06/11/2019 Special Commission Meeting Agenda

Special City Commission Meeting

Valley City, North Dakota
Tuesday, June 11, 2019
12:00 Noon

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1) Approve Special Alcohol Beverage Event Permit for American Legion on June 15, 2019 in its green space and patio (City Auditor Richter)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

Adjourn

06/04/2019 Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ June 4, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from May 21, 2019 meeting

Proclamation Declaring Block Parties

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Raffle for ND Red Knights Chapter 1
  4. Approve Electrician License for JDP Electric, Inc.; Scott Roemmich Electric, LLC
  5. Approve Rally in the Valley Parade on June 15, 2019 on Central Avenue from 12th Avenue NW to Main Street
  6. Approve Application to Block off Street for Valley City Chamber of Commerce for Crazy Dayz on July 24, 2019 on Central Avenue from 2nd Street N to 4th Street N and 3rd Street N from alley by Nearly Nu to alley by Times Record
  7. Approve Application to Block off Street for Valley City Chamber of Commerce for Rally in the Valley on June 15, 2019 on Central Avenue from 5th Street N to Main Street

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Magnuson        Erickson           Powell              Bishop              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62

Roll Call:           Bishop              Powell              Magnuson        Erickson            Carlsrud

PH2) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 117 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Powell              Bishop              Magnuson        Erickson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 117

Roll Call:           Erickson           Bishop              Magnuson        Powell              Carlsrud

PH3) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 114 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Magnuson        Powell              Bishop              Erickson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 114

Roll Call:           Bishop              Erickson           Powell              Magnuson            Carlsrud

PH4) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Storm Sewer Improvement District No. 51 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Powell              Erickson           Bishop              Magnuson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Storm Sewer Improvement District No. 51

Roll Call:           Erickson           Magnuson        Powell              Bishop              Carlsrud

Resolution

R1) Consider Resolution No. 2207, a Resolution accepting Bid and Awarding Contract for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 to Reiner Contracting, Inc. in the amount of $3,885,067.09 (KLJ)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

New Business

N1) Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase 2A with KLJ in an amount not to exceed $315,000 (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

N2) Consider approving Construction Engineering Agreement for Project No. SU-SS-2-990(053)057 (Storm Sewer Improvement District No. 50) with KLJ in an amount not to exceed $175,500 (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3) Discuss Harm Reduction Services & Syringe Services Program (City County Health District)

N4) Consider funding for South Central Adult Services (Pat Hansen, Director)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N5) Consider surcharge for Credit Card Use (President Carlsrud)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N6) Approve Electrical Department contribution of material and labor to the Hi-Liner Athletic Complex Phase II (City Administrator Schelkoph)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N7) Approve Application for Property Tax Exemption for Improvements to Residential Building at 421 3rd Avenue NW (City Assessor Hansen)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N8) Approve Annual Gaming Site Authorization for ND Wildlife Federation at Eagles on April 4, 2020 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

N9) Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg (City Auditor Richter)

Roll Call:          Magnuson        Erickson           Powell              Bishop        Carlsrud

N10) Approve Annual Gaming Site Authorization for Valley City Hockey & Figure Skating Club at Valley City Town & Country Club (City Auditor Richter)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

N11) Approve Special Alcohol Event Permit for Boomer’s Corner Keg on June 16, 2019 at Dakota Riders MC Hillclimb (City Auditor Richter)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

05/21/2019 City Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ May 21, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from May 7 & May 14, 2019 meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for Bridge City Cruisers
  2. Approve Plumbing License for Ace Plumbing and Tim’s Plumbing, LLC

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2204, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5thAvenue NW) (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R2) Approve Resolution No. 2205, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5thAvenue NW) (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

R3) Approve Resolution No. 2206, a Resolution Authorizing the Issuance and Sale of $746,000 Storm Water Assessment Warrant, Series 2019 (Storm Sewer Improvement District No. 50) (City Auditor Richter)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

N1) Consider options for Valley Recycling Contract (Adam Faul)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

 

05/14/2019 Special City Commission Agenda

Special City Commission Meeting

Valley City, North Dakota
Tuesday, May 14, 2019
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

New Business

N1) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N2) Consider options for Valley Recycling Contract (Adam Faul)

Roll Call:          Magnuson        Erickson           Powell              Bishop        Carlsrud

N3) Approve Emergency Repair of Standpipe Water Tower in the amount of $52,500 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson      Carlsrud

Adjourn

05/07/2019 City Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ May 7, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from April 16 and April 25, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Mechanical Contractor License for 7 C’s Heating & Cooling, LLC
  4. Approve Application to Block off Street for Bridge City Cruisers on June 15, 2019 for 100 block of East Main; 1st, 2nd, 3rd, and 4th blocks of Central Avenue N, 2nd Street NE to Taco John’s, 2nd Street NW to Wells Fargo drive in
  5. Approve Parade Application for Bridge City Cruisers on June 15, 2019 on Central Avenue N

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R2) Approve Resolution No. 2200, a Resolution creating Water Main Improvement District No. 101 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

R3) Approve Resolution No. 2201, a Resolution creating Sanitary Sewer Improvement District No. 65 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

R4) Approve Resolution No. 2202, a Resolution creating Storm Sewer Improvement District No. 53 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

New Business

N1) Consider decision document for 5th Avenue NW Reconstruction Project (NDDOT Project No. SU-2-990(059) (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N2) Approve Conditional Use Permit for Hochhalter Photography at 114 3rd Street SE (City Attorney Martineck)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N3) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N4) Approve 2019 Sidewalk Replacement bid from Mike’s Construction & Repair in the amount of $67,838.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N5) Approve Application for Property Tax Exemption for Improvements to Residential Building at 304 5th Avenue NE (City Assessor Hansen)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N6) Approve Application for Property Tax Exemption for Improvements to Residential Building at 560 4th Street NW (City Assessor Hansen)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N7) Approve 2019-2020 Gaming Site Authorization Renewal for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at Eagles; Captain’s Pub; The Labor Club; My Bar Valley City LLC; Hi-Line Hospitality, LLC dba City Lights; Main Street Off Sale LLC dba Tavern 94 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/25/2019 Special Commission Agenda

Special City Commission Meeting

Valley City, North Dakota
Thursday, April 25, 2019
5:45 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  • Approve Raffle Permit for Valley City Kiwanis Club

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Adjourn

04/16/2019 City Commission Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 16, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
  2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4th Street to 5th Street N on May 1, 2019
  3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100 (KLJ)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

New Business

N1) Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N2) Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N3) Approve Permanent Flood Protection Phase IV buyout purchase at 310 2nd Ave SW for $185,000 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N4) Approve Permanent Flood Protection Phase IV buyout purchase at 206 4th St SW for $68,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N5) Approve Permanent Flood Protection Phase IV buyout purchase at 537 4th St SW for $114,000 (City Administrator Schelkoph)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

N6) Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2nd St NW (City Assessor Hansen)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N7) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N8) Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet (City Auditor Richter)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/09/2019 Board of Equalization Agenda

Board of Equalization
Valley City, North Dakota
Tuesday, April 9, 2019
4:00 PM

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    1. Report from Assessor
    2. Requests from Property Owners
    3. Auditor’s report on any written communication
  3. Motion to close hearing

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

  1. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

04/02/2019 Commission Meeting Agenda

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 2, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Presentation of Safe Drinking Water Act Certificate of Achievement

Approval of Agenda

Approval of Minutes

Minutes from March 19, 2019; March 28, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Application to Block off Street for Sheyenne Valley Backing the Badge 6K Run on May 4, 2019 for route as submitted
  4. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on June 8-9, 2019 on Central Avenue from 3rd Street N to 9th Street N
  5. Approve Raffle Permits for Education Foundation for Valley City Public Schools, Valley City Area Chamber of Commerce
  6. Approve Tree Trimming & Removal Service License for Mike’s Construction & Repair

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2194, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

N1) Approve VCFD Officer List (Fire Chief Magnuson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Followed by:

  1. Oath of Office for Assistant Fire Chief
  2. Presentation of VCFD Officers

N2) Approve bid for new sander truck (City Administrator Schelkoph)
Roll Call: Erickson Powell              Bishop              Magnuson            Carlsrud

N3) Approve 2019 City Forester Contract (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn