01/07/2020 City Commission Minutes

Valley City Commission Proceedings

Tuesday, January 07, 2020

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, City Assessor Hansen, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ; Barry Schuchard from KLJ.

Approval of Agenda – Remove N2; Addition of Consent F

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the December 17 and December 26, 2019 meetings. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,660,805.42
  3. Approve Electrician license for Tyler’s Electric, LLC
  4. Approve Application to Block off Street for Thundering Saints on July 25, 2020 on 3rd Avenue SE from Main Street to 2nd Street SE
  5. Approve Raffle Permit for El Zagal Sheyenne Valley Shrine Club & Flag Corps, Hi-Liner Boys Basketball, The Sharp Shooter Showdown
  6. Approve Tree Trimming License for Mike’s Construction & Repair, Ground to Sky LLC

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson. Motion carried.

Public Comments

There were no public comments.


Approve Resolution No. 2228, a Resolution Accepting the MRES Rate Schedules B & C (Green Energy Rate Adder & Economic Development Incentive)

City Administrator Schelkoph stated Missouri River Energy Services has provided additional options for customers including a green energy option and economic development incentives. The green energy rate adder is $0.05 per KWh. The cost will be paid by participating customers. The economic development incentive is for new commercial customers or those with increased power consumption. If anyone would like to participate, stop in the VCPW office to signup.

Commissioner Bishop moved to approve Resolution No. 2228, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for Boomer’s Corner Keg on July 25, 2020 for Debbie Gable Memorial Cancer Ride on the 100 block of 3rd Avenue SE

Commissioner Erickson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Approve 2020 Policy and Procedure Manual revisions (City Attorney Martineck)

Consider Cost-Share Request to ND State Water Commission for Permanent Flood Protection Phase IV Cost Overrun

Chad Petersen from KLJ stated the overrun request is related to the CLOMR permitting through FEMA which is required for Permanent Flood Protection. The cost share is 85% State Water Commission; 15% local. Commissioner Magnuson moved to approve the cost-share request to the State Water Commission, seconded by Commissioner Powell. The motion passed unanimously.

Commissioner Bishop and President Carlsrud will attend a phone meeting with FEMA, the State Water Commission and KLJ as this is discussed further.

Consider Design Engineering Agreement for 2020 Seal Coat Project with KLJ in an amount not to exceed $12,000

Chad Petersen from KLJ stated 40 blocks of seal coat are scheduled in 2020. The mill and overlays have been completed in the last two to three years. Bids will be opened at the end of February with summer 2020 construction. Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph expressed gratitude for spending the last eight years working with the community.

City Updates & Commission reports

City Attorney Martineck thanked City Administrator Schelkoph for his service.
City Auditor Richter thanked City Administrator Schelkoph.
Chad Petersen from KLJ reported Permanent Flood Protection pilings continue at the Master Lift Station with the goal to finish them before shutting down for the winter. The Pump Station at Bettins is not operation but gates are installed should there be any flooding.
Commissioner Magnuson thanked City Administrator Schelkoph for his efforts and positive impacts on the city.
President Carlsrud thanked the crews for their work with lots of snow. Asked the community to spread kindness and thanked City Administrator Schelkoph for his efforts.


Adjourned at 5:24 PM.

Posted in Announcements, City Commission Minutes.