Jacobsen reported we had our meeting today with the ND Dept. of Emergency Services related to the spring 2020 flood.  We received the payment for the 90% reimbursement in December.

Sanitary Supervisor Swart reminded everyone to have their garbage out by 7 am.  Also, please do not stack stuff around the dumpsters and enclosures.

Fire Chief Magnuson there is a lot of melting going on and the river is going to start opening up.  Please keep an eye on your pets and kids.

Chad Petersen stated we opened bids for project 119 and 119B. That will be added to the March 16th agenda for consideration for award.  We submitted a cost share request to the State Water Commission last month for a request for 60/40 cost share on the water main improvements for that.  We won’t know for sure on that request until April 8th

Commissioner Gulmon thanked Brandy and Brenda for their help with the sales of the Chamber Bucks and thanks to the Chamber for all the work they have done.  The Sales Tax Revenue report has both good news and bad news.  The good news is that we took in $2.2 million in sales tax which is a 7% increase than the year prior.  Not as good is the Food and Beverage tax due to COVID.  It was down about 5% this past year.  The receipts were the lowest since about 2014.  Adding to that is the Hotel Occupancy Tax was down about 14%, the lowest since 2012.

Commissioner Erickson reported that we have had some requests for roll offs.  Just to let everyone know, we do not have any roll offs and we do not have the access to dump the roll offs at the dump grounds.

Commissioner Bishop stated the siren has been going off quite a lot.  Remember when you hear that to pull over and give these guys some room.  Shout out to the PD, they were pretty busy this last week.  If you see them out and about thank them for what they do.

President Carlsrud stated he would like to share with the community that you have a terrific staff working for the City of Valley City.  When you see them, thank them.  They’re out there in hot and cold weather doing a good job, sometimes catching heck for it but I want to assure you they are doing a good job for our community.

Adjourn

Meeting was adjourned at 5:28 P.M.

 

3.2.2021 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, Public Works Accountant/Manager Jacobson, City Assessor Hansen, Electrical Superintendent Senf, Police Chief Hatcher, PW Superintendent Klemisch, Fire Chief Magnuson, Sanitation Supervisor Swart, Water Plant Supervisor Hesch, Chad Petersen from KLJ, Tracy Eslinger from Moore.

1.  Department Reports:

            Water Plant Supervisor Hesch stated he received his consumer confidence packet and has been in    touch with ND Rural Water.  They should be coming next week and it’s all set up to go to the printer.            The quality of water coming in from the river is good for the winter time.  We’re buffering it with the          well water right now so it’s staying at the 46 degrees.  We received our tractor combo which has            helped clean away all the snow.  We plan to get lots of good use out if that.

            Electrical Superintendent Senf reported three outages for the month.  Wind and ice were a factor,     one was a connector and the other was the rolling black out which was out of our control.  Other than     we’re trimming trees and doing a thermal scan that we had done by MRES and fixing those issues.

            Fire Chief Magnuson reported 15 fire calls last month, ten city, four rescue and one rural call.  We     started having drill the second Thursday of February.  Extinguisher business is going well.  Since we            started we have sold 45 fire extinguishers, 76 inspections, 26-6 year services and so far to date we           have taken in $4,634.  We did get our ISO audit back and it was a good report.  The city stays at a   level 4, for a volunteer department that’s good.  Our rural did get a better rating. They let us use some         of our city infrastructure.  The biggest issue that gets us is the hydrants.  We were probably about 5 points from moving up to the next level.

            Sanitation Supervisor Swart reminded businesses to have the areas clean around their dumpsters.      Also, for everyone to have their garbage out by 7 am.

            PW Superintendent Klemisch reported they went around town and got as much snow off the streets they could.  We’ve also been going around trimming trees.

            Police Chief Hatcher reported they have been busy with some large scale events that have taken        place recently.  Due to the nice weather we are able to get our windows replaced sooner.  We received           an AED grant so those will be getting replaced with the next generation.

            Finance Director Richter reported that we are selling Chamber Bucks at the Auditor’s Department    now.  Kudos to Brenda and Brandy, they are really doing a nice job taking care of the people that are          coming in for them.

            City Assessor Hansen stated the Equalization Meeting is scheduled for April 13th.

2.  Review monthly bills/reports.

Finance Director Richter reported for February we had bills of about $1.55 million and some of the items included paying our annual WSI bill of $27,000, we have $200,000 in the Chamber Bucks promotion and $12,000 above that for labor and promotion that we paid out to the Chamber.  The PD purchased their Durango which was about $26,500, the electrical department had their substation repairs at about $56,000 and also purchased a skid steer at about $65,000.  The water treatment plant purchased their mower for $46,000 and the slope mower that will be shared by a couple of different departments for $58,850 and also our monthly purchase power for about $371,000.  The balance is payroll, benefits and operations.

Commissioner Gulmon added that due to the increase in fees we were able to remove the Midwest Inspection $50,000 from the Cares Act funds so that will leave a balance in those funds from 2020 to $88,117.

3. Discuss Load Pass.

            City Administrator Crawford stated that we had several times this year where people would     apply for an overweight permit and all the City would collect was the $25 permit fee.  We were          not collecting the amount for the actual overage fees.  With Load Pass you pay the $1500 set up          fee and $500 membership and they do all the work and the city would still see a profit.

4.  Discuss requesting funding from the State Water Commission for Storage Building and site costs for a 2022 project.

            City Commissioner Gulmon stated the committee keeps coming back to the lime pit area even   though there is a significant cost in site prep which is some of the reason we’re proposing a 5000         sq. ft. building instead if the 10,000 sq. ft.  We agreed we should move forward in requesting funding from the State Water Commission.  If we move forward it would be a 2022 project.  The   main goal for this project is to get the flood walls protected.

5.  Discuss bids for Paving Improvement District 119/119B (7th Ave W/4th St NW/2nd Ave NW).

            Chad Peterson from KLJ stated we opened bids for this project and received three.  The            engineers estimate for the project was just under $3.3 million.  The bids ranged from $2,925,187     to just under $3.5 million.  Sellin Brothers was the low bidder.  At this time we are not ready to        recommend awarding the project at the commission level.  We do need to review the bids with   the NDDOT to make sure everything is in order.

Adjourn

The meeting was adjourned at ­4:25 PM.

3.16.2021 Commission Agenda

The City Commission Meeting will begin on Tuesday, March 16th, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.  Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/93640711145 or listen by calling (1 346 248 7799) Webinar ID: 936 4071 1145

Call To Order
Roll Call

Approval of Agenda

Approval of Minutes

Approval of the Minutes from the March 2nd Meetings.

Approval of Consent Agenda

A. Approve Electrician, Plumber and/or Mechanical Contractor License for the following:

  • Tim’s Plumbing LLC.
  • Sheyenne River Repair.

B. Approve Rally in the Valley Parade on June 19th, 2021 on Central Ave from Dairy Queen to 4th St S.

C.  Approve Raffle Permit for the Valley City Fire Department at the Eagles on April 30th, 2021.

D.  Approve Block off Street request for Valley City High School Prom on May 1st from 4th St NW from Central Ave to 2nd Ave. 

Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

Resolution

1.  Approve Resolution 2277, a Resolution Creating Paving Improvement District No. 122 (Main Street Seal Coat).  (KLJ)

Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

2.  Approve Resolution 2278, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 122 (Main Street Seal Coat).  (KLJ)

Roll Call:          Erickson          Magnuson        Bishop             Gulmon           Carlsrud

3.  Approve Resolution 2279, a Resolution Declaring Necessity for Paving Improvements in Paving Improvement District No. 122 (Main Street Seal Coat).  (KLJ)

Roll Call:          Gulmon           Erickson          Magnuson        Bishop             Carlsrud

4.  Approve the following Resolutions relating to Projects 119 and 119B.  (KLJ)

  • Resolution 2280, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119, contingent upon approval from ND DEQ.
  • Approve Resolution 2281, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B, contingent upon approval from ND DEQ.
  • Approve Resolution 2282, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer District No. 64, contingent upon approval from ND DEQ.
  • Approve Resolution 2283, a Resolution Accepting Bid and Awarding Contract for Storm Sewer District No. 52, contingent upon approval from ND DEQ.
  • Approve Resolution 2284, a Resolution Accepting Bid and Awarding Contract for Water Main District No. 100, contingent upon approval from ND DEQ.

Roll Call:          Bishop             Gulmon           Erickson          Magnuson        Carlsrud

New Business

1.  Approve request from the Water Trail Committee of up to $1000 for the install of low head dam signage with applicable posts and hardware.  (City Administrator Crawford)

Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

2.  Discuss quotes for 7 year lease of heavy equipment.  (Operations Superintendent Klemisch)

            Roll Call:          Erickson          Magnuson        Bishop             Gulmon           Carlsrud

3.  Approve the City Administrator to move forward with negations for PFP Cold Storage Building.  (City Administrator Crawford)

            Roll Call:          Gulmon           Erickson          Magnuson        Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

2.16.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, City Assessor Hansen, Fire Chief Magnuson, Police Chief Hatcher, Sanitation Supervisor Swart, City Engineers Chad Petersen and Tracy Eslinger, Jennifer Feist, Tyler Marthaler, Tony Shooshani

Approval of Agenda

Remove contingency on NB-5

Approval of Minutes

Commissioner Magnuson moved to approve the minutes from the January 19th meeting, seconded by Commissioner Gulmon.  Motion carried.

Approval of Consent Agenda

A.  Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

  1. Bakkegard & Schell, Inc.
    1. Peterson Mechanical Inc.
    2. Kohn Electric LLC
    3. Enterprise Electric, Inc
    4. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    5. Hi-Line Electric, Inc.
    6. Bentsen Electric
    7. Dakota Electric Construction
    8. Hope Electric
    9. Scott’s Electric
    10. BDT Mechanical
  1. Approve Raffle Permit for the following:
    1. Dakota Plains Ag
    2. Valley City Music Boosters
    3. District 24 Republicans

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion carried.

Ordinance

Approve first reading of Ordinance 1073, an Ordinance enacting new section of Valley City Municipal Code related to demonstrations and assemblies. 

City Attorney Martineck stated based on some of the activity in town that we’ve seen over the last 9-10 months it seems we’re at the point where we need to regulate the way people are picketing and protesting.  A lot of research went into this to protect people’s freedom of speech but when it gets to the point that it turns into harassment and threatening behavior we have to start looking at it differently.  This ordinance puts restrictions on time sand places where a person can set up to protest or picket.  If they do plan to set up a picketing or protesting event they’re supposed to notify the PD in advance.  If there’s any intent to use a noise amplifying device that would be prohibited during certain hours.  It’s basically put in place to protect the public that’s coming into City Hall and other government buildings, schools and the court house.  They are here to do legitimate business and it is here to protect the employees and other officials that work at those places so they can get their work done without being harassed at those places.  Anybody that violates this ordinance would be guilty of an infraction which has a maximum of a $1000 fine, no jail time involved so it would be up to the court to determine what the fine would be.      

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion carried.

New Business

Approve the VCBCDC request for $16,254.

Jennifer Feist stated we had received approval for small project funding.  I should have included the I-94 corridor, the property we own.  We do pay taxes out of that fund for a couple of other properties so this would reimburse us for $8,000 last year and the $8,500 this year.  What we’ll end up doing is just return the 2020 dollar amount to the taxing authorities.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried

Approve changing the April 20th Commission meeting to April 19th to allow for NDLC training.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion carried.

Approve to move forward with 2021 Main Street Seal Coat Project.

City Administrator Crawford stated going forward as a project is done we will have a motion that straight out says what is being approved to make it easier if we have to track it back.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion carried.

Discuss City Mask Plan.

President Carlsrud stated our mask mandate expires so we have three choices.  We can wait until Friday and allow it to expire, have action today to end it today or have action to extend. 

Commissioner Magnuson moved to ending it today, seconded by Commissioner Bishop.  Motion carried.

Commissioner Gulmon stated recently the CDC had a statement that they are encouraging people to wear masks to mitigate the COVID.  Speaking with Theresa at CCH she had indicated that out of 1291 people over 75 about 51% had been vaccinated, and from 65-74 almost 31% had been vaccinated.  There is certainly reason to still wear masks to protect those vulnerable people but I understand that we’re getting tired and maybe need to take a break.  If the numbers go back up we may need to address it again.

City Attorney Martineck stated we had the original emergency COVID declaration back on March 17th and then we had the mask plan emergency order that went into place on October of last year.  My understanding is that the motion made today will end the mask plan but leave the original emergency plan in place.  If that is not the intent we would want a clear motion of what the intent was.

Commissioner Magnuson clarified his motion is to end the mask mandate, seconded by Commissioner Bishop.  Motion carried.

Approve Recommendation from Renaissance Zone Authority Board to approve application by Valley Bridges Properties, LLC at 753 8 ½ Ave NW for the 5 year property tax and 5 year income tax exemption up to $300,000 for construction of new home and designate it as VC-127.

Finance Director Richter stated we received the Certificate of Good Standing so we remove that contingency.

Tyler Marthaler from the RZ Board stated Tony Shooshani is the owner of Valley Bridges Property is on the call as well and can answer questions.

Commissioner Gulmon questioned that he thought the maximum was $250,000.

Finance Director Richter stated the increase was approved by Commission action.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion carried.

City updates & Commission Reports

City Administrator Crawford updated that the Chamber Bucks promotion is going well.  There were a few people that were having issues getting in there between 9-3 and if there is anyone that cannot make it between those times they need to call the Chamber and they will make arrangements to help them.  We are also working with a company called LoadPass.  It’s a group out of western ND that has been slowly making their way east.  They do the overweight permits for you.  Previously we charged $25 for someone that called in for an overweight permit but we weren’t charging for the actual fees for the overweight portion. LoadPass would do that for us.  We’ve been working with Clint and Kevin on a list of things we think are necessary and issues they have for the water tower.  Once we get that we will bring in KLJ/Moore to go over that when it’s complete.  Brenda has been working with KLJ/Moore on getting the information out for the 7th Ave project.  In the information we will include that PW is testing for lead lines and there may be some money available for reimbursement to those that replace them and also shallow lines.  Also want to thank all the employees that have been out in the cold weather.   

City Attorney Martineck stated if you recall at the last meeting we had the first reading of the ordinance regarding wireless communication technology.  We have received a lot of good feedback regarding the provisions that went into the ordinance and the contract with DOT.  Hopefully we will have all the issues resolved and put in front of the commission in March again

Finance Director Richter stated in a previous meeting we had an application request for a PILOT for Trademark Tooling which was approved contingent on receiving the a copy of the lease on the building.  We have received it and will be setting up for a public hearing.

Sanitation Supervisor Swart added that we are still looking for a Sanitation Specialist I so if you know anybody please send them our way.  Thank you to our garbage crew for all their hard work and being able to muddle through all this cold weather.

Fire Chief Magnuson just a reminder it is still cold out.  Check your sewer and furnace vents and remember to change your filters.  Also add water to your drains to keep the sewer gas from coming up.

Chad Petersen stated 6th St NW we had a scoping meeting and discussed the vision for that project.  We are currently working on the dates and times for the public involvement meeting which will probably be in March some time.

City Administrator Crawford added that we are doing the bid opening for the 7th Ave project on February 26th at City Hall.     

Commissioner Gulmon stated the Chamber Bucks that have been issued for the Love of Local program is $242,000 so there’s lots of opportunity left.  Shout out to Marshall and his staff for handling the recent mandatory blackouts that are happening.  I’m sure their phones were ringing off the hook.

Commissioner Erickson thanks to the city crews for working out in this cold.

President Carlsrud thanks to the employees in general for getting out in the cold and going to and doing your job.  Today was a unique experience in the electrical department.  It was levels above us and nobody had any control over the black outs.  The communication was poor but I assure you it was not the city that was causing the poor communication.  They have been working hard at getting any information they can. 

Adjourn

Meeting was adjourned at 5:48 P.M.