Valley City Commission Proceedings
Tuesday, September 17, 2019
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Powell,
Members absent: Commissioner Bishop.
Others present: City Administrator Schelkoph, City Attorney
Martineck by phone, City Auditor Richter, City Assessor Hansen, Public Works
Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief
Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.
Approval of Agenda – Addition of Consent D
Approval of Minutes
Commissioner Magnuson moved to approve the minutes from
September 3, 2019 meeting, seconded by Commissioner Powell. Motion carried.
Approval of Consent Agenda
- Approve Raffle Permit for Sheyenne Care Center
- Approve Parade Application for Valley City State University
Homecoming on September 28, 2019 on Central Avenue at 10:30 AM
- Approve Block off Street Request on 4th Street NE for
City-County Health District on October 1, 2019 from 4:00 – 7:00 PM for the
Welcome to the Block Party
- Approve Raffle Permit for Valley City Fastpitch
Commissioner Magnuson moved to approve the consent agenda,
seconded by Commissioner Erickson. The motion passed unanimously.
Madeline Luke provided comments to the City Commission
regarding 2020 budget including salaries, bond rating, and public works
expenditures and reserves.
Public Hearing for
2020 Annual Budget
President Carlsrud declared the public hearing open. Bob Werkhoven inquired if
the increase in salaries are based on performance evaluations. Commissioner
Magnuson stated based on step increases and COLA increase. Werkhoven commented
on potential issues if a city attorney also has private practice. Commissioner
Magnuson moved to close the hearing, seconded by Commissioner Erickson.
Commissioner Powell recommended the City consider merit based pay. Motion
carried to close hearing.
Approve first reading
of Ordinance No. 1050, the 2020 Annual Budget Ordinance
Commissioner Magnuson moved to approve first reading of
Ordinance No. 1050, seconded by Commissioner Erickson.
Commissioner Powell stated projects are done within budget.
Commissioner Magnuson without increasing electrical rates and without increased
mill levies, the utility funds are able to support general government including
the street department which is funded by the general government funds. City
Auditor Richter clarified the cash reserves are at 48%. Richter explained the
Moody’s negative cash outlook due to the accounts receivable from the State
Water Commission. Richter now seeks payment prior to year-end. Richter stated
the City’s goal is for the cash reserves at least 30%.
The motion passed unanimously.
Approve second and
final reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles
City Attorney Martineck stated there were no changes from
the first reading and based on the new ordinance, vehicles on the street will
need to move more than 50’ in 72 hours.
Commissioner Powell moved to approve the second and final reading of Ordinance No. 1049, seconded by Commissioner Magnuson. The motion passed unanimously.
recommendation to begin Renewal Application for Valley City Renaissance Zone
Jim Knutson, Chair of the Renaissance Zone Authority Board,
reviewed the program. Started in 2000, 119 projects have been approved with $36
million value; $17 million has been completed and is on the tax rolls which
generates $240,000 in tax revenue/year.
Knutson asked if the Commission would like the Renaissance Zone
Authority Board to put in the time and effort to begin renewal efforts.
Commissioner Magnuson moved to approve beginning the renewal application for
the Valley City Renaissance Zone, seconded by Commissioner Erickson. The motion
extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck recommended 6 month construction
extension for Brockopp Brewing, LLC. Commissioner Erickson moved to approve the
construction extension, seconded by Commissioner Magnuson. The motion passed
Consider the purchase
of Christmas decorations for the new street lights on Central and Main St. for
City Administrator Schelkoph stated the existing decorations
will not fit on the new light poles. The wreath has been vetted by the Downtown
Streetscape Committee and Electrical Superintendent Senf. Schelkoph asked for
Commission to continue the purchase of 42 wreaths.
Commissioner Erickson inquired why the old lights can’t be
used. City Administrator Schelkoph stated the purchase of the new decorations
was not included in the budget for 2019. This cost will be covered from the
building site project line item. The building project was delayed as it was
over budget. Schelkoph stated the old lights will be put in reserve for reuse
Commissioner Powell asked if it is possible to hold off for
one year and keep the cash on hand for the building project. Commissioner
Magnuson stated the money will be spent either this year or next.
Schelkoph stated typically the large décor is $500-750 each.
Schelkoph stated weight of the product was a factor.
Commissioner Magnuson moved to approve the purchase,
seconded by Commissioner Powell. Roll
call: Erickson – nay; Bishop – absent; Magnuson – aye; Powell – aye; Carlsrud –
aye. Motion carried.
Construction Engineering Agreement for Permanent Flood Protection Phase III
with KLJ in an amount not to exceed $182,500
Chad Petersen from KLJ reviewed the request for construction
engineering agreement for Permanent Flood Protection Phase III – Master Lift
Station. City Administrator Schelkoph clarified that this is for the next phase
of the project. Commissioner Magnuson moved to approve the construction engineering
agreement, seconded by Commissioner Powell. Roll call: Bishop – absent;
Magnuson – aye; Erickson – nay; Powell – aye; Carlsrud – aye. Motion carried.
City Administrator’s Report
Schelkoph reminded the citizens that the 3rd and final pickup
for tree branches will be on September 26-27. Streetlights are being installed
on Central Avenue.
City Updates & Commission Reports
Martineck clarified that he is a contracted employee without private
Chad Petersen from
KLJ stated storm sewer project has closed a portion of Wintershow Road – it
should re-open this week; work continues on Central/Main intersection; work
will begin on intersection of 9th Street N & Central. Traffic
signals for Central Avenue are expected late September/early October.
thanked public for putting up with construction.
thanked employees for work and for Jefferson Elementary parents for working
Meeting was adjourned at 5:46
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City