Author Archive: adminuser

06/05/2018 City Commission Minutes

Posted on by

Valley City Commission Proceedings – Amended
June 5, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Approval of Agenda – Addition of Consent H, Removal of N7

Approval of Minutes

Commissioner Bishop moved to approve minutes from May 15 and May 22, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,557,638.25
  3. Approve Parade Application for Valley City Area Chamber of Commerce Rally in the Valley on Central Avenue on June 16, 2018
  4. Approve Application to Block off Street for Valley City Area Chamber of Commerce Crazy Daze on July 25 on Central Avenue from 2nd Street NE to 4th Street NE and 3rd Street from 2nd Avenue NE to 2nd Avenue NW
  5. Approve Application for Tree Trimming License for Johnny B’s Trees
  6. Approve Application for Plumber & Mechanical Contractor for Arneson, Inc.
  7. Approve Raffle Permits for Shine
  8. Approve Application to Block off Street for St. Paul’s Lutheran Church on 3rd Street NW from alley to 2nd Avenue NW on June 16, 2018

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Pedersen. City Auditor Richter stated the tree trimming license will not be issued until the liability insurance is received. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

Commissioner Bishop moved to approve Ordinance No. 1032 except for the section relating to Class I licenses, seconded by Commissioner Powell. Commissioner Pedersen clarified that the Class I license was proposed to allow a flower shop to hold an off-sale wine license so they could sell a bottle of wine within a flower arrangement. Pedersen stated the Commission is not interested in creating this additional class at this time. The motion passed unanimously.

Resolution

Approve Resolution No. 2147, a resolution to create Sanitary Sewer Improvement District No. 63, located along 3rd Avenue SE

Chad Petersen stated this utility work will be completed in conjunction with Paving Improvement District No. 115. Commissioner Pedersen moved to approve Resolution No. 2147, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2148, a resolution to create Water Main Improvement District No. 99, located along 3rd Avenue SE

Chad Petersen stated again this is for utility work done in conjunction with Paving Improvement District No. 115. Commissioner Powell moved to approve Resolution No. 2148, seconded by Commissioner Pedersen. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for Boomers Corner Keg on June 17, 2018 for Dakota Riders Hillclimb

Police Chief Hatcher indicated the permit will be from 12 noon to 8 pm. Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg from July 1, 2018 to June 30, 2019

Commissioner Bishop moved to approve the annual gaming site authorization for Thundering Saints, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Annual Gaming Site Authorization for Frank S. Henry VFW Post 2764 at NuBar and VFW Club from July 1, 2018 to June 30, 2019

Commissioner Pedersen moved to approve the annual gaming site authorization for VFW Post, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve roof repair for standpipe mixer expenditures by Great Plains Structures in the amount of $32,025.00

City Administrator Schelkoph reported the standpipe mixer roof was damaged by high winds on April 30, 2018. Greta Plains Structures is the only authorized contactor per the manufacturer. Schelkoph is anticipating receipt of an insurance payment. Commissioner Bishop moved to approve the expenditures for the roof repair, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Contract with Jordan Transformer, LLC to Drain, Inspect, and Report the cause of the motor trip in a URS Tap Changer that is attached to a Transformer, in the amount of $14,234.00

City Administrator Schelkoph reported the downtown substation is out of service due to Permanent Flood Protection construction and this is a good time to complete the work on the URS Tap Changer. The cost will be covered by VCPW. Commissioner Powell moved to approve the contract with Jordan Transformer, LLC, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Contract with Resco to purchase transformers in the amount of $19,093.00

City Administrator Schelkoph reported the purchase of transformers is part of the VCPW budget. Commissioner Pedersen moved to approve the contract with Resco, seconded by Commissioner Pedersen. The motion passed unanimously.

REMOVED – Consider accepting bid for solid waste transfer contract

Consider recommendation from RFP committee for engineering services for two 2019 infrastructure projects

City Administrator Schelkoph reported the Request for Proposals (RFPs) committee considered the RFPs received for engineering services on two 2019 infrastructure projects. KLJ received the highest number of points in the committee selection process.

Commissioner Pedersen moved to approve the recommendation from the RFP committee to use KLJ for engineering services on two 2019 construction projects, seconded by Commissioner Pedersen.

Commissioner Bishop stated he held the dissenting vote on the committee. Bishop would like to allow another firm to have an opportunity to try and is interested in exploring other options.

Commissioner Magnuson is interested in pursuing request for bids to review best pricing.

President Carlsrud stated the State Water Commission encourages the use of RFPs over bids.

City Administrator Schelkoph stated that Interstate Engineering has the contract for West Main and the frontage roads with planning in 2019 and construction in 2020. This will allow the City to see how another firm works.

Roll call vote: Bishop – nay; Pedersen – aye; Magnuson – nay; Powell – aye; Carlsrud – aye. Motion carried.

Consider accepting bid for the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite, in the amount of $40,000 from George Gaukler

City Administrator Schelkoph reported bid opening occurred on June 4 with three bidders submitting bids from $23,000 to $35,000. Additional bids were received and final bid of $40,000 was made by Mr. Gaukler.

Commissioner Magnuson moved to approve accepting bid for the City Parking Lot, seconded by Commissioner Powell. The motion passed unanimously.

Approve Technical Support Services Agreement with Barnes County

City Auditor Richter reported the new contract increases the rates to $75 per hour during business hours and $100 per hour outside of business hours. The previous pricing was established in 2007.

Commissioner Bishop moved to approve the Technical Support Services agreement, seconded by Commissioner Powell. The motion passed unanimously.

Approve appointing board members for open positions, effective July 1, 2018:

  • Planning & Zoning Commission (2 openings; 5 year term) – Joe Faure; Mike Schell
  • Renaissance Zone Board (4 openings; 3 year term) – Tyler Marthaler; Cindy Schwehr; two vacancies
  • Visitors Committee (1 opening; 4 year term) – Ken Reid

Commissioner Magnuson moved to approve the board members for open positions, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated KLJ will review the safety of the old power house as the foundation further cracked during the adjacent Permanent Flood Protection construction. Schelkoph thanked firefighters and city staff for work on NDFA convention. Stantec is planning a September public meeting to review the preliminary report for the Comprehensive & Transportation Plan.

City Updates & Commission Reports

City Auditor Richter will begin 2019 budgeting process. Richter stated the first projection of 2019 state revenues is expected to be the same as 2017; an update will be available in mid-June. The City Election will be held on June 12.

City Assessor Hansen attended the Barnes County Equalization meeting with one change for the city.
Building/Fire Inspector Andersen stated Tony Gille will be replacing sidewalks in the southeastern portion of town. Precision Concrete will be in town next week for shavings in the southwestern portion of town.

Fire Chief Retterath reported all disaster sirens are working. Thanked VCFD members and wives for hosting NDFA conference, business merchant’s support of the NDFA conference and media coverage.

Chad Petersen from KLJ stated the underground work near the Rosebud Visitors Center is complete. The last pour of Concrete Pavement Repair on Winter Show Road is complete with the goal to re-open on Thursday. Next they will work on 8th Avenue. Work has begun on Paving Improvement District No. 117, Sanitary Sewer 62. Paving Improvement District 114 reconstruction meeting is Wednesday, June 6. Storm Sewer District 51 will begin on June 18.

Commissioner Pedersen stated the Permanent Flood Protection walls have incorporated architectural elements of the neighborhoods.

Commissioner Pedersen stated the parking lots look good.

Commissioner Powell thanked the VCFD for bringing John O’Leary to Valley City.

President Carlsrud thanked VCFD for hosting convention. Carlsrud encouraged citizens to serve on committees and to vote in the upcoming election. Carlsrud noted VCPW is behind and plans are in place.

Adjourn

The meeting was adjourned at 5:49 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

06/05/2018 City Commission Agenda

Posted on by

City Commission Meeting
Tuesday, June 5, 2018
5:00 PM

Call to Order

Roll Call

Pledge of allegiance (please stand)

Approval of Agenda – Addition of Consent H, Removal of N7

Approval of Minutes

Minutes from May 15 and 22, 2018 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,557,638.25
  3. Approve Parade Application for Valley City Area Chamber of Commerce Rally in the Valley on Central Avenue on June 16, 2018
  4. Approve Application to Block off Street for Valley City Area Chamber of Commerce Crazy Daze on July 25 on Central Avenue from 2nd Street NE to 4th Street NE and 3rd Street from 2nd Avenue NE to 2nd Avenue NW
  5. Approve Application for Tree Trimming License for Johnny B’s Trees
  6. Approve Application for Plumber & Mechanical Contractor for Arneson, Inc.
  7. Approve Raffle Permits for Shine
  8. Approve Application to Block off Street for St. Paul’s Lutheran Church on 3rd Street NW from alley to 2nd Avenue NE on June 16, 2018

Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

 O1. Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages (City Attorney Mertins)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

Resolution

R1. Approve Resolution No. 2147, a resolution to create Sanitary Sewer Improvement District No. 63, located along 3rd Avenue SE (KLJ)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

R2. Approve Resolution No. 2148, a resolution to create Water Main Improvement District No. 99, located along 3rd Avenue SE (KLJ)
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

New Business

N1. Approve Special Alcohol Beverage Event Permit for Boomers Corner Keg on June 17, 2018 for Dakota Riders Hillclimb (City Auditor Richter)

Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

N2. Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg from July 1, 2018 to June 30, 2019 (City Auditor Richter)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N3. Approve Annual Gaming Site Authorization for Frank S. Henry VFW Post 2764 at NuBar and VFW Club from July 1, 2018 to June 30, 2019 (City Auditor Richter)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N4. Approve roof repair for standpipe mixer expenditures by Great Plains Structures in the amount of $32,025.00 (City Administrator Schelkoph)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N5. Approve Contract with Jordan Transformer, LLC to Drain, Inspect, and Report the cause of the motor trip in a URS Tap Changer that is attached to a Transformer, in the amount of $14,234.00 (City Administrator Schelkoph)
Roll Call: Pedersen Bishop              Powell              Magnuson            Carlsrud

N6. Approve Contract with Resco to purchase transformers in the amount of $19,093.00 (City Administrator Schelkoph)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

N7. REMOVED – Consider accepting bid for solid waste transfer contract (City Administrator Schelkoph)

N8. Consider recommendation from RFP committee for engineering services for two 2019 construction projects (City Administrator Schelkoph)
Roll Call: Bishop             Pedersen           Magnuson         Powell              Carlsrud

N9. Consider accepting bid for the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite, in the amount of $40,000 from George Gaukler (City Administrator Schelkoph)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N10. Approve Technical Support Services Agreement with Barnes County (City Auditor Richter)
Roll Call: Magnuson Powell              Pedersen           Bishop  Carlsrud

N11. Approve appointing board members for open positions, effective July 1, 2018 (City Auditor Richter):

  • Planning & Zoning Commission (2 openings; 5 year term) – Joe Faure; Mike Schell
  • Renaissance Zone Board (4 openings; 3 year term) – Tyler Marthaler; Cindy Schwehr;        (formerly held by George Dutton);         (formerly held by Doreen Sayler)
  • Visitors Committee (1 opening; 4 year term) – Ken Reid

Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

06/05/2018 Finance Meeting Agenda

Posted on by

Finance Meeting
Tuesday, June 5, 2018
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Public Works reports.
  2. Discuss cost for the Standpipe roof repair (Operations Superintendent Differding)
  3. Discuss Contract with Jordan Transformer, LLC to Drain, Inspect, and Report Cause of Motor Trip in a URS Tap Changer attached to the Transformer, in the amount of $14,234.00  (Electrical Superintendent Senf)
  4. Discuss Contract with Resco to purchase transformer in the amount of $19,093.00 (Electrical Superintendent Senf)
  5. Discuss special assessment caps for sanitary sewer reline (City Auditor Richter)

All costs will be shared with the city at 50/50 with a special assessment upper limit of $3,000 per
service. Any cost over the $3000.00 limit will be picked up by the city.  Reasoning for this policy is as follows:

Re-lining projects do not have as long a life expectancy as a new/replacement sewer main project.

No street surface replacement is necessary.

6. Discuss status of Ordinance 1032, Amending Title 4, Alcoholic Beverages (City Attorney Mertins)
7. Discuss new parking control position for VCPD (Police Chief Hatcher)

Adjourn

 

Proclamation for Stroke Awareness Month

Posted on by

Whereas, anyone can be susceptible to a stroke regardless of age, sex, ability, ethnicity, or socioeconomic status; and

Whereas,  learning that a stroke is largely preventable and treatable; and knowing the warning signs is essential to survival and better outcomes and recovery; remember F.A.S.T.:   Face drooping, Arm weakness, Speech difficulty, it’s Time to call 911; and

Whereas,  Stroke Awareness Month provides an excellent opportunity for citizens to learn more about preventing and treating high blood pressure and leading a healthy lifestyle, and to show support for the local healthcare professionals who provide critical care, treatment services, and prevention assistance to those at risk of stroke and the general public at large; and

Now, Therefore, be it proclaimed on behalf of all the members of the Valley City Commission, staff, and residents of the City of Valley City, the month of May 2018 is to be observed as Stroke Awareness Month.

We urge our residents to be educated on the warning signs of stroke and talk to their Provider about healthy living to prevent a stroke.

Dave Carlsrud, Mayor
May 1, 2018

 

Arbor Day 2018

Posted on by

Whereas, In 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and

Whereas,  This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and

Whereas,  Arbor Day is now observed throughout the nation and the world, and

Whereas,  Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and

Whereas,  Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and

Whereas,  Trees in our city increase property values, enhance the economic vitality at business areas, and beautify our community, and

Whereas,  Trees, wherever they are planted, are a source of joy and spiritual renewal, and

Whereas,  Valley City has been recognized as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree‑planting ways,

Now, Therefore, I, Dave Carlsrud, President of the City of Valley City Commission, Valley City, North Dakota, do hereby proclaim MAY 4, 2018, as ARBOR DAY in the City of Valley City and I urge all citizens to support efforts to protect our trees and woodlands and to support our city’s urban forestry program, and

FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the wellbeing of present and future generations.

Dave Carlsrud, Mayor
May 1, 2018

 

05/22/2018 Special City Commission Minutes

Posted on by

Special Valley City Commission Proceedings
May 22, 2018
7:00 AM Meeting, City Hall

President Carlsrud presided and continued with roll call at 7:00 PM.

Members present: Commissioner Bishop, Commissioner Powell.

Member absent: Commissioner Pedersen, Commissioner Magnuson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins.

Pledge of Allegiance

New Business

Consider recommendation to accept the bid for the 2018 Sidewalk Replacement in the southeast portion of town, in the amount of $53,322.90 from T. Gille Enterprises
City Administrator Schelkoph stated there were three bids for this project and recommended awarding to the low bidder, T. Gille Enterprises. Commissioner Powell moved to approve accepting the bid from T. Gille Enterprises, seconded by Commissioner Bishop.

City Auditor Richter stated the budget for 2018 Sidewalk Replacement & Shaving from the R&R fund is $30,000 for city-owned properties and the 25% portion. The estimated expenses for 2018 is $70,000. Richter recommended increasing the budget by $40,000 for the 2018 Sidewalk Replacement & Shaving.

Commissioner Bishop rescinded his second and Commissioner Powell rescinded his motion.

Commissioner Powell moved to approve accepting the bid for the 2018 Sidewalk Replacement in the amount of $53,322.90 from T. Gille Enterprises and to transfer money from the R&R fund as necessary, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation to accept the bid for the 2018 Sidewalk Shavings (Repair) in the southwest portion of town, in the amount of $71,274.00 from Precision Concrete Cutting

City Administrator Schelkoph stated this is the fourth year of the sidewalk repair program. Schelkoph recommended the approval of this bid.

Commissioner Bishop moved to approve accepting the bid for the 2018 Sidewalk Shavings in the amount of $71,274.00 from Precision Concrete Cutting and to transfer money from the R&R fund as necessary, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

The meeting was adjourned at 7:08 am.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/15/2018 City Commission Minutes

Posted on by

Valley City Commission Proceedings
May 15, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

President Carlsrud requested a moment of silence for Peace Officer Memorial Day.

Pledge of Allegiance

Approval of Agenda – Addition of Consent E.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the May 1, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Raffle Permit for Ashtabula Fireworks Association
  2. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on Central Avenue on June 2-3, 2018
  3. Approve Application to Block off Street for Rally in the Valley Street Dance on June 16, 2018 on 100 Block E Main Street
  4. Approve Electrician License for Maple River Electric
  5. Approve Application to Block off Street for VFW 2764 on May 28, 2018 on 100 Block E Main Street for Memorial Day event

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Gary Schlagel recommended the retrofitting of lights and elimination of bumpouts for Central Avenue project.

Ordinance

Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins introduced the first reading of Ordinance No. 1032, which would create microbrewery, taproom and flower shop/gift shop off sale wine licenses. In addition, the section regarding license – termination, suspension and revocation was amended.

Commissioner Bishop inquired if the flower shop class is subject to server training. City Attorney Mertins confirmed server training is required.

President Carlsrud asked if the wine would be required to be part of an arrangement. City Attorney Mertins indicated at this point no.

Commissioner Magnuson requested more communication with existing business owners and license holders before new classes or licenses are created. Magnuson is not ready for an ordinance.

No action was taken.

Resolution

Consider Resolution No. 2145, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction from 4th St SE to Main St (Paving Improvement District No. 115)
Chad Petersen from KLJ reported bid opening was held on May 11, 2018. Three bids were received with Swanberg Construction the low bid at $1,025,329.16 which is approximately 5.2% over the Engineer’s Estimate. NDDOT recommends awarding bid to Swanberg Construction. City Administrator Schelkoph reported street lights are apart of this project therefore grant funds are involved. City Attorney Mertins recommended the resolution taking effect after final NDDOT review is complete.

Commissioner Pedersen moved to approve Resolution No. 2145 contingent upon NDDOT review and approval, seconded by Commissioner Magnuson.

Chad Petersen reported the local share will increase approximately $23,000 with the majority in the non-participating water/sewer portion of the project.

City Administrator Schelkoph stated the increase for the sewer/water portion of the project will not be passed onto residents as the city policy caps these special assessments at $4,000.

City Auditor Richter stated the estimated assessments during the protest period were quoted higher to property owners since the project was not part of the grant program at that time.

The motion passed unanimously.

Consider Resolution No. 2146, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(057), Central Avenue Streetscape and Concrete Pavement Repair

Chad Petersen from KLJ reported bids were opened on May 11, 2018. One bid was received from Strata Corporation which is 21.4% over the Engineer’s Estimate. Petersen has reviewed options with the NDDOT. The original NDDOT grant requirement was for construction to be completed in 2018. Petersen has worked with the NDDOT since bid opening and now NDDOT will allow for an October bid opening with construction to be started and completed in 2019.

Commissioner Magnuson moved to reject the bid and proceed forward to rebid the project in October 2018, seconded by Commissioner Pedersen.

Commissioner Bishop indicated the project is still too expensive at $1.9 million or $2.3 million but was fine with $1.5 million project.

Commissioner Magnuson stated he is hopeful bids will be better at the October bid opening.

Roll call vote: Magnuson – aye, Pedersen – aye, Bishop – nay, Carlsrud – aye. Motion carried.

New Business

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 114 (7th St SE Mill & Overlay) in the amount of $34,750

Chad Petersen reviewed Paving Improvement District No. 114. Commissioner Bishop moved to approve the construction engineering services agreement with Paving Improvement District No. 114, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 117 (2018 Mill & Overlay and Seal Coat) in the amount of $56,500

Chad Petersen reviewed Paving Improvement District No. 117. Commissioner Pedersen moved to approve the construction engineering services agreement with Paving Improvement District No. 117, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Preliminary and Design Engineering Agreement for 5th Ave NW Street Reconstruction from Main Street to 12th Street NW in an amount not to exceed $144,500

Chad Petersen stated 5th Avenue NW is part of the Urban Road program and this would be for 2019 construction. Commissioner Magnuson inquired if alternatives such as widening the street could be included. Petersen stated a field review with NDDOT could be included to provide public input meetings, in addition a kickoff meeting could be scheduled to allow property owners and resident to identify needs and provide ideas. Commissioner Magnuson preferred the kickoff meeting to allow for input to be incorporated into design concepts.

Commissioner Pedersen moved to approve the preliminary & design engineering agreement, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for RND Inc. dba NuBar for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for VFW Post 2764 for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for The Captain’s Pub for Rally in the Valley Street Dance on June 16, 2018

City Auditor Richter clarified all three requests are for 9:00 PM to 1:00 AM. Commissioner Bishop moved to approve all three Special Alcohol Beverage Event Permits, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve City Commission schedule change for City Commission and Finance meetings to be held on Monday, July 2, 2018

Commissioner Bishop moved to approve the schedule change, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider advertising for bids: the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite

City Administrator Schelkoph stated the City has attempted to sell this parking lot previously. Recently interest has been expressed in purchasing the lots. Schelkoph recommended bid opening on June 4 at 3:00 PM. Bids open June 4 at 3:00. Commissioner Magnuson inquired about the minimum bid. Schelkoph recommended using the average square foot cost of an open lot in Valley City. Commissioner Pedersen requested consideration for floodway pricing. Schelkoph confirmed Valley City Parks and Rec could participate in the bidding process if interested.

Commissioner Bishop moved to approve advertising for bids, seconded by Commissioner Magnuson. Schelkoph confirmed the lot could be re-surfaced. Building Inspector Andersen stated a special permit is required to re-surface. Chad Petersen requested if this lot is designated as a staging area for Permanent Flood Protection that this be included in the bidding process.

The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city crews for work during Cleanup Week and promoted the use of the 24/7 grass, leave and tree branch collection site.

City Updates & Commission Reports

Building Inspector Andersen reported Precision Concrete Cutting has reviewed the southwest portion of town and stated Tony Gille will start replacements in the southeast next week.

Fire Chief Retterath stated recreational fires are permissible, please use carefully. NDFA convention includes a motivational speaker on Friday, June 1 at 10:00, which is open to the public.

Police Chief Hatcher thanked Commission for recognizing peace officer memorial week.

Chad Petersen from KLJ – reported CPR started last week on Wintershow Road with westbound repairs completed. Pre-construction meetings for Sanitary Sewer 61 and Storm Sewer 51 are scheduled this week. Permanent Flood Protection work uncovered a portion of Powerhouse basement and the Commission should anticipate a change order for removal of this structure to build floodwall.

Commissioner Bishop thanked police officers and firefighters for their work.

Commissioner Magnuson stated the new 24/7 grass, leaf and tree branch site is nice to use after the landfill closes.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

05/15/2018 City Commission Agenda

Posted on by

City Commission Meeting
Tuesday, May 15, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Addition of Consent E

Approval of Minutes

Minutes from May 1, 2018 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Ashtabula Fireworks Association
  2. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on Central Avenue on June 2-3, 2018
  3. Approve Application to Block off Street for Rally in the Valley Street Dance on June 16, 2018 on 100 Block E Main Street
  4. Approve Electrician License for Maple River Electric
  5. Approve Application to Block off Street for VFW 2764 on May 28, 2018 on 100 Block E Main Street for Memorial Day event
    Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages (City Attorney Mertins)
Roll Call:          Bishop              Pedersen           Magnuson         Powell              Carlsrud

Resolution

R1. Consider Resolution No. 2145, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction from 4th St SE to Main St (Paving Improvement District No. 115) (KLJ & City Attorney Mertins)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

R2. Consider Resolution No. 2146, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(057), Central Avenue Streetscape and Concrete Pavement Repair (KLJ & City Attorney Mertins)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

New Business

N1. Approve Construction Engineering Services with KLJ for Paving Improvement District No. 114 (7th St SE Mill & Overlay) in the amount of $34,750 (KLJ)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

N2. Approve Construction Engineering Services with KLJ for Paving Improvement District No. 117 (2018 Mill & Overlay and Seal Coat) in the amount of $56,500 (KLJ)
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

N3. Approve Preliminary and Design Engineering Agreement for 5th Ave NW Street Reconstruction from Main Street to 12th Street NW in an amount not to exceed $144,500 (KLJ)
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

N4. Approve Special Alcohol Beverage Event Permit for RND Inc. dba NuBar for Rally in the Valley Street Dance on June 16, 2018 (City Auditor Richter)
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N5. Approve Special Alcohol Beverage Event Permit for VFW Post 2764 for Rally in the Valley Street Dance on June 16, 2018 (City Auditor Richter)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N6. Approve Special Alcohol Beverage Event Permit for The Captain’s Pub for Rally in the Valley Street Dance on June 16, 2018 (City Auditor Richter)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N7. Approve City Commission schedule change for City Commission and Finance meetings to be held on Monday, July 2, 2018 (City Auditor Richter)
Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N8. Consider advertising for bids: the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite (City Administrator Schelkoph)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Concrete Pavement Repair Work Begins

Posted on by

The concrete pavement repair project will begin construction on Monday 5/7/2018. The project consists of work on Winter Show road between 8th AVE SW and 4th AVE SW, 8th AVE SW from Winter Show road to Main Street, and 5th AVE NE from Main Street to 12th ST NE. Work on Monday will begin at the Winter Show Road location. The contractor will begin work in the westbound lane. Winter Show road will have a one way for traffic heading eastbound. The westbound lane will be closed to allow the concrete pavement repair work to be completed. Access to business will be provided. A truck route detour will be in place during the project. Additional updates will be provided as needed.

05/01/2018 City Commission Minutes

Posted on by

Valley City Commission Proceedings
May 1, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Olice Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Proclamation for Stroke Awareness Month

President Carlsrud read the proclamation for Stroke Awareness Month and presented to representatives from Mercy Hospital.

Proclamation for Arbor Day

President Carlsrud read the proclamation for Arbor Day and presented to members of the Beautification Committee. Gerri Makay from NDSU – ND Forest Service presented the 30 year Tree City USA recognition to the City.

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 17, 2018 meeting, seconded by  Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,884,496.63
  3. Approve Electrician and/or Plumber Licenses for Tim’s Plumbing, Valley Electric
  4. Approve Raffle Permit for Sheyenne Valley Bowmen, Valley City Fire Department

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Lloyd Nelson inquired about the Streetscape project and cost share. Bob Werkhoven spoke against using the utility fund as a source of the local share. Gary Schlagel spoke against Streetscape plans and specifications.

Ordinance

Approve second and final reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins reviewed the changes made for the second reading of Ordinance No. 1031.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1031, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Recommendation from Renaissance Zone Board for 523 Legacy Lane for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-84 (pending receipt of Certificate of Good Standing)

Commissioner Pedersen move to approve VC-84 for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Board for 1036 7th Avenue NW for a 5 year income tax exemption and a 5 year property tax exemption for new construction, and designate it as VC-108 (pending receipt of Certificate of Good Standing)

Commissioner Bishop moved to approve VC-108 for a 5 year income tax exemption and a 5 year property tax exemption for new construction, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Hi-Line Hospitality at VCSU on May 10, 2018 for Employee Recognition Dinner

Commissioner Pedersen moved to approve the special alcoholic beverage event permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 116 in the amount of $56,500

Chad Petersen from KLJ reported the construction engineering for the segments that correspond with the NDDOT project include 5th Avenue NE, Wintershow Road, 8th Avenue SW would be at 18.68%. Central Avenue is addressed separately. Commissioner Pedersen moved to approve the construction engineering services with KLJ for Paving Improvement District No. 116, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Sanitary Improvement District No. 62  in the amount of $6,700

Chad Petersen reported construction engineering is at 16.98% for Sanitary Sewer Improvement District No. 62. Commissioner Bishop moved to approve the construction engineering services with KLJ, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Storm Sewer Improvement District No. 51 in the amount of $10,900

Chad Petersen reported construction engineering is at 18.79% for this project. Commissioner Magnuson moved to approve construction engineering for Storm Sewer Improvement District No. 51, seconded by Commissioner Pedersen. The motion passed unanimously.

Consider implementation of Request For Proposal process for two 2019 Construction projects

City Administrator Schelkoph stated the Request for Proposal process could begin for two 2019 construction projects: Storm Water, Sewer & Water Main replacement from Main Street to Pioneer Park along 7th Avenue and 4th Street NW, and 50-70 blocks of seal coat. A committee will review the proposals. The committee will include City Administrator Schelkoph, City Auditor Richter, and two commissioners: Commissioner Bishop and President Carlsrud.

Commissioner Magnuson moved to approve the Request for Proposal process for the two 2019 construction projects, seconded by Commissioner Bishop.

Commissioner Pedersen asked if the group has the appropriate knowledge to perform the process and qualified that this would be for a qualifications-based proposal.

Gary Schlagel recommended the Commission consider a joint powers agreement between the county and city for engineering services.

Roll call vote: Bishop – aye, Pedersen – nay, Magnuson – aye, Carlsrud – aye. Motion carried.

City Administrator’s Report

City Administrator Schelkoph reminded the public that city cleanup is May 7 – 11, 2018. Schelkoph reported Main Street will remain closed until fall.

 

City Updates & Commission Reports

City Attorney Mertins reported that the City was served with a civil case by Robert Drake on Thursday, April 7. On April 30, a restraining order request was filed regarding the bids for Streetscape. A hearing is scheduled for May 8, 2018.

City Auditor Richter reported the 2017 annual audit fieldwork will be done May 7 – 11.

City Assessor Hansen will begin yearly inspections for residential properties in the next few weeks.

Building Inspector Andersen stated Mr. Gille won contract for southeast sidewalk replacements. Precision Concrete Cutting will work in the southwest portion of town. Andersen stated May is Building Safety Month.

Fire Chief Retterath stated a burn ban has been issued for Barnes County and Valley City. The VCFD will hose the NDFA convention at the end of the month.

Chad Petersen provided a construction update: concrete pavement repair begins next week. Parking lot carryover work to finish topsoil and seeding will occur in next 1 to 2 weeks.

Commissioner Bishop thanked power crew for work.

President Carlsrud stated VCPW has feathered alleys once and will address again after cleanup week.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City