12.10.2020 Special Meeting Agenda

The City Commission & Procurement Services Selection Committee will meet on Thursday, December 10, 2020, at 8:15 AM CT. This meeting will be recorded and preserved, but will be closed pursuant to N.D.C.C. §§ 44-04-18.4 and 44-04-19.2.  Recordings will be made available after a contract is awarded.

Call To Order
Roll Call
New Business

  1. Preliminary, Design, and Construction Engineering – Street Reconstruction, Water Main Replacement, Partial Sanitary Sewer Main Replacement – 6th Street NW from 5th Avenue NW to Central Avenue N.
  • a. Interviews
    1. Interstate Engineering-8:30 AM
    2. Ackerman-Estvold-9:30 AM
    3. KLJ/Moore Engineering-10:30 AM
    4. Bolton & Menk-11:30 AM

Adjourn

12.01.2020 Commission Meeting Agenda

The City Commission Meeting will begin on Tuesday, December 1st, 2020 at 5:00 PM CT via Zoom.

Members of the public may view the meeting online https://zoom.us/j/94367884351 or listen by calling (1 346 248 7799) Webinar ID: 943 6788 4351

Call To Order
Roll Call
Approval of Agenda

Approval of Minutes

Minutes from November 17th meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
  3. Approve 2021 Pawn Shop License for Northwestern Industries.
  4. Approve 2021 Tree Trimming and Removal License for
    • Johnny B’s Trees and Service.
    • Z’s Trees
    • Mike’s Construction and Repair
    • Ground to Sky
  5. Approve 2021 Vehicles for Hire License for South Central Adult Services.         
  6. Approve Block off Street Request for Our Savior’s Lutheran Church on December 24, 2020 on 3rd St. NW between 2nd Ave NW and alley or Central for a Christmas Event mini-worship gathering on 12/24/2020.
  7. Approve Permit to Sell L.P. Gas for CBF Oil, Inc. dba Vining Oil & Propane.

Roll Call:  Gulmon          Erickson         Magnuson        Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve second and final reading of Ordinance No. 1067, an Ordinance creating and enacting Section 19-01-08 of Valley City Municipal Code re penalty for violation of City emergency orders. (City Attorney Martineck)

Roll Call:          Erickson         Magnuson        Bishop             Gulmon           Carlsrud

  1. Approve second and final reading of Ordinance No. 1068, an Ordinance Amending and Reenacting Sections 8-06-07 and 8-06-12 of the Valley City Municipal Code, related to removal of stumps and renewal of licenses.  (City Attorney Martineck)

      Roll Call:          Gulmon          Erickson         Magnuson        Bishop             Carlsrud

Resolution

New Business

1.  Approve Special Alcohol Event Permit for Bridges Bar and Grill at North Dakota Winter Show for Cattleman’s Ball and Sale on December 4th-6th, 2020 (City Auditor Richter)

      Roll Call:          Bishop            Gulmon           Erickson         Magnuson        Carlsrud

2.  Approve the Scoring & Ranking Criteria for the Main Street Program.  (Jennifer Feist)

      Roll Call:        Magnuson        Bishop            Gulmon           Erickson         Carlsrud

3.  Approve Valley City Water Purchase Agreement.  (City Administrator Crawford)

     Roll Call:          Erickson          Magnuson        Bishop            Gulmon           Carlsrud

4.  Approve State Water Commission Agreement for Cost-Share Reimbursement for Mill Dam Rehabilitation Project (KLJ).

     Roll Call:          Gulmon           Erickson          Magnuson        Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

11.17.2020 Commission Agenda

The City Commission Meeting will begin on Tuesday, November 17th, 2020 at 5:00 PM CT, via Zoom due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/92301265901 or listen by calling (1 346 248 7799) Webinar ID: 923 0126 5901

Call To Order
Roll Call
Approval of Agenda

Approval of Minutes

Minutes from November 3rd and November 6th Meetings.

Proclamation

Shop Small Proclamation

Approval of Consent Agenda

A.  Approve Chamber of Commerce Parade Permit.

Roll Call:  Gulmon          Erickson         Magnuson        Bishop             Carlsrud

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve first reading of Ordinance No. 1067, an Ordinance creating and enacting Section 19-01-08 of Valley City Municipal Code re penalty for violation of City emergency orders. (City Attorney Martineck)

Roll Call:     Magnuson Bishop            Gulmon           Erickson           Carlsrud

2.  Approve first reading of Ordinance No. 1068, an Ordinance Amending and Reenacting Sections 8-06-07 and 8-06-12 of the Valley City Municipal Code, related to removal of stumps and renewal of licenses.  (City Attorney Martineck)

      Roll Call:          Gulmon          Erickson         Magnuson        Bishop             Carlsrud

New Business

1.  Approve Small Projects Funding for 2020 – $20,000. (Jennifer Feist)

          Roll Call:     Bishop            Gulmon           Erickson         Magnuson        Carlsrud

2.  Approve Resource Development Specialist – Funding Increase – $4,000.  (Jennifer Feist)

     Roll Call:     Magnuson       Bishop             Gulmon           Erickson         Carlsrud

3.  Approve R&R Coordinator – Funding Increase – $10,000/year for two years.  (Jennifer Feist)

    Roll Call:      Erickson          Magnuson       Bishop             Gulmon           Carlsrud

4.  Consider Accepting Project No. UGP-SU-2-990(057), PCN 22043-CPR-Streetscape Phase I – Central Ave N     (KLJ)

Roll Call:     Gulmon           Erickson          Magnuson         Bishop           Carlsrud

5.  Consider Accepting Project No. SU-SS-2-990(053)057, PCN 21095 – Storm Sewer Improvement District No. 50 (KLJ)

Roll Call:     Bishop             Gulmon           Erickson          Magnuson         Carlsrud

6.  Approve City Engineer Section Committee Final Report.  (City Administrator Crawford)

Roll Call: Magnuson       Bishop             Gulmon           Erickson         Carlsrud

7.  Discuss Mask Plan Emergency Order.  (President Carlsrud)

8.  Discuss Liquor Licenses.  (Commissioner Magnuson)

Roll Call:     Erickson          Magnuson        Bishop             Gulmon           Carlsrud

9. Approve Preliminary Engineering Reimbursement Agreement with NDDOT (Project No. NHU-2-094(175)928, West I-94 Business Loop hill slide).  (City Administrator Crawford)

Roll Call:     Gulmon           Erickson          Magnuson        Bishop             Carlsrud

10. Approve Tobacco Permit for Loves Travel Stop & Country Stores, Inc. (Finance Director Richter)

Roll Call: Magnuson        Bishop             Gulmon           Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

11.6.2020 Special Commission Meeting

The City Commission Meeting will begin on Friday, November 6th, 2020 at 12:00 PM CT, via Zoom. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/98487551097 or listen by calling (1 346 248 7799) Webinar ID: 984 8755 1097

Call To Order
Roll Call

New Business

1.  Discuss COVID (President Carlsrud)

          Roll Call:     Bishop            Gulmon           Erickson         Magnuson        Carlsrud


Adjourn

11/3/2020 Commission Agenda

The City Commission Meeting will begin on Tuesday, November 3rd, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online https://zoom.us/j/93667792633 or listen by calling (1 346 248 7799) Webinar ID: 936 6779 2633

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE (PLEASE STAND)

APPROVAL OF AGENDA

APPROVAL OF MINUTES
Minutes from October 20, 2020 meeting

APPROVAL OF CONSENT AGENDA
A. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
B. Approve Monthly Bills for the City and Public Works in the Amount of $
Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud

Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
 No personal attacks to persons present or not
 No inflammatory language used during time that you have the platform
 5 minute maximum or as directed by the chair
 Thank you for participating in City Government.

ORDINANCE

  1. Approve first reading of Ordinance No. 1066, an Ordinance Approving Franchise Agreement with Qwest/CenturyLink. (City Attorney Martineck)
    Roll Call: Erickson Magnuson Bishop Gulmon Carlsrud

RESOLUTION

  1. Approve Resolution No. 2264, a resolution accepting bid and awarding contract to Strata Corporation for Project No. UGP-SU-2-999(051), PCN 22280-Streetscape Phase II. (KLJ)
    Roll Call: Gulmon Erickson Magnuson Bishop Carlsrud

NEW BUSINESS

  1. Approve annual Maintenance Certification for urban federal aid projects. (KLJ)
    Roll Call: Bishop Gulmon Erickson Magnuson Carlsrud

CITY ADMINISTRATOR’S REPORT
CITY UPDATES &COMMISSION REPORTS
ADJOURN

10/20/2020 Commission Meeting Agenda

The City Commission Meeting will begin on Tuesday, October 2oth, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/92492262531 or listen by calling (1 346 248 7799) Webinar ID: 924 9226 2531

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from October 6th, 2020 meetings.

Approval of Consent Agenda

  1. Approve Application to Block off Street Request from JE Dunn Construction for the dates of 11/2/2020-11/6/2020 on Viking Dr. SW, from 4th Ave SW to VCSU Student Center Drive Way for the Center for the Arts Underground utilities.

2. Approve Raffle Permit for North Dakota Hereford Assn. for the date of 12/5/2020 held at the North Dakota Winter Show.

       Roll Call:          Bishop                  Magnuson           Gulmon                Erickson               Carlsrud


Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

  1. Form Selection Committee for City Engineering/Planning Services (RFQ).  (City Administrator Crawford)

Roll Call:          Gulmon           Erickson          Bishop                  Magnuson           Carlsrud

2. Consider Final Review and Acceptance for Paving Improvement District No. 121. (KLJ)

Roll Call:          Magnuson       Gulmon           Erickson Bishop                Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

10/12/2020 Special Commission Meeting Agenda

The City Commission will meet on Monday, October 12, 2020 at 5:00 PM CT via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting at https://zoom.us/j/97978626854 or listen by calling (1 346 248 7799)

Call To Order
Roll Call

Pledge of Allegiance (Please Stand)

Public Hearing

  • Open Public Hearing regarding the application for Rocking DD Properties for rehab of 358 North Central Avenue relating to the Main Street Program.  (Finance Director Richter)

Declare public hearing open.

Close hearing.

Roll Call:                 Erickson              Bishop                  Magnuson          Gulmon                Carlsrud

New Business

  1.  Discuss Wick/Secarse Storm Drainage.  (City Administrator Crawford)

Roll Call:                 Gulmon                Erickson              Bishop                  Magnuson             Carlsrud

  • Status update on Waterfront Meadows Infrastructure Installation.  (KLJ)

Roll Call:                 Magnuson          Gulmon                Erickson                Bishop                    Carlsrud

  • Discuss Barnes Rural Water District Agreement Renewal.  (City Administrator Crawford)

Roll Call:                 Bishop                 Magnuson          Gulmon                   Erickson                Carlsrud

 

Adjourn

10/6/2020 Commission Meeting Agenda

The City Commission Meeting will begin on Tuesday, October 6th, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/97961141974 or listen by calling (1 346 248 7799) Webinar ID: 979 6114 1974

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from September 15th, 2020 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $


Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 116 Central Avenue N. (Finance Director Richter)

Declare public hearing open.

Close hearing.

Roll Call:                 Erickson              Bishop                  Magnuson          Gulmon                Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for

Paving Improvement District No. 116 Central Avenue N.

Roll Call:                 Gulmon                Erickson               Bishop                  Magnuson           Carlsrud

2. Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Storm Sewer Improvement District No. 50 (Finance Director Richter)

Declare public hearing open.

Close hearing.

Roll Call:                 Magnuson          Gulmon                Erickson               Bishop               Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Storm Improvement District No. 50

Roll Call:                 Bishop                  Magnuson           Gulmon             Erickson             Carlsrud

Ordinance

  1.  Approve second and final reading of Ordinance No. 1064, an ordinance to adopt and enact Section 1-01-16 of the Valley City Municipal Code related to cooperative purchasing.  (City Attorney Martineck)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2.  Approve second and final reading of Ordinance No. 1065, an Ordinance Adopting 2021 City Budget. (Finance Director Richter)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

 

Resolution

  1. Approve Resolution No. 2260, a resolution to advertise for bids for farm lease. (City Administrator Crawford)

Roll Call:          Bishop             Erickson          Gulmon           Magnuson        Carlsrud

 

New Business

  1. Consider Visitors Committee recommendation for Image Enhancement Grant for Micaiah’s Studio of Ballet & LivFit Fitness LLC in the amount up to $955 for exterior signage.  (Bobby Koepplin)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

2. Consider Final Review and Acceptance for Permanent Flood protection Phase 2. (KLJ)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

3. Consider Accepting Certificate of Substantial Completion for Permanent Flood Protection Phase 2A & 3. (KLJ)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

4. Consider Quotes for Upgrading the Video Conferencing System in the Chambers.  (City Administrator Crawford)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

5. Approve moving forward with the Fire Hall addition and to explore financing options.

Roll Call:          Magnuson        Gulmon           Bishop             Erickson          Carlsrud

6. Discuss the Crestwood Hillside slide.  (KLJ)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

9/15/2020 Commission Meeting Agenda

The City Commission Meeting will begin on Tuesday, September 15, 2020 at 5:00 PM CT, at City
Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online https://zoom.us/j/93963234761 or listen by calling (1 346 248 7799) Webinar ID: 939 6323 4761

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from September 1st, 2020 Finance and Commission Meetings and minutes from September 3, 2020 Special Commission Meeting.

Approval of Consent Agenda

  1. Approve raffle permit for Sheyenne Valley Friends of Animals held on 12/11/2020 at Duttons Valley Gallery.

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud


Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Public Hearing

PH 1.  Public Hearing for 2021 City Budget.

Declare public hearing open.

Close hearing.

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

Approve first reading of Ordinance No. 1065, an Ordinance Adopting the 2021 City Budget (Finance Director Richter)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Resolution

  1. Approve Resolution No. 2260, a resolution to advertise for bids for farm lease. (City Administrator Crawford)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Approve Resolution No. 2261, a resolution authorizing the issuance and sale of $300,000 water treatment assessment warrant for the 5th Ave NW Project. (Finance Director Richter)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

3. Approve Resolution No.  2262, a resolution authorizing the issuance and sale of $675,000 wastewater treatment assessment warrant for the 5th Ave NW Project. (Finance Director Richter)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud



New Business

  1. Consider options for Building Inspector and City Engineer.  (City Administrator Crawford)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

2.  Consider RFP on 6th St NW Reconstruction.  (City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

9/4/2020 Special Commission Meeting

The City Commission City Administrator Search Committee will meet on Thursday, September 3, 2020 at 7:00 AM CT at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online https://zoom.us/j/93625242138 or listen by calling (1 346 248 7799) Webinar ID: 936 2524 2138


CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE (PLEASE STAND)

NEW BUSINESS


N1. Consider changes to the Preliminary Budget.
Roll Call: Magnuson Erickson Powell Bishop Carlsrud


N2. Review City Engineer Position.
Roll Call: Bishop Magnuson Erickson Powell Carlsrud


ADJOURN