City Commission Meeting

Valley City, North Dakota
Tuesday, October 2, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation declaring October as Domestic Violence Awareness Month

Approval of Agenda

Approval of Minutes

Minutes from September 18, 2018 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $            
3. Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH1) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Declare hearing open.
Close hearing.

Roll Call:           Bishop              Magnuson        Erickson           Powell              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Roll Call:           Powell              Erickson           Magnuson        Bishop  Carlsrud

Ordinance

O1) Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget. (City Attorney Schoenack)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

O2) Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

O3) Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code (City Attorney Schoenack)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition (City Attorney Schoenack)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

R3) Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners (City Attorney Schoenack)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2157, a Resolution Amending Electrical Rates (City Administrator Schelkoph)

Roll Call:          Powell              Magnuson        Bishop              Erickson            Carlsrud

New Business

N1) Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM (City Auditor Richter)

Roll Call:          Magnuson        Powell              Erickson           Bishop              Carlsrud

N2) Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019 (Commissioner Powell)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N3) Approve Recommendation from Renaissance Zone Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-111 (pending receipt of Certificate of Good Standing) (Jim Knutson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N4) Approve 2019 Scheduled Board Meetings (City Auditor Richter)

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

N5) Approve 2019 Blue Cross Blue Shield Contract (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Valley City, North Dakota
Tuesday, September 18, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Swearing in of Police Officer Alyson Moses

Fire Department Presentation to Retiring Officer

Approval of Agenda

Approval of Minutes

Minutes from September 4, 2018 meeting

Approval of Consent Agenda

1. Approve Plumber & Mechanical Contractor license for Sullivan Construction

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

1. Open Public Hearing relative to the Community Development Block Grant 3595-CD11SL12-ED, Valley City I-94 Regional Development Corridor Infrastructure (City Administrator Schelkoph)
   Declare hearing open. Close hearing.

Roll Call:           Magnuson        Powell              Bishop              Erickson            Carlsrud

2. Open Public Hearing for 2019 City Budget (Finance Director Richter)
     Declare public hearing open. Close hearing.
Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

Approve the First Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget. (Finance Director Richter)
Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Ordinance

1. Approve first reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation (City Attorney Schoenack)
   Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

1. Approve amendment to financial review procedure (President Carlsrud)
   Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud
2. Approve Application for Property Tax Exemption for Improvements to Residential Building at 264 14^th Street NE (City Assessor Hansen)
   Roll Call:          Erickson           Powell              Bishop              Magnuson      Carlsrud
3. Approve Preliminary & Design Engineering Agreement for NW Storm Sewer Project – Phase I with KLJ in an amount not to exceed $132,000 (KLJ)
   Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Valley City, North Dakota
Tuesday, September 4, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Swearing in of Police Officer Travis Johnson

Approval of Agenda

Approval of Minutes

Minutes from August 21, 2018 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $            
3. Approve Plumber and/or Mechanical Contractor License for Burning Desires, Inc., Grant’s Mechanical
4. Approve Raffle Permit for Barnes County Historical Society, Sheyenne Care Center
5. Approve Tree Trimming License for Mike’s Construction & Repair, Pine Country Nursery

Roll Call:          Erickson           Powell              Bishop              Magnuson             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH1. Public hearing to consider issuance of Bonds by the Duluth Economic Development Authority on behalf of Essentia Health and its affiliates

1. Declare public hearing open.
2. Close hearing.

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R1. Approve Resolution No. 2153, A Resolution approving the issuance of Bonds by the Duluth Economic Development Authority on behalf of Essentia Health and its affiliates (Chapman & Cutler LLP)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

New Business

1. Presentation on Valley City Green Dot (Jacob Olson, APOC)
2. Consider library parking lot plan (Commissioner Bishop)
   Roll Call:          Erickson           Powell              Bishop              Magnuson             Carlsrud
3. Consider Cost-Share Request to ND State Water Commission for Construction of Phase 3 Permanent Flood Protection and Phase 4 Buyouts (KLJ)
   Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Valley City, ND 58072
Tuesday, August 21, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from August 7 and 16, 2018 meetings

Approval of Consent Agenda

1. Approve Raffle permit for National Barrel Horse Association ND01

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

O1. Approve second and final reading of Ordinance No. 1033, an Ordinance amending Title 11, Zoning (City Attorney Schoenack)
Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

O2. Approve second and final reading of Ordinance No. 1034, an Ordinance Amending & Re-enacting Title 6, Police Department (City Attorney Schoenack)
Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

O3. Approve second and final reading of Ordinance No. 1037, an Ordinance Amending & Re-enacting Title 3, Health & Sanitation (City Attorney Schoenack)
Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

O4. Approve second and final reading of Ordinance No. 1038, an Ordinance Amending & Re-enacting Title 19, Disasters & Emergencies (City Attorney Schoenack)
Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Resolution

R1. Approve Resolution No. 2152, a Resolution to approve the terms and conditions set forth in the Commitment letter with the BND to Provide $3,289,400 in Financing for the local share of Phase I Permanent Flood Protection. (City Auditor Avis Richter)
Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

New Business

N1. Present Website Project (Emma Tufte)

N2. Approve Visitors Committee recommendation for Image Enhancement Grant up to $15,000 for Historic Image Enhancement Grant for Erin Hannig at 142 East Main Street (City Attorney Schoenack)
Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N3. Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for the full assessed value of the property being rehabilitated at 142 East Main Street, designate it as VC-110 (Jim Knutson, Chair)
Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N4. Consider the cost share agreement with the SWC for the Design engineering of the Phase III & IV PFP (Chad Petersen, KLJ)
Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

N5. Consider customer credit card usage costs and surcharge (City Administrator Schelkoph)
Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N6. Consider contract for garbage hauling from transfer station to Fargo landfill (City Administrator Schelkoph)
Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N7. Consider paving library parking lot (Commissioner Bishop)
Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N8. Consider voting members for Valley City-Barnes County Development Corporation (President Carlsrud)
Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N9. Approve Special Alcohol Beverage Event permit for The Labor Club in parking lot on August 25, 2018 from 5:00 PM to August 26, 2018 at 2:00 AM (City Auditor Richter)
Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting

Valley City, North Dakota
Thursday, August 16, 2018
6:30 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Consider Project No. SU-2-990(053)057, Storm Sewer Improvement District No. 50 – Wintershow Road/8^th Avenue SW (KLJ)
Roll Call: Powell Erickson Magnuson  Bishop Carlsrud

N2. Approve Alternate for Project No. SU-2-990(053)057, Storm Sewer Improvement District No. 50 – Wintershow Road/8^th Avenue SW (KLJ)
Roll Call: Magnuson Powell Erickson Bishop Carlsrud

N3. Approve Resolution No. 2151, A Resolution calling for a public hearing on an issue of Revenue Bonds by the Duluth Economic Development Authority on behalf of Essentia Health and its affiliates (Chapman & Cutler LLP)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota
Tuesday, August 7, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from July 17, 2018 meeting and July 23, 24, 30 and August 1 meetings

Approval of Consent Agenda

A. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
B. Approve Monthly Bills for the City and Public Works in the Amount of $2,351,602.21
C. Approve Bingo and/or Raffle Permits for Barnes County Ducks Unlimited, Barnes County Senior Citizens Council, Inc., Valley City USBC Association
D. Approve Block off the Street Request for VCSU on September 6, 2018 from 5:30 pm to 9:00 pm on Central Avenue from 2nd Street N to 5th Street N
E. Approve Block off the Street Request for VCSU on August 17, 2018 from 3:30 pm to 7:30 pm on 2nd Avenue SW
F. Approve Block off the Street Request for VCSU on August 29, 2018 from 9:00 pm to Midnight on 2nd Avenue SW
G. Approve Parade Application for VCSU Homecoming on October 13, 2018 on Central Avenue

Roll Call: Magnuson Erickson Powell Bishop Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

O1. Approve second and final reading of Ordinance No. 1035, an Ordinance Amending & Re-enacting Title 18, Parks (City Attorney Schoenack)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud

O2. Approve second and final reading of Ordinance No. 1036, an Ordinance Creating a Perpetual
Restrictive Covenant For Structures to be Removed in Accordance with State Water Commission (City Attorney Schoenack)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud

O3. Approve first reading of Ordinance No. 1037, an Ordinance Amending & Re-enacting Title 3, Health & Sanitation (City Attorney Schoenack)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud

O4. Approve first reading of Ordinance No. 1034, an Ordinance Amending & Re-enacting Title 6, Police Department (City Attorney Schoenack)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud

O5. Approve first reading of Ordinance No. 1038, an Ordinance Amending & Re-enacting Title 19, Disasters & Emergencies (City Attorney Schoenack)
Roll Call: Powell Magnuson Erickson Bishop Carlsrud

Resolution

R1. Approve Resolution No. 2150, a resolution to approve the replat of Block 2 Beyer Industrial Acres (City Administrator Schelkoph)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud

New Business

N1. Consider Conditional Use Permit duly submitted by Tom Morehouse of Star Enterprise/Strata on Lot 8 and 9 of South Valley Addition (City Administrator Schelkoph)
Roll Call: Erickson Magnuson Powell Erickson Carlsrud

N2. Consider NDDOT Urban Grant program award in amount of $1,643,000, for Streetscape & Lighting Project Phase II (Main Street, Central Avenue S, City Park) (City Administrator Schelkoph)
Roll Call: Magnuson Powell Bishop Erickson Carlsrud

N3. Consider 2 Year Contract with Valley City-Barnes County Development Corporation (Jennifer Feist)
Roll Call: Powell Erickson Magnuson Bishop Carlsrud

N4. Consider Request for Funds in the amount of $25,000 for Workforce Development by Valley City- Barnes County Development Corporation (Jennifer Feist)
Roll Call: Bishop Magnuson Powell Erickson Carlsrud

N5. Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)
Roll Call: Erickson Powell Bishop Magnuson Carlsrud

N6. Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)
Roll Call: Magnuson Erickson Powell Bishop Carlsrud

N7. Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant (City Administrator Schelkoph)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud

N8. Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project (City Administrator Schelkoph)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud

N9. Approve purchase of trench box in the amount of $12,435.00 from RDO Equipment Co. for Street & Water/Wastewater Departments (City Administrator Schelkoph)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud

N10. Consider interest rate for 2017 & 2018 Special Assessment Projects that will be financed
with 2018 bond issuance (City Auditor Richter)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting
Valley City, North Dakota
Wednesday, August 1, 2018
7:00 AM

Reconvene & Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Continue discussing first draft of 2019 budget

N2. Approve proposed 2019 Salaries for City of Valley City

            Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3. Approve 2019 Preliminary Budget

            Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud

Reconvene on Monday, August 6, 2018 at 7:00 AM

OR

Adjourn

Special City Commission Budget Meeting
Valley City, North Dakota
Monday, July 30, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Continue discussing first draft of 2019 budget

N2. Approve proposed 2019 Salaries for City of Valley City

            Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3. Approve 2019 Preliminary Budget

            Roll Call:          Bishop              Erickson           Magnuson        Powell                  Carlsrud

Reconvene on Wednesday, August 1^st at 7:00 AM

OR

Adjourn

Special City Commission Meeting
Tuesday, July 24, 2018
7:00 AM

Call to Order

Roll Call

Pledge of allegiance (please stand)

New Business

N1. Consider committee recommendation to hire KLJ for construction engineering on 3^rd Avenue SE reconstruction project (UGP-SU-2-990(059)059 PCN 21846).
Roll Call: Magnuson Powell              Bishop              Erickson            Carlsrud

N2. Continue discussing first draft of 2019 budget.

Adjourn

Special City Commission Meeting
Monday, July 23, 2018
7:00 AM

Call to Order

Roll Call

Pledge of allegiance (please stand)

New Business

N1. Discuss first draft of 2019 budget.

Adjourn