The City Commission Meeting began on Tuesday, June 2, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online (https://zoom.us/j/98978843732?pwd=QVpONXRTOEU3Z2tIckd4Zy9RZTI0UT09) Password 5aJ44L or listen by calling (1-669-900-9128) Webinar ID: 989 7884 3732 Password 674864
President Carlsrud called the meeting to order at 5:04 PM. President Carlsrud asked for a moment of silence in honor of Fallen Officer Holte from Grand Forks Police Department.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others present: City Administrator Crawford, City Attorney Martineck. City Auditor Richter, Deputy Auditor Klein, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.
Oath of Office for City Administrator Gwen Crawford
President Carlsrud administered the Oath of Office for City Administrator Gwen Crawford.
Approval of Agenda – Addition of Consent C.C, E, F; N3; Remove Consent D; Addition of N4
Approval of Minutes
Commissioner Powell moved to approve the minutes from the May 19, 2020 meeting, seconded by Commissioner Bishop. Motion carried.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,009,556.60
- Approve Electrician,
Plumber and/or Mechanical Contractor license for
- Maple River Electric
- On Demand Plumbing
- Energize Electric, LLC
Approve Tree Trimming & Removal License for GS Services
- Approve Raffle Permit for Sheyenne River Valley National Scenic Byway
- Approve Block off the Street Request for VCSU (on Viking Drive SW from 4th Ave SW to 2nd Ave SW)
Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
There were no public comments.
Public Hearing for Annexation of Auditor’s Lot Number 1 of the NE1/4 of
the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND
City Attorney Martineck reported that the Waterfront Meadows project includes this new annexation request for the roadway access to the new subdivision. President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the hearing; seconded by Commissioner Powell. The motion passed unanimously.
Approve first reading of Ordinance No. 1059, an Ordinance Relating to the Annexation of Territory described as Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND
Commissioner Magnuson moved to approve the first reading of Ordinance No. 1059, seconded by Commissioner Powell. The motion passed unanimously.
Approve second and final reading of Ordinance No. 1056, an Ordinance Repealing Section 2-04-03 of V.C.M.C., relating to residency requirements of appointive officers and employees of city
City Attorney Martineck reported there were no changes to
the ordinance since the first reading. The purpose of the ordinance is to
repeal/remove the 15 minute residency requirement for all city employees.
Commissioner Bishop moved to approve Ordinance No. 1056, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2257, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park and Riverview Drive) and Authorizing Engineer to Advertise for Bids
from KLJ stated he will incorporate the comments from the Finance Meeting into
the final plans with 80% cost share from the State Water Commission; 20% local
share. Permits are in place except for the USACE permit and once it is
obtained, advertising for bids will occur.
Commissioner Bishop inquired if they foresee any issues with the permit. Petersen stated it was submitted end of 2019 and revised copy submitted February 2020. Petersen confirmed construction is expected to begin this year.
Commissioner Magnuson moved to approve Resolution No. 2257, seconded by Commissioner Powell. The motion passed unanimously.
Approve request for $15,000 (from city sales tax dedicated to economic development) to assist with VC Smart Restart Campaign
Jennifer Feist (Development Corporation) appeared by Zoom in conjunction with Mary Lee Nielsen, CVB and Kay Vinje, Chamber. The groups are working on campaigns to assist local businesses and encourage people to do business locally. Commissioner Magnuson moved to approve the request, seconded by Commissioner Bishop. The motion passed unanimously.
Approve purchase of (2) 300KVA 480/277 Padmount Transformers from Resco in the amount of $13,592.00
President Carlsrud reported one pump is going to pump station and one will be a backup. Commissioner Bishop moved to approve the purchase, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve 2020 – 2021 Gaming Site Authorization for Valley Twisters Gymnastics Inc at Bridges Bar & Grill
Commissioner Erickson moved to approve the Gaming Site Authorization, seconded by Commissioner Bishop. The motion passed unanimously.
Authorize Public Works to credit commercial garbage accounts for entities affected by COVID-19 pandemic
City Auditor Richter reported this was discussed during the Finance Meeting. Public Works Accountant Jacobson and Lead Accounting Clerk Kiefert reviewed the commercial garbage accounts and identified the businesses with the most impact from COVID-19. The credit for pickup fees for each business is based on the number of pickups scheduled per week and the size of the dumpster(s). The credits will total between $2,000 and $3,000.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator’s Report
City Administrator Crawford reported on the first two days on the job.
City Updates & Commission Reports
City Auditor Richter welcomed City Administrator Crawford to the City.
Chad Petersen from KLJ reported Permanent Flood Protection Phase III floodwalls continue to be poured near the Master Lift Station. Permanent Flood Protection Phase IIA seeding will occur. Startup meeting for pump went well. 5th Avenue NW project continues with storm sewer work. Seal Coat Project will start middle of next week.
Commissioner Erickson welcomed Gwen.
Commissioner Powell welcomed Gwen. Thanks Scott & VCFD for efforts to respond to a gas leak.
Commissioner Bishop thanked VCPD officers for their work.
Commissioner Magnuson thanked VCPD officers for their work; welcomed Gwen. Commissioner Magnuson stated summer time is here and that the broken road is for walkable /biking travel. Magnuson asked the public to watch out for kids on the streets.
President Carlsrud thanked city employees. Keep COVID-19 important. Thanked peace officers for their work and efforts.
Adjourned at 5:35 PM.