12/3/2019 City Commission Minutes

Tuesday, December 3, 2019

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent E.c.; Removed N2, N5

Approval of Minutes

Commissioner Powell moved to approve the minutes from the November 19, 2019 meeting, seconded by Commissioner Bishop. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $ 2,470,469.82
  3. Approve Raffle Permit for VCSU Student Chapter of Wildlife Society
  4. Approve Mechanical Contractor license for Kemen Plumbing & Heating
  5. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    1. Main Street Off Sale, LLC dba Tavern Ninety-Four
    1. Hi-Line Hospitality, LLC dba City Lights
    1. Labor Club
  6. Approve 2020 Vehicles for Hire License for South Central Adult Services
  7. Approve 2020 L.P. Gas Permits for the following establishments:
    1. CHS Inc dba Dakota Plains Ag
    1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
    1. CBF Oil, Inc. dba Vining Oil & Gas
  8. Approve 2020 Pawn Shop License for Northwestern Industries

Commissioner Magnuson moved to approve consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2226, a Resolution Authorizing Filing Of Application With North Dakota Department Of Environmental Quality For A Loan Under The Clean Water Act And/Or The Safewater Drinking Act for 7th Avenue NW & 2nd Avenue NE Improvements

City Auditor Richter reported the City is working on a loan application for the portion of the project that will be special assessed to property owners. The rate is 2%. Commissioner Bishop moved to approve Resolution No. 2226, seconded by Commissioner Powell. The motion passed unanimously.

Consider Resolution No. 2227, a Resolution accepting Bid and Awarding Contract to KPH Inc. for SU-2-990(059), PCN 22245 – 5th Ave NW from Main St to 12th St NW

Chad Petersen from KLJ stated the NDDOT opened bids on November 8, 2019. Four bids were received which were all over the engineer’s estimate of $3,366,041. The low bidder was KPH with $3,852,699.30 which is 14.5% over the engineer’s estimate. The federal funds were capped at $1.85 million which means the local share will cover the remainder of the project costs. City Administrator Schelkoph stated Valley City Public Works could install street lighting for a reduced cost and recommended approval of the bid with plans to do this change order. Petersen confirmed the Commission needed to take action.

Commissioner Powell moved to accept the bid as presented with a change order to be addressed to have Valley City Public Works install the lighting.


President Carlsrud asked KLJ and City Administrator Schelkoph to provide numbers on this change. Commissioner Bishop seconded the motion.

Commissioner Magnuson inquired about the additional local cost. City Administrator Schelkoph confirmed there would be no additional cost to the property owners as the Prairie Dog bill would cover the overage.

The motion passed unanimously.

New Business

Approve the following requests from the Valley City Barnes County Development Corporation:

  1. Valley Development Group Roundtable funds in the amount of $60,000 per year for the next three years beginning October 1, 2019 thru September 30, 2022
  2. Small Projects Funds in the amount of $14,000

Jennifer Feist on behalf of the Valley City Barnes County Development Corporation presented the request for release of the Roundtable funds from the sales tax dedicated to economic development and the small projects fund request.

Commissioner Magnuson moved to approve the Valley City Barnes County Development Corporation requests as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Removed: Review Class B (On and off-sale beer) & Class C (On and off-sale liquor) Licenses for The Club House

Approve Contract for Services with Village Business Institute for Employee Assistance Program 2019 – 2021

City Attorney Martineck recommended approval of the contract. Commissioner Magnuson moved to approve the contract, seconded by Commissioner Powell. The motion passed unanimously.

Approve bid for 2020 VCPD patrol vehicle from Miller Motors in the amount of $31,947

Police Chief Hatcher plans to replace the 2012 Chevy Tahoe and recommends the low bid from Miller Motors. Commissioner Bishop moved to approve the bid, seconded by Commissioner Magnuson. The motion passed unanimously.

Removed: Approve appointment for Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022

City Administrator’s Report

City Administrator Schelkoph thanked Dale Knudson for his 19 years of service to the City. Schelkoph will be attending a State Water Commission meeting on Friday to ask for a low interest loan for the city’s cost share for the Permanent Flood Protection projects that will be constructed over the next two years. Schelkoph reported the new hook truck is here and the new sand truck will arrive soon.

City Updates & Commission Reports

Chad Petersen from KLJ reminded the Commission that PFP Phase IIA & III construction continues.

Commissioner Powell thanked City crews for hanging Christmas décor.

Commissioner Bishop thanked VCPD for their work during the snow storm. Thanks to VCFD for responding during the storm.

Commissioner Magnuson offered condolences for the family of Mark Boom.

President Carlsrud thanked crews for snow removal efforts.

Adjourn at 5:30 PM.

01/07/2020 City Commission Agenda

Tuesday, January 7, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda – Remove N2; Addition of Consent F

Approval of Minutes

Minutes from December 17 & 26, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Electrician license for Tyler’s Electric, LLC
  4. Approve Application to Block off Street for Thundering Saints on July 25, 2020 on 3rd Avenue SE from Main Street to 2nd Street SE
  5. Approve Raffle Permit for El Zagal Sheyenne Valley Shrine Club & Flag Corps, Hi-Liner Boys Basketball, The Sharp Shooter Showdown
  6. Approve Tree Trimming License for Mike’s Construction & Repair

Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution No. 2228, a Resolution Accepting the MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (City Administrator Schelkoph)

Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

New Business

  1. Approve Special Alcohol Beverage Event Permit for Boomer’s Corner Keg on July 25, 2020 for Debbie Gable Memorial Cancer Ride on the 100 block of 3rd Avenue SE (City Auditor Richter)

    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  2. REMOVED: Approve 2020 Policy and Procedure Manual revisions (City Attorney Martineck)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  3. Consider Cost-Share Request to ND State Water Commission for Phase IV Cost Overrun (KLJ)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  4. Consider Design Engineering Agreement for 2020 Seal Coat Project with KLJ in an amount not to exceed $12,000 (KLJ)

    Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

01/07/2020 Finance Agenda

Tuesday, January 7, 2020
3:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review Electrical Department Transformer Bids from Resco (Electric Superintendent Senf)
    • Review MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (Public Works Accountant Jacobson & Electric Superintendent Senf)
    • Review Public Works rate change requests for Electrical, Water & Sewer (Public Works Accountant Jacobson)
    • Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    • Discuss Permanent Flood Protection buyout of 810 Riverview Drive (City Administrator Schelkoph)
    • Discuss Permanent Flood Protection buyout of 918 2nd Street SE (City Administrator Schelkoph)
  3. Discuss appointment of interim City Administrator (President Carlsrud)
  4. Summer Nights on Central Committee Discussion regarding 2020 plans (Trinity Potts, Committee Member)
  5. Discuss 7th Avenue NW estimated costs and delay to 2021 (KLJ)
  6. Review Permanent Flood Protection Phase IV Cost Overrun and Cost-Share Request to ND State Water Commission (KLJ)
  7. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (President Carlsrud)

Adjourn

12/26/2019 Special City Commission Agenda

Thursday, December 26, 2019 at 7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  1. Approve Gaming Site Authorization for Friends of NRA at the North Dakota Winter Show Event Center on January 4-5, 2020 (City Auditor Richter)

    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud
  2. Accept resignation of City Administrator Dave Schelkoph (President Carlsrud)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  3. Review employee flow chart (President Carlsrud)

Adjourn

12/17/2019 City Commission Agenda

Tuesday, December 17, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from December 3, 2019 meeting

Approval of Consent Agenda

  1. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    • My Bar
    • Woodland Steakhouse
  2. Approve 2020 Tree Trimming & Removal Service License for the following establishments:
    • PLCL/Johnny B’s Trees & Service
    • Ross’ Tree Service
    • Z’s Trees
  3. Approve 2020 Mobile Home Park License for the following establishments:
    • Olsberg Properties, LLLP
    • Richard Plecity Trailer Court
    • Rockwater, LLC
    • Viking Drive Estates

Roll Call:    Powell              Bishop             Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

  1. Approve appointment of Bill Corwin to the Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)

    Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
  2. Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for rehabilitation of 239 2nd Ave NW by L & B Properties and designate it as VC-121 (Jim Knutson, Chair)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  3. Approve Application for Property Tax Exemption for Improvements to Residential Building at 617 10th Avenue SW (City Assessor Hansen)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  4. Approve $50,000 per year for 3 year period of October 1, 2019 through September 30, 2022 with funds from City sales tax dedicated to economic development for Recruiting & Retention (R&R) Coordinator Position (Jennifer Feist)

    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  5. Approve designation of Main Street Program to include East Half Block 10, West Half Block 11, North Half of Block 18 and East Half of Block 19 of Original Townsite (Jennifer Feist)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  6. Approve designation of voting places for each precinct for 2020 election (City Auditor Richter)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  7. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2020 at the Valley City Eagles Club 2192 (City Auditor Richter)

    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud
  8. Approve Gaming Site Authorization for Valley City Baseball Association from January 1 – June, 30, 2020 at The Clubhouse Lounge (City Auditor Richter)

    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  9. Consider accepting Project No. SU-2-990(054)058 – Concrete Pavement Repairs, Curb & Gutter & Incidentals (Paving Improvement District No. 116) (KLJ)

    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
  10. Approve contract of employment between City of Valley City and Chief of Police (City Administrator Schelkoph)

    Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud
  11. Approve Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020 (Public Works Accountant Jacobson)

    Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

11/19/2019 City Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent B, C, D

Approval of Minutes

Commissioner Bishop moved to approve the minutes from November 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for American Fisheries Society Student Subunit
  2. Approve Raffle Permit for Valley City Fire Department
  3. Approve Parade Application for Chamber of Commerce’s  Parade of Lights on December 5, 2019
  4. Approve Block off Street Request for Parade of Lights on 2nd Street NE from Central Avenue to 3rd Avenue

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. Motion carried.

Resolution

Approve Resolution No. 2224, A Resolution Approving the Oxbow Addition Plat

City Attorney Martineck reported the Planning & Zoning Commission recommends approval of this subdivision with the condition that lot be identified on the final plat as lot 3 is located in the county (but within the extraterritorial jurisdiction). Martineck reported this change was made. Commissioner Powell moved to approve Resolution No. 2224, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2225, A Resolution Authorizing Filing of Application with North Dakota Department of Environmental Quality for a Loan under the Clean Water Act and/or Safewater Drinking Act (5th Avenue NW: NDDOT No. SU-2-990(059))

City Auditor Richter stated the loan application is through the State Revolving Loan Fund for the 5th Avenue NW project with $1.75 million being applied for. Commissioner Erickson moved to approve Resolution No. 2225, seconded by Commissioner Powell. City Auditor Richter clarified this loan is for the portion of the project that will be special assessed as the loan rates are lower than the bond market.

The motion passed unanimously.

New Business

Consider City Recommendations for Streetscape II on Main Street and Central Avenue S (NDDOT Project No. UGP-2-999(051)

Chad Petersen from KLJ reported that Streetscape II will include Main Street from the Elks building to 3rd Avenue SE; City Park; and Central Avenue S. ADA improvements and decorative lighting are included in the project. The City Commission was presented with two options for this project: Option A – no build (stop project completely); Option B – proceed with recommendations as presented in CATEX pages 4-8. The project costs approximately $2.2 million with $1.53 million from federal; $115,000 from state; $500,000 local cost including special assessments to property owners for mill & overlay. Petersen stated the recommendations include moving the curb line to address slope requirements without a step down. A bump out for ADA compliance will be added by the Edward Jones building to allow for a ramp into the building. The Commission discussed moving the ramp to the west and/or the basement steps exiting to the south. Petersen stated since the entrance is within the NDDOT right of way encroachment, it needs to be ADA compliant. Petersen stated the final plans are due to the NDDOT by the end of December and asked for action.

Commissioner Powell moved to approve Alternative B, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Contract No. 19-UGPR-114 between Western Area Power Administration (WAPA), Missouri River Energy Services (MRES) and the City of Valley City regarding Scheduling & Payment

City Administrator Schelkoph reported for the ease of billing – WAPA energy is paid and scheduled through MRES. This contract allows for this. Schelkoph recommended approval.

Commissioner Bishop moved to approve Contract No. 19-UGPR-114, seconded by Commissioner Erickson. City Auditor Richter reported the contract is effective 2021 – 2050.

The motion passed unanimously.

Approve Annual Blue Cross Blue Shield Contract for 2020

City Attorney Martineck stated a committee is reviewing health insurance options for 2021. The City is moving from a self-funded plan to fully insured fund in 2020. With the change, there is potential for $100,000 to $200,000 in cost savings next year.

Commissioner Erickson moved to approve the Annual Contract, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph provided a final report on the Fall 2019 flood. No sandbags were used. The City incurred costs of $487,000 which includes $250,000 for erosion repairs primarily along the downstream bank near Mill Dam.

Schelkoph reported VCPW has distributed two light bulbs to the customers and reminded the public to use more efficient energy options. Schelkoph stated that a meter data management will be rolled out. This will help with locating outages and customers will be able to see their electrical and water usage during the month.

City Updates & Commission Reports

City Auditor Richter reported that Tony Kobbervig submitted his resignation for the Renaissance Zone Authority Board. There is an opening on the board, please contact the Auditor’s Office if interested.

Chad Petersen from KLJ reported on Friday, November 8 the NDDOT opened bids for 5th Avenue NW and the bids are $600,000 over the Engineer’s estimate. Review will occur regarding the impact to Special Assessments and local funds. Federal funds were capped on the project and no further federal funds are available.

Commissioner Powell inquired about the mill dam reconstruction. Petersen stated Barr Engineering has completed the design to 30%. Petersen will meet with Schelkoph to discuss with the next presentation likely in December/January. Erosion is a stand-alone project.

President Carlsrud thanked Tony Kobbervig for his service.

Adjourn

Meeting was adjourned at 5:40 PM.

11/5/2019 City Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

No Shave November Proclamation

President Carlsrud read the No Shave November proclamation for the Valley City Public Schools Access for All program fundraiser. Josh Johnson explained how the Access for All program provides behavioral health support for student and invited the public to participate in the fundraiser.

Approval of Agenda – Addition of Consent D, N2.b, N5

Approval of Minutes

Commissioner Powell moved to approve the minutes from October 15, 2019 meetings, seconded by Commissioner Erickson. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,820,003.44
  3. Approve Raffle Permit for Art Club Valley City High School, CHI Health at Home, ND Hereford Association, SHINE
  4. Approve Raffle Permit for District 24 Republicans

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2223, a Resolution Placing City Sales, Use and Gross Receipts Tax Advisory Vote on Ballot of Municipal Election to be held June 9, 2020

Commissioner Bishop moved to approve Resolution No. 2223, seconded by Commissioner Powell.

City Administrator Schelkoph reviewed the project to date and stated at this time, he expects Permanent Flood Protection construction to continue for another 10 years. Schelkoph recommended extension of the tax by 15 years so that a longer period for the loan can be secured, the loan requires a matching revenue source. Commissioner Powell inquired what happens if the loan is paid off early, City Attorney Martineck stated it could be rescinded if the bonds are paid off prior.

The motion passed unanimously.

New Business

Approve 2020 Board Calendar

City Auditor Richter reviewed the 2020 Board Calendar. Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. President Carlsrud recommended moving the Planning & Zoning Commission meeting to November 4 from November 18. Commissioner Magnuson amended his motion to approve the calendar with the recommended change, seconded by Commissioner Bishop. The motion passed unanimously.

Approve NDDOT program documents

  • Annual Maintenance Certification for urban federal aid projects
  • NDDOT Cost Participation, Construction & Maintenance Agreement for SU-2-990(059), Paving Improvement District No. 118 (5th Avenue NW)

Chad Petersen from KLJ reviewed the annual maintenance certificate and reminded the Commission of the City’s obligation to maintain roads on the urban road system as stipulated. Petersen stated that with document b, the City is agreeing to these terms for the 5th Avenue NW project.

Commissioner Bishop moved to approve the NDDOT program documents, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment [for KLJ to] Prepare the SRF Facility Plan for Paving Improvement District No. 119 & 119B (7th Avenue NW & 2nd Avenue NE), in an amount not to exceed $8,500

Chad Petersen from KLJ reviewed SRF Facility Plan requirements. The loan program allows the City to obtain financing at 2% through the State Revolving Fund program versus the private market at 3.5% to 4% which is a cost savings of $350,000 to $400,000 for a 20 year loan. Commissioner Bishop moved to approve the amendment, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Event Permit for Fraternal Order of Eagles Aerie 2192 at North Dakota Winter Show for Cattleman’s Auction on December 6, 2019

Commissioner Magnuson moved to approve the special alcohol event permit, seconded by Commissioner Erickson. The motion passed unanimously.

Approve recommendation to end Flood Emergency Declaration

City Administrator Schelkoph provided background on the flood event stating that this is the first time the  City has reached 15’ since 2011. Viking Bridge was closed. Schelkoph thanked City crews for their work to protect the City to 16’ river levels. Schelkoph recommended ending the Flood Emergency Declaration since the river is 12’ or below and the lake is at/near pool elevation. Commissioner Powell moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.

 City Administrator’s Report

City Administrator Schelkoph reminded citizens that Valley City Public Works is delivering 2 LED bulbs and a reusable tote to customers.

City Updates & Commission Reports

City Auditor Richter stated the City is filing a preliminary damage report with Barnes County Emergency Manager Sue Lloyd. The City will need to wait to see if Barnes County is included in the federal declaration. Richter stated a Complete Count Task Force has been established to raise awareness for the 2020 Census.

Building Inspector Andersen reminded the public that Veterans Day is coming up. Please support veterans.

Commissioner Erickson thanked City crews for work during flood protection.

Commissioner Bishop thanked VCFD & VCPD for their efforts.

President Carlsrud encouraged support of Access for All program. Carlsrud stated the City enjoys some of the best residential rates in the state due to public power. Calrsurd encouraged participation in the 2020 Census.

Adjourn

Meeting was adjourned at 5:37 P.M.

12/03/2019 City Commission Agenda

Tuesday, December 3, 2019

5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from November 19, 2019 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Raffle Permit for VCSU Student Chapter of Wildlife Society
  4. Approve Mechanical Contractor license for Kemen Plumbing & Heating
  5. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    1. Main Street Off Sale, LLC dba Tavern Ninety-Four
    1. Hi-Line Hospitality, LLC dba City Lights
  6. Approve 2020 Vehicles for Hire License for South Central Adult Services
  7. Approve 2020 L.P. Gas Permits for the following establishments:
    1. CHS Inc dba Dakota Plains Ag
    1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
    1. CBF Oil, Inc. dba Vining Oil & Gas
  8. Approve 2020 Pawn Shop License for Northwestern Industries

Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution No. 2226, a Resolution Authorizing Filing Of Application With North Dakota Department Of Environmental Quality For A Loan Under The Clean Water Act And/Or The Safewater Drinking Act for 7th Avenue NW & 2nd Avenue NE Improvements (City Auditor Richter)

    Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud
  2. Consider Resolution No. 2227, a Resolution accepting Bid and Awarding Contract to KPH Inc. for SU-2-990(059), PCN 22245 – 5th Ave NW from Main St to 12th St NW (KLJ)

    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud

 New Business

  1. Approve the following requests from the Valley City Barnes County Development Corporation (Jennifer Feist):
    • Valley Development Group Roundtable funds in the amount of $60,000 per year for the next three years beginning October 1, 2019 thru September 30, 2022
    • Small Projects Funds in the amount of $14,000

      Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
  2. Review Class B (On and off-sale beer) & Class C (On and off-sale liquor) Licenses for The Club House (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  3. Approve Contract for Services with Village Business Institute for Employee Assistance Program 2019 – 2021 (City Attorney Martineck)

    Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
  4. Approve bid for 2020 VCPD patrol vehicle from Miller Motors in the amount of $31,947 (Police Chief Hatcher)

    Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
  5. Approve appointment for Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

12/03/2019 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, December 3, 2019

3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Update re: Dental and Vision plans (City Administrator Schelkoph)
  3. Review VCPD patrol vehicle bids (Police Chief Hatcher)
  4. Review Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020 (Public Works Accountant Jacobson)
  5. Review Street Dept. Fund 608 negative cash balance for consideration to replenish from Enterprise funds 601 and 607 (Public Works Accountant Jacobson)
  6. Discuss bids for the 5th Ave NW Reconstruction project (KLJ)
  7. Review engineering finds for Main St. Pumping station (City Administrator Schelkoph)
  8. Discuss Permanent Flood Protection Phase IV Project Update (KLJ)

Adjourn

Board Opening – Renaissance Zone Authority Board

NOTICE OF BOARD OPENINGS FOR
CITY OF VALLEY CITY

The City of Valley City has openings effective November 16, 2019 for:

Renaissance Zone Authority Board – balance of 3 year term ending June 30, 2022, 1 opening.

Please submit your name, address and phone number on paper to the Valley City Auditor’s Office, PO Box 390, Valley City, or etufte@valleycity.us if you are interested by December 2, 2019, 5 p.m.