02/04/2020 City Commission Agenda

Tuesday, February 4, 2020
5:00 PM

Call To Order

Roll Call

Pledge of Allegiance (Please Stand)

Introduction of ND Winter Show Manager Tesa Klein

Approval of Agenda

Approval of Minutes

Minutes from January 21, 27, and 29, 2020 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Raffle Permit for Ducks Unlimited Barnes County Chapter, Valley City High School Music Boosters

Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution No. 2240, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency dba Missouri River Energy Services (Public Works Accountant Jacobson)

    Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
  2. Approve Resolution No. 2241, a Resolution Declaring Necessity for Paving Improvements  in Paving Improvement District No. 120 (NDDOT Project# UGP-2-999(051), PCN 22280), a mill and overlay project on Central Avenue S (KLJ)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  3. Approve Resolution No. 2241, a Resolution Declaring Necessity for Paving Improvements in Paving Improvement District No. 121 (2020 Seal Coat) (KLJ)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  4. Approve Resolution No. 2242, a Resolution Authorizing the Public Works cash transfer to remove the Negative balances of $428,283 in the street department, and $629,777 in the water department (Public Works Accountant Jacobson)

    Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud

New Business

  1. Approve capital lease of Elgin Pelican Street Sweeper for five years with annual payment of $43,068.00 from Sanitation Products (Public Works Accountant Jacobson)

    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
  2. Approve underground primary wire bid from Resco in the amount of $23,606 (Public Works Accountant Jacobson)

    Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
  3. Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption for tenant, Bridge City Dentistry at 239 2nd Avenue NW and designate it as VC-122 (Emma Tufte)

    Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud
  4. Approve Agreement for Long-Term Temporary Highway Closure with NDDOT (City Auditor Richter)

    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  5. Consider Approving the Urban Roads Project Submittal List for Fiscal Year 2021-2024 (KLJ)

    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

City Updates & Commission Reports
Adjourn

02/04/2020 Finance Meeting Agenda

Tuesday, February 4, 2020
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
      1. Two office staff to Florida for Incode Conference in April (Public Works Accountant Jacobson)
  2. Review 5th Avenue NW lighting options (Electric Superintendent Senf)
  3. Review underground primary wire bid for 2020 underground projects (Electric Superintendent Senf)
  4. Review 5 year lease of Elgin Pelican Street Sweeper from Sanitation Products (Public Works Superintendent Differding & Public Works Accountant Jacobson)
  5. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Review the PW cash transfer requests to remove the Negative balances of $428,283 in the street department, and $629,777 in the water department (Public Works Accountant Jacobson)
  6. Discuss Newman Signs expenditure that exceeds CVB budget (Mary Lee Nielson)
  7. Longest Table Project Update from Sheyenne Valley Community Foundation (Andrea Nelson at 4:00 PM)
  8. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (Angie Martin)
  9. State Water Commission Update (KLJ & President Carlsrud)
  10. Review Urban Roads Submittal for Fiscal Years 2021 – 2024 (KLJ)

Adjourn

01/27/2020 Special City Commission Agenda

Monday, January 27, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Resolution

  1. Approve Resolution No. 2239, a Resolution Declaring Slum and Blighted Area – North Dakota Main Street Program sponsored by South Central Dakota Regional Council  (Jennifer Feist)
  • Approve Resolution No. 2238, a Resolution of Sponsorship –  Rocking DD Properties grant application for rehab of 358 North Central Avenue (David & Diane Hochhalter)

New Business

  1.  Approve City Administrator job description and authorize advertising for position (City Attorney Martineck)

Adjourn

01/07/2020 City Commission Minutes

Valley City Commission Proceedings

Tuesday, January 07, 2020

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, City Assessor Hansen, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ; Barry Schuchard from KLJ.

Approval of Agenda – Remove N2; Addition of Consent F

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the December 17 and December 26, 2019 meetings. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,660,805.42
  3. Approve Electrician license for Tyler’s Electric, LLC
  4. Approve Application to Block off Street for Thundering Saints on July 25, 2020 on 3rd Avenue SE from Main Street to 2nd Street SE
  5. Approve Raffle Permit for El Zagal Sheyenne Valley Shrine Club & Flag Corps, Hi-Liner Boys Basketball, The Sharp Shooter Showdown
  6. Approve Tree Trimming License for Mike’s Construction & Repair, Ground to Sky LLC

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson. Motion carried.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2228, a Resolution Accepting the MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive)

City Administrator Schelkoph stated Missouri River Energy Services has provided additional options for customers including a green energy option and economic development incentives. The green energy rate adder is $0.05 per KWh. The cost will be paid by participating customers. The economic development incentive is for new commercial customers or those with increased power consumption. If anyone would like to participate, stop in the VCPW office to signup.

Commissioner Bishop moved to approve Resolution No. 2228, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for Boomer’s Corner Keg on July 25, 2020 for Debbie Gable Memorial Cancer Ride on the 100 block of 3rd Avenue SE

Commissioner Erickson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Approve 2020 Policy and Procedure Manual revisions (City Attorney Martineck)

Consider Cost-Share Request to ND State Water Commission for Permanent Flood Protection Phase IV Cost Overrun

Chad Petersen from KLJ stated the overrun request is related to the CLOMR permitting through FEMA which is required for Permanent Flood Protection. The cost share is 85% State Water Commission; 15% local. Commissioner Magnuson moved to approve the cost-share request to the State Water Commission, seconded by Commissioner Powell. The motion passed unanimously.

Commissioner Bishop and President Carlsrud will attend a phone meeting with FEMA, the State Water Commission and KLJ as this is discussed further.

Consider Design Engineering Agreement for 2020 Seal Coat Project with KLJ in an amount not to exceed $12,000

Chad Petersen from KLJ stated 40 blocks of seal coat are scheduled in 2020. The mill and overlays have been completed in the last two to three years. Bids will be opened at the end of February with summer 2020 construction. Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph expressed gratitude for spending the last eight years working with the community.

City Updates & Commission reports

City Attorney Martineck thanked City Administrator Schelkoph for his service.
City Auditor Richter thanked City Administrator Schelkoph.
Chad Petersen from KLJ reported Permanent Flood Protection pilings continue at the Master Lift Station with the goal to finish them before shutting down for the winter. The Pump Station at Bettins is not operation but gates are installed should there be any flooding.
Commissioner Magnuson thanked City Administrator Schelkoph for his efforts and positive impacts on the city.
President Carlsrud thanked the crews for their work with lots of snow. Asked the community to spread kindness and thanked City Administrator Schelkoph for his efforts.

Adjourn

Adjourned at 5:24 PM.

01/21/2020 City Commission Meeting Agenda

Tuesday, January 21, 2020
5:00 PM

Call To Order

Roll Call

Pledge of Allegiance (Please Stand)

Proclamation

Proclamation declaring January 26 – February 1 as Catholic Schools Week

Approval of Agenda

Approval of Minutes

Minutes from January 7, 2020 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Valley Friends of Animals, Valley City High School Music Boosters

Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud


Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Resolution

1. Refinancing of 2008 Bonds by Essentia Health (Ronni Tansey, Chapman & Cutler, LLP)
Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

  • Approve Joint Powers Agreement by and among Cass County, cities of Jamestown, Wahpeton, and Valley City, North Dakota for Issuance of Revenue Bonds under Municipal Industrial Development Act (Ronni Tansey, Chapman & Cutler, LLP)
  • Approve Resolution No. 2229, a Resolution Approving the Issuance of Bonds by Cass County, North Dakota on behalf of Essentia Health and its Affiliates under the Municipal Industrial Development Act (Ronni Tansey, Chapman & Cutler, LLP)

2. Approve Resolution No. 2230, a Resolution Approving the Replat of Lots 2 Through 17, Walkers Addition (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

3. Approve Resolutions for 2020 Valley City Public Works utility rate increase (Public Works Accountant Jacobson)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

  • Resolution No. 2231, a Resolution Establishing Electric Utility Rates
  • Resolution No. 2232, a Resolution Establishing Water Utility Rates
  • Resolution No. 2233, a Resolution Establishing Sewer Utility Rates

4. Approve Resolutions for Paving Improvement District No. 120 (KLJ)
Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud

  • Resolution No. 2234, a Resolution Creating Paving Improvement District No. 120 (NDDOT Project# UGP-2-999(051), PCN 22280), a mill and overlay project on Central Avenue S
  • Resolution No. 2235, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 120

5. Approve Resolutions for Paving Improvement District No. 121 (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

  • Resolution No. 2236, a Resolution Creating Paving Improvement District No. 121 (2020 Seal Coat)
  • Resolution No. 2237, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 121 (2020 Seal Coat)

6. Approve Resolutions for grant application – North Dakota Main Street Program sponsored by South Central Dakota Regional Council

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

  • Resolution No. 2238, a Resolution of Sponsorship
  • Resolution No. 2239, a Resolution Declaring Slum and Blighted Area

New Business

  1. Approve Construction Engineering Contract for 5th Avenue NW Reconstruction Project in an amount not to exceed $339,500.00  (Paving Improvement District No. 118; Sanitary Sewer Improvement District No. 65; Storm Sewer Improvement District No. 53; Watermain Improvement District No. 101) (KLJ)
    Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud
  2. Consider purchase of EZ-Screen 1200XLS in the amount of $45,898.79 for the screening of compost (Public Works Accountant Jacobson)
    Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud
  3. Approve Gaming Site Authorization for North Dakota Winter Show at the North Dakota Winter Show Event Center from January 22 – June 30, 2020 (City Auditor Richter)
    Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud
  4. Approve 2020 Employee Policy & Procedure Manual (City Attorney Martineck)
    Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

City Updates & Commission Reports
Adjourn

12/26/2019 Special City Commission Minutes

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Mike Strom from KLJ.

New Business

Approve Gaming Site Authorization for Friends of NRA at the North Dakota Winter Show Event Center on January 4-5, 2020

City Auditor Richter stated the fee has been paid but paperwork is not here. Commissioner Erickson moved to approve contingent on receipt of papers, seconded by Commissioner Bishop. The motion passed unanimously.

Accept resignation of City Administrator Dave Schelkoph

President Carlsrud stated the City Administrator Schelkoph submitted a letter of resignation. Commissioner Bishop moved to accept, seconded by Commissioner Erickson.

President Carlsrud and Commissioner Bishop thanked Schelkoph for his work.

Review employee flow chart

President Carlsrud stated flow chart and job descriptions should be reviewed. President Carlsrud asked for committee with Commissioner Magnuson to review. City Attorney Martineck asked for the responsibility to be delegated to the City Attorney or Auditor’s Office. President Carlsrud delegated to City Attorney.

Adjourn

Meeting was adjourned at 7:09 AM.

12/17/2019 City Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent B(d) & D

Approval of Consent Agenda

  1. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    1. My Bar
    1. Woodland Steakhouse
  2. Approve 2020 Tree Trimming & Removal Service License for the following establishments:
    1. PLCL/Johnny B’s Trees & Service
    1. Ross’ Tree Service
    1. Z’s Trees
    1. Pine Country Nursery, LLC
  3. Approve 2020 Mobile Home Park License for the following establishments:
    1. Olsberg Properties, LLLP
    1. Richard Plecity Trailer Court
    1. Rockwater, LLC
    1. Viking Drive Estates
  4. Approve Raffle Permit for Express Wrestling of VC

Commissioner Bishop moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

New Business

Approve appointment of Bill Corwin to the Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022

City Auditor Richter reported Tony Kobbervig resigned from the Renaissance Zone Authority Board. Bill Corwin will fill the remainder of the term. Commissioner Powell moved to approve the appointment of Bill Corwin, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for rehabilitation of 239 2nd Ave NW by L & B Properties and designate it as VC-121

Caron Berg and Tessa Lagein appeared. Berg stated the project will renovate the former Valley Drug building. Commissioner Bishop moved to approve the Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for the full assessed value, seconded by Commissioner Powell. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 617 10th Avenue SW

City Assessor Hansen recommended approval of application. Commissioner Bishop move to approve the application, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve $50,000 per year for 3 year period of October 1, 2019 through September 30, 2022 with funds from City sales tax dedicated to economic development for Recruiting & Retention (R&R) Coordinator Position

Jennifer Feist on behalf of the Development Corporation (VDG) requested approval of the funding for the R&R Coordinator. Previously, the VDG has been funding the position internally. Now, the VDG requesting city funding for position. This position has helped fill the gap when Job Service left Valley City. To answer Commissioner Bishop’s question, Feist stated she expects this will be a reoccurring request.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Approve designation of Main Street Program to include East Half Block 10, West Half Block 11, North Half of Block 18 and Northeast Quarter of Block 19, North Half of Block 24 of Original Townsite

Jennifer Feist on behalf of the Development Corporation, stated the State of ND Division of Community Services Main Street Program and the South Central Dakota Regional Council are using existing HUD funds to rehabilitate buildings. The State of ND has prioritized the downtown district. The first step is for the City Commission to approve the map. Pre-applications from businesses will be due at the end of January; to be scored and ranked in February; full application from businesses in April.

City Administrator Schelkoph stated that an inventory will be completed by himself and Building Inspector Andersen to review the exterior of the building to determine if 25% of the buildings in the zone have 25% of the exterior to be repaired.

Feist stated there is a maximum of $40,000 award with at least $4,000 in match by the property owner. Feist stated the funding will be based on the score and ranking by the SCDRC. Businesses are competing within the 9 county region for funding. This is a 10 year program where funding depends on what’s available year to year.

Commissioner Powell moved to approve the designation of the Main Street Program, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve designation of voting places for each precinct for 2020 electionCity Auditor Richter reported the City Election will be administered by the County which means it will be vote by mail with one polling place on election day at the County Court House. Commissioner Bishop moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2020 at the Valley City Eagles Club 2192Commissioner Magnuson moved to approve the gaming site authorization, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for Valley City Baseball Association from January 1 – June, 30, 2020 at The Clubhouse Lounge

City Auditor Richter reported this is a new site authorization for Valley City Baseball Association. Commissioner Powell moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.

Consider accepting closeout for Project No. SU-2-990(054)058 – Concrete Pavement Repairs, Curb & Gutter & Incidentals (Paving Improvement District No. 116)

Chad Petersen from KLJ stated this is for the work completed in 2018 for the concrete pavement repairs for 5th Avenue NE, 8th Avenue SW and Wintershow Road. KLJ, City Administrator Schelkoph and NDDOT completed the final inspection in November 2018. Additional repairs were needed and completed in summer 2019.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Approve contract of employment between City of Valley City and Chief of Police

City Administrator Schelkoph stated the contract will be four years with minimal changes – items specific to first term of employment were removed. Commissioner Bishop supported the contract. Commissioner Erickson asked why the position is not elected. City Auditor Richter stated that due to the Home Rule Charter, the position is appointed. Commissioner Bishop moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Approve Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020

Public Works Accountant Jacobson stated the department heads have reviewed the budgets. Jacobson stated that most departments have a one to two percent increase with an exception of the Street Department. The Street Department will increase 19.2% primarily due to snow removal. Jacobson stated changes include $120,000 transfer to the City; reduction of cost as City hauls garbage to Fargo; addition of recycling subsidy – this is offset by fees paid by customers; increase for the snow removal. The 2020 budget is $11.8 million versus the $11.6 million budget for 2019.

Jacobson stated the capital budget is $1.22 million. This is following the depreciation in 2020 ($1.24 million). Jacobson outlined the major projects: west end lift station; truck #76; new roll-offs (the garbage containers) to haul to Fargo.

Jacobson stated the 2020 budget includes a cash expenditure of $250,000 for Streetscape II project.

Commissioner Erickson moved to approve the Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020; seconded by Commissioner Powell. The motion passed unanimously.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from December 3, 2019 meeting, seconded by Commissioner Magnuson. Motion carried.

City Administrator’s Report

City Administrator Schelkoph attended the State Water Commission meeting at which the City was approved to use up to $3.67 million to cover the city’s cost share of the Permanent Flood Protection planned for 2019 – 2021.

Schelkoph reminded the public that the cars need to be moved after a snow event to allow City crews to clear the streets. Over winter, if crews can’t clean the street, it gets narrower causing a safety hazard.

Schelkoph reminded the public that snow emergency routes are separate – they must remain clear of cars during snow events. Cars will be towed.

City Updates & Commission Reports

Fire Chief Magnuson asked the public to clear fire hydrants. Magnuson stated the river is not safe, please keep kids off the river. The new ladder truck is expected on Friday. City Administrator Schelkoph thanked Fire Chief Magnuson for his work to purchase this truck used which saved the City $1 million versus a new ladder truck.

Police Chief Hatcher informed the public that Santa Cops & Kids occurs this Saturday. Hatcher asked the public to report concerns about cars on a street, please call the department.

Chad Petersen from KLJ stated that the last pour at Bettins pump station occurred. The temporary sheeting for the Master Lift has been driven towards the west.

Commissioner Bishop thanked the departments for their work.

President Carlsrud thanked L&B Properties for their investment.

Adjourn

Meeting was adjourned at 5:50 P.M.

12/3/2019 City Commission Minutes

Tuesday, December 3, 2019

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent E.c.; Removed N2, N5

Approval of Minutes

Commissioner Powell moved to approve the minutes from the November 19, 2019 meeting, seconded by Commissioner Bishop. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $ 2,470,469.82
  3. Approve Raffle Permit for VCSU Student Chapter of Wildlife Society
  4. Approve Mechanical Contractor license for Kemen Plumbing & Heating
  5. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
    1. Main Street Off Sale, LLC dba Tavern Ninety-Four
    1. Hi-Line Hospitality, LLC dba City Lights
    1. Labor Club
  6. Approve 2020 Vehicles for Hire License for South Central Adult Services
  7. Approve 2020 L.P. Gas Permits for the following establishments:
    1. CHS Inc dba Dakota Plains Ag
    1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
    1. CBF Oil, Inc. dba Vining Oil & Gas
  8. Approve 2020 Pawn Shop License for Northwestern Industries

Commissioner Magnuson moved to approve consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2226, a Resolution Authorizing Filing Of Application With North Dakota Department Of Environmental Quality For A Loan Under The Clean Water Act And/Or The Safewater Drinking Act for 7th Avenue NW & 2nd Avenue NE Improvements

City Auditor Richter reported the City is working on a loan application for the portion of the project that will be special assessed to property owners. The rate is 2%. Commissioner Bishop moved to approve Resolution No. 2226, seconded by Commissioner Powell. The motion passed unanimously.

Consider Resolution No. 2227, a Resolution accepting Bid and Awarding Contract to KPH Inc. for SU-2-990(059), PCN 22245 – 5th Ave NW from Main St to 12th St NW

Chad Petersen from KLJ stated the NDDOT opened bids on November 8, 2019. Four bids were received which were all over the engineer’s estimate of $3,366,041. The low bidder was KPH with $3,852,699.30 which is 14.5% over the engineer’s estimate. The federal funds were capped at $1.85 million which means the local share will cover the remainder of the project costs. City Administrator Schelkoph stated Valley City Public Works could install street lighting for a reduced cost and recommended approval of the bid with plans to do this change order. Petersen confirmed the Commission needed to take action.

Commissioner Powell moved to accept the bid as presented with a change order to be addressed to have Valley City Public Works install the lighting.


President Carlsrud asked KLJ and City Administrator Schelkoph to provide numbers on this change. Commissioner Bishop seconded the motion.

Commissioner Magnuson inquired about the additional local cost. City Administrator Schelkoph confirmed there would be no additional cost to the property owners as the Prairie Dog bill would cover the overage.

The motion passed unanimously.

New Business

Approve the following requests from the Valley City Barnes County Development Corporation:

  1. Valley Development Group Roundtable funds in the amount of $60,000 per year for the next three years beginning October 1, 2019 thru September 30, 2022
  2. Small Projects Funds in the amount of $14,000

Jennifer Feist on behalf of the Valley City Barnes County Development Corporation presented the request for release of the Roundtable funds from the sales tax dedicated to economic development and the small projects fund request.

Commissioner Magnuson moved to approve the Valley City Barnes County Development Corporation requests as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Removed: Review Class B (On and off-sale beer) & Class C (On and off-sale liquor) Licenses for The Club House

Approve Contract for Services with Village Business Institute for Employee Assistance Program 2019 – 2021

City Attorney Martineck recommended approval of the contract. Commissioner Magnuson moved to approve the contract, seconded by Commissioner Powell. The motion passed unanimously.

Approve bid for 2020 VCPD patrol vehicle from Miller Motors in the amount of $31,947

Police Chief Hatcher plans to replace the 2012 Chevy Tahoe and recommends the low bid from Miller Motors. Commissioner Bishop moved to approve the bid, seconded by Commissioner Magnuson. The motion passed unanimously.

Removed: Approve appointment for Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022

City Administrator’s Report

City Administrator Schelkoph thanked Dale Knudson for his 19 years of service to the City. Schelkoph will be attending a State Water Commission meeting on Friday to ask for a low interest loan for the city’s cost share for the Permanent Flood Protection projects that will be constructed over the next two years. Schelkoph reported the new hook truck is here and the new sand truck will arrive soon.

City Updates & Commission Reports

Chad Petersen from KLJ reminded the Commission that PFP Phase IIA & III construction continues.

Commissioner Powell thanked City crews for hanging Christmas décor.

Commissioner Bishop thanked VCPD for their work during the snow storm. Thanks to VCFD for responding during the storm.

Commissioner Magnuson offered condolences for the family of Mark Boom.

President Carlsrud thanked crews for snow removal efforts.

Adjourn at 5:30 PM.

01/07/2020 City Commission Agenda

Tuesday, January 7, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda – Remove N2; Addition of Consent F

Approval of Minutes

Minutes from December 17 & 26, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve Electrician license for Tyler’s Electric, LLC
  4. Approve Application to Block off Street for Thundering Saints on July 25, 2020 on 3rd Avenue SE from Main Street to 2nd Street SE
  5. Approve Raffle Permit for El Zagal Sheyenne Valley Shrine Club & Flag Corps, Hi-Liner Boys Basketball, The Sharp Shooter Showdown
  6. Approve Tree Trimming License for Mike’s Construction & Repair

Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution No. 2228, a Resolution Accepting the MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (City Administrator Schelkoph)

Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

New Business

  1. Approve Special Alcohol Beverage Event Permit for Boomer’s Corner Keg on July 25, 2020 for Debbie Gable Memorial Cancer Ride on the 100 block of 3rd Avenue SE (City Auditor Richter)

    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  2. REMOVED: Approve 2020 Policy and Procedure Manual revisions (City Attorney Martineck)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  3. Consider Cost-Share Request to ND State Water Commission for Phase IV Cost Overrun (KLJ)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  4. Consider Design Engineering Agreement for 2020 Seal Coat Project with KLJ in an amount not to exceed $12,000 (KLJ)

    Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

01/07/2020 Finance Agenda

Tuesday, January 7, 2020
3:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review Electrical Department Transformer Bids from Resco (Electric Superintendent Senf)
    • Review MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive) (Public Works Accountant Jacobson & Electric Superintendent Senf)
    • Review Public Works rate change requests for Electrical, Water & Sewer (Public Works Accountant Jacobson)
    • Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    • Discuss Permanent Flood Protection buyout of 810 Riverview Drive (City Administrator Schelkoph)
    • Discuss Permanent Flood Protection buyout of 918 2nd Street SE (City Administrator Schelkoph)
  3. Discuss appointment of interim City Administrator (President Carlsrud)
  4. Summer Nights on Central Committee Discussion regarding 2020 plans (Trinity Potts, Committee Member)
  5. Discuss 7th Avenue NW estimated costs and delay to 2021 (KLJ)
  6. Review Permanent Flood Protection Phase IV Cost Overrun and Cost-Share Request to ND State Water Commission (KLJ)
  7. Discuss request for amendment of V.C.M.C. 5-01-10 regarding animal tethering (President Carlsrud)

Adjourn