City Commission Meeting
Valley City, North Dakota

Tuesday, January 21, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, January 21, 2025, at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87036838176 or listen by calling (1 346 248 7799) Webinar ID:  870 3683 8176.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Catholic Schools Week Proclamation

The week of January 26 through February 1, 2025 to be proclaimed Catholic Schools Week                        

Approval of Consent Agenda

1. Approve Minutes from the January 7, 2025 Commission Meeting and the January 10, 2025 Special Commission Meeting.                                                                                                                                                  
2. Approve the Site Authorization request for:

      North Dakota Horse Foundation at Sky Lanes Ending 6.30.2025.                                          

• Approve the Raffle Permit requests for:                                                                                                 

      Trinity Lutheran Stewardship at Trinity Lutheran Church on 2.15.25.                                    

      Student Nurse Organization at Valley City State University on 4.2.25

      Education Foundation at Hi-Liner Activity Center on 1.28.25

• Approve 2025 License Renewals for:                                                                                        

      Kotaco Fuels for L.P. Gas Permit

      Bumpa’s Ice Cream for Mobile Frozen Dessert Vendor

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

ORD 1167 Approve the second and final reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks. (City Attorney Martineck)

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

Resolution

RES 2471   A Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 130 (City Engineer)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

RES 2472    A Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 130, Watermain Improvement District No. 106, Sanitary Sewer Improvement District No. 70 and Storm Sewer District 56. (City Engineer)

Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

New Business

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $1,293,654. (Finance Director Klein)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

NB2. Approve request for funds for a Single-Family Housing Pilot Program. (VCBCDC Jennifer Feist)  

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

NB3. Approve purchase agreement for house at 231 9^th Ave NE. (City Administrator Crawford)                       

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB4. Approve Cost Share Agreement Reimbursement Valley City NW Standpipe Replacement. (City Administrator Crawford)                                                                                                                                      

Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

NB5. Approve second addendum to contract with City of Fargo Landfill. (Public Works Accountant Jacobson)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

NB6. Approve Task Order Amendment for Construction Engineering for Paving Improvement District No. 125, etc. – 2^nd Ave NE/3^rd St NE/3^rd Ave NE. (City Engineer)                                                                                               

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

NB7. Approve amendment to City Section 125 Flexible Benefits Plan. (City Attorney Martineck)                   

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Special City Commission Meeting
Valley City, North Dakota

Friday, January 10, 2025
12:00 PM

The City Commission Meeting will begin on Friday, January 10, 2025 at 12:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83489079556 or listen by calling (1 346 248 7799) Webinar ID: 834 8907 9556

Call To Order
Roll Call

New Business

NB1.    Approve City of Valley City Nondiscrimination Plan. (City Attorney Martineck)    

Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

NB2.    Approve Standard Title VI/Nondiscrimination Assurances. (City Attorney Martineck)           

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB3.    Approve Title VI/Nondiscrimination and ADA Policy Statement. (City Attorney Martineck)                                                                                                                                Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, January 7, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, January 7, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89351022101 or listen by calling (1 346 248 7799) Webinar ID:  893 5102 2101.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

1. Approve Minutes from the December 17, 2024, Commission Meeting and the December 26, 2024, Special Commission Meeting.                                                                                                                        

2. Approve the Raffle Permit requests for:                                                                            

     * VCSU Foundation – Booster Board at WE Osmon Fieldhouse on 1.10, 1.31, 2.1, 2.7, & 2.8.2025.

      *Andrew Tangen Benefit at the Eagles on 1.18.2025

3. Approve 2025 License Renewals for:                                                                                

      Frog Town Trailer Court, Operate a Mobile Home Park

      RNR Development Inc, Operate a Mobile Home Park

      Ground to Sky Tree Service, Tree Trimming and Removal Service         

4. Approve 2024-25 Contractor License for:                                                                           

      Ray Nelson Construction, Valley City ND

Roll Call:          Magnuson         Erickson           Gulmon            Bishop        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

1. Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

Motion to Close Hearing.                                                                                                         

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

Ordinance

1. Approve the second and final reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                               

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

2. Approve the second and final reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

3. Approve First Reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks. (City Attorney Martineck)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud 

Resolution

New Business

NB1.    Approve Property Buyout of 506 3^rd St SE in the amount of $77,003.00 (City Administrator Crawford)          

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

NB2.    Approve changes to Employee Policy and Procedure Manual regarding new hire and promotional pay increases. (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

SPECIAL CITY COMMISSION MEETING VALLEY CITY, NORTH DAKOTA

Thursday, December 26, 2024, 12:00 PM
The City Commission Meeting will begin on Thursday, December 26, 2024, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
Members of the public may view the meeting online https://us06web.zoom.us/j/86573665018 or listen by calling (1 346 248 7799)

Webinar ID: 865 7366 5018

CALL TO ORDER ROLL CALL

CONSENT AGENDA
Approve Minutes from the 12.19.2024 Special Commission Meeting.
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud

ADJOURN

Special City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024
12:00 PM

The City Commission Meeting will begin on November 19, 2024 at 4:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83881026475 or listen by calling (1 346 248 7799) Webinar ID: 838 8102 6475.

Call To Order
Roll Call

New Business

NB1.    Ratify Commission President’s approval of Memorandum of Commitment and Series D Small    Systems Amendment for Red River Valley Water Supply Project.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87473196556 or listen by calling (1 346 248 7799) Webinar ID:  874 7319 6556.

Next Resolution No. 2468             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                                                       
2. Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm        Sewer Improvement District No. 56., and Water Main Improvement District No. 106. (City Engineer) 

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130. (City Engineer)

New Business

N1.       Approve Property Buyout of 1010 2^nd St SE in the amount of $39,710. (City Administrator Crawford)

N2.       Approve Property Buyout of 227 10^th Ave SE in the amount of $6,930. (City Administrator Crawford)

N3.       Approve 2024 Zoning Districts Map for Valley City. (City Administrator Crawford)                                   

N4.       Consider Merchant Processing Agreement with Evolv and Service Fee Processing Agreement with GovCard. (Finance Director Klein)

N5.       Consider & Approve moving the February 18^th Finance & Commission Meetings to Thursday, February 20^th, 2025. (City Administrator Crawford)                                                                                                     

City Administrator’s Report
City Updates & Commission Reports
Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, November 19, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/84062493880 or listen by calling (1 346 248 7799) Webinar ID:  840 6249 3880.

Next Resolution No. 2466             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024, is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.                                                        

Approval of Consent Agenda

1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                     
2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.                                                    
3. Approve 2024-25 Contractor Licenses for:                                                                     
   1. All Finish Concrete of West Fargo, NDI’ll Tile & Stone, Inc of Detroit Lakes, MN701 Caulking of Bismarck, ND
   1. Commercial Cleaning Services of Echo, MN

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

1. RES 2458, a Resolution Creating Paving Improvement District No. 130.                                                 

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

• RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                         

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

• RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

• RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.                                        

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• RES 2462, a Resolution for Establishing Electric Utility Rates.                                                         

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

• RES 2463, a Resolution for Establishing Water Utility Rates.                                                                

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

• RES 2464, a Resolution for Establishing Sewer Utility Rates.                                                               

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

• RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service.                                       

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,727,896.                               

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N2. Approve 2025 Board Meeting Schedule.  (Finance Director Klein)                                                               

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N3. Approve Property Buyout of 823 2^nd St NE in the amount of $55,110. (City Administrator Crawford)                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N4. Approve Property Buyout of 915 2^nd St SE in the amount of $51,480. (City Administrator Crawford)                    

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

N5. Approve Contract for Prisoner Boarding with Barnes County Correctional Center. (Police Chief Horner)  

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N6. Approve Public Works Capital and Operating Budgets for year 2025. (Public Works Accountant Gary Jacobson)                                                                                                                                                                           

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N7. 2024 Annual Forester Report by Bob Anderson.

City Administrator’s Report
City Updates & Commission Reports
Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, November 5, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, November 5, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86490341293 or listen by calling (1 346 248 7799) Webinar ID:  864 9034 1293.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 10.15.2024 Commission Meeting and the 10.21.2024 Special Commission Meeting and the 10.28.2024 Special Commission Meeting.                                                                         
3. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B208 and 2024-C209: failure to pay administrative penalty.                                                                                                                
4. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B223 and 2024-C224: failure to complete Transfer Paperwork.
5. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2025, at the Eagles.
6. Approve Raffle Permits for:                                                                                                      
7. VCSU Trap Shooting Club, Raffle on 4.24.2025 at VCSU.
8. Education Foundation for VCPS, Raffle & Bingo on 11.21.2024 at VCHS Cafeteria.
9. VCSU Student Chapter of the Wildlife Society, Raffle on 2.27.25 at VCSU.
10. Approve 2024-25 Contractor Licenses for:                                                                                 
11. Olauson Duct Cleaning, Oriska ND – Contractor
12. Roughrider Signs & Designs, Jamestown, ND – Contractor
13. DD’S Decks N More, LLC, Barnesville, MN – Contractor

            Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

1. Approve Second and Final Reading of Ordinance No. 1163, an ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping. (Attorney Martineck)                                  

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• Approve Second and Final Reading of Ordinance No. 1164, an ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district. (Attorney Martineck)        

Roll Call:    Bishop              Magnuson        Gulmon            Erickson           Carlsrud

New Business

1. Approve 2023 Audit Report prepared by Brady Martz. (Finance Director Klein)

Roll Call:    Erickson           Bishop              Magnuson        Gulmon            Carlsrud

• Lease of Vehicle with option to Purchase. Recycling. (Attorney Martineck)                                 

Roll Call:    Gulmon            Magnuson        Erickson           Bishop              Carlsrud

• Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for JBJ Properties in the amount of up to $7500. for the renovations and upgrades to his business at 1010 7^th St SE. (City Administrator Crawford)                                                                                                           

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for L & H Shoe Shop in the amount of $350. for the replacement of their storefront banner/sign at 125 Central Ave S. (City Administrator Crawford)                                                                                                        

Roll Call:    Bishop              Magnuson        Gulmon            Erickson           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Monday, October 28, 2024
11:00 AM

The City Commission Meeting will begin on October 28, 2024 at 11:00 AM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83831960414 or listen by calling (1 346 248 7799) Webinar ID: 838 3196 0414

Call To Order
Roll Call

New Business

NB1.    Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Northwest Standpipe Replacement Project. (City Engineer)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB2.    Approve ND DWR Construction Cost-Share Application for Watermain Improvement District No. 106 (2^nd St N, 3^rd Ave NE and 4^th Ave NE). (City Engineer)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon            Carlsrud

NB3.    Approve Local Permit for the Greg Rockneberg Benefit on 11.4.2024 at the Eagles.

Roll Call:          Erickson           Bishop              Gulmon            Magnuson         Carlsrud

Adjourn