City Commission Meeting
Tuesday, April 3, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Approval of Agenda – Remove Consent C, N9 & N11

Approval of Minutes

Minutes from March 20 and March 29, 2018 meetings

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,646,288.49
3. Approve Block off the Street Request for Valley City High School on April 28, 2018 on 4^th Street NW from Central Avenue to 2^nd Avenue NW
4. Approve Request to Block off the Street for Valley City Public Schools on May 9, 2018 on 2^nd Ave NW from 4^th Street NW to 5^th Street NW
5. Approve Raffle Permit for Valley City Area Chamber of Commerce

Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

New Business

N1. Consider financial support for the South Central Seniors Transportation (Pat Hansen)
Roll Call:          Bishop              Pedersen           Magnuson         Powell              Carlsrud

N2. Consider Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing (Bobby Koepplin)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N3. Consider Food & Beverage Grant Request for Chamber of Commerce in the amount of $32,000 (Bobby Koepplin)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N4. Consider Image Enhancement Grant from Mobility Plus Rehabilitation, Ltd. in the amount of $1,000 (Bobby Koepplin)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

N5. Approve awarding bid for planting of trees for the ND Forest Service grant to Pine Country Nursery in the amount of $14,617.00 (Bobby Koepplin)
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

N6. Receive the Valley City Fire Department Annual Report (Fire Chief Retterath)

N7. Approve part-time staff for VCFD to create pre-plan building fire protection program (Fire Chief Retterath)
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

N8. Approve Gaming Site Authorization for Edgar A. Fisher Post 60 of the American Legion
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N9. REMOVED – Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(057), Central Avenue from Main to 12th St N (KLJ)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N10. Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, 3^rd Avenue SE from 4^th St SE to Main St (KLJ)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N11. Approve 2017 Year end transfers and assigned funds as prepared by City’s Finance Director (City Auditor Richter)
Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N12. Appoint contact for the ND Water Coalition State Water Commission (City Administrator Schelkoph)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting
Thursday, March 29, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the  Streetscape Project
Roll Call:          Bishop              Pedersen           Powell              Magnuson             Carlsrud

Adjourn

Special Joint Boards Meeting
Valley City Town & Country Club
Tuesday, March 27, 2018
5:30 PM

Call to Order

Roll Call

Presentations to Include:

• Mental Health
• Jail
• SRO/Law Enforcement
• Emergency Response

Adjourn

City Commission Meeting
Tuesday, March 20, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Additions to Consent Agenda, as indicated

Approval of Minutes

Minutes from March 8 and March 10, 2018 meetings

Approval of Consent Agenda

1. Approve Raffle Permits for Catherine’s Parish KC’s, Valley City Trap Club
2. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
   1. Ace Plumbing
   2. All American Plumbing & Heating
   3. Bakkegard & Schell, Inc.
   4. Engles Electric
   5. Enterprise Electric, Inc.
   6. Grotberg Electric, Inc.
   7. Grotberg Electric, Inc. dba Triton Mechancial
   8. Hi-Line Electric, Inc.
   9. Home Heating, Plumbing & A/C, Inc.
   10. John’s Refrigeration & Electric, Inc.
   11. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
   12. Kohn Electric, LLC
   13. Manning Mechanical, Inc.
   14. Moorhead Electric, Inc.
   15. Overn Electric, LLC
   16. Peterson Mechanical, Inc.
   17. Red River Electric, Inc.
   18. Ryan Mechanical, Inc.
   19. Scott’s Electric, Inc.
   20. Sheyenne Mechanical
   21. Sheyenne River Repair
   22. Wrigley Mechanical, Inc.
   23. And all license applications received before April 1, 2018 approved by the Auditor’s Office.
3. Approve House Mover licenses for
   1. Carrington House Moving, Inc.
   2. Liechty Homes Inc.
   3. Schmit Incorporated
   4. And all license applications received before April 1, 2018 approved by the Auditor’s Office.

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1. Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services (City Administrator Schelkoph)
Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R2. Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid (KLJ)
Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

New Business

N1. Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission (KLJ)
Roll Call: Magnuson Bishop              Powell              Pedersen            Carlsrud

N2. Consider using the Infrastructure Renew and Replacement Fund for a portion of the Final Payment to NDDOT for 9^th Ave NW Reconstruction Project (City Administrator Schelkoph)
Roll Call:          Bishop              Powell              Magnuson         Pedersen            Carlsrud

N3. Consider VCBC Development Corporation Request to Retain 0% Loan Funds (Jennifer Feist)
Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N4. Approve 2018 City Forester Contract (City Administrator Schelkoph)
Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

N5. Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W (City Assessor Hansen)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N6. Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018
Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting
Saturday, March 10, 2018
12:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Discuss flood protection with Senator Heitkamp

Adjourn

City Commission Meeting
Thursday, March 8, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Addition of N4, N5

Approval of Minutes

Minutes from February 20, 2018 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,600,085.24
3. Approve Raffle Permits for Abused Persons Outreach Center, SVACTC Skills USA
4. Approve Street Closure requests for Rally in the Valley on June 16, 2018
5. Approve Parade Application for Rally in the Valley on June 16, 2018 on Central Avenue

Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH1. Open public hearing for beer and liquor license transfer request for County Bottle Shop, dba The Liquor Locker at 124 Central Avenue S

Declare public hearing open.

Close hearing.

Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

Resolution

R1. Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

R2. Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

R3. Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R4. Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117. (KLJ)

Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

R5. Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating. (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

New Business

N1. Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S (City Auditor Richter)

Roll Call:          Bishop              Pedersen           Powell              Magnuson      Carlsrud

N2. Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue (City Auditor Richter)

Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N3. Approve Application for Property Tax Exemption Improvements to 628 11^th Ave SW (City Assessor Hansen)

Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

N4. Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018

Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N5. Consider transferring ownership of a piece of City property to NDDOT (City Administrator Schelkoph).

Roll Call:          Bishop              Powell              Magnuson         Pedersen            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Tuesday, February 20, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from February 6, 2018 meeting

Approval of Consent Agenda

1. Approve raffle permit for Valley City Lions, Valley Quilters
2. Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
3. Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue

Roll Call:                Powell              Bishop              Pedersen           Magnuson      Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1. Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62 (KLJ)

Roll Call:          Bishop              Pedersen           Powell              Magnuson      Carlsrud

R2. Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62 (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

R3. Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51 (KLJ)

Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

R4. Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51 (KLJ)

Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R5. Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services (City Administrator Schelkoph)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

New Business

N1. Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

N2. Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant (City Administrator Schelkoph)

Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Tuesday, February 6, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Consent D, Remove N1

Approval of Minutes

Minutes from January 16 and January 26, 2018 meetings

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,349,194.09
3. Approve raffle permits for Barnes County Ducks Unlimited, Native American Culture Club, North American Game Warden Museum
4. Approve mechanical contractor license for Dakota Plains Mechanical

Roll Call:          Pedersen           Powell              Magnuson        Bishop        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolutions

R1. Approve Resolution No. 2125, a resolution to amend a fee for parking tickets (City Attorney Mertins)

Roll Call:          Bishop              Magnuson        Pedersen           Powell        Carlsrud

R2. Approve Resolution No. 2126, a resolution determining sufficiency of protest for Paving Improvement District No. 117 (City Auditor Richter)

Roll Call:          Magnuson        Pedersen           Powell              Bishop              Carlsrud

R3. Approve Resolution 2127, Accepting Final Plans and Specifications for Paving Improvement District No. 117 and authorizing Engineer to advertise for bid.

Roll Call:          Powell              Bishop              Magnuson        Pedersen            Carlsrud

New Business

N1. REMOVED: Consider City Commission’s Committee for Substance Abuse (President Carlsrud)

N2. Approve sale of Lot 6, Riverview Drive Third Addition for $7,013 (City Administrator Schelkoph)

Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N3. Approve Application for Property Tax Exemption for Improvement to 240 13^th St NE (City Assessor Hansen)

Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N4. Approve Application for Property Tax Exemption for Improvement to 426 3^rd St NW (City Assessor Hansen)

Roll Call:          Bishop              Pedersen           Magnuson        Powell              Carlsrud

N5. Approve Memorandum of Understanding between State of ND ITD and City of Valley City for statewide interoperable radio network (City Attorney Mertins)

Roll Call:          Magnuson        Bishop              Pedersen           Powell              Carlsrud

N6. Award bid for demolition of Elevators & Steel Bins located at Mill Dam to Swanberg Construction in the amount of $164,500.00. (City Administrator Schelkoph)

Roll Call:          Pedersen           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting
Friday, January 26, 2018
12:45 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Approve two raffle permits for Dakota Plains Ag

Roll Call:          Bishop              Pedersen           Powell              Magnuson             Carlsrud

Adjourn

City Commission Meeting
Tuesday, January 16, 2018
5:00 PM

Call to Order

Roll Call

Pledge of allegiance (please stand)

Swearing in of Police Officer Matthew Knight

Approval of Minutes

Minutes from January 2, 2018 meeting

Approval of Consent Agenda

1. Approve raffle permit application for Chamber of Commerce, Tony Kramers Fundraiser & Gun Raffle
   Roll Call: Powell              Bishop              Pedersen           Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1. Approve Resolution No. 2120, a Resolution to Create a Fee for Special Alcohol Server Training.

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

New Business

N1. Approve application for conditional use permit for Open Door Center for production and packaging of popcorn (City Administrator Schelkoph).

Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N2. Discuss possible joint meeting with Barnes County Commission and Valley City Public Schools (President Carlsrud)

N3. Approve rescheduling of March Finance & Commission meetings to Thursday, March 8 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Pedersen            Carlsrud

N4. Approve authority to transfer to local agent for Valley City Retirement Plan (City Administrator Schelkoph)
Roll Call: Bishop             Pedersen           Powell              Magnuson            Carlsrud

N5. Approve Preliminary & Design Engineering Agreement for Permanent Flood Protection Phase IV – Segments 12, 13 & 14 with KLJ in an amount not to exceed $875,775. (KLJ)

Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N6. Approve settlement agreement in Lindberg v. City of Valley City or
Move to enter into an Executive Session as authorized by North Dakota Century Code sections 44-04-17.1 subsection 4 and in conformance with section 44-04-19.2 (1) to enter into confidential discussions with legal counsel regarding negotiations in Lindberg Bros., Inc. v. Valley City and (2) to limit the executive session to Commission members, City Administrator, City Auditor, City Attorney, City Engineer, and retained legal counsel.

Roll Call:          Powell              Pedersen           Magnuson        Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn