Category Archives: City Commission

6.6.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, June 6th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82795571932 or listen by calling (1 346 248 7799) Webinar ID:  827 9557 1932

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Alzheimer’s and Dementia Awareness Proclamation

Approval of Agenda

Approval of Minutes

Approval of Consent Agenda

  1. Approve Raffle Permit for the following:
    1. Avalynn’s Fly High Foundation on August 25th, 2023 at Chautauqua Park.
    1. Fraternal Order of Police James/Valley Lodge #4 at Valley City Police Department on September 13th, 2023.
    1. Jamestown Board of Realtors at the Eagles on June 21st, 2023.
    1. VCSU Foundation on September 30th, 2023 at Lokken Stadium.
    1. VCSU Foundation from August 24th, 2023-May 25th, 2024 at Lokken Stadium.
  2. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:
    1. ASAP Electric
    1. FMJ Electric
    1. Magnum Electric
    1. RAG Properties, LLC
    1. Safe Basements of Minnesota, Inc.
    1. Travis Kunze Construction
  3. Approve Applications for Tobacco License Renewal for the following:
    1. Casey’s Retail Company
    1. County Bottle Shop, Inc.
    1. Dakota Silver LLC
    1. Dollar General Store
    1. Family Dollar #27662
    1. Leevers Foods, Inc.
    1. Petro Serve USA #071
    1. Petro Serve USA # 072
    1. Petro Serve USA #073
    1. The Clubhouse Lounge, LLC
  4. Approve Applications for Alcohol Beverage License Renewal for the following:
    1. Brockopp Brewing, LLC
    1. Dakota Silver
    1. Hi-Liner Hospitality dba City Lights
    1. Jimmy’s Pizza
    1. Main Street Off Sale dba Tavern 94
    1. Mosby LLC dba Boomers Corner Keg
    1. My Bar
    1. Sabir’s
    1. The Clubhouse Lounge, LLC
    1. The Labor Club
    1. The Liquor Locker
    1. The Reserve at Woodland-845 Events
  5. Approve Applications to Block off Street for the following:
    1. Block off Central Ave N from 2nd St to 4th St (to include 3rd St from Central to Alley going East), for Crazy Daze being held on July 26th from 8am-7pm.
    1. Block off West half of Alley, 100 block, between Main St and 2nd Ave SE on June 24th, 2023 from 8am-10pm for Brockopp Brewing Christmas in June.
    1. Block off 100 block of Main St E on June 17th from 6pm-1am for Rally in the Valley and Street Dance.
    1. Block off Central Ave N from Wells Fargo to Valley Service; alleyways by the Vault and Nucara on July 13th and July 20th from 5:30 pm to 9:00 pm for Summer Nights on Central.

Roll Call:          Bishop             Erickson          Gulmon            Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1133, An Ordinance to Create and Enact Sections 14-10.1-08, 14-10.1-09, and 14-10.1-10, and to Amend and Reenact Sections 14-01-01, 14-08-01, 14-08-18, of the Valley City Municipal Code Related to Bicycles. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

  • Approve First Reading of Ordinance 1134, an Ordinance to Amend and Reenact Section 12-02-01 of the Valley City Municipal Code Related to Abandoned Vehicle and Property Maintenance Definitions. (City Attorney Martineck)

Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

  • Approve Second and Final Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

  • Approve Second and Final Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

 

Resolution

  1.  Approve Resolution 2413, a Resolution Establishing Rates and Fees for Solid Waster Service.  (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Bishop             Gulmon           Carlsrud

New Business

N1. Approve Site Authorization Renewal for Thundering Saints Inc. at Boomer’s Corner Keg, Bridges Bar & Grill and the Labor Club. (Deputy Auditor Klein)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

N2. Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 15th, 2023 from 3pm-7pm for Smith Lumber Customer Appreciation Day. (Deputy Auditor Klein)

Roll Call:          Magnuson        Bishop             Gulmon           Erickson          Carlsrud

N3. Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17th, 2023 from 10am-6pm for Rally in The Valley. (Deputy Auditor Klein)

Roll call:           Bishop             Erickson          Magnuson        Gulmon           Carlsrud

N4. Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17th, 2023 from 6pm-1am for Rally in The Valley Street Dance. (Deputy Auditor Klein)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

N5. Approve Special Alcohol Beverage Event Permit for The Reserve at Woodland on June 15th, 2023 from 3pm-7pm for Smith Lumber Celebration. (Deputy Auditor Klein)

Roll Call:          Erickson          Magnuson        Bishop             Gulmon           Carlsrud

N6. Consider the Visitor’s Committee Recommendation to approve $180,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Sheyenne River Valley Scenic Byway Association, to be disbursed over 2 years. (Deputy Auditor Klein)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

N7. Consider the Visitor’s Committee Recommendation to approve $200,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Valley City Parks and Recreation District, to be disbursed over 5 years/or as many years as needed. (Deputy Auditor Klein)

Roll Call:          Magnuson        Gulmon            Erickson          Bishop             Carlsrud

N8. Accept Resignation of Police Chief Hatcher effective August 4th, 2023.  (City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

N9.  Approve New Application for 2023-2024 Retail Tobacco License for Larson Enterprises LLC dba The Labor Club. (Deputy Auditor Richter)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

6.6.2023 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Tuesday, June 6th, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/85660389166  or listen by calling (1 346 248 7799) Webinar ID: 856 6038 9166

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Forestry Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Deputy Auditor Klein)
  3. Review Special Assessments for the 6th St. NW Reconstruction Project Constructed in 2022.  (Deputy Auditor Klein)
  4. Review Adjustments to Valley City Urban Limits Boundary Map.  (City Engineer)
  5. Discuss Road Quantity Overrun for West Main.  (City Administrator Crawford)

Adjourn

4.26.2022 Visitor’s Committee Minutes

Posted on by

VISITORS COMMITTEE MEETING MINUTES

April 26th, 2022 at 8:00 AM

City of Valley City Commission Chamber and Zoom

Chair Koepplin called the meeting to order at 8:00 AM.

Present:  Bobby Koepplin, Mary Lee Nielson, Tyler Marthaler, Tammy Jo Taft (8:10), Ken Reid (8:10)

Guest Present:  Larry Robinson

Minutes
Member Nielson moved to approve the minutes of the January 12, 2022 meeting, seconded by Member Marthaler. Motion passed unanimously.

Reviewed Financials

            Image Enhancement Grants

Member Nielson moved to approve, seconded by Member Marthaler.  Motion passed unanimously.

            Tourism Development Grants

Member Marthaler moved to approve, seconded by Member Nielson.  Motion passed unanimously.

Consider VCSU Application for Tourism Development Grant/Loan Funds 

Larry Robinson presented the request on behalf of VCSU.  Member Nielson moved that Committee recognize that Member Taft had a conflict of interest as an employee of VCSU and would be abstaining from voting, seconded by Member Marthaler.  Motion passed unanimously.

Member Reid moved to approve as a recommendation to the city commission to approve $750,000 from the Tourism Grant fund for the Capital Campaign for construction, releasing a minimum of $75,000/year-no max, seconded by Member Marthaler.  Roll call: Marthaler-aye, Nielson-aye, Reid-aye, Koepplin-aye, Taft-abstained

Motion passed.

Other

Member Taft stated it was discussed at the Chamber meeting that Tina Olson replace Member Reid on the committee when his term expires as the Chamber of Commerce representative.

Member Taft made a motion to recommend to the city commission that Tina Olson replace Member Reid upon his term expiring July 1, 2022, seconded by Member Nielson.  Motion passed unanimously.

Meeting adjourned at 8:36 AM.

Respectfully submitted, Brandy Johnson

Minutes Available text with City of Valley City Logo above

5.2.2023 Commission Minutes

Posted on by

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

PLEDGE OF ALLEGIANCE

SAFE DRINKING WATER ACT RECOGNITION

ARBOR DAY PROCLAMATION

NATIONAL SKILLED NURSING CARE PROCLAMATION

APPROVAL OF AGENDA

No changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the April 18th, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application to Block off the Street between VCSU Student Center & Graichen Gym/Library for the VCSU End of Year Street Dance on May 3rd from 9:30 PM to 11:30 PM.

Approve Raffle Permit for the following:

ND Quarter Horse Association at the Winter Show Building on September 4, 2023 for Fundraiser for Association Expenses.

Valley City Education Association at the VC Jr. Sr. High School Library on May 24, 2023 Access to All Programs.

Valley City Parks and Recreation at Chautauqua Park on August 5, 2023 for the Sheyenne River Trail.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following.

Enterprise Sales Co.

Grotberg Electric Inc.

Grotberg Electric Inc. dba Triton Mechanical

Home Heating, Plumbing & A/C Inc.

Keith’s Heating & Cooling LLC.

Maple River Electric

PEC Solutions of the Dakotas LLC.

Richard Berg Construction

2 Phase Electric LLC.

Six D Construction and Development

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No. 54].

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Motion Passed unanimously.

Approve Resolution 2411, a Resolution to add a Question to the 2024 Ballot Repealing the Flavor Ban for Individuals 21 and Over.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson

Roll Call:         Magnuson- aye        Erickson- aye       Bishop- nay     Carlsrud- aye

Motion passed.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,706,395.40

Deputy Auditor Klein reported on monthly expenses. Amount provided includes the final payment of $50,000 to the Park District for the Wellness Center.

Commissioner Magnuson moved to approved, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve using $622,143 of Prairie Dog Funds that was designated for Phase II NW Storm Sewer Project for the overage on Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No.54 Construction Project and balance of bid overage from Renew & Replacement Fund.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

Administrator Crawford stated that City Clean-Up week will be May 15th-20th. There have been a lot of questions about the new automated truck. Everyone will be receiving 1- 65-gallon container and they will be delivered to the homes, residents may purchase a second can for $75 and then they will be charged an addition $25 per month for garbage pick-up, details will be attached to the garbage cans when they are delivered, garbage pick-up days will be changing. The new process will begin the week of June 5th. Deputy Auditor Klein gave updates from the Finance Meeting

CITY UPDATES & COMMISSION REPORTS

Police Chief Hatcher gave a reminder that pedestrians, bicyclists and motorcycles are out now that the weather is warming up and drivers need to yield to the pedestrians. Also, a reminder that animal licenses are good for 2 years and this is the beginning of the new 2-year period.

City Engineer Petersen reported that they will be reopening bids for the Secarse Drive Project on May 9th, 2023. Also, May 9th, is the pre-job for West Main Street Project with a tentative start date of May 15th or May 22nd.

Commissioner Erickson reminded everyone that the dump grounds will be opening on Saturdays from 8 AM-12 PM, and residents need to keep areas around their dumpsters cleaned up for employee safety. During clean-up week: residents need to separate garbage and wood; items not allowed: sheet metal, tires, batteries or appliances.

Commissioner Bishop thanked the Fire and Police Departments for all of their hard work. Also, he has been receiving letters, text and emails regarding vaping- he would ask that people sign their letters if they would like to talk to him.

President Carlsrud reminded the community to slow down while driving now that the weather is nice and people are outside.  

AJOURN

Meeting was adjourned at 5:32 PM.

5.16.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, May 16th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85322562386  or listen by calling (1 346 248 7799) Webinar ID:  853 2256 2386

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the May 2nd, 2023 Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Raffle Permit for the following:
    1. Bridge City Cruisers at Central Ave NP Park- Parking Lot on June 16th and June 17th for Scholarship funds for High School Seniors.
    1. CHI Mercy Health Foundation at Valley City Eagles on October 14th, 2023 for Telemetry Equipment for the Hospital.
  2. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:
    1. ACB Construction
    1. Big Dog Construction
    1. Construction Engineers, Inc.
    1. CR Larson Concrete
    1. Johnny B’s Trees and Service
    1. One Way Wireless Construction
    1. Sheyenne River Repair
    1. Taurus Handyman Services
  3. Approve Applications to Block off Street for the following:
    1.  Block off Central Ave N from 3rd St to 9th St for the Sheyenne Valley Soap Box Derby being held on June 3rd with June 4th as a rain date, from 5 a.m. to 5 p.m.
    1. Block off 9th Ave SW from 6th St SW to the alley South on 9th for Youth Baseball at Sam’s Field on: May 9th, May 17th, June 5th, June 12th, June 19th, June 28th, July 12th, July 17th and July 19th from 4 p.m. to 9 p.m.
    1. Block off Central Ave N from Main St to 5th St, including 2nd and 3rd St NE/NW up to alley ways, also block off Main St from Central Ave to 2nd Ave NE for Rally in the Valley on June 17th from 9 a.m. to 6 p.m.
  4. Approve Application for VC Chamber of Commerce Parade on Central Ave- from 12th St N to 4th St S, being held on June 17th at 10 a.m. for Rally in the Valley.
  5. Approve Public Hearing for Dangerous Building at 709 4th St NE

Roll Call:          Magnuson        Gulmon           Bishop             Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2. Approve First Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

 

Resolution

  1. Consider Resolution 2412, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

N1. Approve Site Authorization Renewal for Valley City Hockey and Figure Skating Club at Valley City Town and Country Club, The Captain’s Pub and the Youth Sports Complex. (Finance Director Richter)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

N2. Approve Site Authorization for Valley City Baseball Association at the Clubhouse Lounge, City Lights Supper Club and Brockopp Brewery. (Finance Director Richter)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N3. Appoint New Member to Unexpired 2022-2025 Library Board Opening- 1 position; and Annual Report Given by Hilde VanGijssel (Finance Director Richter)

Roll Call:          Magnuson        Bishop             Erickson          Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

4.18.2023 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson(5:11).

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Recognition for Mayor for a Day-Drew Kohler

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 5th, 2023 Finance and Commission Meetings and the April 11th Board of Equalization Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

Valley City Area Chamber of Commerce on June 17th, 2023 for the Duck Race.

Barnes County Wildlife Federation on November 2nd, 2023, November 27th, 2023 and April 6th, 2024.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

Bakkegard & Schell

BDT Mechanical, LLC

Bentson Electric

Breland Enterprises-American Waterworks

Bridgetown Builders, Inc.

Damon 24/7, LLC

Differding Electric, LLC

East & West Excavating

Energize Electric, LLC

Enterprise Electric, Inc.

Groundworks MN dba Innovative Basement Authority

Hi-Line Construction, Inc.

Hi-Line Electric, Inc.

John’s Refrigeration & Electric, Inc.

J-Tech Mechanical

Keith’s Air Conditioning, Refrigeration & Heating, Inc.

LaValle Flooring, Inc.

Mike’s Construction

Morton Buildings, Inc.

Northland Sheds Inc.

Olaf Anderson Construction, Inc.

Peterson Mechanical Inc.

Rollie’s Remodeling

Scott’s Electric, Inc.

Tim’s Plumbing

Valley Realty, Inc.

Wrigley Mechanical, Inc.

Your Home Improvement Co.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated this is basically an administrative change to remove any reference to rooming house.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated after several of months of discussion the compromise from planning and zoning is that there will be no restrictions on parking for up to two vehicles in a rear yard in the residential district.  Above that amount you need to follow the restrictions of either putting in a screen or an improved surface.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there is currently not a definition of improved surfaces so this will take care of that.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated this is for any buildings under 120 sq. ft. With the change those buildings could be within 5 ft. of the property line.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. 54].

NDDOT received two bids, one from Strata the other from Sellin Brothers.  Strata was the low bid at $5,497,582.04. The engineers estimate was $4,401,387.70. The NDDOT requires a bid analysis process anytime the low bid is either 10% higher or lower of the engineers estimate.

Consensus to do further research and add to May 2nd Meeting.

New Business

Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11th, 2023 for VCSU Employee Recognition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported the automated garbage truck was delivered. The garbage cans will be delivered to residents on May 22nd.  Clean up week will be announced at the May 2nd meeting.  May 6th the transfer station will be open from 9am-12pm. Flood outlook really depends on the amount of rain we get. The peak inflows into Bald Hill late next week. With the remaining melt if there isn’t heavy snow or rain, we should remain under flood level in Valley City which is 16 ft.

City Assessor Current reported on some additions to her Board of Equalization books and sent an exemption list.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 6:05 P.M.

Agenda Available

5.2.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, May 2nd, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/83426149221 or listen by calling (1 346 248 7799) Webinar ID:  834 2614 9221.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

 

National Skilled Nursing Care Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 18th, 2023 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Application to Block off the Street between VCSU Student Center & Graichen Gym/Library for the VCSU End of Year Street Dance on May 3rd from 9:30 PM to 11:30 PM.
  3. Approve Raffle Permit for the following:
    1. ND Quarter Horse Association at the Winter Show Building on September 4, 2023 for Fundraiser for Association Expenses.
    1. Valley City Education Association at the VC Jr. Sr. High School Library on May 24, 2023 Access to All Programs.
    1. Valley City Parks and Recreation at Chautauqua Park on August 5, 2023 for the Sheyenne River Trail.
  4. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following.
    1. Enterprise Sales Co.
    1. Grotberg Electric Inc.
    1. Grotberg Electric Inc. dba Triton Mechanical
    1. Home Heating, Plumbing & A/C Inc.
    1. Keith’s Heating & Cooling LLC.
    1. Maple River Electric
    1. PEC Solutions of the Dakotas LLC.
    1. Richard Berg Construction
    1. 2 Phase Electric LLC.
    1. Six D Construction and Development

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

  1. Approve Second and Final Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve Second and Final Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

  • Approve Second and Final Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces. (City Attorney Martineck)

Roll Call:          Bishop             Gulmon           Magnuson        Erickson          Carlsrud

  • Approve Second and Final Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Resolution

  1. Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No. 54]. (City Engineer)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve Resolution 2411, a Resolution to add a Question to the 2024 Ballot Repealing the Flavor Ban for Individuals 21 and Over. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

New Business

  • Approve Monthly Bills for the City and Public Works in the Amount of $2,706,395.40          

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2. Approve using $622,143 of Prairie Dog Funds that was designated for Phase II NW Storm Sewer Project for the overage on Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No.54 Construction Project and balance of bid overage from Renew & Replacement Fund. (Deputy Auditor Klein)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

5.2.2023 Finance Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, May 2nd, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84496386791 or listen by calling (1 346 248 7799) Webinar ID: 844 9638 679.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Deputy Auditor Klein)
  3. Clarification for Prairie Dog Funds for Infrastructure for New Development. (City Administrator Crawford)
  4. Review Credit Limits on City Purchasing Cards.  (Deputy Auditor Klein)

Adjourn

Minutes Available text with City of Valley City Logo above

4.11.2023 Board of Equalization Minutes

Posted on by

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present:  City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Administrative Assistant Johnson, Assessor Current.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:00 P.M. City Assessor Current reported the changes in property values within the city for 2023.  An overall summary was read and submitted. No property owners were present for requests and there were no written requests received in the Auditor’s Department.

pROPERTY tYPEcERTIFIED vALUESpROJECTED tOTALS 2022$ cHANGE% cHANGE
Residential land$40,007,300$41,608,400$1,601,1004.0%
Residential structure$240,438,400$255,234,900$14,796,5006.15%
Grand Total residential$280,445,700$296,843,300$16,397,6005.85%
     
Commercial Land$41,438,250$41,613,950$175,7000.42%
Commercial Structure$133,369,860$139,542,932$9,173,0724.63%
Grand total Commercial$174,808,110$181,156,882$6,348,7723.63%
     
agricultural land$98,700$105,700$7,0007.09%
GRAND TOTAL agricultural land$98,700$105,700$7,0007.09%
     
TOTAL MARKET VALUE$455,352,510$478,105,882$22,753,3725.00%

City Assessor Current stated 62 Notices of Increase were sent out.  The following property owners contacted City Assessor Current regarding the notice of increase for 2023.

pROPERTY OWNERREQUESTED CHANGE
Wesley & Natalie Wintch63-5150129 Lowered Value
Dave Zubrod Randie Meyer Tim Miller63-3450012 & 63-3440047 Lowered Value 63-0380401 Lowered Value No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:47 p.m.

Minutes Available text with City of Valley City Logo above

4.5.2023 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein Administrative Assistant Johnson.

Pledge of Allegiance

City Government Week Proclamation

Approval of Agenda

Remove O1; Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 20th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for House Movers License Renewal for Carrington House Moving, Inc.

Approve Raffle Permit for the following:

VCSU Foundation on April 28th, 2023 at the Eagles.

VCHS DECA on April 19th, 2023 at VCHS.

St. Catherine’s Knights of Columbus on My 24th, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.

Resolution

Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer stated only one bid was received for the project in the amount of $5,495,765.50, the engineer’s estimate was $4,092,620. Recommendation is to reject bid and rebid in the next few weeks giving the opportunity to start later this year or in 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,577,832.72.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Consider Amendment to Easement Agreement with Al Dolliver.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Quote for Mowing Services.

City Administrator Crawford stated with the quotes received, her recommendation is to go with Eek Ink Company.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Sale of Land in the NW Industrial Park.

Jennifer Feist stated the Development Corporation is requesting to enter into a purchase agreement to sell land in the industrial park.  The amount of the sale would be used to pay off the specials of $32,091 that any funds over and above that amount from the sale be retained by the Development Corporation to be invested in a project to build a manufacturing facility in the industrial park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Purchase of Flatbed Truck.

City Administrator Crawford stated we were looking at converting the old pumper truck from the fire department into being a truck to haul flood supplies. Recommendation is to purchase the supplies needed to convert to the flatbed truck and sell the old one.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Advisory Vote for a Tobacco Products Ordinance.

Commissioner Magnuson stated there has been a lot of back and forth on this and instead of having five people make this decision, he is requesting to have it put on as an advisory vote in the next city election which would be about 14 months from now.

Motion is to move forward in preparing a document for election.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Roll Call:          Bishop-nay      Magnuson-aye  Erickson-aye    Gulmon-nay     Carlsrud-aye

Motion passed.

City Administrator’s Report

City Administrator Crawford gave our Public Works department, they have been doing a great job through all of this and we appreciate it. For those that would like to, we will be opening the Landfill from 7:30-4 for household trash due to the weather and us not being able to get everywhere.

As of right now we won’t know more about flood stats until after Easter.

City Updates & Commission Reports

Assessor Current gave a reminder of the Equalization meeting on April 11th at 4 PM.

Fire Chief Magnuson reported the annual fundraiser was amazing and thanked everyone. Thanks to the department members. There has been an enormous amount of rescue calls.

Police Chief Hatcher reported the roads are still closed and it is a $250 fine and puts a lot of different people in peril if you decide to go around those barriers.  Please stay home.  Thank you to VCSU for allowing those extra cars to park in their parking lot.

Commissioner Gulmon reported that the Finance Committee met to review finances through February and they look good. Cash reserves are above policy.  Waiting on FEMA reimbursement for the 2022 flood.  Snow removal budget for 2023 is almost or is exhausted.

Commissioner Erickson thanked the city crews for all their work.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:39 P.M.