4.12.2022 Board of Equalization Minutes

Posted on April 21, 2022April 21, 2022 by Brandy Johnson

2022 Board of Equalization Proceedings

April 12, 2022

4:00 PM City Hall

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present: City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Police Chief Hatcher, Administrative Assistant Johnson, Assessor-in-Training Current, Assessor Hansen.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:04 P.M. City Assessor Hansen reported the changes in property values within the city for 2022. An overall summary was read and submitted.

pROPERTY tYPE	sTATE cERTIFIED vALUES	pROJECTED tOTALS 2022	$ cHANGE	% cHANGE
Residential land	$35,666,300	$40,102,800	$4,436,500	12.44%
Residential structure	$224,032,300	$241,282,700	$17,250,400	7.70%
Grand Total residential	$259,698,600	$281,385,500	$21,686,900	8.35%

Commercial Land	$36,075,355	$41,424,150	$5,348,795	14.83%
Commercial Structure	$128,742,930	$133,332,260	$4,589,330	3.56%
Grand total Commercial	$164,818,285	$174,756,410	$9,938,125	6.03%

agricultural land	$98,700	$98,700	$0	0.0%
GRAND TOTAL agricultural land	$98,700	$98,700	$0	0.0%

TOTAL MARKET VALUE	$424,615,585	$456,240,610	$31,625,025	7.45%

City Assessor Hansen stated 125 Notices of Increase were sent out. The following property owners contacted City Assessor Hansen regarding the notice of increase for 2022.

pROPERTY OWNER	REQUESTED CHANGE
George Gaukler	Vacant lots in Meadow View Estates, Prairie View Addition, and Hyland Park were adjusted down.
Bob Bergan Paul Diegel Wade Bruns Deb Thoreson Robert Mosby	No Changes No Changes No Changes No Changes No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:21 p.m.

4.5.2022 Commission Minutes

Posted on April 21, 2022April 21, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Call to Order

Meeting was called to order at 5:00 p.m.

Roll Call

Pledge of Allegiance

recognition for mayor for a day-sullivan Peterson

city government week proclamation

Approval of Agenda

Add Ord. 3

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 15^th, 2022 Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for

VCHS DECA on April 28^th, 2022 at the VCHS.
- St. Catherine’s Knights of Columbus on May 25^th, 2022 at the Eagles.
- Kiwanis Valley City on April 25, 2022 at VCHS.
- Valley City Chamber of Commerce on June 18, 2022.
- VCPS Music Boosters on May 12, 2022.
- Valley City Education Association on May 20, 2022.

2. Approve 2022-2023 Contractor License Renewals for:

Hope Electric
ASAP Electric
Ace Plumbing
Tim’s Plumbing

3. Approve Relocation of Valley City Twisters Gymnastics Site Authorization from Bridges Bar and Grill to Brockopp Brewing through June 30, 2022.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Attorney Martineck stated there were some administrative changes after speaking with Joel Quanbeck since the first reading and are highlighted in the second.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1101, an Ord to Amend & Reenact Section 110-07-08 of the VCMC Relating to Planning and Zoning Fees.

City Attorney Martineck stated this will allow the city to set a late application fee for zoning applications and also allow the city to set a fee to request a special meeting of the PZ Commission. The fees will be established at the last meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution

Approve Resolution 2358, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this resolution will establish an animal impound administration fee of $10, an appellate fee to appeal the zoning decision to the city commission of $100, expedited PZ commission for a variance or appeal of $300, establishes a Class I alcoholic beverages annual fee of $2250.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2359, a Resolution Approving Definitive Improvement Warrant, Series 2022 for Consolidated Sanitary Sewer & Water Main Improvement District No. 59.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,376,081.55.

Finance Director Richter provided the breakdown of expenditures for March.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Reclassification of Administrative Assistant for Public Works.

City Attorney Martineck stated the recommendation is to make the position at the front desk which is an Administrative Assistant for Public Works be reclassified as and Administrative Assistant I to and Administrative Assistant II.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the City’s Selection to Purchase an Automated Garbage Truck from Sanitation Products Inc. with quote in the amount of $355,853.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve the City’s selection to purchase a crew cab pickup from Stoudt Ross Ford bid proposal in the amount of $30,426.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the new fees being added on the MFS for things like expedited PZ meetings, Joel Quanbeck will be making a chart of when things are due so people are aware. The 6^th St project received final approval.

City Updates & Commission Reports

Finance Director Richter stated last week Eide Bailly was on site for our audit. It seems to be going well and we should have the final report in June for commission approval.

Tina Current reported the Equalization Meeting is April 12^th at 4 p.m. The appeal process needs to start at the city level.

Police Chief Hatcher reminded everyone about the first Coffee with the Cops taking place at Alley Beans.

Commissioner Gulmon congratulated Mayor for the Day Peterson. Cash reserves are strong. Sales tax through January is down a little bit from 2021 but well ahead of 2019 and 2020. Food and Beverage and Occupancy taxes increased.

Commissioner Bishop encouraged everyone to come out to meet with the officers tomorrow. All questions will be appreciated and it’s an informal way to get together.

Mayor for a Day Peterson thanked everyone for the fire truck ride.

Mayor Carlsrud asked residents to clean up around their garbage areas and to not set out bags of garbage to early allowing critters to get in them. Our crew is not responsible to pick up that mess. Clean up week is June 6^th.

Adjourn

Meeting was adjourned at 5:33 P.M.

3.15.2022 Commission Minutes

Posted on April 7, 2022April 7, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson,

Others: City Administrator Crawford, City Attorney Martineck via Zoom, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 1^st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

FMJ Electric LLC

PEC Solutions of the Dakotas LLC

Sheyenne River Repair

Approve Block Off Street Request for VCSU Ribbon Cutting/Grand Opening for the Center of the Arts on April 21, 2022 from 12pm-3pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Administrator Crawford added in the case of someone needing a meeting sooner than the regularly scheduled meeting would be assessed a fee which is set by what we pay the current board for meeting.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 7-01-09.5, Relating to Dangerous Buildings.

No changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Approve Resolution 2351, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $217,000.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2352, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $105,000.

Commissioner Magnuson moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution 2353, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $34,000.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution No. 2354, a Resolution accepting Bid and Awarding Contract to Sellin Brothers Inc. for Project No. SU-2-990(060), PCN 23154-Paving Imp. District No. 123, Watermain Imp. District No. 102 and Sanitary Sewer Imp. District No. 66 (6^th St NW-5^th Ave NW to Central Ave N.)

Chad Petersen stated 5 bids were received by the DOT. The engineers estimate for the project was $1,617,587.50, Sellin bid $1,870,998. Do to the low bidder being about 15.7% over the engineers estimate we are required to do a bid analysis.

Commissioner Bishop moved to approve awarding the bid for the Project No SU-2-990 (061) contingent upon DOT approving the low bid and approving the contract to Sellin Brothers, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution No. 2355, a Resolution accepting Bids and Awarding Contract to Border States Paving Inc. for Project No. SU-CVD-2-990(061), PCN 23233-Paving Imp. District No. 124 (12^th St N-9^th Ave NW to 5thAve NE and 8^th Ave SE/Winter Show Rd).

Commissioner Bishop moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

New Business

Approve the Cost Share Items that were Negotiated with Valley Plains Equipment for Consolidated Sewer & Water District No. 59 Costs that Exceeds $500,000.

City Administrator Crawford the bids that came in were above what was estimated. In the agreement it is stated that anything over $500,000 they want to renegotiate. We came to the agreement that costs that exceed $500,000 be split in half.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve City Engineer to draft a preliminary Cost Estimate for New Services/Road to New Subdivision.

City Administrator Crawford stated we talked about some of the new subdivision areas coming in and it was talked about doing a cost estimate for what it would take to get new services and roads to this new subdivision.

Chad Petersen figured the estimate would run around $800-$1000.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford presented videos of water runoff on the Love’s hill. Public Works was out digging to divert the run off but wanted to mention it as it is being worked on.

Austin Fritz’s last day is today and Katie Henderson’s last day will be the end of May. It’s not that they are unhappy here, they are both going back home.

The engineers had a 10-year project list, we had Clint and Kevin prioritize what they thought was important. The biggest reason for doing this is so we can look ahead at the finances.

City Updates & Commission Reports

Public Works Manager Jacobson stated he had just watched a webinar that WAPA had and they had completed a rate study and in the last few years. Our rates from WAPA have gone down but they said for sure they’ll be going back up. It will have about a $300,000 impact on us and will start January 2023.

Police Chief Hatcher stated the patches they ordered for the autism fundraiser are in. They have FD and PD patches and are $10 each and proceeds will go to the ND Autism Center in West Fargo. They also have a program that they have over there that we are hoping to bring to Valley City.

President Carlsrud thanked all the employees for the work they do.

Adjourn

Meeting was adjourned at 5:48 P.M.

3.1.2022 Commission Minutes

Posted on March 16, 2022March 16, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 15^th, 2022 Commission meetings, seconded by Commissioner Erickson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

Bakkegard & Schell, Inc.
1. BDT Mechanical, LLC
1. Differding Electric, LLC
1. Enterprise Electric, Inc.
1. Grotberg Electric, Inc
1. Grotberg Electric Inc, dba Triton Mechanical
1. John’s Refrigeration & Electric, Inc.
1. Hi-Line Electric, Inc.
1. Kohn Electric, LLC
1. Peterson Mechanical Inc.
1. RJ’s Plumbing & Heating Inc.
1. Scott’s Electric, Inc.
1. Wrigley Mechanical, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

City Attorney Martineck stated these are changes to conform to the state level.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section 4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

City Attorney Martineck stated this is to create a new class of alcohol license along with specific restrictions.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 07-01-09.5, Relating to Dangerous Buildings.

City Attorney Martineck stated this ordinance is revising the current ordinance to add language defining what a dangerous building is and adding additional language that needs to be in place in order to enforce the ordinance.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution 2348, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No.123.

Finance Director Richter stated no protests were received.

Commissioner Magnuson moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2349, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 124.

Finance Director Richter stated no protests were received.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2350, a Resolution Accepting Bids and Awarding Contract for Consolidated Sewer & Water District No. 59 (Nextera).

Tracy Eslinger stated based off the bids received they recommend awarding to KPH.

Commissioner Bishop moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,287,284.10.

Finance Director Richter reported the bills include construction projects of $42,900; debt service at $10,660; fire hall addition $132,800; MRES $435,900; the occupancy tax was transferred to the Park District in the amount of $51,210; payroll and benefits $393,373; PFP $41,267; prepaid insurance $16,500; property taxes $47,537 and VCBCDC $5,000 leaving $110,091 for operations.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Viking Drive Estates.

City Administrator Crawford stated she feels they are going ahead with what we are asking. The only concern is a discharge to the adjacent property.

Commissioner Erickson moved to approve that segment one is completed by fall of 2022 and reevaluate the project for the next step after that, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Gaming Site Authorization for the Thundering Saints, Inc. through June 30, 2022 at Bridges Bar and Grill.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Amending the Claw back Requirements for Food & Beverage Funds from 5 Years to 3 Years Including Recent Funding Approval for TBD Inc. for Sky Lanes Bowling Center.

Jennifer Feist requested the claw back requirement be changed as the Development Corp. feels 3 years is a sufficient timeframe and provides accountability.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously

Consider Request from VCBCDC for $25,000 for a Primary Sector Relocation Fund.

Jennifer Feist stated these funds will be a dollar to dollar up to $1,000 match with the company and would be required to live in Barnes county.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve De-Obligation of Funds of $260,800 for the Permanent Flood Protection Acquisitions 1-4.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Task Order for Construction Engineering for Master Lift Station Improvements.

Chad Petersen stated NPC was awarded the bid. We do not have a start date but we need to get the contract in place so materials can be ordered.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call: Magnuson-aye Erickson-nay Bishop- aye Gulmon-aye Carlsrud-aye

Motion carried.

City Administrator’s Report

City Administrator Crawford reported as of right now the city is not interested in contributing any money to the Little Dam but we are willing to take over the maintenance after the project is completed. There’s another subdivision looking to go to the west and if that’s the case water pressure could become an issue. There has been discussion about a new water tower and with that in mind we’d like to do a study on water pressure to help with the decision on what needs to be done.

City Updates & Commission Reports

Chad Petersen reported the preliminary traffic signal inspection for the signals at Main Street and Central and Main and 2^nd Ave. was completed. Signals are running the way they are supposed to as far as the video detection. There were issues with one of the ped heads so they did take that offline and will fix that within the next week or two and then come back and test again.

Commissioner Gulmon stated the budget is reflecting strong reserves in both the general fund and Public Works. Sales tax for 2021 was a record year in Valley City.

Commissioner Erickson stated tv’s will no longer be accepted at the landfill, you have to take them to Fargo. Going forward we will also not be able to take cardboard either.

President Carlsrud thanked our employees.

Adjourn

Meeting was adjourned at 5:48 P.M.

2.15.2022 Commission Minutes

Posted on March 8, 2022March 8, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 1st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for the Following:

Sheyenne Valley Area Career & Technology Center on April 1, 2022 at the Technology Center.

Dakota Plains Ag on March 14^th at Dakota Plains Ag.

ND Appaloosa Horse Club on August 21, 2022 at the North Dakota Winter Show.

Valley City Fire Department on April 9, 2022 at the Eagles Club.

Approve Application for Electrical Contractor License for Skeels Electric.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1096, an Ordinance to Rezone and Amend Zoning Map, Lots 1 and 6 of Hidden Ponds Estates PUD.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution 2347, a Resolution Approving Plat of Tvedt’s Subdivision in the Extraterritorial Jurisdiction of the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Variance from V.C.M.C section 16-01-06(4), Sanitary Sewer Requirement for New Subdivisions.

City Attorney Martineck stated essentially it was Joel Quanbeck’s finding that there was not a hardship that would qualify under municipal code that would grant the variance however based ion this being a single family lot and the distance from the house to the sewer line being 650 feet the PZ Commission voted to recommend granting the variance as long as the Tvedts entered into a developers agreement so if there is any further development closer to their residence they would have to hook up to the sewer at that time.

Commissioner Bishop moved to approve with the following stipulations:

If the sewer moves closer, they have to hook up

If there’s further development of that area they have to hook up and

If their system fails, they have to hook up

seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Change in Members of Planning and Zoning Commission.

Jeff Erickson will replace Mike Bishop on the PZ Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Discuss Creation of New Class of License for Sale of Alcoholic Beverages at Event Centers and/or Recreational Facilities.

City Attorney Martineck stated he was approached by Kayla Cash and discussion took place around our current alcohol licenses due to interest in purchasing Woodland Lodge as a venue.

Presentation by Kayla Cash of 845 Holdings.

Lauren Nelson and Kayla Cash gave a presentation on their plans for Woodland Lodge if purchased.

City Attorney Martineck stated it was added to the agenda more so to decide how the city would proceed. If you wanted to move forward, we would work on an ordinance for a new class of license with the conditions that the commissioners are looking for so we are looking about a month away from final approval.

Consensus was to move forward with a first reading.

Approve Special Alcohol Beverage Event Permits for the FOE Arie 2192 at the North Dakota Winter Show on:

March 5, 2022 for the Concert from 5-10pm.

March 9-13, 2022 for the Golden Buckle Bar from 11am-10pm.

March 31, 2022 for the Tour of Bands from 4-11pm.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Applying for USDA Grant Funds.

City Administrator Crawford stated she was at a meeting and heard about a first come first serve grant so she spoke with Gary, Avis and Brenda and had them come up with anything for capital improvement. The first one was for the automated garbage truck, cans, hardware and software. The second is for the digger truck and the last one would be the police and street vehicles that were in the budget. If this goes through, we would get a grant for around $348,000.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Concur with Awarding the West Main Slide Repair Project (No. NHU-2-094(175)928, PCN 22934) to Gladen Construction Inc. in the amount of $896,136.75.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford had nothing to report.

City Updates & Commission Reports

Finance Director Richter commended Gwen for spearheading the grant.

Assessor Hansen stated her and Tina will be attending the NDAAO Winter Workshop.

Police Chief Hatcher stated they will be ordering 200 autism patches for the PD and FD. April is autism awareness month and we are working with the ND Autism Center in West Fargo to make it into a fundraiser.

President Carlsrud thanked everybody for their efforts.

Adjourn

Meeting was adjourned at 5:23 P.M.

2.1.2022 Commission Minutes

Posted on February 16, 2022February 16, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the January 15^th, 2022 Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for the following:

Barnes County Ducks Unlimited on March 24, 2022 at the Eagles Club.

Sheyenne Valley Friends of Animals on April 16, 2022 at the Eagles Club.

El Zagel Sheyenne Valley Flag Corps on May 21, 2022 at the Eagles Club.

Approve Tree Trimming and Removal Application Renewal for Ground to Sky.

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1096, an Ordinance to Rezone and Amend Zoning Map, Lots 1 and 6 of Hidden Ponds Estates PUD.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of 1095, an Ordinance to Amend and Reenact Chapter 20-05 of the Valley City Municipal Code Relating to the City Restaurant Tax.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution No. 2343, a Resolution Approving Final Plans & Specifications and Authorizing Advertising for Bids for Consolidated Sewer & Water District No. 59 (Nextera).

Tracy Eslinger from Moore stated the plan is to have the bids ready for review at the March 1^st meeting, bid opening at February 25^th at 10 am.

Commissioner Bishop moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution No. 2344, a Resolution Accepting Bids and Awarding Contract for Master Lift Station Improvements.

Chad Petersen from KLJ stated four bids were received. The engineer estimate for the project was $376,910. The low bid received from Northern Plains Contracting was $342,117. After review and talking with Public Works our recommendation is to award the bid to Northern Plains Contracting.

Commissioner Magnuson moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution 2345, a Resolution Updating the Public Works Fee Schedule.

City Attorney Martineck stated this is an increase on NSF fees.

City Administrator Crawford added that our fee is currently $25 on any NSF and we feel with the extra work and stamp cost that it is time to increase this fee to $30

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2346, a Resolution Approving Replat of Hidden Ponds Estate PUD.

City Attorney Martineck stated there were some ordinance changes in the fall of last year and this plat was resubmitted to change some of the lines. The nature of the project stays the same. It just changes the size of the lots.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Roll Call: Bishop-aye Magnuson-aye Erickson-nay Carlsrud-aye

Motion carried.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,254,171.00.

Finance Director Richter reported $1,126,461 in R&R expenditures and the balance of $127,710 was operational expenses.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Policy for Paying for the First Seal Coat Following a Street Reconstruction from Infrastructure Funds instead of Special Assessments.

Deputy Auditor Klein stated last fall we special assessed 5^th Ave NW reconstruction project and it was approved to pay for the next seal coat after that through R&R funds instead of special assessing it. This year we will be assessing another reconstruction project and starting to build another reconstruction project so we are looking for a policy about paying for that seal coat out of R&R funds going forward.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Extension of the 2021 Contractor Licenses through May 31^st, 2022.

Finance Director Richter stated ordinance says contractor license is to be renewed every 12 months. We changed the date to due to the state renewals on their contractor licenses. We are asking to extend the current license by 2 months to set up for the new renewal period.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on Viking Drive Estates. More information will be provided for the second meeting in February.

VCSU football team will be cleaning snow from hydrants so if anyone knows of an elderly or disabled person that needs help let us know, we will focus on those first.

City Updates & Commission Reports

Chad Petersen reported next Tuesday, February 8^th at 5:30 there will be an in informational meeting for the residents on the 12^th St N. project and at 6:30 one for the 6^th St project will begin.

Commissioner Erickson stated the street crews have been cleaning the snow from the corners so if you see them please stay out of their way.

President Carlsrud stated the electrical department manages the electrical loads so we don’t get hit with extra charges when we’re over peak and that extra charge could be $10,000. The energy demand is higher during breakfast, lunch and dinner so try to cut down on other things during those times.

Clean around garbage cans and your dumpsters so our employees are able to get to them easily.

Adjourn

Meeting was adjourned at 5:23 P.M.

1.18.2022 Commission Minutes

Posted on February 2, 2022February 2, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson (via Zoom), Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation

President Carlsrud read the proclamation declaring January 30^th-Fegruary 5^th, 2022 as Catholic Schools Week.

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the January 4^th, 2022 Finance and Commission meetings, seconded by Commissioner Gulmon. Motion passed unanimously.

Approval of Consent Agenda

No items.

Ordinance

Approve First Reading of Ordinance 1095, an Ordinance to Amend and Reenact Chapter 20-05 of the Valley City Municipal Code Relating to the City Restaurant Tax.

City Attorney Martineck stated there was discussion about these funds and that we needed to update our restaurant tax ordinance to reflect state law. If you look at 20-05-02 we added the word tourism and the other change made was extending this indefinitely which is permitted by state law.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution

Approve the Following Resolutions Creating Special Assessment Improvement Districts on 6^th Street NW from 5^th Ave NW to Central Ave N. (City Engineer)

Resolution 2333, a Resolution Creating Paving Improvement District No. 123.
1. Approve Resolution 2334, a Resolution Creating Watermain Improvement District No. 102.
1. Approve Resolution 2335, a Resolution Creating Sanitary Sewer Improvement District No. 66.
1. Approve Resolution 2336, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 123, Watermain Improvement District No. 102 and Sanitary Improvement District No. 66.
1. Approve Resolution 2337, a Resolution Declaring Necessity for Paving Improvement District No. 123.

Chad Petersen stated this project was started about last year this time and would be DOT funded. This project is scheduled for bids March 2022.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the Following Resolutions creating a Special Assessment Improvement District on 12^th Street N from 9^th Ave NW to 5^th Ave NE, and on 8^th Ave SW at Winter Show Road.

Approve Resolution 2338, a Resolution Creating Paving Improvement District No. 124.
Approve Resolution 2339, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 124.
Approve Resolution 2340, a Resolution Declaring Necessity for Paving Improvement District No. 124.

Chad Petersen stated this is also being developed through the DOT process. The work being planned on the 8^th Ave Winter Show project is playing catch up to the improvements that were part of the Petro Serve project from about 5 years ago. The work on 8^th Ave will not be special assessed, it will be funded through the Urban Roads Program and through R & R.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call: Gulmon-aye Bishop-aye Magnuson-aye Erickson-nay Carlsrud-aye

Motion carried.

Approve Resolution 2341, a Resolution Placing City Sales, Use, and Gross Receipts Tax Extension Advisory Vote on Ballot of Municipal Election to be Held June 14, 2022, Said Tax to be Dedicated to Economic Development, Property Tax Relief and Retail Image Enhancement and Beautification.

Finance Director Richter stated this was discussed at the last meeting but in order for us to plan long term commitments or debt, 7 years is not enough time. We would like to extend it for 30 years.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2342, a Resolution Placing City Sales, Use, and Gross Receipts Tax Extension Advisory Vote on Ballot of Municipal Election to be Held June 14, 2022, Said Tax to be Dedicated to the Funding of Infrastructure Renew and Replacement.

Finance Director Richter stated this is the same situation as the previous resolution. We are asking for the 30-year extension as it is very helpful in the long-term funding.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

New Business

Approve Valley City Barnes County Development Corporation Request for Funds for a Financial Analysis.

Jennifer Feist stated this is to approve $15,000 from the Economic Development fund to contract with an independent financial firm to assist us with a financial analysis demonstrating ROI for economic development.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve using the $284,860 NDDOT COVID Relief Funds for the 12^th St N/8^th Ave SW Mill and Overlay Improvement Project.

Chad Petersen from KLJ stated these funds to be used on our program road corridors and needs to be used or obligated by 2024. We are looking at a number of different things such as an increase in construction costs and the uniqueness of the proposed improvement on the 8^th Ave project since we are not special assessing that since it should have been done earlier during the development of the project.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Gulmon-aye Bishop-aye Magnuson-aye Erickson-nay Carlsrud-aye

Motion carried.

Approve removal of flashing beacon on 4^th St SW (adjacent to the Rec Center) from future NDDOT Highway Safety Improvement Project.

City Administrator Crawford stated this project has been in the works for a few years. After some research it was determined that the flashing beacon is no longer needed by the Rec Center and it has been recommended to move to the Wellness Center.

Commissioner Gulmon moved to approve with the request to move the light by the Wellness Center, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Mobile Home Park Renewal for Viking Drive Estates.

City Administrator Crawford stated based on the information we do have a timeline. That being said, this has been going on for about 20 years. In 2019 our building inspector reached out to them, Mr. Wick replied back and they met out at Viking Court and a plan was supposed to be put together. That being said, we’ll move on with the information we do have and I am recommending that the renewal with the milestones to be set and agreed upon by both parties and if they aren’t met the permit is pulled and a conditional permit put in place.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Image Enhancement Grant for Enterprise Sales in the amount up to $7,500.

Finance Director Richter stated there was a due pass approval from the Visitor’s Committee for up to $7500 reimbursement for qualifying invoices.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Task Order for Preliminary Engineering and environmental Documentation for 2^nd Ave NE/3^rd Street NE Reconstruction Project.

Chad Petersen from KLJ stated this project is primarily being funded from the construction standpoint primarily from the NDDOT Urban Roads system. This project is currently set for bid opening in February 2023.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Gulmon-aye Bishop-aye Magnuson-aye Erickson-nay Carlsrud-aye

Motion carried.

Approve Task Order Amendment for Design Engineering for Water/Sanitary Sewer extensions to Nextera Addition.

Chad Petersen from KLJ stated we talked about the agreement with the DOT to put the maintenance agreement along the frontage road going out to Nextera but those plans put the utilities in that easement. This amendment redesigns what was previously designed for the utilities in the easement and to update cost estimates and redo the cost share request to the Department of Water Resource. The cost share request has already been redone and submitted. Proposed plan for this project is to be awarded the first part of March so construction can begin early.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Erickson-nay Gulmon-aye Bishop-aye Magnuson-aye Carlsrud-aye

Motion carried.

Approve and Award Bid for 2022 VCPW Vehicle Purchase.

Operations Superintendent Klemisch stated this will be a replacement for the blue S10 and am looking for approval to move forward with the quote from Stoudt Ross Ford.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated as of right now garbage is still scheduled to be done with the extra pick up date tomorrow. The Downtown Streetscape committee has just received a grant to install new benches, garbage and planters. They are also going to be working on phase 2 of the Christmas decorations.

We keep getting comments on widening the roads. That is still being worked on but there are other things that need to be finished first and by the time they get those done it snows again and the cycle starts over. Please be patient and if there is a safety hazard please call so we can address it.

Christmas tree pickup happened. There were some left because they still had bags or bases on them. Due to the storm we will be picking them up again so you have another chance to remove them. The plastic and wood bases both need to be removed.

City Updates & Commission Reports

Finance Director Richter stated the final general engineering planning services report. The contract was $87,000 and that was met with $286 over the contract. The second item is the Renew and Replacement fund but there is some missing information so this will be reprinted and discussed in the February Finance Meeting.

Commissioner Gulmon gave a shout out to the employees for all they do especially those working in the outdoors all hours in these conditions.

President Carlsrud thank you to everybody especially those that are exposed a little more in these conditions, some that are pretty tough, you are appreciated

Adjourn

Meeting was adjourned at 5:52 P.M.

1.4.2022 Commission Minutes

Posted on January 19, 2022January 19, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein

Pledge of Allegiance

Approval of Agenda

Remove N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 21^st, 2022 meeting, seconded by Commissioner Gulmon. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1093, and Ordinance to Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.

City Attorney Martineck reported no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee.

City Attorney Martineck reported no changes from the first reading.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Approve Resolution 2331, a Resolution Authorizing the Issuance and Sales of $859,000 Wastewater Treatment Assessment Warrant, Series 2022 for 7^th Ave NW Reconstruction Project.

Finance Director Richter stated this is our financing source that we will special assess out for the sanitary sewer and storm sewer.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution 2332, a Resolution Authorizing the Issuance and Sales of $180,000 Water Treatment Assessment Warrant, Series 2022 for 7^th Ave NW Reconstruction.

Finance Director Richter stated this is our financing for the watermain replacement and is at a 2% interest rate.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $990,351.12.

Finance Director Richter stated there were $990,351 in expenditures for December which includes construction projects at $26,419; fire hall addition at $28,088; MRES at $265,106; payroll & benefits at $469,430; PFP CLOMR at $38,521; VCBCDC at $42,500 leaving $120,287 as the balance for operations

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Visitor’s Committee Request for Approval of Changes to the Image Enhancement Grant and Valley City Tourism Development Grant Guidelines as Presented.

Bobby Koepplin stated there was a unanimous due pass recommendation for the changes. Major changes to the Image Enhancement were the increase from $5000 to $7500, took out the $1000 restriction for landscaping and $1000 restriction for signage. We removed the requirement that you couldn’t apply again within 10 years.

Valley City Tourism biggest change is the name change. We changed the jurisdiction to be within the city. We added allowing for profit entity but they must maintain insurance and operate for a minimum of 5 years or will be required to refund to the city. Also added that they must be current on PW utilities and property taxes.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Image Enhancement Grant for Smith Lumber in the amount up to $7,500.

Bobby Koepplin stated Smith Lumber stated this grant would be for new signage. The Visitor’s committee made unanimous recommendation of up to $7500 from the Image Enhancement Grant Funds.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Image Enhancement Grant for VC Chamber of Commerce in the amount up to $20,273.36.

The Visitors Committee recommends approval of up to $20,273.36 for Downtown Streetscape accessories.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Tourism Development Grant for Sky Lanes.

The Visitor’s Committee recommends approve a of up to 75% of the bowling equipment and repairs up to $40,000 and recommends the Drake’s request $10,000 of Roundtable funding from the Development Corporation. This will also include the claw back provisions.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

~~Approve Mobile Home Park Renewal for Viking Drive Estates.~~

Approve Rescheduling March 1^st Finance and Commission Meeting.

This item will be tabled in the event that the event that is a conflict gets cancelled.

Review and Award bid for 2022 PD Vehicle Purchase.

Police Chief Hatcher stated we have sent out bids and at that time none of the manufacturers were comfortable giving bids so we delayed it until December. The bid closing was the 30^th and at this time we only received one bid-from Stoudt Ross Ford. Recommendation is for this 2022 budget purchase to be awarded to Stoudt Ross Ford.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that we are behind with the garbage as many are aware, we are having truck issues. As time allows, we will finish what was missed. The employees that were not able to be in a garbage truck were put in snow removal equipment. They can only operate for 12 hours at a time. We know there is still work to be done and we are working on it. Side note, there is a lot of cardboard out there. Recycling saves time and money for everyone. Thanks to our staff for what they are doing and what they are going through. There are always some complainers but the majority of the community has been supportive and it’s been great to see the teamwork.

As for the emergency route, that was changed back when 5^th Ave NE went through from Main up to the North City limits. The only thing was the 6^th Ave E signs were not taken down.

City Updates & Commission Reports

Finance Director Richter reported we will start our preparing for our audit, the fieldwork will take place the end of March.

Fire Chief Magnuson reminded people to watch their vents and gas meters and new batteries in your detectors.

Police Chief Hatcher reported they are looking for a new hire, there is one opening. Please have your numbers on your house. Thanks to the residents on the snow emergency routes, we had very few people parking on the route during the last snowfall. Reminder that if you can’t see the hydrant, it is still there so do not park in front of it. The same thing goes for sidewalks.

Commissioner Gulmon reported that the Finance Committee met to review the budgets. To date the City has very strong reserves in the general fund and public works. Public Works net income to date is running very close to the budget other than the garbage fund which was addressed at the last meeting. Sales tax report was very positive. City Sales Tax through October was up about 29% over last year.

Commissioner Erickson reported the hook truck is now fixed. Christmas tree pickup has not been scheduled as of yet but you can take them to the tree pile. Thanks to Public Works for all their work. For those of you that don’t go to other towns or drive down their side streets, we did pretty good.

Commissioner Bishop thanked Public Works for all the hard work and long hours. Thanks to the FD and PD for the jobs they do. We stay home in the bad weather while they’re out helping people. There are a lot of hydrants that are buried, go clean around those so if they fire department has to use them, they don’t have to waste time cleaning them first.

President Carlsrud thanked the folks utilizing the available grants and investing in the city. Thanks to the Street Department and the whole team for doing a great job.

Adjourn

Meeting was adjourned at 5:48 P.M.

12.21.2021 Commission Minutes

Posted on January 6, 2022January 6, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon, Commissioner Magnuson

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher, City Engineer Chad Petersen

Pledge of Allegiance

Approval of Agenda

Remove Consent Agenda B.c.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 7th, 2021 commission meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve 2022 License to Sell L.P. Gas for

Dakota Plains Ag
1. Petro Serve USA #071
1. CBF Oil Inc dba Vining Oil & Propane

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30^th, 2021.

Approve 2022 Mobile Home Park License Renewals for

Rockwater LLC
Richard Plecity Trailer Court

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30^th, 2021.

Approve 2022 Tree Trimming and Removal Service License for Pine Country Nursery.

Approve Raffle Permit for Sharp Shooter Showdown on February 5, 2022 at the Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

PUBLIC HEARING

PH1. Open Public Hearing regarding changes to the official Zoning Map of the City.

President Carlsrud declared the public hearing open.

No comments were received.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1091, an Ordinance approving changes to the official Zoning Map of the City.

City Attorney Martineck stated notices were sent out to property owners within 250 ft. of the small lot north of the tourist park and no comments were received. The proposal today is for that to be zoned as a B2. Lowell Spitzer, the property owner, was in agreement with the change.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1093, an Ordinance Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.

City Attorney Martineck stated there have been several changes to the lodging tax. There are no changes on the tax itself, we are making changes for the wording to be consistent with Century Code and removing the Visitor’s Committee from deciding how the funding will be spent.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee.

City Attorney Martineck stated previously this section said the fee for this service was set at $1. There was language in the ordinance allowing us to amend this fee by resolution which is on the agenda tonight. For clarity taking out the language in the ordinance where the fee is set at $1.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution 2328, a Resolution Establishing Electrical Rates.

PW Manager Jacobson stated as they were going through the budget it was determined a rate increase was needed in a couple areas. Jacobson reported the areas that will be increased on the electrical rates.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2329, a Resolution Establishing Rates and Fees for Solid Waste Services.

PW Manager Jacobson stated he estimated with a loss this year of about $28,000 so we definitely need an increase. The proposed increases would bring back a profit margin of 2.9%.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2330, a Resolution Establishing Rates for Surface Draining and Storm Sewer Cleaning and Maintenance Fee.

PW Manger Jacobson stated this is the final area that needs increases. The ordinance discussed earlier was created in 2001 where $1 was to be collected from each resident. That fee has not changed since but the cost in doing this maintenance has. We’re asking to change that from $1 to $2.50 which would increase our revenues by $62,500.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

New Business

Approve Final Copy of the 2022 Employee Policy & Procedure Manual.

City Attorney Martineck stated it has been a couple years since any major changes have taken place to the Policy Manual and gave a brief overview of the changes taking place.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Service Agreement with Valley City Parks and Recreation and Valley City Convention and Visitors Bureau for Administration of City Lodging Tax.

City Attorney Martineck stated this is directly related to ordinance 1093. The funds that are collected through the lodging tax will go to the VCPR to manage the day to day operations. The CVB has been the recipient of those funds since the 80’s and will still be involved but they don’t have the capacity to be involved with the day to day operations.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Request for Funds from VCBCDC for Resource Development Specialist (3 years).

Jennifer Feist stated this is to approve 3 years to support the Resource Development Specialist position.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Request for Funds from VCBCDC for Small Projects (2022).

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Public Works Capital and Operating Budgets for FY22.

PW Manager Jacobson provided a brief summary of the proposed budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Gaming Site Authorization Renewal for ND Chapters of Delta Waterfowl Inc.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop, Motion passed unanimously.

Approve Moving forward with NDDOT Maintenance Contract along I-94 Frontage Road from 12^th Ave e to Exit 294.

City Administrator Crawford stated this is the area with Nextera. The cost of the easement we need went up. We talked to the NDDOT about transferring ownership however their executive office is not in agreement with this. We came to an agreement and one of the pieces to that agreement is that we take over the maintenance.

Tracey Eslinger added that they have offered to add this to the Urban Roads program.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the NDDOT Urban Roads Project Submittal List for Fiscal Year 2023-2026.

Chad Petersen covered the planned projects for the Urban Roads projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated they met regarding CLOMR. It looks like we can do everything in the immediate areas we targeted and stay within city limits to do it.

The Little Dam is the Barnes County Water Resource District’s however there are pieces that do affect us. We have been added the County Commission meeting in January to discuss.

Some of the nodes are going bad that we need to do water readings. They are under warranty so will be replaced but there is a large lag time. So for awhile people may need to manually read and submit their readings.

City Updates & Commission Reports

City Assessor Hansen stated we have sent out the exemptions for properties that need to apply every year such as the churches. The Homestead Credit applications for 2022 will go out the week after Christmas.

Fire Chief Magnuson stated to make sure your carbon monoxide detectors work. Merry Christmas and Happy and Safe New Year.

Commissioner Gulmon thanked all the employees and our engineers for their hard work they did this year and wished everyone a Merry Christmas.

Commissioner Erickson wished everyone a Merry Christmas and Happy New Year.

Commissioner Bishop wished everyone a Merry Christmas and Happy New Year and is looking forward to a great year next year.

Commissioner Magnuson stated it looks beautiful with the snowfall that just came down. We’ve also received some complements on the speaker system now that we have the volumes set. Kudos to all of our employees, commissioners and staff, Merry Christmas.

President Carlsrud stated some of his family that hadn’t been here for a few years and they were amazed at how beautiful the community is and what a nice job everybody has done. As we are getting closer to the holidays there have been several team building activities throughout our group which has been an opportunity to learn and have fun at the same time. Thank you to all that were involved. It seems like every time people get off work, we do something stupid and end up calling fire and rescue. Those people are volunteers and have family they like to spend time with to. Remember to be safe and think before doing something that could be injury. Merry Christmas to all and a blessed New Year.

Adjourn

Meeting was adjourned at 5:54 P.M.

11.2.2021 Commission Minutes

Posted on November 18, 2021November 18, 2021 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon, Commissioner Magnuson via Zoom

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher

Pledge of Allegiance

Small Business saturday Proclamation

Recognition of Sherry Keys-2021 Outstanding Plant Operator Award

Approval of Agenda

Addition of N3-N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 19th, 2021 meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for the Valley City USBC Assn.

Approve Raffle Permit for the Art Club Valley City High School.

Approve Raffle Permit for SHINE.

Approve Raffle Permit for VCSU Student Chapter of the Wildlife Society.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1090, an Ordinance to Amend and Reenact section 15-02-03 of the Valley City Municipal Code relating to new electric service installation.

City Attorney Martineck stated this is for the owners outside of city limits to pay their fair share for installation and for above ground installations over 200 feet the owner is responsible for in city limits.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Approve Resolution 2324, a Resolution to enroll In and Offer the NDPERS Defined Benefit Hybrid Retirement Plan to all Eligible Employees.

City Attorney Martineck stated this is the plan that will be offered to all employees. Resolution 2325 is the Safety Plan and 2326 is the Differed Compensation plan. It is our desire of the city to offer all three of these plans to eligible employees as an option and will be required to all future employees. It is no extra cost to the city and no current employee will be required to go on the plan.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2325, a Resolution to enroll in and Offer NDPERS Public Safety Retirement Plan to all eligible City Employees Classified as Peace Officers or Firefighters.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve, Resolution 2326, a Resolution to enroll in and Offer the NDPERS 457 Deferred Compensation Plan to all Eligible City Employees.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,780,769.92

Finance Director Richter reported we are at $1,780,770 which includes debt service at $137,419, Forestry & F&B Grants at $33,461, PFP CLOMR, $14,670, Fire Hall Addition at $85,186, West End Lift Station at $276,799, construction projects at $418,313 and MRES at $288,800. The remaining $526,122 is for our regular operations.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve for Signatures the 2021 Barnes County, ND Multi-Jurisdictional Multi-Hazard Mitigation Plan once the Plan is approved by the ND Department of Emergency Services.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Employer Participation Agreements for NDPERS Defined Benefit Retirement Plan, Public Safety Retirement Plan, and Deferred Compensation Plan.

City Attorney Martineck stated for each of the resolutions passed for NDPERS there’s an associated contract. Everything has been reviewed and appears to be in order. The plan is to have these effective January 1^st.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint Authorized Agent for NDPERS retirement plans.

City Attorney Martineck proposed to add himself as the primary authorized agent and Brenda Klein, Avis Richter and Gwen Crawford be authorized agents as well.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve City payroll contribution to NDPERS.

City Attorney Martineck stated we are required to designate how much of a contribution that the city will make towards the retirement plan. The city is currently making a 10% contribution to the current plan and we are recommending 10% also be paid towards NDPERS.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve renaming Street Specialist, Sanitation Specialist, and Water/Sewer Specialist positions as Public Works Specialists, reclassifying Publics Works Specialist I as B-21, and creating A-13 Public Works Technician Position.

City Administrator Crawford stated there would no longer be a Sanitation or Street Specialist 1, they would actually be called the Public Works Specialist 1.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that we have been working with the different departments on budgets. We will be setting up individual meetings with the different portfolio holders to go over each of the budgets. We did get the final approval on the aprons for Loves but with the cold weather that will not be completed until spring.

City Updates & Commission Reports

City Attorney Martineck stated that he has done a preliminary review of the 2021 legislative changes and made a list of all the sections in the municipal code it affects. Big thanks to Angeline, she is helping put together a preliminary draft.

Finance Director Richter reported that November 1^st was the deadline to send our annual installments for special assessment to certify them and send up to the county auditor so that has been completed.

Fire Chief Magnuson stated they put new doors on the fire department that were funded by some of the funds raised with their fundraisers.

Chad Petersen from KLJ stated over the course of the last year we have been trying to rectify what model to use and so we are through phase 3 of CLOMAR. We have approximately one year to complete the CLOMAR.

Commissioner Gulmon stated cash reserves are strong. As far as electrical we are lagging a little bit due to the warmer weather. Thanks to Carl and Gwen for all the work on the NDPERS program, it’s going to be a great benefit for our employees.

Commissioner Erickson congratulated Sherry. The Transfer Station will now be closed on Saturdays through May.

President Carlsrud thanked all our employees and congratulations to Sherry. In October your electric power was on 100% of the time! An extra shout out to our department heads and thanks for all you do and thank you to our commissioners for serving.

Adjourn

Meeting was adjourned at 5:37 P.M.