Valley City Commission Proceedings
Tuesday, February 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for Dakota Plains Ag, North American Game Warden Museum, Valley City Baseball Association, Valley City Lions

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Hearing

Public Hearing to consider the petition to Annex the a tract of land located southeast of  I-94 and Exit 292, submitted by Roserock Holdings, LLC

President Carlsrud declared the public hearing open.

Tim Logan, adjacent landowner, inquired if there was an issue with the city ordinances as the Valley City Trap Team & Club will be 900’ from the property line to city [limits]. City Attorney Martineck stated no current ordinances impact the location of the shooting range and that North Dakota Century Code makes it difficult for Cities to restrict shooting ranges that have been in existence as long as this one. Commissioner Powell inquired about the direction of the shots. Logan stated eastward.

Steve Walters, Real Estate Property Manager for Love’s Travel Stops & Country Stores, appeared by phone. Walters stated if the City has no concerns, Loves does not have any concerns.

Chuck Mielke, President of the Trap Club, stated the Club is considering expanding its hours beyond Tuesday evening to possibly include Thursday, Friday and Sundays as the Club now has 200 members with 57 VCHS students participating.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

Commissioner Powell moved to approve Ordinance No. 1045, seconded by Commissioner Erickson.

City Attorney Martineck reported the appropriate notices have been received and provided. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck stated there were no changes from the first reading of Ordinance No. 1044.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1044, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Presentation of 2018 Valley City Fire Department Annual Report

Scott Magnuson reported 102 calls for service were received in 2018 which is down from two years ago. VCFD logged 1310 training hours, 96 hours for office meetings and 851 hours for PrePlan Program.

Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation.

Commissioner Powell moved to approve the Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation with the conditions as stated in the materials. Commissioner Bishop moved to approve the Image Enhancement Grant for Historic Buildings for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019
Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at ND Winter Show on March 5 – 9, 2019, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019

Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019

City Administrator Schelkoph stated at the public meeting for Paving Improvement District No. 119, property owners inquired about the associated costs of sewer, water and storm sewer. A second public meeting will be held on February 26.

Chad Petersen from KLJ stated the Paving Improvement District No. 119B meeting will also be held February 26 and the protest period will now coincide with Paving Improvement District No. 119. Petersen stated a new letter will be sent out to property owners.

Commissioner Powell moved to extend the protest deadline for Paving Improvement District No. 119 to March 11, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider updated procedure for Commission meeting agendas

Deputy Auditor Klein reviewed the updated procedure for Commission meeting agendas in which the agendas will not be published in the Times Record.

Beginning May 1, 2019, City Commission agendas will be available at City Hall, www.valleycity.us or distributed by email. To signup, email etufte@valleycity.us

City Attorney Martineck stated publication of the agenda is not required by law but notification is required. Commissioner Powell stated he likes the direction of utilizing website.

Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reviewed Missouri River Energy Services (MRES) and his position on the board representing the City of Valley City.

Schelkoph provided an update on HB 1066 and SB 2020.

Schelkoph thanked City crews for clearing snow this winter and asked property owners to remove snow – if needed, use a private contractor.

City Updates & Commission Reports

Chad Petersen from KLJ stated the second public input meeting for 5^th Avenue NW (Paving 118) is scheduled for Thursday, February 21.

Commissioner Powell thanked City employees for snow removal. Thanked Brockopps & Foell for investing in VC.

President Carlsrud thanked city employees for snow removal and VCFD for their work.

Adjourn

Meeting was adjourned at 5:41 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Remove N4 & N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.

Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.

Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.

Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.

Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC

Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce

Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.

Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.

Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.

The motion passed unanimously.

Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7^th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.

City Updates & Commission Reports

City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5^th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.

Adjourn

Meeting was adjourned at 5:40 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, January 15, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

President Carlsrud read the Main Street ND Proclamation and declared Valley City a Main Street ND Community.

Approval of Agenda

There were no changes to the agenda.

Approval of Minutes

Commissioner Bishop, Commissioner Magnuson moved to approve the minutes from January 3, 2019 meeting. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Ducks Unlimited

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119
Chad Petersen from KLJ stated Paving Improvement District No. 119 is part of the Northwest Storm Sewer Phase I improvements. The project will be in done conjunction with sanitary sewer, storm sewer and water main so with the extensive underground work, KLJ recommends full reconstruction of roadway. The total project cost is approximately $2.5 million.

Commissioner Bishop inquired if NDDOT cost share involved. Petersen stated the project will be funded through a 50-50 cost share from R&R fund with cost to the property owners capped at $125/linear foot. This street has been on the list for a number of years. Petersen stated the district was created on November 6, 2018.

Commissioner Powell moved to approve Resolution No. 2171, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119
Chad Petersen from KLJ start protest period will start on January 18 with a public meeting planned for February 7, 2019.

Commissioner Erickson moved to approve Resolution No. 2172, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Consider approving closeout letter to NDDOT for Project No. SU-2-990(056)060, 7^th St SE Mill & Overlay (Paving Improvement District No. 114)
Chad Petersen from KLJ reported the mill and overlay near the North Dakota Winter Show was constructed by Border States. Inspection was competed by KLJ, NDDOT and City Administrator in December.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Erickson. The motion passed unanimously.

Consider approving closeout letter to NDDOT for Project No. UGP-SU-2-990(055)059, 3^rd Ave SE Reconstruction (Paving Improvement District No. 115)

Chad Petersen from KLJ reported the Urban Grant Program project was completed in October 2018 with lighting installed on December 20. Inspection has been completed. Petersen stated landscaping to be re-evaluated in Spring 2019 if re-seeding required under warranty work.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Bishop. The motion passed unanimously.

Approve increasing Public Works AMI meter Opt-Out Fee
Gary Jacobson asked for policy update to increase opt-out fee for those properties that do not have AMI meters from $5 per account per month to $20 per account per month.

Opt Out Fee:

The fee for customers who opt out of having the AMI installed will be $20 per account per billing cycle effective January 1, 2019. This fee will cover the extra cost of manually reading the meters (personnel and vehicle expense) and then reviewing, verifying and entering this information into the billing system.

Commissioner Powell asked for higher fee as staff times is directed to these efforts instead of other efforts. City Administrator Schelkoph stated the recommended fee is based on costs incurred.

City Administrator Schelkoph stated AMI allows the city to help customers identify running water, to identify if a service issues lies inside or outside of a home.

Commissioner Bishop stated the Commission may revisit the fees if needed to raise the fee if needed.

City Administrator Schelkoph stated the policy also includes access to meters.

Access to Residence:

If a meter is not outside, accessible to Public Works employees, and the customer refuses entry or repeatedly cancels/no shows on appointments to gain access to read/verify the meter, Service will be disconnected at the owner’s expense (disconnect and reconnect fees charged) until access is granted.

Commissioner Bishop moved to include access to residence in the policy update and to set the AMI Opt Out Fee at $20 with the discretion to revisit the fee amount in the future, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated 24.8% of the property taxes paid by citizens of the City go to the City. There was no mill levy increase for 2018.

Schelkoph provided an overview of the 2019 construction projects including Streetscape I, Permanent Flood Protection Phase II, Permanent Flood Protection Phase IIA, Permanent Flood Protection Phase III, 7^th Avenue NW, 2^nd Ave NE, Erosion projects, New Service Center, and a New Garage at Transfer Station.

Schelkoph reported HB 1066 Prairie Dog Bill as written would provide $3.4 million per biennium for infrastructure projects and SB 2020 as written for the State Water Commission Budget includes Phase IV PFP funding in the amount of $10.9 million to connect floodwall from downtown substation to old Hub Mac building.

City Updates & Commission Reports

Chad Petersen from KLJ reported the wall pours along Main Street continue for Permanent Flood Protection and the crew will finish behind the Elks building. The public input meeting for 5^th Avenue NW Reconstruction is tentatively scheduled for February 21. Petersen will present materials that will be used at the public input meeting to the Commission at the February finance meeting.

President Carlsrud clarified that HB 1066 is written for new infrastructure. Carlsrud thanked public employees for their work.

Adjourn

Meeting was adjourned at 5:34 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Thursday, January 3, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, , Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

Swear In City Attorney Carl Martineck

President Carlsrud swore in City Attorney Martineck.

Swear in Fire Chief Scott Magnuson

President Carlsrud swore in Fire Chief Magnuson.

Approval of Agenda

No changes to the agenda.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from December 18, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,442,328.31
3. Approve Raffle Permits for District 24 GOP, Sharp Shooter Showdown

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Resolution

Approve Resolution No. 2169, a Resolution Approving Plat of Legacy West Townhomes Planned Unit Development Addition

City Attorney Martineck stated this Resolution updates the Planned Unit Development previously filed so that it is now platted. Planning & Zoning Commission recommends approval of this plat. Commissioner Erickson moved to approve Resolution No. 2169, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2170, a Resolution Approving Plat of Sorensen Subdivision

City Attorney Martineck reported Planning & Zoning Commission recommends approval of this plat. The plat corrects the alley and addresses property line issues. Commissioner Bishop moved to approve Resolution No. 2170, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Conditional Use Permit for Brockopp Brewing, LLC

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit to allow manufacturing in the business district. Commissioner Powell moved to approve the Conditional Use Permit for Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for Just Kidding Childcare Center, LLC at 913 Riverview Drive

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit with two conditions to include a fence on the southwest corner of the property and designate a drop-off area with appropriate signage. Commissioner Magnuson moved to approve the Conditional Use Permit for Just Kidding Childcare Center, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for First Church of the Nazarene at 320 Central Avenue South

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit. Commissioner Magnuson moved to approve the Conditional Use Permit for First Church of the Nazarene, seconded by Commissioner Erickson. The motion passed unanimously.

Consider Awarding KLJ the Construction Engineering Contract for Streetscape I, Central Avenue from Main Street to 12^th St N, Project No. UGP-SU-2-990(057) PCN 22043

City Administrator Schelkoph reported a RFP was conducted for the construction engineering for Streetscape I with one firm submitting a response. NDDOT stated this is sufficient for their requirements. President Carlsrud inquired if the City will qualify for NDDOT funding with one submission. City Administrator Schelkoph confirmed the City will.

Commissioner Powell moved to approve awarding the Construction Engineering Contract to KLJ, seconded by Commissioner Magnuson. Roll Call: Magnuson: aye; Erickson: nay; Powell: aye; Bishop: nay; Carlsrud: aye. Motion carried.

Consider accepting building plan for Garage Addition at Transfer Station and accepting quote in the amount of $145,262 from Enterprise Sales

City Administrator Schelkoph reported through the GSA contract system, the City has received a quote in the amount of $145,262 from Enterprise Sales for the Garage Addition at the Transfer Station. Commissioner Bishop reviewed the items not included in the contract. Schelkoph stated land preparation will be completed by VCPW.

Commissioner Erickson moved to accept the building plan and approve quote for Garage Addition at Transfer Station from Enterprise Sales, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph had no report.

City Updates & Commission Reports

City Auditor Richter invited the public to attend a Retirement Party for Fire Chief Gary Retterath from 2:00 PM to 5:00 PM on Friday, January 4.

Fire Chief Magnuson asked the public to avoid the ice on the river during the warm cycle. Magnuson thanked those in attendance for their support.

City Administrator Schelkoph stated Chuck Coghlan retired after 23 years at the Transfer Station and thanked him for his service.

Commissioner Erickson welcomed City Attorney Martineck and Fire Chief Magnuson to the City.

Commissioner Bishop thanked City crews for work during the snow event and thanked VCFD and VCPD for their work.

Commissioner Magnuson welcomed City Attorney Martineck and Fire Chief Magnuson.

President Carlsrud thanked the Electrical Department for keeping the lights on.

Adjourn

Meeting was adjourned at 5:24 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, December 18, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM. President Carlsrud thanked City Attorney Schoenack for her service. City Auditor Richter invited the public to the retirement open house for Gary Retterath.

President Carlsrud welcomed Dr. LaFave to Valley City as the new president of VCSU.

Approval of Agenda – Remove N4

Approval of Minutes

Commissioner Bishop moved to approve minutes from December 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve initial electrician license for Differding Electric, LLC.
2. Approve renewal of liquor licenses for the following businesses:
   1. American Legion Club
   2. Boomer’s Corner Keg
   3. Hi-Line Hospitality dba City Lights
   4. Main Street Off-Sale dba Tavern Ninety Four
   5. My Bar Valley City, LLC
   6. The Labor Club
   7. VFW Post
   8. Woodland Steakhouse
3. Approve renewal applications for permit to sell L.P. gas for the following businesses:
   1. CHS Inc. dba Dakota Plains Ag
   2. PetroServ USA
4. Approve renewal applications for mobile home parks for the following businesses:
   1. Olsberg Properties, LLLP dba Plecity Mobile Home Park
   2. Richard Plecity Trailer Court
   3. Rockwater, LLC dba Sunrise Trailer Park
   4. And applications received by December 31, 2018
5. Approve renewal applications for pawn shop received by December 31, 2018.
6. Approve renewal application for taxi license received by December 31, 2018.
7. Approve renewal applications for tree trimming and removal service for the following businesses:
   1. Ground to Sky, LLC
   2. Johnny B’s Trees & Service
   3. Ross’ Tree Service
   4. And applications received by December 31, 2018

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Hearing

Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G license
President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G License.

Gary Schagel inquired if the licensee can sell both their own beer and regular beer. City Attorney Schoenack confirmed they may sell both types of beer. Commissioner Powell moved to approve the transfer of the Class B & Class C Alcoholic Beverage Licenses and the Issuance of a new Class G license to Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Consider Valley City-Barnes County Development Corporation request for $12,000 for Small Projects funding
Jennifer Feist spoke on behalf of Valley City-Barnes County Development Corporation requesting $12,000 for Small Projects funding. Feist stated the Small Project Fund is used to pay property taxes, purchase equipment, provide small project funding to businesses with specific details available from her office or the City Auditor.

Commissioner Bishop moved to approve the request for $12,000 for small projects, seconded by  Commissioner Powell. The motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for $250,000 for a Two Year Workforce Development Program, funded through City Sales Tax Dedicated to Economic Development
Jennifer Feist, on behalf of Valley City-Barnes County Development Corporation, requested $250,000 for Two Year Workforce Development Program. The proposal is for a two-year training program with five types of training offered. This request includes additional $58,000 for training for Prentice Solutions. A second welding program will be offered in January. Funds will be dispersed upon request.

Feist stated the program does not require participants to work in Valley City.

Commissioner Magnuson moved to approve the request for $250,000 for a Two Year Workforce Development Program, seconded by Commissioner Bishop.

Lloyd Nelson spoke against the passage of this request.

In response to Bob Drake’s question, Jennifer Feist stated the welding program is available to high school students.

The motion passed unanimously.

Approve Engineering Agreement for Final Design and Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500
Chad Petersen from KLJ stated the Engineering Agreement is for 5^th Avenue NW Reconstruction. Petersen reviewed the project to date. The proposed agreement includes a second public input meeting. At January finance meeting, Petersen will discuss plans for venue and advertising plans for meetings. Petersen expects notifications will be sent to property owners for the public input meeting with estimated special assessments in late January or early February. Petersen stated the final design would not begin until after Commission authorizes it.

Commissioner Powell moved to approve the Engineering Agreement for Final Design & Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500; seconded by Commissioner Bishop.

Bob Drake asked if property owners will be able to protest out the special assessments. City Auditor Richter confirmed this is an option. Drake inquired if the citizens can protest out the widening of the street only. President Carlsrud stated the wider street without parking is a reason to hold another public meeting.

Gary Schlagel asked to see requirement from NDDOT in writing regarding 30’ street & parking.  Schlagel inquired why all watermain and sanitary sewer are not being replaced. Schalgel stated drainage problems along 5^th Avenue/8^th Street should be addressed.

Chad Petersen from KLJ discussed the underground utility replacement plans.

Lloyd Nelson spoke against the project.

Hilde van Gjissel asked for clarification regarding the project – 30’ is possible but no parking is possible; 34’ would allow for parking; and that tonight’s decision will allow property owners to receive information about estimated costs.

Lloyd Nelson inquired about 30’ wide streets and availability of parking.

Commissioner Magnuson inquired if mill and overlay is possible.

Chad Petersen from KLJ stated underground utility work is included and without a reconstruction, the local cost would likely go up.

Commissioner Erickson asked if “No Parking” signs can be installed now. City Administrator Schelkoph said yes. Chad Petersen from KLJ recommends 2^nd Street to 9^th Street receive signage.

Gary Schlagel recommended mill and overlay where possible.

The motion passed unanimously.

Removed: Consider delay of liquor license renewal and/or suspension of license for Woodland Steakhouse

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl, Inc on February 23, 2019 at Valley City Eagles Club
Commissioner Bishop moved to approve gaming site authorization, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Appointment of Mary Lee Nielsen (CVB representative) to Visitors Committee
City Administrator Schelkoph stated the Visitors Committee recommended the appointment of Mary Lee Nielsen to fill seat formerly held by George Dutton. Commissioner Powell moved to approve the appointment of Mary Lee Nielsen to the Visitors Committee, seconded by Commissioner Erickson. The motion passed unanimously.

Approve 2019 Valley City Public Works Operating & Capital budgets
City Administrator Schelkoph stated there is one change to the budget to include the 4 stall garage at the transfer station to house the garbage trucks and hook trucks. $145,000. Commissioner Magnuson & President Carlsrud thanked the team for work on budget.

Commissioner Erickson moved to approve the 2019 Valley City Public Works Operating & Capital Budgets, seconded by Commissioner Magnuson.

City Administrator Schelkoph stated there are no rate increases included in the budget.

The motion passed unanimously.

Consider Bid for Parking and Animal Control Vehicle for Police Department
Police Chief Hatcher recommended accepting the bid for the parking and animal control from Stoudt Ross Ford for a 2019 Ford Transit Connect in the amount of $22,600. Commissioner Bishop moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment to Employee Policy & Procedure Manual
City Attorney Schoenack recommended an amendment to section 7.14 to explicitly state that process for grievances. Commissioner Erickson moved to approve the amendment as recommended, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked City Attorney Schoenack for her service to the City. Schelkoph thanked Gary Retterath for his 43 years of service to the City and VCFD. Schelkoph stated Streetscape I construction engineering RFP had one submission and will confirm approval process with NDDOT. Schelkoph attended a meeting with NDDOT & Interstate Engineering to discuss the culvert on West Main/Interstate.

 

City Updates & Commission Reports

City Attorney Schoenack thanked the Commission for welcoming her.
City Auditor Richter thanked City Attorney Schoenack for service and invited public to Fire Chief Retterath’s Open House.
Fire Chief Retterath asked public to be care with extra heating and stresses on electrical system.
Chad Petersen from KLJ stated Main Street Floodwalls continue to be poured. Demolition of Powerhouse is complete and site is being finalized. 3^rd Avenue SE reconstruction project lighting will be installed this week.
Commissioners Erickson, Powell, Magnuson, Bishop and President Carlsrud thanked City Attorney Schoenack & Fire Chief Retterath for their service to the City.

Adjourn

Meeting was adjourned at 6:13 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

Valley City Commission Proceedings
Tuesday, December 4, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Powell moved to approve the minutes from the November 20, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,614,949.28
3. Approve Raffle Permit for CHI Health at Home, Valley City Area Chamber of Commerce, Valley City Fire Department, VCSU Student Chapter of Wildlife Society
4. Approve Mechanical Contractor License for Wenzel Heating & Air Conditioning

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve Second & Final Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions

City Attorney Schoenack stated this provides for a Code Revisor for the Recodification project. Schoenack reviewed updated language in the definition section.

Commissioner Bishop moved to approve the Second & Final Reading of Ordinance No. 1042, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Second & Final Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)

City Attorney Schoenack reviewed the changes from the first reading where the inclusion of Ordinance 830 by reference [going out of business permit] is removed.

Commissioner Magnuson moved to approve the Second and Final Reading of Ordinance No. 1043, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2168, a resolution Amending & Recreating Storm Sewer Improvement District No. 50

Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 was originally created in 2014. The stormwater management issues along Winter Show Road were added to the project. Resolution No. 2168 adds affected properties to the district.

Commissioner Erickson moved to approve Resolution No. 2168, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Consider Approving the Urban Roads Project Submittal List for Fiscal Year 2020-2023.

Chad Petersen from KLJ reviewed the Urban Roads Project Submittal List for Fiscal Years 2020-2023. Petersen stated this is an annual submission noting the only change from the 2017 submission is the increased federal funds for 5^th Avenue NW Reconstruction.

Commissioner Powell moved to approve the Urban Roads Project Submittal List for Fiscal Year 2020-2023, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Amended Employee Policy & Procedure Manual

City Attorney Schoenack stated the Policy Review Committee has reviewed the policy changes and recommends approval of manual as presented. Commissioner Magnuson moved to approve the amended Employee Policy & Procedure Manual, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated the preliminary 2019 Public Works budget was presented at today’s finance meeting and expects no rate increases in 2019. Schelkoph thanked Emma Tufte for improving the City website. Schelkoph invited input from the public for any recommended changes. Schelkpoh reported NDDOT held interview meeting for engineering firm to perform desing and construction engineering for Streetscape II. KLJ was chosen to perform this work.

The landfill is open from 8:00 AM to 4:30 PM Monday through Friday.

City Updates & Commission Reports

City Attorney Schoenack stated recodification will be sent to Municode for processing. Schoenack is working with the incoming City Attorney Martineck.
Building/Fire Inspector Andersen reminded the public that sidewalks are to be shoveled within 24 hours of a snowstorm. Asbestos is being removed from the old Powerhouse and expects demolition starting on Thursday.
Fire Chief Retterath asked the public to check heating equipment.
Chad Petersen from KLJ stated work on the floodwalls near Elks and Barnes Rural Water continues.
Commissioner Powell asked the public to remember Pearl Harbor Day on December 7.
Commissioner Magnuson thanked the City Attorney for work on recodification.
President Carlsrud thanked City Staff for work on budget, recodification and budget as well as snow and ice removal.

Adjourn

Meeting was adjourned at 5:25 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

Valley City Commission Proceedings
Tuesday, November 20, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Officers Horner & Johnson, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the November 6, 2018 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Special Alcohol Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center for North Star Classic on November 28 through December 1, 2018

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open public hearing for Class E Restaurant/Lounge Alcoholic Beverage License to sell on-sale beer for Sky Lanes at 2379 Elm Street

President Carlsrud declared public hearing open. Regina Beard, owner of Sky Lanes, requested an on-sale beer license. Commissioner Magnuson inquired about the 50% of sales requirement in food. Commissioner Powell asked for a contingency plan if the beer sales exceed 50%. City Auditor Richter stated action on this license will be delayed until January at the request of Ms. Beard. Ms. Beard concurred. Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider issuing Class E Restaurant/Lounge Alcoholic Beverage License to sell on-sale beer for
Sky Lanes at 2379 Elm Street

Consensus was to delay action until January.

Resolution

Approve Resolution No. 2165, a Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,975,000 Refunding Improvement Bonds of 2018.

Mike Manstrom stated the public sale for the refunding improvement bonds was held today. The City has an A1 credit rating from Moodys. Northland Securities of St. Paul submitted the best bid of 3.53% for 15 year bond issue. City Auditor Richter recommended approving the bond issuance. Richter stated the 2017 projects included in the bond issuance were assessed at 4.5% interest rates. For the 2018 projects, Richter requested the interest rate to complete the Resolution.

Commissioner Powell moved to approve Resolution No. 2165 with the 2018 projects assessed at 4.5% interest, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve First Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions

City Attorney Schoenack stated Ordinance No. 1042 amends Title 1 and creates a Code Revisor for the Valley City Municipal Code. Commissioner Bishop moved to approve Ordinance No. 1042, Commissioner Erickson. The motion passed unanimously.

Approve First Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)

City Attorney Schoenack reviewed the changes to various sections of VCMC including changes to Title 5, 7, 8, 9, 15, and creating Titles 7.1 and 11.1. Commissioner Magnuson moved to approve Ordinance No. 1043, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2166, a Resolution Authorizing the City of Valley City to Purchase Directly from Vendors Awarded GSA Schedule Contracts

City Administrator Schelkoph stated Enterprise Sales is a vendor awarded GSA scheduled contracts that the City may use. City Administrator Schelkoph stated this would be for projects under $150,000. Schelkoph stated that if a project is over $10,000 and there is opportunity for better prices through bids, that process could still be used.

Commissioner Erickson moved to approve Resolution No. 2166, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2167, a Resolution Authorizing Filing of Application with North Dakota Department of Health for a Loan Under the Clean Water Act and/or the Safe Drinking Water Act for Storm Sewer Improvement District No. 50

Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 is eligible for a loan at an interest rate of approximately 2%. This resolution authorizes KLJ to submit the application to the ND Department of Health and allows the Finance Director to provide supplemental material for the State Revolving Loan Fund.

Commissioner Powell moved to approve Resolution No. 2167, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Accept Fire Chief Gary Retterath retirement as of December 31, 2018

City Administrator Schelkoph stated Fire Chief Retterath submitted his retirement effective December 31, 2018.  Commissioner Bishop moved to accept the retirement of Fire Chief Retterath, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Holiday Schedule for Monday, December 24

City Administrator Schelkoph reported Public Works Superintendent has scheduled commercial garbage pickup on Monday with residential pickup resuming on Wednesday. Schelkoph recommends closure on the morning of Monday, December 24. Commissioner Erickson moved to approve the holiday schedule as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Approve FEMA 50-50 Rule

City Administrator Schelkoph stated the downtown district is in the floodplain and is subject to the FEMA 50-50 investment rule. Current investments are limited to 50% of either the assessed or the appraised values. Schelkoph stated a third option is proposed to allow the City to determine the value of the structure:

A determination of the actual cash value of the building. The actual cost value of the building is the cost to replace a building on the same parcel with a new building of likekind and quality, minus depreciation due to age, use and neglect. It does not consider loss in value simply due to outmoded design or location factors. Depreciation does not take into account functional obsolescence (e.g. outmoded design or construction that pre-dates current codes) or factors that are external to the structure.

Commissioner Magnuson recommended creation of a formula.

City Attorney Schoenack stated the policy conforms to the previously adopted Ordinance No. 913.

City Administrator Schelkoph stated the policy provides the formula. Schelkoph stated options one and two allow property owners to make less expensive investments.

City Assessor Hansen confirmed the assessment will only be based on work completed.

Commissioner Magnuson stated the City is trying to promote building and he asked for consistent implementation of the policy.

Commissioner Magnuson moved to approve FEMA 50-50 rule as presented, seconded by Commissioner Powell. The motion passed unanimously.

Approve Cost Participation and Maintenance Agreement for Project No. UGP-2-999(051) Main Street, Central Avenue, City Park (Streetscape II)

Chad Petersen from KLJ stated since this is a grant program the caps are set for federal and state funds at a maximum of $1,643,000 eligible expenses. Commissioner Magnuson moved to approve the Cost Participation and Maintenance Agreement for Project No. UGP-2-999(051), seconded by Commissioner Bishop. The motion passed unanimously.

Approve Change Order for Permanent Flood Protection Phase II to include additional cost for concrete paving and to Demolish Power House, in the amount of $144,093.71

Chad Petersen from KLJ presented the Change Order for additional cost for the late Fall concrete paving installation in amount of $23,399.60. The spring concrete paving work will revert to the original pricing for balance of work to be completed. Petersen stated the Power House inspection report indicated substantial improvements were necessary or demolition was recommended. The cost to tear down the existing building and fill with millings is $120,694.11. Once asbestos is removed, Reiner will start on demolition in December. Commissioner Bishop moved to approve the change order, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported ND League of Cities hosted a City Administrator’s meeting last week. At the meeting, received an update on the Prairie Dog bill which includes a formula for infrastructure funding for cities and other political subdivisions.

City Updates & Commission Reports

City Attorney Schoenack thanked Emma Tufte for work on recodification and is working with Carl Martineck on transition.
Fire Chief Retterath reminded citizens that the ice is not safe and to check heating appliances. Fireman’s Dance is Friday, November 23.
City Administrator Schelkoph stated Scott Magnuson has begun shadowing the Chief Retterath.
Commissioner Erickson wished Happy Thanksgiving.
Commissioner Bishop thanked Police Officers and Firefighters for working on Thanksgiving.
Commissioner Magnuson thanked City Attorney Schoenack and Emma Tufte for work on recodification. Magnuson thanked Commission for supporting FEMA 50-50 rule.
President Carlsrud wished Happy Thanksgiving to all.

Adjourn

Meeting was adjourned at 6:14 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

 

Valley City Commission Proceedings
Tuesday, November 6, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

President Carlsrud recognized Deputy Auditor Klein for completing the NDLC Auditor’s Certification Program.

Approval of Agenda – Add Consent E, Remove R3 & R4

Approval of Minutes

Commissioner Bishop moved to approve the minutes from October 16, 18 and 22, 2018 meetings, seconded by Commissioner Erickson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,596,672.11
3. Approve Block off the Street Request for Valley City Chamber of Commerce on November 29, 2018 after Parade of Lights Event on Central Avenue
4. Approve Raffle Permit for American Fisheries Society – Student Subunit, ND Hereford Association
5. Approve Raffle Permit for Art Club Valley City High School

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

Lloyd Nelson inquired about the people’s ability to vote on Streetscape project and requested change to the Public Comment procedure.

Gary Schlagel disagreed with Commissioner Bishop – that Streetscape is not an infrastructure project. Schlagel made an announcement about upcoming Veteran’s Day events and programs.

Ordinance

Approve second and final reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Reenacting Title 10, Stormwater Management

City Attorney Schoenack stated this is part of the recodification project with clerical changes with one substantive change in the seconded reading that the written report should confirm with best practices instead of a Manual.

Commissioner Bishop moved to approve Ordinance No. 1041, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2160, a Resolution Amending the Master Fee Schedule to add fee for Class G, Microbrewry

City Attorney Schoenack stated Resolution No. 2160 will add fee for Class G, Microbrewry at $500 annual fee.

Commissioner Powell moved to approve Resolution No. 2160, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Resolution No. 2161, a Resolution Awarding Bids for Paving Improvement District No. 116 Central Avenue, Project UGP-SU-2-990(057)

Chad Petersen from KLJ reported bid opening conducted on October 19, 2018 by NDDOT. Project was originally bid in May 2018 at $400,000 to $500,000 over engineer’s estimate. The second bid opening had three bidders with low bid by Strata Corporation at $2,195,878.43. The project is over $260,000 engineer’s estimate. Petersen reported an increase in federal share by $210,000 with local share increase of $50,000.

Commissioner Erickson stated he would like to find a way to get it cheaper yet. President Carlsrud reported VCBC Development Corporation will reduce the local share by $35,000 & Visitors Committee will reduce the local share by $29,250.

Commissioner Magnuson asked that projects going forward have all costs presented to the Commission at the beginning of the project.

Commissioner Powell moved to approve, seconded by Commissioner Magnuson.

President Carlsrud spoke about the need to compete and provide community young people want to work in.

Lloyd Nelson asked about funding sources and recommended the Commission table the vote.

Gary Schlagel inquired about funding sources from Development Corporation & Visitors Committee. Schlagel spoke against continuing with Streetscape as presented.

George Dutton, business owner, spoke in favor of upgrading downtown.

Chad Couture, business owner, spoke in favor of project.

Roll Call:          Erickson: nay; Bishop: aye; Magnuson: aye; Powell: aye; Carlsrud: aye. Motion carried.

Removed: Approve Resolution No. 2162, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5^th Avenue NW)

Removed: Approve Resolution No. 2163, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5^th Avenue NW)

Approve Resolution No. 2164, a resolution creating Paving Improvement District No. 119 (7^th Avenue NW & 4^th Street NW)

Chad Petersen from KLJ spoke regarding Paving Improvement District No. 119 which is part of the NW Storm Sewer Phase I project with construction scheduled for 2019.

Commissioner Bishop moved to approve Resolution No. 2164, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve appointment of Scott Magnuson as Fire Chief of Valley City Fire Department effective January 1, 2019

City Administrator Schelkoph reported nine applicants applied for the Fire Chief position. The Search Committee recommendation to the City Commission is to appoint Scott Magnuson as Fire Chief.

Commissioner Powell received positive feedback from citizens. Commissioner Erickson has received mixed feedback. Commissioner Bishop – goals to be met within probationary period.

Commissioner Bishop moved to approve Scott Magnuson as Fire Chief effective January 1, 2019, seconded by Commissioner Powell.

Commissioner Magnuson recused himself from the vote.

Lloyd Nelson spoke in favor of Scott Magnuson as Fire Chief.

The motion passed unanimously.

Approve Valley City-Barnes County Development Corporation request of up to $35,000 to assist with implementation of Streetscape project from City Sales Tax Funds

Jennifer Feist spoke regarding the request of up to $35,000 from City Sales Tax Funds dedicated to economic development to assist with implementation of Streetscape project.

Commissioner Magnuson moved to approve the Valley City-Barnes County Development Corporation request as presented, seconded by Commissioner Bishop.

Roll Call:          Bishop: aye; Magnuson: aye; Erickson: nay; Powell: aye; Carlsrud: aye. Motion carried.

Approve Valley City-Barnes County Development Corporation request of $150,000 for the Regional Technology Center from the City Sales Tax Fund

Jennifer Feist requested $150,000 for the Regional Technology Fund with funds from City Sales Tax Fund dedicated to economic development. Funds would be used for equipment upgrades, carpet replacement, payment of 2018 property taxes and indirect investments made to locate companies in the Regional Technology Center.

Commissioner Powell moved to approve the Valley City-Barnes County Development Corporation request as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Approve annual NDDOT Maintenance Certification for Urban Federal Aid Projects

Chad Petersen from KLJ stated the annual NDDOT maintenance certification is required for NDDOT & federal funding projects. The City agrees to maintain and follow design standards of the Urban Federal Aid Projects.

Commissioner Magnuson moved to approve the annual NDDOT Maintenance Certification, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Amendment to Owner-Engineer Agreement to include Final Design of PFP Phase 2A – Bettin Pump Station and Floodwalls in an amount not to exceed $20,000

Chad Petersen from KLJ stated the original Phase II Permanent Flood Protection construction design extended past Bettin location; however due to Phase II estimated costs, this section was not completed. To finalize this design, KLJ is requesting $20,000. The project is scheduled to be bid in 2019.

City Administrator Schelkoph clarified that Phase II construction was estimated to cost $14 million and bids were received at $12 million. Original Phase II plans had an additional 150’ of floodwall; however, to get to the $14 million estimate, this was removed from the plan. Since bids came in low, there is money available from State Water Commission to finish Phase IIA.

Commissioner Magnuson moved to approve the amendment to the Owner-Engineer Agreement to include Final Design of PFP Phase 2A, seconded by Commissioner Powell. The motion passed unanimously.

Consider approving Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites (Riverview Drive & Woodland Park) with KLJ in amount of $45,500
Chad Petersen from KLJ stated these two locations are a lower priority for Permanent Flood Protection but there is money available to address current erosion at the sites through State Water Commission at a 85/15 cost share. Petersen stated construction will begin in 2019.

Commissioner Magnuson moved to approve the Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Change Order Request for Sanitary Sewer Improvement District No. 62 (NE Quarter & Central Avenue) in the amount of $56,237

Chad Petersen from KLJ stated that three additional point repairs were made for Sanitary Sewer 62 with costs including pavement removal and repair. With the change order, the total cost for the project is still under budget.

Commissioner Bishop moved to approve the Change Order Request for Sanitary Sewer Improvement District No. 62, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the 2019 Public Works Budget has been drafted. The budget will be presented at the December finance meeting and the December 18 Commission meeting.

RFP Interviews for Streetscape II will be conducted by NDDOT on November 20.

Winter hours have begun at the City Landfill.

Commissioner Magnuson asked that snow be pushed closer to river by 4^th Street SE & 4^th Avenue SE.

City Updates & Commission Reports

City Attorney Schoenack stated recodification is wrapping up.

Fire Chief Retterath invited the public to attend the Fireman’s Dance on November 23.

Police Chief Hatcher recognized veterans for their service.

Chad Petersen from KLJ stated Permanent Flood Protection Phase II contractor will put temporary asphalt down on Main Street, which should open on Friday or Monday. Next spring, the contractor will need to close Main Street pour concrete pavement. Streetscape will start right after Rally in the Valley.  Powerhouse demolition quote has been received. The change order will be presented at the November 20 meeting.

Commissioner Erickson thanked the Fire Chief Search Committee for work.

Commissioner Powell thanked people for providing input regarding Streetscape.

Commissioner Magnuson welcomed Scott Magnuson as new Fire Chief.

President Carlsrud thanked city employees for their work outside, veterans and Fire Chief search committee.

Adjourn

Meeting adjourned at 6:29 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

 

Valley City Special Commission Proceedings
Monday, October 22, 2018
12:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 12:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop.

Members absent: Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Schoenack.

Roll Call

Pledge of Allegiance (please stand)

New Business

Consider Raffle Permit for Relay for Life

Commissioner Bishop moved to approve the raffle permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Adjourn

Meeting adjourned at 12:02 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Valley City Special Commission Proceedings
Thursday, October 18, 2018
7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, City Attorney Schoenack, Police Chief Hatcher, and Chad Petersen from KLJ.

Roll Call

Pledge of Allegiance (please stand)

New Business

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 462 13^th St NE by Legacy Developments LLC and designate it as VC-112

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Powell moved to approve the recommendation from the Renaissance Zone Authority Board for 462 13^th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-112, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 442 13^th St NE by Legacy Developments LLC and designate it as VC-113

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Bishop moved to approve the recommendation from the Renaissance Zone Authority Board for 442 13^th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-113, seconded by Commissioner Erickson. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 560 Legacy Lane by Legacy Developments LLC and designate it as VC-114

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Erickson moved to approve the recommendation from the Renaissance Zone Authority Board for 560 Legacy Lane for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-114, seconded by Commissioner Powell. The motion passed unanimously.

Discuss Class G Microbrew Pub Fees for Alcoholic Beverage Licensing

The Commission discussed what the fee should be for a Class G Microbrew Pub Annual License. This fee will be in addition to the $250 annual beer license fee. Commissioner Bishop recommended setting the annual fee at $500 for a Class G Microbrew Pub License, there was consensus with members of the Commission. The fee will be added to the Master Fee Schedule through a resolution.

Reconsider & Discuss Decision Items for Project No. SU-2-990(059) – 5^th Ave NW Reconstruction

The Commission had further discussion regarding which alternative to proceed with for 5^th Ave NW Reconstruction. No parking with a 30’ build is a big concern. Going to a 34’ build would allow for parking on one side of the street. Both alternatives would require removal of the same number of trees.

Commissioner Magnuson left the meeting at 7:35 AM before the motion and roll call.

Commissioner Bishop moved to rescind the motion passed on October 16^th and proceed with Alternative C- 34’ build alternative which allows for parking on one side of the street, and the difference in cost for the extra 4’ would be paid with Infrastructure Renew & Replacement Funds and not be special assessed to the property owners along 5^th Ave NW, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

Meeting adjourned at 8:00 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City