Minutes Available text with City of Valley City Logo above

12.5.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, December 5, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add D, Consent Agenda. Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the November 21, 2023, Commission Meeting and the November 28, 2023, Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Fire Chief, Operations Supervisor, City Administrator and Finance Director.

Approve Contractor Application for Bob’s Excavating LLC of Valley City, ND.

Approve Public Hearing for Dangerous Building at 1318 9th St SW.

Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

Resolution 2432, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. UGP-2-990(067), PCN 23951 [Paving Imp. Dist. No. 128, Watermain Imp. Dist. No. 105 and Sanitary Sewer Imp. Dist. No. 69].

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution 2433, a Resolution Establishing Water Utility Rates.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution 2434, a Resolution Establishing Sewer Utility Rates.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Resolution 2435, a Resolution Approving Plat of Tall Jacks Addition to the City of Valley City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution 2436, a Resolution Approving Plat of TC Subdivision to the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,485,229.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Final Payment in the amount of $78,071 and to Close Out Consolidated Sewer & Water Improvement District No. 59 (Nextera).

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Amendment to Task Order for Construction Engineering for Consolidated Sewer & Water Improvement District No. 59 (Nextera) in the amount of $37,190.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford discussed the Updated Infrastructure Plan that the Departments have been working on and what the next 4 to 10 years looks like for projects. They have been working diligently on determining what will be best for the different areas and keeping in mind the money that will be needed. This is a great plan, in place and in writing, that can be used when making decisions. This process was started over a year ago and now they are able to use it to make fiscally responsible decisions on projects that best help the City. The Public Works Budget has been put in place and will be approved at the next meeting; several Departments made substantial cuts in several areas to make this budget work. Thank you to those Departments.

Finance Director Klein thanked Gary Jacobson for all the time he has spent on the Public Works Budget as well as Brandy Johnson & Judi Hintz for doing a great job with the new positions and changes.

Public Works Accountant Jacobson gave a quick update on working with FEMA for the 2022 flood. There are a few projects still on going. There are only 2 projects that are not paid for as of yet, they are the Management Costs and Donated Resources. Both of these projects are still in the pipeline to be paid. All other projects have been paid for.

Commissioner Gulmon wanted to commend that Staff and Department heads for the significant expenses cut out of the final Public Works Budget. He also shared an update on the Financials through the end of October. Sales Tax, Food & Beverage Tax and Occupancy Taxes are all up from last year.

Commission Erickson reminded the Citizens that you can bring your rough canister racks in and get rid of them. Also, with Christmas coming, the Transfer Station will be open from December 26 to December 29 for you to bring your extra household garbage out to the Landfill and dispose of at no cost. There is a 100lb limit per residence. Please recycle your cardboard prior to hauling out your garbage.

Commissioner Magnuson gave a special Thank You to all who participated in the Parade of Lights. It was a wonderful event attended by many and the lights were beautiful. Also thank you to the Fire Department and their makeshift firepits around town.

President Carlsrud gave a quick shout out to all the folks involved in the Christmas lighting around town. Continuous positive comments come in from Citizens and Visitors about the nice job our folks have done with the Christmas Lighting. Thank you to the Firefighters for their fundraising that they do and then share with the Community. Most recently, they helped purchase the new Zodiac Rescue Boat with over $32,000.00 coming from their fundraising efforts. Thank you to the Commissioners for serving and to all the Employees for all the work that they do on behalf of our Citizens.

Adjourn

Meeting was adjourned at 5:25 P.M.

Agenda Available

12.19.2023 Commission Agenda

Tuesday, December 19, 2023
5:00 PM

The City Commission Meeting will begin on Tuesday, December 19, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87006417383 or listen by calling (1 346 248 7799) Webinar ID:  870 0641 7383.

Call To Order

Roll Call

Pledge of Allegiance (Please Stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

Approval of Minutes

Approve Minutes from the December 5, 2023, Finance and Commission Meetings as well as the December 12, 2023, Special Commission Meeting.

 

Approval of Consent Agenda

  1. Approve Application Renewal for Permit to Sell L.P. Gas from the following:
    1. Petro Serve USA #071.
    1. Petro Serve USA #072.
    1. CBF Oil Inc. dba Kotaco.
    1. Loves Travel Stop #849
  2. Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.
  3. Approve Application to Operate Mobile Home Park Renewals for the following:
    1. Sunrise Trailer Court
    1. Plecity Park – RNR Development
    1. Frog Town Trailer Court
  4. Approve Application for Tree Trimming and Removal Service Renewals for the following:
    1. Ross’ Tree Service
    1. Pine Country Nursery
    1. Ground to Sky
    1. Johnny B’s Trees
  5. Approve Raffle Application for Student Nurse Organization for 3/26/2024 at VCSU.
  6. Approve Public Hearing on Alcoholic Beverage License Violations – Corey Breswick dba Captain’s Pub.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

 Resolution

R1.       Res 2437 A Resolution to Amend the Master Fee Schedule – Special Meeting Fee. (City Attorney Martineck)

    Roll Call:      Bishop             Magnuson        Gulmon            Erickson          Carlsrud

New Business

  1. Approve Public Works 2024 Operating and Capital Budgets.  (Public Works Manager Jacobson)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Approve Application to Operate Mobile Home Park Renewals for Viking Drive Estates. (City Administrator Crawford)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

11.28.23 Special Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 28th, 2023



President Carlsrud called the meeting to order at 12:10 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson, Commissioner Gulmon

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Alcohol Beverage Permit for The Labor Club for Friday, December 1, 2023 at the NDWS South Building.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:12 P.M.

Minutes Available text with City of Valley City Logo above

11.21.23 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 21, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER BRIAN HAGER

PROCLAMATION FOR SMALL BUSINESS SATURDAY

APPROVAL OF AGENDA

Add NB11. Approve Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the November 7, 2023, Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permit Application for the Following:

  1. Education Foundation for VCPS 11.30.2023 at the HAC
  2. Student Chapter of the Wildlife Society 2.13.2024 VCSU
  3. VCSU American Fisheries Society Student Subunit 2.13.2024 at Rhoades Science Center
  4. Valley City State University Foundation 12.1.2023 at the Eagles

Approve 2023-2024 Contractor License Application for Robert Gibb & Sons, Fargo ND

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Resolution 2431, A Resolution Amending Infrastructure Renewal and Replacement Fees.

Commissioner Magnuson moved to approve adding $1.00 to any account that has water service and $1.00 to any account that has electrical service for both Residential and Commercial customers and to review the infrastructure charge on an annual basis, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Consideration for Appropriating Back the Blue Funds.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson for $19,871.00 to be used and allocated for Law Enforcement Officers. $11,000.00 will be allocated for retention bonuses, $5000.00 will be allocated for new recruitment bonuses, the remaining funds will be used for tuition payments.  Motion passed unanimously.

Approve Salary Schedule Amendment to Include Water Plant Operator III with B23 Classification.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint Construction Management At-Risk Selection Committee. Commissioner Bishop moved to approve, seconded by Commissioner Erickson to appoint the CMAR selection committee as follows: Gwen Crawford- City Administrator, Chad Petersen – City Engineer, Architect- Architect that is selected through the RFQ process, Licensed Contractor-Tim Durheim.

 Motion passed unanimously.

Accept Project No. SU-CVD-2-990(061), PCN 23233-12th St N/8th Ave SW – Mill & Overlay/Turn Lane Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Project No. UGP-2-999(051), PCN 22280-Main Street/Central Ave Urban Grant Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Amendment to Task Order for Preliminary Engineering for NW Water Tower Study to include zone 8.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson

Roll call vote: Gulmon – Aye, Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Seal Coat Improvements.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Sanitary Sewer Point Repair/Manhole Replacement Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll call vote: Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(066), PCN 23917 – Winter Show Road Shared-Use Path.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Erickson – Nay, Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve 2024 Board Meeting Schedule as follows: Tuesday January 2nd will be Thursday, January 4th, Tuesday March 19th will be held Monday, March 18th and Tuesday May 7th will be Monday, May 6th. The Planning & Zoning Meeting will be moved from Tuesday April 9th to Wednesday, April 10th.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon to accept the proposal for the Ford Explorer.

Roll Call Vote: Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Erickson – Aye, Carlsrud – Nay. Motion Approved.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Viking Trailer Court the installation of the trailer park’s culverts and will return in the spring to finish seeding and the hydro mulch of the grass. They are putting down straw and mats to help with erosion. David Wick will be working on a budget for the plan to replace the pavement for next summer.

Working on the Public Works budget and seeing what we can do with capital budget items that are in need.

There is an open meeting at the HAC, being put on about a state & federal project for East Main St just outside of City Limits. Regarding the repair of the culvert in 2025.

Reminder about Small Business Saturday, Lighting of the Park as well as the Parade of Lights.

Fire Chief Magnuson wished all a happy thanksgiving & reminded all that turkey fryers are not to be used indoors. He also shared information on the Annual Fireman’s Dance this Friday night the 24th at 8:30PM at the Eagles. Free will donation so come on out and enjoy!

City Engineer Eslinger brought & shared the 2024 Calendars for the departments.

Mayor Carlsrud thanked all who worked on the budget. This year has been tough. Thank you to the Commissioners for working on their portfolios.  Happy Thanksgiving to everyone.

Adjourn

Meeting was adjourned at 5:50 P.M.

Agenda Available

12.5.2023 Commission Agenda

Tuesday, December 5th, 2023
5:00 PM

The City Commission Meeting will begin on Tuesday, December 5th, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82220761721 or listen by calling (1 346 248 7799) Webinar ID:  822 2076 1721.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote Needed When Changes Made To The Agenda)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

Approval of Minutes

Approve Minutes from the November 21, 2023, Commission Meeting and November 28, 2023, Special Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Contractor Application for Bob’s Excavating LLC of Valley City, ND
  3. Approve Public Hearing for Dangerous Building at 1318 9th St SW

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

 

Resolution

  1. Approve Resolution 2432, A Resolution Accepting Bid and Awarding Contract for NDDOT Project No. UGP-2-990(067), PCN 23951 [Paving Imp. Dist. No. 128, Watermain Imp. Dist. No. 105 and Sanitary Sewer Imp. Dist. No. 69]. (City Engineer)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

  • Approve Resolution 2433, A Resolution establishing Water Utility Rates. (Public Works Accountant Jacobson)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

  • Approve Resolution 2434, A Resolution establishing Sewer Utility Rates. (Public Works Accountant Jacobson)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

  • Approve Resolution 2435, A Resolution approving plat of Tall Jacks Addition to the City of Valley City – (Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

  • Approve Resolution 2436, A resolution approving plat of TC Subdivision to the City of Valley City – (Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $          

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2. Accept Consolidated Sewer & Water Improvement District No. 59 (Nextera). (City Engineer)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

N3. Approve Amendment to Task Order for Construction Engineering for Consolidated Sewer & Water Improvement District No. 59 (Nextera). (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

12.5.2023 Finance Agenda

City Commission Finance Meeting

 The City Commission Meeting will begin on Tuesday, December 5th, 2023, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82573076220 or listen by calling (1 346 248 7799) Webinar ID: 825 7307 6220.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
      1. Landfill Saturday’s
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Commission Duties Review (President Carlsrud) (Attorney Martineck)
  4. Review cost of Special Meetings – (Finance Director Klein)
  5. Appointment of Department Heads and Police Officers (Attorney Martineck)
  6. Review 10 Year Valley City Infrastructure Plan (Administrator Crawford)
  7. YTD Permit Report (Assessor Current)
  8. Discuss Public Works 2024 Proposed Budget – (Public Works Accountant Jacobson)
  9. Discuss PW Water Rate increase – (Public Works Accountant Jacobson) 
  10. Discuss PW South Side Sewer rate increase – (Public Works Accountant Jacobson)
  11. Discuss PW Credit Card Fees – (Public Works Accountant Jacobson)

Adjourn

11.7.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 7th, 2023


CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Member Absent: Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add New Business Item 6. Approve Contract for Public Auction Services.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the October 17, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Contractor License for Dirt Dynamics, Fargo ND

Approve Raffle for Sheyenne Valley Friends of Animals, December 15, 2023 at Handy Hardware

Approve Raffle for ND Hereford Assn, December 2, 2023 at the ND Winter Show Building

Approve Parade for VC Area Chamber of Commerce Parade of Lights, November 25, 2023 at 6pm

Approve Block off the Street Application for the VC Area Chamber of Commerce Parade of Lights, November 25, 2023 from 2pm until 9pm, Event is from 4pm until 9pm

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Second and Final Reading of Ordinance No 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals. There are no changes to the Ordinance.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Second and Final Reading of Ordinance No 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. There are no changes to the Ordinance.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

RESOLUTION

Resolution 2427, A Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 128. Finance Director Klein reported that we did not receive any protests on this project. A NW Reconstruction for 2024 map was included in the materials. An Informational Meeting was held on October 16, 2023 with no attendees. Protests were due on November 6th and we did not receive any protests.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution 2428, A Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 128, Watermain Improvement District No. 105, Sanitary Sewer Improvement District No. 69. City Engineer Petersen shared that this project is scheduled to be bid through the NDDOT on November 17th. The total estimated construction cost is approximately 4 million dollars. We did receive approximately 2.63 million dollars from Urban Grant Funds through the NDDOT. We will be requesting approximately 550 thousand dollars of funds through the Department of Water Resource for the water main replacement portion of the project. The Final Plans & Specs are on file at City Hall.  

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2429, A Resolution Approving Urban Limits Boundary for City of Valley City. City Engineer Petersen reported this is a paper trail catch up as you previously approved the Urban Limits Boundary at the last Commission meeting. The NDDOT requires this in the form of a Resolution so requesting the approval of this Resolution for the Urban Limits Boundary as per the map.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2430, A Resolution Approving Use of Construction Management At-risk Delivery Method for New Public Works Service Center. City Administrator Crawford is asking for approval of the use of Construction Management At-risk Delivery Method for the New Public Works Service Center that will go along with them being the General Contractor and also the way to help with the process to go get all the bids, instead you go through this process and they get all the fees together and end up with 1 rate.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $ $2,405,467.61. Finance Director Klein reviewed the October Expenditures.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Preliminary & Design Engineering Task Order for Project No. UGP-2-990(068), PCN 24181-2025 Urban Grant Reconstruction Project. City Engineer Petersen reminded the Commissioners that the City was awarded 2.99 million dollars in Urban Grant Funds for the reconstruction of 2nd ST N from 3rd Ave NW to 4th Ave NE as well as 3rd Ave NE from Main ST to 2nd St. We requested that this project be programmed for planned delivery August of 2024. In reviewing other projects adjacent to the project corridor, specifically along the 4th Ave NE. You may recall that we have had several watermain breaks in the area. As this was a high priority for Public Works to get that watermain replaced we requested to the DOT that they add 4th Ave NE & 1 additional block of 2nd St NE to the project. The request before you are the preliminary design and engineering for the described project. A proposed bid opening in November of 2024 for anticipated construction in 2025. They will do the survey now through the spring, get the environmental documentation, cultural work and the public involvement done over the winter months. Design Engineering will be done from the Spring through August of 2024 time frame. This will be bid through the NDDOT possibly next November.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Roll Cal Vote: Commissioner Gulmon – Aye, Commissioner Magnuson – Aye, Commissioner Erickson – No,

President Carlsrud – Aye. Motion Carried.        

Approve RFQ for Architect for Pre-Design Services for the Service Center. City Administrator Crawford asked, as required by Century Code, we have to approve an RFQ for the Architect for Pre-Design Services for the Service Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve MOU (Memorandum of Understanding) with VCSU for Emergency Management. There were no changes to the Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve MOU with VCSU for Campus Safety. There were no changes to this Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Contract for Public Auction Services. City Administrator Crawford shared this has to do with the extra items the different departments throughout the City had. There will be an online auction, with the details being printed twice in the newspaper, then the online auction will be held. The smaller items will be sold the first week, there will be a set date, and larger items, some with reserves, will be the second date. The other piece to this is that the Auction Service is responsible for all the advertising, listing, photos and descriptions. There will also be a time that the Public will be able to walk through and see the items.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford started off with the Construction Project on 2nd Ave NE. Basically they will continue working on the project this week and next. If the weather holds out, they hope to have the sidewalks completed, signs installed and other things completed. The goal would be to have it ready to go by the end next week, so November 18th. There are still items that need to be checked on but will update after the next construction meeting. Check social media and the website for the latest update. On Wednesday, November 15th City Administrator Crawford will be representing the midsize cities at a Committee Hearing on Retirement in Bismarck. Also, continuing to work on a lot of grants. There are some new Transportation Grants that we will be working on for the 2025 projects. There are also some Electrical Grants that just came up so working on getting them completed.

Finance Director Klein shared that every November we send the annual installment for Special Assessments to the County. If you have any questions on the special assessments come to the Auditors Office at City Hall. Please do not reach out to the County. You will also find a list of remaining balances of special Assessments at ValleyCity.US.

City Assessor Current updated the Commissioners on what she has been working on. About 320 homes were visited and reviewed this summer. A lot of people have been in the office inquiring about the Homestead Credit with 39 new people signing up.  Valley City has over 167 people currently signed up. The State reimburses us for the credit. Houses are still selling well, there were 72 sales this year. Prices seem to be staying high, but sales have slowed.

Commissioner Gulmon shared the Financial report through the end of September. Very positive report with revenues outpacing expenses in both the General Government and Public Works. Sales Tax is down 1.5% compared to the numbers from last year. Food & Beverages Tax is up 7.5% over last year. The Occupancy Tax is up 11% compared to last year

Mayor Carlsrud thanked all the city employees for their work especially with the change in season and all that comes with that. If you have not been to the Vo-Tech Center, go up and take a tour. They do some amazing things there. Please Thank a Veteran this weekend and a “Special Thank you” to our Veterans. Be careful to all the Deer Hunters out there as well. Enjoy the weekend.

ADJOURN

Meeting was adjourned at 5:27 P.M.

Agenda Available

11.21.2023 Commission Agenda

Tuesday, November 21st, 2023
5:00 PM

The City Commission Meeting will begin on Tuesday, November 21st, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87278342798 or listen by calling (1 346 248 7799) Webinar ID:  872 7834 2798.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Oath of Office for Police Officer Brian Hager

Proclamation for small business Saturday

November 25, 2023, is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.

Approval of Agenda (roll call vote needed when changes made to the agenda)

 

Approval of Minutes

Approve Minutes from the November 7th, 2023, Finance and Commission Meetings.

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

Approval of Consent Agenda

  1. Approve Raffle Permit Application for the Following:
    1. Education Foundation for VCPS 11.30.2023 at the HAC
    1. Student Chapter of the Wildlife Society 2.13.2024 VCSU
    1. VCSU American Fisheries Society Student Subunit 2.13.2024 at Rhoades Science Center
    1. Valley City State University Foundation 12.1.2023 at the Eagles
  2. Approve 2023-2024 Contractor License Application for Robert Gibb & Sons, Fargo ND

 Roll Call:         Bishop             Magnuson        Erickson          Gulmon           Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

 

Resolution

            R1. RES 2431 A Resolution Amending Infrastructure Renewal and Replacement Fees. (Public Works Accountant Jacobson)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

N1.      Consideration for Appropriating Back the Blue Funds (Chief Horner)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

N2.      Approve Salary Schedule Amendment to Include Water Plant Operator III with B23 Classification. (Administrator Crawford)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

N3.      Appoint Construction Management At-Risk Selection Committee. (Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N4.      Accept Project No. SU-CVD-2-990(061), PCN 23233-12th St N/8th Ave SW – Mill & Overlay/Turn Lane Improvements. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N5.      Accept Project No. UGP-2-999(051), PCN 22280-Main Street/Central Ave Urban Grant Project. (City Engineer)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

N6.      Approve Amendment to Task Order for Preliminary Engineering for NW Water Tower Study (City Engineer)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

N7.      Approve Design Engineering Task Order for 2024 Seal Coat Improvements (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N8.      Approve Design Engineering Task Order for 2024 Sanitary Sewer Point Repair/Manhole Replacement Project (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N9.      Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(066), PCN 23917 – Winter Show Road Shared-Use Path (City Engineer)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

N10.    Approve 2024 Board Meeting Schedule.  (Finance Director Klein)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

10.17.2023 Commission Minutes

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Member absent: Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add Resolution 2426

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the October 3, 2023 Finance and Commission Meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Application for Use of National Guard Building. Schindler Events. Nov 30 – Dec 3, 2023.

Approve Application for Contractor License. Priority Contracting, Fargo ND.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance No. 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance No. 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Approve Resolution 2422. A Resolution establishing new rates to provide the receipts to fund necessary operations and expenses of the electric utility department of the Public Works Department of the City of Valley City for 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Approve Resolution 2423. A Resolution Amending the Master Fee Schedule. This Resolution amended the Master Fee Schedule with an updated pricelist for Fire Extinguisher Service and Materials and a $50.00 fee for a Zoning Compliance Letter.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2424. A resolution approving plat of Sheyenne Valley School Addition.

Commissioner Gulmon moved to approve with conditions presented being met, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2425, a Resolution to Sell Real Property at Private Sale. NDDOT is purchasing approximately 1000 square feet to expand it’s right of way for the purpose of additional drainage along I-

94. The purchase price is $650.00 for a portion of the NW ¼ of the SE ¼ of Section 29, Township 140N, Range 58W, in Barnes County.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2426, a Resolution Establishing Rates and Fees for Solid Waste Service.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 446 8th Ave NE for $94,600 which is 110% of the assessed value of $86,000.

Commissioner Bishop moved to approve with conditions presented, seconded by Commissioner Gulmon. Motion passed unanimously.

Request for Funding Considerations from the Valley City-Barnes County Development Corporation.

  1. Approval to redirect funds already approved and to add an additional $62,500.00 in funds.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Use a dollar for dollar match and make this available to more Employers in the area when hiring and bringing new people to Valley City and Barnes County.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

  • Annual request for small projects that the VCBCDC handles throughout the year.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Funds are used for Parks in the Area and Community projects.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Site Authorization for North Dakota Winter Show at the ND Winter Show Event Center South Exhibit Building in December 2023 and March 2024.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Task Order for Construction Engineering for Phase 2 NW Storm Sewer Reconstruction Project (Paving 126, Sanitary 68, Storm Sewer 55 and Water Main 104). This project will start in 2024 but with the long lead time in ordering materials, they would like to get started as soon as possible.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Bishop-aye       Erickson-nay    Gulmon-aye     Carlsrud-aye    Motion passed.

Approve 2023 Valley City Urban Limits Boundary Map. Looking for approval from the City Commission as the North Dakota DOT has already looked at this and is now out for review from Federal Highway in parallel to the approval from the City Commission.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC, on October 21 from 10:00 am to 3:00 pm.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford talked about the base layer of pavement that was laid. This is just the first step. Still waiting for the lowering of the vaults before Border States returns to complete the project. Mr. Wick shared with City Administrator Crawford that most of the materials they were waiting for are in and that they are planning on starting installation. He will update again prior to the November 7, 2023 Finance and Commission Meeting.

Fire Chief Magnuson reported on the Active Shooter Training Drill that will be happening on October 18. Last week was Fire Prevention Week and several tours were given to the Kids in the Community. The Fire Department will also be out on Halloween giving glow stick to the Trick or Treaters.

Police Chief Horner talked about the Active Shooter Training as well. Roads around the High School and Rec Center will be blocked off between 1:00PM to 4:00PM. They hope to have everything completed by the end of the day. Looking forward to showing where the Department excels and what they learn from the training. 

Commissioner Gulmon thanked everyone who assisted in the planning of this Active Shooter Training. Looking forward to seeing the results.

Mayor Carlsrud gave a big thank you to all the employees.

ADJOURN

Meeting was adjourned at 5:44 P.M.

Agenda Available

11.7.2023 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, November 7, 2023

3:30 PM

 The City Commission Meeting will begin on Tuesday, November 7, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82143731665 or listen by calling (1 346 248 7799) Webinar ID: 821 4373 1665

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
      1. Fire Extinguisher Report
      1. Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. RFQ – New Service Center – (City Administer Crawford)
  4. Update on Viking Trailer Court – (City Administer Crawford)
  5. Red River Water Supply Project- (President Carlsrud)
  6. PFP Update – (City Administer Crawford)
  7. Discuss Special Assessment Cap for Paving Reconstruction Projects – (Finance Director Klein)
  8. Digital Signage Update – (Commissioner Magnuson)

Adjourn