City Commission Meeting
Valley City, North Dakota

Tuesday, October 1, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Remove Item D-c. in the Consent Agenda. Switch NB4 and NB5 Around.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

MUNICIPAL PUBLIC POWER WEEK PROCLAMATION

The week of October 6 – 11, 2024, is to be proclaimed Municipal Public Power Week. Announce that the National Park Service has deemed Valley City as one of only 8 communities to be designated as an American World War II Heritage City this year.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 9.17.2024 Commission Meeting.                                                   
3. Approve sponsorship of National Park Service American World War II Program through Barnes County Historical Society.                                                                                                     
4. Approve Local Event Permits for Raffles:                                                                              
5. S.H.I.N.E. Raffle for 10.12.2024 at Valley City Eagles Club
6. Sheyenne Valley Friends of Animals Raffle on 12.13.2024 at Handy Hardware 
7. District 24 GOP Raffle on 12.14.2024 at Alley Beans
8. Approve 2024-2025 Contractor Licenses for:                                                                         
9. Steamatic of Grand Forks, ND
10. Kjelland Excavation of Fingal, ND
11. H Anderson Concrete, LLC of Fingal, ND
12. All Seasons Mechanical of Fargo, ND

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Public Hearing Regarding Special Assessment Projects:                                                                    

            Paving Improvement District No. 125.

            Water Main Improvement District No. 103.

            Sanitary Sewer Improvement District No. 67.

            Storm Sewer Improvement District No. 54.

President Carlsrud declared the public hearing open.

There were no protests.

Commissioner Bishop motioned to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 125, Water Main Improvement District No. 103, Sanitary Sewer Improvement District No. 67 and Storm Sewer Improvement District No. 54.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1161 an Ordinance Adopting the 2025 Annual City Budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve First Reading of Ordinance No. 1162 an Ordinance to Amend and Reenact Section 7-03-04 of the Valley City Municipal Code related to event permits.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

Approve Resolution 2456, a Resolution Amending the Master Fee Schedule

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Request for Funding Considerations from the Valley City-Barnes County Development Corporation.   

1. Small Projects – $27,500
2. Resource Development Specialist – $216,000 ($70,000/year for 3 years plus $6,000 for current year ended 9/30/2024)
3. Regional Technology Center – $160,000

Jennifer Feist explained the requests and what the funds are used for. Commissioner Erickson asked if Barnes County contributes to these funds as well and was told that they do not.    

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Settlement Agreement for issue resulting from Construction at 605 5^th Street NW.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider entering Cooperation Agreement in support of Red River Valley Water Supply Project.

Commissioner Bishop motioned to enter into a Cooperation Agreement at 1cfs potable and 1cfs industrial water with the RRVWSP, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Voluntary Flood Acquisition Program Guidelines.

Attorney Martineck will make the changes discussed at the Finance Meeting and update the current Policy.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Consider offer to sell N15’ of Lot 8, and all of Lot 9, Block 10, Weiser’s Addition to the City of Valley City (231 9^th Ave NE), as part of Flood Acquisition Program.

Commissioner Magnuson moved to approve the Agreement as previously drafted, seconded by Commissioner Gulmon.

Roll Call Vote: Erickson – Nay   Bishop – Nay    Magnuson – Yay    Gulmon – Nay    Carlsrud – Nay. Motion Failed.

Commissioner Gulmon moved to make an offer to purchase 231 9^th Ave NE, in the amount of $139,000. and to follow the Flood Acquisition Program Guidelines, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the release of funds for the 2023 December Ice Storm Emergency. Funding was held up do to a software issue.

Finance Director Klein shared that the 2023 Audit is complete and that Brady Martz will be at the November 5^th Finance meeting to do a brief overview.

Fire Chief Magnuson reminded us that October 6 – 12 is Fire Prevention Week. Huge thank you to the Team which is made up of 2 full time and 38 volunteers and all they do for the City & County with covering over 15 Townships. A special thank you to the spouses and significant others who support them. You are welcome to visit the Fire Hall anytime. He also shared the dates for the Annual Battle of the Badges Blood Drive to be held on October 8 & 9 at Stoudt-Miller Car Dealership.

Lieutenant Rustebakke stated that with October upon us, parking restrictions have gone into place regarding boats and campers as well as overnight parking downtown.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Gulmon reported on the financial position of the City. Sales tax is up 8.4% from last year at this time.

Mayor Carlsrud thanked all the City Employees for their work on cleaning up and preparing for the fall weather. Thank you to those that have been working on the budget & audit and getting that taken care of. Thank you to Steve Urness for his reporting.

ADJOURN

Meeting was adjourned at 6:05 PM

City Commission Meeting
Valley City, North Dakota

Tuesday, September 3, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon via Zoom, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 8.20.2024 Commission Meeting.
3. Approve the Parade Application for VCSU & VCHS Homecoming on 9.20.24 at 3:30PM for Central Avenue.
4. Approve the Youth for Christ Frisbee Golf Real Property Agreement for their Annual Tournament on Sept 14, 2024.
5. Approve Local Event Permits for Raffles:

      Barnes County Senior Center for 1.3.2024 Raffle & 9.2024 – 7.2025 Bingo at the Barnes       County Senior Center.

      VC USBC Association for 11.10.24, 1.30, 2.17, 3.14, 4.7 & 5.4.2025 Raffles at Sky Lanes         Bowling Alley.

      VCSU Foundation – Booster Board for 9.6.24 – 2.8.25 Bingo and 50/50 Raffles at Home         Games and Bacon Bingo at Brockopp Brewing on Saturdays from 9.7.24 – 6.28.25.

• Approve 2024-25 Contractor Licenses:

      Brett Stearns Enterprises LLC of Valley City, ND

      FM Asphalt LLC of Moorhead, MN

      SPEC 9 LLC of Fargo, ND

      Northland Glass and Glazing, LLC of Fargo, ND

      Midland Door Solutions LLC of West Fargo, ND

      Precision Steel LLC of Perham, MN

      Elite Industries, LLC of Fargo, ND

      Balancing Professionals Inc.

      ISED Communications & Service of West Fargo, ND

      Mid-Continental Restoration Co. Inc of Fort Scott, KS

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

NEW BUSINESS

Approve Application for Property Tax Exemption at 637 8^th Ave NE – Residential Building Improvements.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve to Accept the Bid for 2013 Chevrolet Tahoe – $4000.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Request for $200,000.00 in Funds to Extend Natural Gas to the South Side of the Interstate from the Valley City Barnes County Development Corporation

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve KLJ to Perform Valley City Subarea Transportation Plan Amendment to the 2045 Transportation Plan.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Revised Memorandum of Understanding for Office Space between the City of Valley City and the ND Department of Corrections and Rehabilitation.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the Shared Use Path along Winter Show Road will now be bid in 2025 and gave an update on Viking Court and the junk vehicles & properties that will be cleaned up.

Finance Director Klein let us know that there will be Special Assessment Letters going out the week of September 9^th.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Magnuson gave a Shout Out to the Fire Department and all who helped with clean up of the Broken Road by Mill Dam.

Mayor Carlsrud thanked all those working on the planning of the New Service Center for all your time and ideas. Thank you to Steve Urness & Paul McDonald for all your time and coverage of what is happening around Valley City. Finally, thanks to all the City Employees for what you do every day for the City and its Residents.

ADJOURN

Meeting was adjourned at 5:20 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, August 20, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Member Absent: Commissioner Gulmon

Others: City Administrator Crawford, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add to Consent Agenda, Application for Fireworks Display Permit for Hairball Productions LLC on 9.6.24, between 9:30 – 11:30PM at 700 7^th St SE, Valley City.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

 

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 8.6.2024 Finance and Commission Meetings.
2. Approve Parade Request from Valley City Barnes County Development Corporation for 9.12.24 at 5:45PM, on Central Avenue from the VCSU Walking Bridge to 2^nd St N. 
3. Approve Local Event Permits for Raffles:
   1. Ducks Unlimited Barnes County Chapter for 9.19.24 @ the Valley City Eagles
   1. Valley City Education Association for 9.9.24 @ the VCHS Hi-Liner Library
4. Approve 2024-2025 Contractor Licenses for:
   1. Solutions of West Fargo, ND
   1. APi HVAC Services, Inc dba Metropolitan Mechanical Contractors of Eden Prairie, MN
   1. Connect Interiors, Inc of Fargo, ND
   1. Valley Lawn Care Inc dba Valley Landscaping of Fargo, ND
   1. A-P Concrete LLC of Moorhead, MN
   1. APi Garage Door Inc dba Twin City Garage Door of West Fargo, ND
   1. Spain Excavating of Alice, ND
   1. Diamond Roofing & Sheet Metal of Dilworth, MN
   1. Renewal – TNT Plumbing of Oriska, ND
   1. Nova Fire Protection of Fargo, ND
5. Approve Application for Fireworks Display Permit for Hairball Productions LLC on 9.6.24, between 9:30 – 11:30PM at 700 7^th St SE, Valley City.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Second and Final Reading of Ordinance 1158, An ordinance to amend and reenact subsection 6 of section 7-03-05 of the Valley City Municipal Code relating to removal of snow, slush, or ice from private property.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Second and Final Reading of Ordinance 1159, An ordinance to amend and reenact sections 8-06-01 and 8-06-04 of the Valley City Municipal Code relating to appointment of city forester.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Second and Final Reading of Ordinance 1160, An ordinance to amend and reenact sections 16-01-03 and 16-01-06 related to land subdivision regulations.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

RESOLUTION

Consider RES 2454, A Resolution Authorizing the Issuance of Improvement Warrants and Exchange them for $565,000 Refunding Improvement Bonds of 2024. John Lundby with Colliers Securities shared the information on the Bonds.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,444,517.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Agreement between the City of Valley City and Valley City Barnes County Development Corporation. This agreement gets reviewed every 2 years. The agreement is through 2059. The only changes made were the dates of the review.

Commissioner Bishop moved to approve as presented, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Dumpster Rental Agreement with Valley Recycling.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Final Recommendations for Project No. UGP-2-990(068) & SU-CPU-990(069) – 2^nd St N, 3^rd Ave NE & 4th Ave NE.

Commissioner Erickson moved to approve recommendations as presented, seconded by Commissioner Magnuson. Motion passed unanimously.

Memorandum of Understanding for Office Space between the City of Valley City and the North Dakota Department of Corrections and Rehabilitation.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford stated that the City is currently focusing on Construction projects happening around town. Please notice the parking changes in front of the HAC as directed by the ND Department of Transportation. She also shared information on the weekly construction meetings. If you, as a resident, need an item discussed you will want to get that into the City prior to the meeting.

Police Chief Horner reminded all that School is starting up and College will be following. Please be mindful of the extra traffic around the schools. Reminder, if the stop arm is out on a school bus, there is “NO” passing the bus from either lane. All must stop until the arm is disengaged for the safety of the children.  

City Engineer Peterson gave an update on the Construction projects. Weather pending, all projects should be completed by the end of September.

Commissioner Erickson shared information on the upcoming Hill Climb Event.

Mayor Carlsrud thanked the city employees for the great job that they do for our Community.

 

ADJOURN

Meeting was adjourned at 5:26 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, August 6, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Member absent: Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Department Reports from Sanitation Supervisor, Water Superintendent, Electrical Superintendent, Fire Chief, Police Chief, Street Operations Supervisor, Building Inspector, Finance Director and Municipal Judge.
2. Approve Minutes from the July 16, 2024, Commission Meeting and the July 22, 2024, Special Committee Meeting and the July 29, 2024, Special Budget Meeting.                                   
3. Approve the 2024-25 Alcohol License Renewal TBD Inc dba Sky Lanes Bowling Alley @ 1155 6^th ST SE.          
4. Approve Special Alcohol Beverage Event Permit Applications for Brockopp Brewing LLC for 8.8.24 and 9.12.24, Summer Nights on Central, Central Ave and for 10.5.2024 for Parktoberfest, Chautauqua Park.    
5. Approve 2024-25 Contractor License and Renewals:                                     
   1. Hi-Line Excavation LLC, Valley City, ND – Renewal
   1. Horsley Specialties Inc, Moorhead, MN – New
   1. Diesel Dogs Trucking, LLC, Fargo, ND – New
   1. Comstock Construction, Fargo ND – New
   1. Premium Painting & Drywall, LLC, Fargo ND – New

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC COMMENT

Layne Glines, representing Healthy Food Ingredients, spoke about the water drainage concerns.

ORDINANCE

Second and Final Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section

12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

First Reading of Ordinance 1158, An ordinance to amend and reenact subsection 6 of section

7-03-05 of the Valley City Municipal Code relating to removal of snow, slush, or ice from

private property

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

First Reading of Ordinance 1159, An ordinance to amend and reenact sections 8-06-01 and

8-06-04 of the Valley City Municipal Code relating to appointment of city forester.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

First Reading of Ordinance 1160, An ordinance to amend and reenact sections 16-01-03 and

16-01-06 related to land subdivision regulations.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

Consider RES 2453, A Resolution to Sell City Property, the 2013 Chevrolet Tahoe, at Public Sale. 

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Settlement Proposal in the amount of $50,000 for Paving Improvement District 125, Watermain 103, Sanitary 67 and Storm Sewer Improvement District 54.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported on the Construction Projects happening and the roads that are now open.  Projects are progressing well considering all the rainfall that we had this summer. Appreciate everyone’s patience with the construction. Now that the preliminary Budget is done, we are going through and looking at future projects. Updates will follow.

Chief Horner wanted to remind businesses to use your fraud protection markers on bills. Counterfeit money has shown up in Valley City. Do your due diligence, be safe and hope that this was just an isolated incident.

City Engineer Peterson gave an expanded update on the construction projects happening around town.

Commissioner Erickson shared that Residents are able to pick up free wood chips out at the Transfer Station. There will be assistance with loading between the hours of 2:00 and 4:00PM, Monday thru Thursday.  There has also been an issue with squirrels and the garbage cans. Please try to bag your trash & keep in your garage or shed if possible.

Commissioner Bishop wanted to thank the Volunteer Fire & Rescue Crews for your work & time. He also thanked the Police Department for all the efforts especially since they have been working shorthanded recently. Thank you to the City Employees as well.

Mayor Carlsrud thanked the Residents of Valley City for your patience as we go through this construction season and to all the city employees for your hard work.

Adjourn

Meeting was adjourned at 5:22 P.M.

Valley City Special Commission Budget Proceedings

Monday, July 29, 2024

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson, City Attorney Martineck, Police Chief Horner, Assessor Current, Administrative Assistant Hintz.

 

New Business

Discuss and Approve the 2025 Preliminary Budget

Finance Director Klein reported that at this time we do not have an estimated value of a mill from Barnes County. Based on assessed property values, we are estimating the increase in value of a mill to be 4%. The 2025 Preliminary Budget has a 3% increase in dollars levied compared to the 2024 Budget. Last year’s increase from the 2023 Budget to the 2024 Budget was 4.8%. The increase in expenditures in the General Fund is 4.8%. The 2025 Transfers In are the same as 2024 with $260,000 being transferred in from Fund 241 Property Tax Relief. Transfers Out total $445,833 to Fund 225 Building Reserves $101,950, Fund 230 Renew & Replacement $243,883, Fund 290 Infrastructure R&R $100,000. Cash reserves are at $1,536,574 which is 34% of expenditures, this is within the guidelines set in the City’s Fund Balance policy.

The transfer from the Utility Fund to General Fund is $250,000 less than in 2024, this $250,000 will be designated for the new Public Works Service Center. The Public Works Transfer In is $85,000 less than 2024 to Fund 231 Street Renew and Replacement.

The proposed salaries in the 2025 Budget includes a 4% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule.

The increase in health insurance premiums for 2025 is approximately 4.5%. In 2024 the City paid for 80% of the premiums, in 2025 the City’s share of health insurance premiums will increase to 85%. In 2025 the City will also pay a $2,000 insurance incentive to those employees who are not on the City’s Health Insurance Policy through NDPHIT. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2025 Preliminary Budget as presented which includes the proposed salary structure and 4% COLA, seconded by Commissioner Bishop. Motion carried.

ADJOURN

Meeting Adjourned at 7:46 A.M.

City Commission Meeting
Valley City, North Dakota

Monday, July 22, 2024

President Carlsrud called the meeting to order at 7:30AM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, City Administrator Crawford, Finance Director Klein, Chief Horner and Administrative Assistant Hintz

Member Absent: Commissioner Bishop

NEW BUSINESS

Approve Cottonwood Cider House’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Approve Brockopp Brewing, LLC’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Commissioner Magnuson moved to approve both requests, seconded by Commissioner Erickson. Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

Motion to Close Hearing.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 7:33AM.

City Commission Meeting
Valley City, North Dakota

Tuesday, July 16, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Request to Add N4. Approve Recommended Changes to Valley City Urban Functional Classification System.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the 6.28.24 Special Meeting and the 7.2.24 Finance Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Request made by President Carlsrud to include the Minutes in the Consent Agenda moving forward.

APPROVAL OF CONSENT AGENDA

1. Approve 2024-25 Contractor License for Meridian Commercial Construction, LLC of Fargo, ND.
2. Approve 2024-25 Contractor License for Fargo Glass & Paint Co of Fargo, ND. 
3. Approve Raffle Permit for the North Dakota Quarter Horse Association on 9.2.2024 at the NDWS Facility.
4. Approve Raffle Permit for The Hi-Liners Booster Club on 9/6, 9/20, 10/4 & 10/11, 2024 at Hanna Field.
5. Approve the 2024-25 Alcoholic Beverage License Renewals:
6. Hi-Line Hospitality dba City Lights
7. Bridges Bar & Grill
8. The Reserve at Woodland

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section 12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass. New procedure on Notifications of Violations for Grass and Weed Mowing. 1 Notification per Year, not per Violation.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

RESOLUTION

Approve Resolution 2452, a Resolution Amending the Master Fee Schedule. Amending andRevising the entire Master Fee Schedule with up to date Fees & Charges for Services from all Departments.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,152,095.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Commissioner Erickson’s Appointment to Barnes County Planning and Zoning Commission.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Appointments for the Following Committees and Terms:

Ian Jacobson to the Planning & Zoning Committee – 4 Year Term.

Commissioner Bishop moved to approve when confirmed a City Employee can Legally Serve on this Committee, seconded by Commissioner Gulmon. Motion passed unanimously.

Paul McDonald to the Renaissance Zone Committee – 3 Year Term.

Cal Lee to the Visitor Committee – 4 Year Term.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Recommended Changes to Valley City Urban Functional Classification System. Discussed at the March 5, 2024, Finance Meeting but need Approval.

Commissioner Erickson moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford thanked the Public Works Crew for the work they did during and after the storm early Monday morning. Thank you to Finance Director Klein with all the prep work on the 2025 Budget and to all the Department Heads for getting your information into Brenda.  Thank you to the Portfolio Holders as well.

Engineer Petersen gave an update on the Construction Projects happening around town. The Crews are working around the weather delays as much as possible.

Mayor Carlsrud echoed City Administrator Crawford’s Thank You regarding the 2025 Budget & Cleanup after the Storm. Thanks to all of our Employees, we have a wonderful Staff and we are grateful for that.

ADJOURN

Meeting was adjourned at 5:20 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, July 2, 2024

President Carlsrud called the meeting to order at 5:01 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

President Carlsrud read the Oath of Office, which was repeated by the Elected Official. Signatures of the Oaths were taken care of prior to the meeting per Election Regulations.

Valley City Park Board – Jordyn Heck and Ross Powell

Valley City Commission – Dick Gulmon and Mike Bishop

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 18, 2024, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve 2024-25 Contractor License for Abel’s Remodeling SRUS of Valley City, ND.
3. Approve Block the Street Request, Valley City Chamber Office for 7.31.24 from 7:00AM to 7:00P, Blocking Central from 2^nd St to 4^th St.
4. Approve the 2024-25 Tobacco License Renewal for Family Dollar LLC @ 1346 W Main St.
5. Approve the 2024-25 Alcoholic Beverage License Renewals:
6. Brockopp Brewing LLC
7. Valley City Town & Country Club
8. Sabirs
9. Boomers
10. Main Street Off-Sale LLC dba Tavern Ninety-Four
11. My Bar
12. Dakota Silver
13. Jimmy’s Pizza
14. Captain’s Pub

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building Located at 340 3^rd Street SE, Valley City.

Declare Public Hearing Open. Discussion.

Commissioner Bishop moved to Close Hearing seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Findings and Order on Dangerous Building located at 340 3^rd Street SE, Valley City.

Commissioner Bishop moved to approve the findings seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1155, an Ordinance to Repeal Subsection 4 of Section 8-04-05

of the Valley City Municipal Code Related to the sale of flavored E-Liquids and E-Cigarettes.

Commissioner Erickson moved to approve as is, seconded by Commissioner Carlsrud. Roll Call Vote:  Bishop – Nay, Magnuson – Nay, Gulmon – Nay, Erickson – Yes, Carlsrud – Nay. Motion Failed.

Second and final Reading of Ordinance 1156, an Ordinance to Amend and Reenact Subsection 1 of

Section 4-01-03 of the Valley City Municipal Code relating to Sales of Alcoholic Beverages.

Commissioner Bishop moved to approve as is, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon moved to approve Commissioner Bishop as Vice President, seconded by Commissioner Magnuson. Motion passed unanimously.

Appoint and Approve Reorganization of the Commissioners’ Portfolios.

Finance (Gulmon)

PW Streets, Sanitation, Sewer, Water Distribution (Erickson)

PW Electric and Water Treatment Plant (Carlsrud)

Police/Fire (Bishop)

Building/Grounds (Magnuson)

Commissioner Bishop moved to approve as is, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Valley City Planning and Zoning Commissioner (Carlsrud and Erickson).

Valley City Library Board (Magnuson)

City County Health Board (Gulmon)

Barnes County Planning and Zoning (2 Commissioners)

Valley City-Barnes County Development Corporation (Carlsrud and Bishop)

Board for Community Service (Magnuson)

Commissioner Gulmon moved to leave as is, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve City of Valley City/Barnes County Dispatch Center Agreement for Services

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Cost and Maintenance Agreement with Barnes County for NDDOT Project No. TAC-2-990(065), PCN 23909 (Kathryn Road/Woodland Park Shared-Use Path).

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Permit Application for Brockopp Brewing, LLC for Summer Nights on Central 7.11.24 from 4:00pm to 9:00pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that she is looking forward to working with Barnes County Dispatch with the After-Hours Calls. Working local & keeping the money local. Releases from Bald Hill Dam  is now at 15cfs and they are watching the forecast for rain.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson presented the Commission with a request to purchase a vehicle for the Fire Department. The current Tahoe vehicle in use is in need of additional repairs and a large estimate was received for those repairs, this, after spending 11,000. on repairs earlier. There is a vehicle that was traded in that has less miles, is in great condition and is less than half of a new vehicle at 37,000. The Commission discussed at length the need to have a reliable vehicle, the options of possibly using a police vehicle, the cost of continued repairs on the current vehicle, the cost of the new used vehicle and whether to wait and budget in 2025 or to go ahead and get the vehicle now. Commissioner Magnuson sustained from voting. Commissioner Erickson was not in favor of the purchase at this time. Commissioner Bishop, Commissioner Gulmon & President Carlsrud agreed to the purchase of the replacement vehicle. The consensus was to go ahead and purchase the vehicle.

Finance Director Klein reminded the Commission that Budget Meetings would be starting in early July.

City Assessor Current gave the Commission a map detailing her coverage over the last few years and that she has been reaching out to Home Owners for appointments. Thank you to the Home Owners for setting up meetings with her.

Police Lieutenant Rustebakke talked about the new Tablets and Software that the Officers received to assist when dealing with a Mental Health Crisis on a call. He also thanked City County Health for the ID Scanners that were utilized at the last street dance. These scanners are available to the Liquor Establishment Owners by reaching out to the Valley City Police Department. Rustebakke concluded by being thankful to his team and other agencies for a quick and safe resolution to last week’s incident.  

City Engineer Petersen gave updates to the Construction Projects happening around town. The rain has slowed some processes but the Crews are working through them. Petersen also explained that a small tank was located by 3^rd ST NW and the City Parking Lot, it was decided that the best course of action was to fill the tank with CDF & leave it where it lies.

Commission Gulmon reminded all that the 2025 Budget talks and meetings are starting and that he hopes it goes as well as last years process. He also reported that the Sales Tax numbers are about 14% higher than last year.

Commissioner Erickson reminded those in the NE and NW that the garbage make-up day for Thursday, July 4^th will be on Wednesday, July 3^rd.

Mayor Carlsrud thanked all the City Employees for their work, Commissioners for their time, and the Residents for their patience. Thank you to Paul MacDonald for agreeing to serve on the Renaissance Zone Committee. A special thank you to all who ran for Office and for your willingness to serve.

ADJOURN

Meeting was adjourned at 5:57 PM.

City Commission Meeting
Valley City, North Dakota

Friday, June 28, 2024

President Carlsrud called the meeting to order at 3:49 PM.

Members present: President Carlsrud (via Zoom), Commissioner Gulmon, and Commissioner Bishop

Others: City Administrator Crawford (via Zoom), City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

NEW BUSINESS

Approve Application for Fireworks Display Permit for Memory Fireworks on 7.1.2024 at 9:30PM. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 3:51 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, June 18, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Member Absent: Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Request to Add N8. Approving July 5^th, 2024, as a Floating Holiday.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 4th, 2024 Finance and Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Raffle Permit request from Dakota State Eagle Auxiliary on 6.7.25 at the Valley City Eagles Club.
2. Approve Site Authorization Renewals for Valley City Aerie 2192 Fraternal Order of Eagles at Jimmy’s Pizza, My Bar and Valley City Eagles Aerie 2192.
3. Approve 2024-25 New Tobacco License for ARP 14 LLC dba The Clubhouse

D.  Approve the 2024-25 Tobacco License Renewals:

1. Brothers III Sports @ 507 Main St E
2. Eagles Club @ 345 12^th Ave NE     
3. Love’s Travel Stop #849 @ 1385 8^th Ave SW

       E.  Approve the 2024-25 Alcoholic Beverage License Renewals:                  

1. The Clubhouse
2. FOE Aerie 2192 dba The Eagles Club
3. Larson Enterprises dba The Labor Club
4. The Liquor Locker

       F.   Approve 2024-25 Cabaret License Renewal:

1. FOE Aerie 2192 dba The Eagles Club

       G.  Approve 2024-25 Contractor License and Renewals:

1. New – Design Team Sign Company LLC
2. New – RDA, Inc
3. Magnum Electric, Inc
4. Nation’s Roof Mountain. Inc
5. One Way Wireless Construction

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1156, an ordinance to amend and reenact subsection 1 of section 4-01-03 of the Valley City Municipal Code relating to sales of alcoholic beverages.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

RESOLUTION

Approve Resolution 2448, A Resolution Creating Executive Operations Coordinator Position and Establishing Salary.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2449, A Resolution Amending the Master Fee Schedule.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2450, A Resolution to provide for Municipal Court and Salary of Municipal Judge.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2451, A Resolution Setting Bond of City Auditor.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,152,330.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve 2024-25 Mobile Home Park License for Viking Drive Estates.

Commissioner Erickson moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for El Valle Taco Shop in the amount of up to $7500. for the renovations and signage of the former La Cita building at 2225 W Main St.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for Taco Johns in the amount of up to $7500. for the renovations and signage of their current building at 148 2^nd St NE.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Review and Approve the Visitor’s Committee recommendation of the updated Tourism Grant & Loan Application.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Termination of Expired Mortgage, Security Agreements, Assignments, Leases and Bill of Sale re 1985 Drug Plastics Agreement in Order to Cure Title Defects: Lot 4, Northwest Industrial Park.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Environmental Study proposal for Service Center.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve July 5^th, 2024, as a Floating Holiday.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford asked Operations Supervisor Klemisch to give an update on the rain and the increased water releases on the river. The level should remain at about 9.5’ but his crew is preparing for 11’ just to be safe. You will see pumps running & culverts plugged as needed.

City Administrator Crawford explained that the City of Valley City recognizes Juneteenth as a Holiday but we do not observe it. The City follows North Dakota State’s guidelines. Discussion on After Hours is still in the works. We are currently trying to work with Barnes County Dispatch. Budget discussion has started. Working with the Department Heads on the Capital Improvement Plans as well as the 10 Year Master Plan.

Deputy Auditor Johnson gave an update on the Election. The County will do the canvassing on June 24^th. We have reached out to the newly elected with information on the Oaths.

Police Chief Horner shared the great turn out for Community Days and Thank You to all that planned and worked the events. Special Thanks to his Officers for the extra time involved. 

Engineer Petersen gave an update on the Construction happening around town.

Engineer Eslinger updated the Commission on the Service Line Inventory has been accepted by the Department of Environmental Quality. There will be a Public Notice coming later this summer.

Mayor Carlsrud thanked the Commissioners for their service. He shared how great the Community Days Events went and all the people that were in attendance. Thank you to all the individuals that assisted with the planning and carrying out of the all the events throughout town. Special thanks to the City Employees who assisted as well. Stop by and check out the artwork posted by the Sheyenne Valley Vocational Center that is hanging on the wall in the Chamber, very nice work.

ADJOURN

Meeting was adjourned at 5:33 P.M.